MINUTES OF ADJOURNED MEETING OF BOARD OF COUNTY COMMISSIONERS
WEDNESday – april 19, 1961
The Board of County Commissioners met in adjourned session in the County Commissioners room in the Courthouse at Tavares on Wednesday, April 19, 1961 at ten o’clock a.m., for the purpose of considering the bids received on April 13th for furnishing of material, labor, and constructing Lake County Jail and Sheriff’s Department at Tavares, Florida and such other business as may be brought before the Board, with the following present: Chairman Theus; Commissioners Cowart, Dykes, Simpson and Babb, Attorney Duncan and County Engineer Goodson.
The meeting was opened with prayer by Chairman Theus.
Mr. Theus announced that the first order of business is to consider the bids for the construction of the Jail. After discussion on the bids, motion was made by Commr. Dykes, seconded by Commr. Babb and unanimously carried, that the following Resolution be adopted:
WHEREAS, subsequent to Notice to Bidders for the construction of a new jail on County property in the City of Tavares, Lake County, Florida, in accordance with plans and specifications submitted by Howell Hopson, Architect employed by the County, the Bids were received and opened on the 13th day of April, 1961. The bids were taken under advisement for study by Mr. Hopson, the Architect; Mr. Goodson, the County Engineer; and Mr. Duncan, County Attorney, to be reported upon on the 19th day of April 1961, at 10:00 a.m.
The Board having reconvened on the 19th of April, 1961, at 10:00 A.M., the Engineer and the Attorney were received. The Board having considered said report determined that the bid of Fred S. Conrad Construction Company, of Jacksonville, Florida, is the lowest and best bid for the construction of the Lake County Jail and Sheriff’s Department, exclusive of the maximum jail equipment.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Lake County, Florida, that the bid of Fred S. Conrad Construction Company of Jacksonville, Florida, in the sum of $640,000.00 subject to the Alternate amounts hereinafter set forth, be accepted; that Alternate No. 9 be deducted therefrom, to-wit: the sum of $11,655.00; that the Sub-Bid of Otis Elevator Company be accepted, increasing the amount therefor in the sum of $2,003.00, it being determined that the Otis Elevator, because of service and other elements, will be the lowest and best bid for said elevator; that the net amount to be paid under said Contract is therefore determined to be the sum of $630,348.00.
BE IT FURTHER RESOLVED that the Chairman and Clerk of the Board of County Commissioners be, and they are hereby authorized and directed to execute in behalf of Lake County, a Contract with Fred S. Conrad Construction Company in the sum of $630,348.00 for the construction of the Lake County Jail and Sheriff’s Department in accordance with the plans and specifications attached thereto.
Motion was made by Commr. Simpson seconded by Commr. Babb and unanimously carried that the following Resolution be adopted:
Subject to the notices published, inviting bids for the Maximum Jail Equipment to be located in the new Jail and Sheriff’s Department in Lake County, at Tavares, Florida, bids for said equipment were received on the 13th of April 1961 and taken under advisement. The Architect, Howell Hopson, the County Engineer, Mr. Charles Goodson and the County Attorney, C. E. Duncan, were instructed to review the bids and report back to the County Commissioners on the 19th of April 1961, at 10:00 o’clock in the morning. On the said 19th of April 1961, the Architect, County Engineer and County Attorney reported to the Board of County Commissioners as instructed and such report was received and considered. The Board of County Commissioners determined that the lowest and best bid for said Jail Equipment is the bid of Southern Steel Company of San Antonio, Texas.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Lake County, Florida, that the bid of Southern Steel Company, of San Antonio, Texas for Maximum Jail Equipment to be installed in the Lake County Jail and Sheriff’s Department in the new jail building in Tavares, Lake County, Florida, in the sum of $344,239.00 be accepted as the lowest and best bid.
BE IT FURTHER RESOLVED by the Board of County Commissioners that the Chairman and Clerk of the Board of County Commissioners be, and they are hereby authorized and empowered to execute on behalf of Lake County a Contract with Southern Steel Company of San Antonio, Texas, for the furnishing of jail equipment for installation in the new Lake County Jail and Sheriff’s Department in accordance with the plans and specifications submitted in the sum of $344,239.00.
Motion by Commr. Cowart seconded by Commr. Simpson and carried, that Clerk Owens be instructed to attach to the executed contract the list of subcontractors furnished by the successful bidder; and that the envelopes containing list of subcontractors of the various unsuccessful bidders be returned to them unopened; and that the bid bonds be returned to the unsuccessful bidders.
Mr. Goodson reported that at the last meeting we had a verbal application for inspector on the construction of the jail. The Board directed me to get in touch with Mr. Hopson as to whether or not he would have an inspector on the job. This I did and Mr. Hopson advised that he has employed an engineer and inspector on heavy construction and they can be available to the County without any cost. Mr. Goodson recommended that this service be utilized by the County. After discussion on this matter, the Board concurred in the recommendation of the County Engineer.
Mr. White, representing Southern Steel Company, thanked the Board for awarding his Company the contract and assured the Board they would give them the very best job possible.
Mr. Owens was instructed to notify Southern Steel Company and Fred S. Conrad Construction Company they have been awarded the contracts. He was also instructed to sign the written notice to proceed within ten days after contract has been awarded.
Bill of Howell Hopson on Lake County Jail and Sheriff’s Department was approved for payment on motion of Commr. Babb, seconded by Commr. Dykes and carried as follows:
Architectural Services – Basic Fee 6% for plans and specifications – 75% of basic fee
General Construction Contract $630,348.00
Jail Equipment Contract 344,239.00
4-1/2% of Contracts ($974,587.00) 43,856.41
Less amount previously paid 10,000.00
Due $ 33,856.41
Sewage Disposal: Howell Hopson, Architect, Final Statement as follows:
To architectural services
Plans, specifications and supervision, Sewage Disposal System for Lake County Facilities, Tavares
Basic fee 6% of contract as adjusted ($38,832.60) $ 2,329.96
Less amount previously paid 1,727.86
Due $ 602.10
Motion by Commr. Simpson seconded by Commr. Cowart and carried, that the final bill of Howell Hopson, Architect, for services on the Sewage Disposal in the amount of $602.10 be approved for payment.
Mr. Dykes stated that the City of Tavares has asked that the Board of County Commissioners request the State Road Department to maintain the water levels at 68 feet instead of 69.2 in a mud pond on SR 19 (which will be U.S. 441) in the City of Tavares. WHEREUPON, on motion of Commr. Dykes seconded by Commr. Simpson and carried, the following Resolution was adopted:
WHEREAS, it has been brought to the attention of the Board of County Commissioners by the City Council of the City of Tavares that the water level in a certain pond located within the City Limits of Tavares, will control the availability of the surrounding area for the construction of home sites and the installation of septic tanks; and
WHEREAS, the proposed level of said pond will make it impossible for the installation of septic tanks, with the resulting prohibition of the construction of dwelling houses in that area; and
WHEREAS, it has been made to appear that by the lowering of the drainage culverts and ditches will properly protect the surrounding property by providing for a maximum height of 68 feet above sea level for said pond;
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Lake County, Florida, that the State Road Department be requested, in the preparation of plans for the construction of State Road 500 through the City of Tavares (State Road 19), that the drainage facilities be so constructed as to permit the maintenance of a maximum level of 68 feet in that certain pond located in Blocks 108 and 109, according to the Map of the City of Tavares.
HOME FOR THE AGED
At the meeting on April 10th, it was suggested that some kind of workable agreement that would be acceptable to the State Welfare Board, County Commissioners, and Hubert G. Rikard be worked out. Now this Agreement is presented to the Board. Mr. Rikard is present. The Agreement was read by Mr. Theus and discussed. It is the intention of this Board that this Home was built for Lake County residents and only Lake County patients, both as to indigent and private, are to be entered. Have 28 beds – 2/3 for indigents and 1/3 for private patients. Everybody agreed that this Home is strictly for Lake County residents. The Agreement was executed by the Chairman and Clerk and Mr. Rikard.
Mr. Rikard was advised that in the operation of the Home the Board must know who is in the Home. Mrs. Sudderth is to be advised, as well as the Board, who is in there and when admitted. Residency has to be approved by the Welfare Department. Mr. Rikard stated that visitors will be allowed at any reasonable time.
Discussion on Bond for Mr. Rikard. Mr. Rikard said he has contacted LeMaster Insurance Company and they asked that we have written up exactly what the County wants. The Company thinks one to 5 thousand dollars would be sufficient. A twenty-thousand dollar bond is a problem and would be a hardship on the company as well as Rikard. Mr. Theus suggested that he get someone else to write the bond if this company cannot give quotations as to cost. It was agreed that Mr. Goodson and Mr. Dykes work out something that would be acceptable on the Bond. Mr. Theus will help with this. Check the lease also. Mr. Theus said he would talk to Mr. LeMaster about the bond.
Deed from The Florida Society for Crippled Children and Adults, Inc. to Lake County for right of way purposes into Camp Challenge was accepted on motion of Commr. Simpson seconded by Commr. Babb and carried. Deed to be recorded and charged to District No. 4.
Letter from Mrs. James Mulholland, 104 West Mill Street, Horseheads, New York, objecting to drainage pipe across her land at Lady Lake was referred to Mr. Theus.
Memorandum from Walter L. Revell, Chr. Civil Defense Committee, SRD, Tallahassee, filed with the Board.
Mr. Theus filed $105.00 cash for sale of junk scrap iron in District No. 1.
Mr. Babb filed check for $37.72 from Vincent C. Parker for sale of culvert in D-5.
/s/ Frank E. Owens___ /s/ O. M. Simpson__