MINUTES OF SPECIAL MEETING OF THE BOARD OF COUNTY commissioners

monday, MAY 26, 1958

 

The Board of County Commissioners met in special session in the County Commissioners Room in the Courthouse at Tavares on Monday, May 26, 1958 for the purpose of receiving bids for the Construction of the Episcopal Church Road North of Fruitland Park, and such other matters as may be brought before the Board with the following present:  Chairman Simpson; Commissioners Theus, Cowart, Hooten, and Cross; Attorney Duncan; and Clerk Owens.

Notice having been advertised for bids for construction of the Episcopal Church Road North of Fruitland Park, the following bid was received:

J. D. Manly Construction Company, Leesburg

            Approximately 7100 square yards Road Base Reconstructed and

            Surfaced at $0.445 per square yard                                                    $3,159.50

 

WHEREUPON, on motion of Commr. Cross seconded by Commr. Theus and carried, the Board accepted the bid of J. D. Manly Construction Company in the amount of $3159.50 for approximately 7100 square yards road base reconstructed and surfaced at $0.445 per square yard.

Clerk Owens read the request of Pearl L. Cullen, Tax Collector to purchase Control Panel for Payroll Machine at cost of $125.00 plus applicable taxes.

WHEREUPON, on motion by Commr. Cowart seconded by Commr. Hooten and carried, the request of Mrs. Cullen, Tax Collector, to purchase Control Panel for Payroll Machine at a price of $125.00 was approved by the Board.

Clerk Owens filed the following on Section 1168-150, State Rd. S – 448-A Lake Jem:

            State Road Department Resolution

            Right of Way Contract I Quadruplicate

            Original Sepia and Five prints of map of survey and location

WHEREUPON, on motion of Commr. Hooten seconded by Commr. Cross the following Resolution was adopted:

WHEREAS, the State Road Department of Florida has authorized and requested Lake County to furnish the necessary rights of way, borrow pits and easements for that portion of Section 1168-150, Road S-448-A, extending from a point in Section 36, Township 20 South, Range 26 East, Northerly to State Road No. 448, which has been surveyed and located by the State Road Department as shown by a map on file in the office of the Clerk of the Circuit Court of said County and in the office of the said Department at Tallahassee; and

WHEREAS, the said Department will not begin construction of said portion of said Section has been conveyed to or vested in said State by said County and said lands are physically cleared of all occupants, tenants, fences, buildings and/or other structures and improvements upon or encroaching within the limits of the land required for said portion of said Section; and

WHEREAS, the said County is financially unable at this time to provide the necessary funds to acquire said rights of way, borrow pits and easements; now, therefore, be it

RESOLVED, that the State Road Department of Florida be and it is hereby requested to pay for the rights of way, borrow pits and easements for said road, including the removal of buildings, fences and other structures and improvements thereon, and for other expenses of acquiring title to said rights of way, borrow pits and easements by purchase or condemnation, from such funds and under such conditions as are set out in the contract hereto attached; and be it further

RESOLVED, that the State Road Department of Florida be and it is hereby requested to pay for the rights of way, borrow pits and easements for said road, including the removal of buildings, fences and other structures and improvements thereon and for other expenses of acquiring title to said rights of way, borrow pits and easements by purchase or condemnation, from such funds and under such conditions as are set out in the contract hereto attached; and be it further

RESOLVED, that said County, through its Board of County Commissioners, comply with the request of said Department and procure, convey or vest in said State the free, clear and unencumbered title to all lands necessary for said portion of said Section, and deliver to the State Road Department said lands physically clear of all occupants, tenants, fences, buildings and/or other structures and improvements situate upon or encroaching within the limits of the lands required for said portion of said Section, and that the Chairman and the Clerk of this Board be and they are hereby authorized and directed to execute and deliver on behalf of said County to said Department the Contract in the form hereto attached; and be it further

RESOLVED, that the attorney for this Board be, and he is hereby authorized and directed to proceed to take the necessary steps for the County to acquire in the name of said County by donation, purchase, or condemnation said rights of way, borrow pits and easements for said portion of said Section and to prepare in the name of said County by its County Commissioners all condemnation papers, affidavits and pleadings, and prosecute all condemnation proceedings to judgment; and furnish to the Department the abstract search provided for in said Contract.

After discussion of the bid of Florida-Georgia Tractor Company, motion was made by Commr. Hooten seconded by Commr. Theus and carried, that the following Resolution be adopted.

WHEREAS, the Board of County Commissioners of Lake County, Florida did on the 27th day of April publish a Notice to Bidders for the purchase of one bulldozer to be used for County garbage disposal purposes, as will appear from a true copy of the Notice to Bidders as follows:

NOTICE TO BIDDERS

Notice is hereby given that bids will be received by the Board of County Commissioners of Lake County, Florida, in the County Commissioners’ room in the Courthouse at Tavares, Florida, up until 10:00 o’clock A.M. Monday, May 12, 1958, for the purchase of

One Bulldozer to be used for County garbage disposal, under the Lake County Mosquito Control Program:

 

Description:

Diesel-powered crawler tractor, comparable to Model TD-9 by International, or Model D-4 Caterpillar, or Model HD-6 by Allis Chamlers, having a minimum weight of 18,000 pounds and equipped with wide track frame, flat track pads or semi-grouser track pads, and having a high-lift 1-1/2 cubic yard hydraulic frontend loader.

 

Optional bid on straight bulldozer blade also requested.

The Board of County Commissioners reserves the right to reject any or all bids.

BOARD OF COUNTY COMMISSIONERS

LAKE COUNTY, FLORIDA

BY:  Frank E. Owens, Clerk

(Official Seal)

AND WHEREAS, pursuant to said Notice, the Board of County Commissioners did receive five bids, one from Dillard Tractor Company of Eustis, Florida; one from Joseph L. Rozier Machinery Company of Orlando, Florida; one from Square Deal Machinery and Supply Company of Orlando, Florida; one from Machinery and Supply Corporation of Jacksonville, Florida; and one from Florida-Georgia Tractor Company of Orlando, Florida; and

WHEREAS, after due consideration of the respective bids and particularly those meeting the specifications as set forth in the Notice above mentioned, the Board of County Commissioners have determined that for the purpose of which the bulldozer and equipment attached thereto is required, the bid of Florida-Georgia Tractor Company for one New International Model TD-9-424, diesel-powered Crawler Tractor, although not the lowest bid, is the lowest and best bid, and will serve Lake County most economically from the point of view of service and from the point of view of the particular requirements for said machine.

NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Lake County, Florida, that the bid of Florida-Georgia Tractor Company for one New International Model TD-9-424 diesel-powered Crawler Tractor, for the sum of $14,995.00 be and the same is hereby accepted and that all other bids with their bid bonds or checks be returned.

Mr. Hooten talked to the Board about the Road and Bridge Fund and wants to have a different set up in the present budget.  Mr. Owens brought up the ledger sheets for comparison, showing the distribution of funds to the different districts.  Mr. Theus and Mr. Cross thought the type of road should be taken into consideration – also the distance the clay has to be hauled.  Mr. Duncan said in the past the budget was set up according to the population of the different Districts.  Mr. Cross suggested the matter be studied, that he and Mr. Owens get together on the matter of the carryover money in the budget for the Districts.  Mr. Hooten wants to do away with the budget and put the money all in one pot and thinks he is entitled to one-fifth of the carryover money.

Mr. Duncan read a letter regarding Voting Machines – June 5th is the date set in West Palm Beach for the Machines to be demonstrated.  It was suggested that Mrs. Baker and her assistant attend the meeting in West Palm Beach.  WHEREUPON, on motion of Commr. Cowart seconded by Commr. Cross and carried, Mrs. Baker and her assistant were authorized to attend the meeting in West Palm Beach for the demonstration of the Voting Machines.

MEETING ADJOURNED.

 

/s/ Frank E. Owens                                                                 /s/ O. M. Simpson

CLERK                                                                                   CHAIRMAN