MINUTES OF REGULAR MEETING OF BOARD OF COUNTY COMMISSIONERS
december 12, 1972
The Board of County Commissioners of Lake County, Florida, convened in regular session in the Commissioners’ Room, Courthouse, Tavares, Florida, on Tuesday, December 12, 1972, at 9:00 a.m. with the following members present: Thomas J. Windram, Chairman; James R. Carson, Jr.; C. A. Deems; J. M. Hoskinson; and Glenn C. Burhans. Others present were: Christopher C. Ford, County Attorney; Frank E. Owens, Clerk of Circuit Court; and Norma H. Coven, Deputy Clerk.
The meeting was called to order by the Chairman, the invocation was given by Commr. Glenn C. Burhans, and the Pledge of Allegiance was recited.
public health
Commr. Deems presented a memorandum from the County Engineer regarding Volusia County participation in the Astor and Paisley Landfills. The Engineer contacted the Volusia County Manager, and he indicated that Volusia County is not interested in assisting Lake County with the maintenance of the subject landfills, even though approximately 50 percent of the usage is by Volusia County residents. On the recommendation of the Engineer, the Board requested the Attorney draft a letter to the Volusia County Council for Chairman Windram’s signature requesting that the Council reconsider this matter and asking for a prorated participation in the operation of the Astor and Paisley Landfills. The Board further requested that the Attorney draft a letter to Sumter County asking for their participation in the landfill at Lady Lake which is being utilized by Sumter County residents.
bids
Commr. Deems recommended that the Board be furnished with specifications prior to the advertisement of bids. The Chairman requested that Commr. Burhans and Commr. Deems confer with Mr. Harpster and Mr. Ponds of the Engineering Department and go over bid specifications.
county buildings
The Chairman presented to the Board a note from Senator Glisson requesting that the room in the Pioneer Building that is not being utilized be made available for all of the national and state delegation. Commr. Carson moved that the available space in the Pioneer Building be made available to any and all of our representatives in Tallahassee and Washington, D. C., provided they furnish and man the facility at no expense to the County.
county judge
Proposals for the furnishing of Judge Aulls’ Office were presented to the Board. The Chairman will discuss this matter with Judge Aulls.
state agencies
The Chairman presented a letter from Congressman Lou Frey, Jr. regarding control of aquatic weeds in Florida. Congressman Frey requested that each agency prepare a statement summarizing the present and past research and control activities (including funding and manpower figures) and research and control needs proposed for the future, and present this information at the charter meeting of the Advisory Council proposed to be held on February 9, 1973 in Orlando, Florida. This letter was referred to Mr. Phil Edwards, Pollution Control Office.
clerk of circuit court
Mr. James C. Watkins, newly elected Clerk, informed the Board that he attended the State Association of County Clerks in Tallahassee and found the meeting very informative. He stated that in special session, the legislature abolished the position of Clerk of the County Court as of January 1973 and placed the duties under the Clerk of the Circuit Court. Mr. Watkins stated that there are provisions under the law for the salary of the Clerk of the Circuit Court to be supplemented when he assumes these additional duties and requested that the Board make the necessary preparations regarding this salary supplement. This matter was referred to the County Attorney.
indigents
The Board approved the following changes to the present indigent list:
CANCEL – Edna Howard – District 1 - $30.50
CANCEL – James McCauley – District 3 - $40.00
ADD – Jessie Ree Anderson – District 2 - $40.00
meetings
The Chairman announced that there will be a meeting on December 14, 1972 at 1:30 p.m. in the Planning Department regarding the Lake County Master Sewer Plan.
hospitals
Mr. Flynn, Planning Director, stated that he researched the grant request received from the South Lake Memorial Hospital requesting federal funds through the Florida Highway Safety Project Grant to aid in the purchase of an ambulance. He recommended that the request be deferred back to the hospital. The County Attorney stated that he does not advise the Board to place themselves in the position to pick up the tab in case the hospital defaults in the participatory share of the grant and recommended that the Board contact Tallahassee to determine whether the hospital, since it is a taxing district, can directly apply for the grant. The Chairman requested that Commr. Deems contact Tallahassee regarding this matter.
planning and zoning
On the recommendation of Joseph Flynn, Planning Director, Commr. Carson moved that the Department of Planning and Zoning be designated as the Department of Planning. The motion was seconded by Commr. Hoskinson and unanimously carried.
maps & Plats
The Engineer presented the Plat of Clear Crest Subdivision with approval from the Planning Director, County Attorney, and Engineer attached. On a motion by Commr. Deems, seconded by Commr. Hoskinson and unanimously carried, the Plat of Clear Crest Subdivision was accepted and approved for the record.
roads – county
On a motion by Commr. Hoskinson, seconded by Commr. Carson and unanimously carried, the Board approved the recording of drainage easements between Horseshoe Lake and County Road #3267.
On a motion by Commr. Carson, seconded by Commr. Hoskinson and unanimously carried, the Board accepted the right of way deeds on Lincoln Avenue.
On the recommendation of the Engineer and on a motion by Commr. Hoskinson, seconded by Commr. Carson and unanimously carried, the Board approved a resolution to DOT designating Eudora Road #4664 as State Secondary Road from Old 441 to New 441.
On the recommendation of the Engineer and on a motion by Commr. Carson, seconded by Commr. Hoskinson and unanimously carried, the Board approved a resolution to DOT redesignating Road #5881 as State Road 439 and placing same in the State Secondary Road System from 44A to 44.
On the recommendation of the Engineer and on a motion by Commr. Deems, seconded by Commr. Burhans and unanimously carried, the Board adopted a resolution establishing a 25 mph speed limit on road #6862 (Myrtle Drive).
road maintenance
On a motion by Commr. Carson, seconded by Commr. Deems and unanimously carried, the Board approved grading of streets in Mascotte on a time and material basis.
On the recommendation of the Engineer and on a motion by Commr. Carson, seconded by Commr. Hoskinson and unanimously carried, the Board approved designation of Michigan Avenue as 4262A, Vincent Drive #4263, and Melanie Lane #4261 and included said streets in the county maintenance system.
bids
On the recommendation of the Engineer and on a motion by Commr. Deems, seconded by Commr. Carson and unanimously carried, the Board accepted the bid submitted by Sherwin Williams Company on October 10, 1972 for the purchase of paints and related products for use during fiscal year 1973. A letter from Sherwin Williams was filed which stated that the bid meets or exceeds the specifications as set by the federal government relative to federal specifications.
resolutions not classified elsewhere
On the recommendation of the Engineer and on a motion by Commr. Carson, seconded by Commr. Deems and unanimously carried, the Board adopted a resolution establishing a 5 mph speed limit on Montevista Canal.
judges
Judge John McCormick appeared before the Board relative to future space assignments and presented proposed changes to his office. The Chairman advised the Judge that he will discuss this matter with the Chief Circuit Judge. On a motion by Commr. Deems, seconded by Commr. Carson and unanimously carried, the Board authorized the Chairman to make necessary space assignments for the judges.
road and bridge department
The Engineer presented a letter from the State Department of Transportation which states:
“The Department has made the decision to inspect all bridges that are on the Federal Aid Designated System that are not presently being maintained by the Department. The inspection of these bridges is the requirement of the Federal Highway Administration, and it is the State’s responsibility to see that these bridges are inspected. All structures must be inspected by July 1, 1972.”
On a motion by Commr. Hoskinson, seconded by Commr. Carson and unanimously carried, the Board approved the adoption of a resolution authorizing DOT to provide the necessary bridge inspection of county and secondary roads.
public health
The Engineer reported that Gene Smith, who holds the contract with the County for disposal of junk autos, requested that landfill charges be waived when he utilizes the County landfills to dispose of items that will not burn. It was the opinion of the Board that the fees not be waived but continue on the same basis.
bids
The Engineer recommended that the bid submitted on December 5, 1972 by Leesburg Chrysler-Plymouth for a Fury I Plymouth sedan in the amount of $3,377.75 be accepted, as they can make immediate delivery. On a motion by Commr. Carson, seconded by Commr. Burhans and carried, the Board accepted the bid submitted by Eustis Dodge, Inc. for a Dodge Coronet sedan in the amount of $3,301.52 as the lowest and best bid, with the stipulation that if delivery is not made within 65 days, the order will be automatically terminated. Commr. Hoskinson was out of the room during the discussion and did not vote.
recess and reassembly
The meeting recessed for lunch at 12:00 noon and reconvened at 1:30 p.m. to take up the remaining items of business.
appraisals
The Engineer recommended that Mr. K. A. Price, Orlando, be offered the appraised value of $12,900 for the following-described property:
NE ¼ of NW ¼ of NE ¼ and the North 20 feet of the NW ¼ of the NW ¼ of the NE ¼ of Section 28, Twp 21A, Rge 26E, Lake County, Florida.
On a motion by Commr. Hoskinson, seconded by Commr. Deems, and unanimously carried, the Board approved making an offer to Mr. Price for the amount of appraised value. Said property to be utilized by the County as a clay pit.
road closing
The Engineer presented a petition filed by J. B. Norris and Ellen M. Norris to close the following described streets in the Plat of Beauclair:
Those certain unnamed streets located between Lots L and M, N and O, P and Q, R and S, according to the Plat of Beauclair as the same appears in the Public Records of Lake County, Florida.
On a motion by Commr. Carson, seconded by Commr. Deems and unanimously carried, the petition was accepted to be advertised for public hearing on January 18, 1973.
The Engineer presented a petition filed by George F. and Vickie L. Cox and Hester and Kenneth Wise to close a street in the Replat of Breezee Shores Subdivision. On a motion by Commr. Deems, seconded by Commr. Burhans and unanimously carried, the petition was accepted to be advertised for public hearing on January 18, 1973.
The Engineer requested permission to advertise to close Reeves Road in the Subdivision off of SR 46. On a motion by Commr. Burhans, seconded by Commr. Hoskinson and unanimously carried, the petition was accepted to be advertised on January 18, 1973.
road maintenance
The Engineer presented to the Board the site plan, floor plan and elevations for the construction of a proposed new maintenance facility. He stated that the facility will cost approximately $85,000 and cover 20,000 square feet of space.
The Engineer presented proposals for the purchase of a welding machine. This request was referred to Commr. Deems.
county employees
The Board approved vacation for Mr. Fred Harpster, County Engineer, from December 27, 1972 through January 5, 1973 on a motion by Commr. Carson, seconded by Commr. Burhans and unanimously carried.
utilities
The Board discussed the problem concerning unauthorized and unaccounted for toll calls being placed each month from the courthouse. Commr. Hoskinson will check with the telephone company regarding controls needed to eliminate this problem.
road maintenance
Commr. Burhans recommended that the contract with Marion County for the grading of roads in the amount of $500 be increased. The Board referred this to the County Engineer for further investigation.
On a motion by Commr. Burhans, seconded by Commr. Hoskinson and unanimously carried, 5th Avenue, which is a continuation of #5663, was approved by the Board to be taken back into the county maintenance system. This road has been maintained by the County but was inadvertently left out of the system.
Commr. Burhans presented a request to the Board from residents in the Shockley Hill area requesting that the County Road Superintendent come to the Shockley Hill area and give them an estimate on improvements to Shockley Hill Road on a time and material basis. The request was referred to the County Engineer.
hospitals
On a motion by Commr. Carson, seconded by Commr. Deems and unanimously carried, application to the W. T. Edwards Tuberculosis Hospital for Booker T. Young, approved by the Chairman and Clerk on November 30, 1972, was approved by the Board.
A notice from the hospital that James S. Carter was discharged with medical advice on November 22, 1972 was filed.
bonds – misc.
Bonds for carrying firearms were approved on a motion by Commr. Burhans, seconded by Commr. Carson and unanimously carried for the following:
Gettys W. Brown
Walter McGlon
Joe Duncan
Public Official Bonds were approved on a motion by Commr. Hoskinson, seconded by Commr. Burhans and unanimously carried for the following:
Donald E. Stephens
James C. Watkins
T. Keith Hall
licenses and permits
On a motion by Commr. Deems, seconded by Commr. Burhans and unanimously carried, the following permits filed by the County Engineer were approved:
#405 to Florida Telephone Corp. to construct and maintain buried cable along Dist. Road #2-3229 in Yalaha, Florida
#407 to Florida Telephone Corp. to construct and maintain buried cable along Dist. Road 2-0729 located between SR 33 and SR 561 in Lake County, Florida
Driveway Permit to James F. Ivey, Rt. #1, Box 130, Leesburg, FL
Utility Permit to Golden Gem Growers, Inc., Umatilla, Florida, to construct, operate and maintain an industrial wastewater pipeline from Golden Gem Plant to Sec 20, T18S, R27E.
tax assessments
Mr. Owens, Clerk, read correspondence from Dunstan & Son asking for proration of taxes on property which he sold to the County on April 7, 1972. The Board referred this request to the County Attorney.
courthouse
Mr. Owens presented to the Board a service agreement from Richard C. Brown to clean carpets in the courthouse building for $533.75. This agreement was referred to the County Engineer.
suits affecting county
The County Attorney, Christopher C. Ford, advised the Board that the final argument on the tax suit filed by Holt S. McKinney is scheduled for December 21, 1972 and that Robert L. Chapman, Jr. is appealing the decision of the Circuit Court regarding his tax suit.
holidays
Commr. Hoskinson presented a proposed list of holidays for 1973 for County employees. The Board referred the request to the County Engineer and asked that he check the dates requested against the County Personnel Manual.
appointments
On a motion by Commr. Hoskinson, seconded by Commr. Carson and unanimously carried, Mrs. Howard Ehler, Tavares, and Mr. Jay M. VanderMeer, Clermont, were appointed to the Planning and Zoning Commission.
minutes
On a motion by Commr. Carson, seconded by Commr. Deems and unanimously carried, the Board approved the minutes of the meeting of June 6, 1972 as amended.
On a motion by Commr. Carson, seconded by Commr. Hoskinson and unanimously carried, the Board approved the minutes of November 21, 1972 as amended.
accounts allowed
On a motion by Commr. Hoskinson, seconded by Commr. Deems and unanimously carried, the following vouchers were approved to be paid:
General Revenue 259-527
Auto Inspection 21-36
Youth Services 14-22
Fine & Forfeiture 27-43
Road & Bridge 111-223
Construction Trust 2
NE Hospital Dist. 1-2
NE (Ambulance) 2-4
NW (Ambulance) 2-4
On a motion by Commr. Hoskinson, seconded by Commr. Carson and unanimously carried, the Board approved a salary increase of $275 per annum for a total yearly salary of $5,000 for Howard Partelow, Building Department Clerk.
On a motion by Commr. Carson, seconded by Commr. Hoskinson and unanimously carried, the Board approved payment to Allen’s of Florida, Inc. for the Bronson Road drainage facilities in the amount of $22,470.54.
On a motion by Commr. Deems, seconded by Commr. Carson and unanimously carried, the Board approved payment to Macasphalt, Inc. as the final payment in the amount of $6,384.52 for Lake County Resurfacing Project 1972 (includes change order #1).
On a motion by Commr. Carson, seconded by Commr. Burhans and unanimously carried, the Board authorized Commr. Deems to purchase a washing machine for the Lake Memorial Nursing Home and instructed him to purchase the machine that will best suit the needs of the Nursing Home at the best price available.
On a motion by Commr. Carson, seconded by Commr. Hoskinson and unanimously carried, the Board approved reimbursement to Joseph Flynn for travel expenses incurred when he came to Lake County for an interview as Planning Director in the amount of $171.75.
On a motion by Commr. Hoskinson, seconded by Commr. Deems and unanimously carried, the Board approved the expenditure of $25 for a typewriter stand for the Finance Office.
On a motion by Commr. Carson, seconded by Commr. Burhans and unanimously carried, the Board approved the expenditure of $379.50 for a steno desk and $77.50 for a steno chair for the Clerk’s Office from Southern Printing Company.
On a motion by Commr. Carson, seconded by Commr. Burhans and unanimously carried, the Board approved the request from the Tax Collector for Commissions on the 1972 Tax Collections in the amount of $40,070.37.
On a motion by Commr. Carson, seconded by Commr. Deems and unanimously carried, the Board approved the request from the Tax Assessor for Commissions on the 1972 Tax Roll in the amount of $46,047.14.
On a motion by Commr. Deems, seconded by Commr. Carson and unanimously carried, the Board approved travel expenses for Dorothy C. Monroe, Consulting Dietician, to attend the association meeting in Gainesville on November 8-10, 1972 in the amount of $56.83.
On a motion by Commr. Carson, seconded by Commr. Deems and unanimously carried, the Board approved travel expenses for Luches L. Hulett, Assistant Pollution Field Manager, to travel to Gainesville regarding parts for the helicopter on December 30, 1972 in the amount of $30.
On a motion by Commr. Hoskinson, seconded by Commr. Carson and unanimously carried, the Board approved payment of $1,990 to Coven Construction Company for remodeling work in Judge Aulls’ Office.
On a motion by Commr. Hoskinson, seconded by Commr. Burhans and unanimously carried, the Board approved payment to Town and Country Furniture for carpet in Judge Aulls’ Office in the amount of $340.
On a motion by Commr. Carson, seconded by Commr. Hoskinson and unanimously carried, the Board approved the expenditure of $100 for an electric stapler and $296 for four filing cabinets for the Agricultural Center from Lake Office Equipment, Inc.
On a motion by Commr. Deems, seconded by Commr. Carson and unanimously carried, the Board approved the redemption of 1970 tax certificate #25 in the amount of $9.75 and 1971 tax certificate #26 in the amount of $10.48.
On a motion by Commr. Hoskinson, seconded by Commr. Carson and unanimously carried, the Board approved the purchase and installation of 82 yards of carpet from Town and Country Furniture in the amount of $847.95 for Judge McCormick’s Office. Commr. Deems voted no.
checks received
On a motion by Commr. Carson, seconded by Commr. Hoskinson and unanimously carried, the Board accepted the check from the Town of Montverde in the amount of $1,273.23 for road improvements to Porter Street.
On a motion by Commr. Carson, seconded by Commr. Hoskinson and unanimously carried, the Board accepted a check in the amount of $100 from Robert Karnes for repairs to Apaloosa Trail, Hilltop Subdivision, Sorrento.
On a motion by Commr. Hoskinson, seconded by Commr. Carson and unanimously carried, the Board accepted a check from Macasphalt Corp. in the sum of $479.70 for sand removed from a landfill site used on county road construction.
The Chairman presented a check from the federal government for $234,359 as first payment on a five-year Revenue Sharing Program. The check covers the period of January through June 1972.
communications
A letter from Frank Meech, Sheriff, regarding improvements to the Sheriff’s Department was read and a copy distributed to the Board members.
A preliminary draft copy of hydrologic records for Lake County prepared by the Geological Survey was read and filed.
A letter regarding the roadway to the cemetery in the Seneca area was read and referred to the Engineer.
A notice from the Florida Public Service Commission regarding application of Southern States Utilities, Inc. for a certificate to operate its existing water systems in Lake County was read and filed.
reports
The following reports were submitted from the Public Works Department:
Engineering
Survey Crews
Motor Vehicle Inspection
Road and Bridge
Solid Waste Management
Report of Inspection of County and Municipal Detention Facilities regarding inspection of the Lake County Jail on November 8, 1972 was received from the Department of Health and Rehabilitative Services.
There being no further business to bring before the Board, the meeting was adjourned at 3:40 p.m.
_________________________________
chairman
___________________________
Clerk