A REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS
december 14, 1976
The Lake County Board of County Commissioners convened in regular session on Tuesday, December 14, 1976, at 9:00 a.m., in the Commissioners’ Room, Courthouse, Tavares, Florida. Present were: C.A. Deems, Vice-Chairman; Glenn C. Burhans; J. M. Hoskinson; and James R. Carson, Jr. Absent was Thomas J. Windram, Chairman, who had notified Commr. Deems that he would be late for the meeting. Others present were: James C. Watkins, Clerk; Christopher C. Ford, County Attorney; Sharon Mitchell and Andrea Gambrell, Deputy Clerks.
The Invocation was given by James R. Carson and the Pledge of Allegiance was led by Glenn C. Burhans.
minutes
On a motion by Commr. Carson, seconded by Commr. Hoskinson and carried unanimously by those present, the minutes of the meeting of November 9, 1976 were approved as amended.
On a motion by Commr. Burhans, seconded by Commr. Hoskinson and carried unanimously by those present, the minutes of the meeting of November 16, 1976 were approved as amended.
county employees
Mr. Watkins presented to the Board, for its information, notification from Michael Willett that he was planning to take his annual leave from December 23, 1976 to January 7, 1977.
holidays
Mr. Watkins presented to the Board, for its information, the list of holidays for the 1977 year which is in accordance with the adopted policy of the County.
accounts allowed
Mr. Watkins informed the Board that on December 1, 1976, he had sent, on behalf of the Board, Mrs. Doris Babb and Mr. Donald Smalt to a meeting in Atlanta concerning revenue sharing and was requesting approval for their travel. On a motion by Commr. Carson, seconded by Commr. Hoskinson and carried unanimously by those present, the above travel was approved.
The Clerk presented to the Board a letter from the Lake Sumter Mental Health Center requesting the County release the $40,000 budgeted for use by the Lake Sumter Mental Health Clinic in the 1976-1977 fiscal year. On a motion by Commr. Carson, seconded by Commr. Hoskinson and carried unanimously by those present, the Board approved the above request subject to the tax monies being received by the Finance Department from the Tax Collector.
planning and zoning
Michael Willett, Director of Planning, appeared before the Board and stated that he had contacted all of the municipalities to inquire if they were interested in having a Library Study done in Lake County. He further informed the Board that Mary McDaniel from the League of Women Voters was present to speak on this matter.
Mrs. McDaniel appeared before the Board and explained to the Board the results of a study conducted by the League of Women Voters regarding the usage, service, and operation of the various municipal libraries in Lake County.
She stated that Lake County was eligible to receive funding from State and Federal sources under a central library system which would give many area libraries the opportunity to take advantage of various discounts in the purchase of books as well as qualify for funds available for the construction of new libraries.
Mr. Calvin Glidewell, City Manager of Leesburg, appeared before the Board and informed those present of the operating budget for the Leesburg Library.
Mr. Michael Sigler, Leesburg Librarian, appeared before the Board and spoke in favor of the funding available under a central library system.
Mr. John Cain, Building Official of Mount Dora, stated that at the last meeting of the League of Cities there was a unanimous vote of those present not to discuss any further the matter of a central library system.
Mr. E. Hoppe, City Manager of Eustis, stated that Eustis did not want to lose control of its library but if the library study was funded totally by the State and no one was under any obligation to implement the results of the study, the City of Eustis would have no objection to having the study done.
On a motion by Commr. Carson, seconded by Commr. Burhans and carried unanimously by those present, the Board directed the Planning Department to take whatever steps were necessary to have a library study done in Lake County subject to it being of no cost to the County.
roads-county
Mr. Howard Gresham, President of the Astor Kiwanis Club, appeared before the Board to discuss the condition of various roads in the Astor area. He stated that the residents of the area are going to try to have their roads upgraded and wanted to know where the responsibility of County began and ended regarding the maintenance of these roads. Discussion was held.
Mr. Ford, County Attorney, explained to Mr. Gresham the difference between a County Maintained Road and a road that is dedicated to the public.
Commr. Deems, Vice-Chairman, suggested that Commr. Burhans and the County Engineer establish a meeting with Mr. Gresham or an appointed designee to discuss this matter and determine what is being requested by the residents in Astor regarding the care and upgrading of the roads.
commissioners
At 10:35 A.M. Commr. Windram arrived for the Board of County Commissioners meeting.
roads-subdivision
Mr. Andrew appeared before the Board and stated that on April 6, 1976 the road improvements in the Country Club Ridge Subdivision were completed and the Board did not mention in its minutes that it approved the one year maintenance bond and accepted the roads into the County Maintained System. On a motion by Commr. Carson, seconded by Commr. Burhans and carried unanimously, the Board accepted the roads in Country Club Ridge Subdivision into the County Maintained System retroactive to April 6, 1976 and authorized the release of the remaining funds in the Escrow Agreement except for $1,092 which will be left in the Escrow Account to cover the one year maintenance bond.
Mr. Andrew appeared before the Board and requested permission to advertise for the paving of Emeralda Road and Mary Ellen Road. On a motion by Commr. Burhans, seconded by Commr. Deems and carried unanimously, the above request was approved at a time and date to be determined by the Clerk.
roads-subdivision/contracts and agreements
At this time Mr. Andrew presented to the Board for its approval the letter of agreement between Lake County and Lee Con for the paving of certain roads in the Bassville Park area. Mr. Andrew stated that the contract regarding the said roads would be forthcoming and that it would be presented to the Board also for its approval. On a motion by Commr. Deems, seconded by Commr. Hoskinson and carried unanimously, the Board approved the above letter and authorized the Chairman and Clerk to sign same.
roads-county
Mr. Andrew presented to the Board a request from the residents on Foxfire Lane for the County to grade their road. Mr. Andrew stated that it would take two hours of grading time at a total cost of $52. On a motion by Commr. Burhans, seconded by Commr. Carson and carried unanimously, the above request was approved subject to the cost of the work being paid for by the residents and that the funds are received by the County Finance Department before the work begins. The County is under no obligation for the continued maintenance of this road.
Mr. Andrew presented to the Board for discussion the condition of Boys Ranch Road. On a motion by Commr. Carson, seconded by Commr. Burhans and carried unanimously, the Board approved for the above mentioned road to be placed on the priority list for contract paving on that portion of the road for which the proper right-of-way has been obtained.
Mr. Andrew reported to the Board that Mr. Griffin, property owner in the area of DR 3-2834, wants to pave DR 3-2834 at his own expense; however, it will not be built to County standards. Discussion was held. On a motion by Commr. Burhans, seconded by Commr. Deems and carried unanimously, the Board approved for Mr. Griffin to pave this road and directed that he be informed that it is the recommendation of the County Engineer that the widening consist of 12 inches of compacted limerock instead of 8 inches in depth.
deeds
Mr. Ford stated that Mr. Dewey Burnsed, Attorney, was scheduled to appear before the Board regarding the sale of a tax certificate. He stated that Mr. Burnsed would like to cancel his appointment and reschedule it for another time to allow him to look into the matter further.
accounts allowed
Commr. Hoskinson presented to the Board for its consideration the purchase of a citizens band radio for use by the Animal Control Department. He stated that she is called out during the evening hours and at times does not have any form of communication in the event a mishap should occur and assistance would be required. Discussion was held. On a motion by Commr. Hoskinson, seconded by Commr. Carson and carried unanimously, the Board approved the purchase of a C.B. Radio not to exceed $100 for use by the Lake County Animal Shelter.
appointments
Commr. Windram presented to the Board letters and resumes from persons interested in serving as Lake County representatives on the District #3 Mental Health Board. Discussion was held. On a motion by Commr. Carson, seconded by Commr. Hoskinson and carried unanimously, the Board appointed Reverend Terry Jackson to serve as a member of the District #3 Mental Health Board on behalf of Lake County.
On a motion by Commr. Burhans, seconded by Commr. Hoskinson and carried unanimously, the Board appointed Doctor James R. Fisher to serve as the other Lake County representative on the District #3 Mental Health Board.
courthouse/bids
The Clerk informed the Board that the Architects are ready to advertise the receipt of bids for the Courthouse furnishings. He stated that the bids are scheduled to be received on Friday, January 14, 1976 at 2:00 P.M. and presented to the Board for formal action on Tuesday, January 18, 1976 at 9:30 A.M.
The Board asked John Dickerson, Architect, which offices were going to require new furnishings. Mr. Dickerson stated that the second floor of the Courthouse and the Commissioners Offices were the two areas that needed to be entirely furnished with new furniture.
At this time Mr. Dickerson, Architect, informed the Board that the State Attorney Office would be in need of screens and chairs and requested if these items could be let out for bid with the Courthouse furnishing with the understanding that these items would be paid for by the State Attorney Office and not the County. On a motion by Commr. Deems, seconded by Commr. Carson and carried unanimously, the Board approved for the above mentioned items be placed out for bids with the Courthouse furnishings with the understanding that they will be paid for by the State Attorney Office.
On a motion by Commr. Carson, seconded by Commr. Deems and carried unanimously, the Board approved for the Courthouse furnishings to be advertised for bids as recommended by the Clerk. The Board also approved to enter into a contract for the painting of the desks and file cabinets which will be moved to the new Courthouse.
At this time Mr. Watkins, Clerk, asked if it would meet with the Board’s approval for his office to begin investigating the anticipated moving cost to the new Courthouse. There was no objection from the Board.
accounts allowed
Mrs. Babb, Supervisor of the Finance Office, brought to the attention of the Board that there was an error in the Change Orders approved last week. She stated that there was a figure in the amount of $3,513.22 which was picked up as an addition and it should have been a deduction. On a motion by Commr. Hoskinson, seconded by Commr. Carson and carried unanimously, the Board approved the above mentioned correction in Change Orders #2 and #3, which was approved December 7, 1976.
On a motion by Commr. Hoskinson, seconded by Commr. Burhans and carried unanimously, the Board approved the request from Glenn Middleton, Building Inspector, to purchase competency examinations from H.H. Block Associates at a cost of $750 and Harry Boothe Seminars at an approximate cost of $500.
courthouse
Commr. Windram presented to the Board a letter from the Department of Health and Rehabilitative Services regarding the possibility of renting space in the existing Courthouse or other County buildings. The Board directed the Clerk to write to the proper authority and inform them that they will be contacted regarding available rental space in the existing Courthouse.
funds-transfer
On a motion by Commr. Carson, seconded by Commr. Hoskinson and carried unanimously, the Board approved the following transfers:
General Revenue Fund
Elections
Transfer $2,300.00 from Contingency to Acct #2441333 – “Advertising.” Reason: Over-expended.
County Service Officer
Transfer $24.15 to Acct #2991341 – “Contracted Services” from Acct #2991205 – “Office Supplies & Expenses.” Reason: Over-expended.
Economic Assistance
Transfer $2,389.89 from Contingency to Acct #5348601 – “Budgeted Transfer.” Reason: Transferred this amount more into CETA Fund budget than we anticipated when preparing budget.
DWI School
Transfer $6,923.76 from Contingency to Acct #3993601 – “Budgeted Transfer.” Reason: Transferred this amount more into DWI School budget than we anticipated when preparing budget.
Mosquito Control-Local
Transfer $350.00 from Acct #4212204-3-1 – “Supplies Not Otherwise Specified” to Acct #4212338-3 – “Maintenance of Equipment.” Reason: To comply with regulations from the State.
Landfill
Transfer from Acct #4210403-2 – “Land” to the following account numbers:
1. $10,007.80 to Acct #4210337-2-2 – “Maintenance of Grounds.” Reason: Over-expended.
2. $619.56 to Acct #4210205-2 – “Office Supplies & Expenses.” Reason: Over-expended.
3. $2,500.00 to Acct #4210341-2 – “Contracted Services.” Reason: Insufficient funds for remainder of year.
4. $5,000.00 to Acct #4210401-2 – “Construction of Building.” Reason: New account for building at Paisley Landfill.
Road & Bridge Fund
Transfer $4,650.00 from Contingency to Acct #4102337-2 – “Maintenance of Grounds.” Reason: Funds not budgeted for fence at County Barn, Leesburg.
Fine & Forfeiture Fund
Transfer $1,250.00 from Contingency to Acct #2323402 – “Equipment.” Reason: This is to pay for transcriber and typewriter authorized for the County Judge.
Autos and Trucks/Accounts Allowed
Commr. Carson reported to the Board that he had researched the possible purchase of three Chevrolet Chevetts. He stated that according to the information given to him the dealer he spoke with is expecting to receive three Chevetts at a total cost not to exceed $10,000 and the price quoted him did not yet include the trade-in of three County vehicles. Discussion was held. On a motion by Commr. Burhans, seconded by Commr. Carson and carried, the Board approved the purchase of three Chevy Chevetts from Cecil Clark Chevrolet subject to the dealer accepting the trade-in of three County vehicles. Commr. Hoskinson voted “no.”
recess and reassembly
At 12:00 Noon the Chairman announced that the Board members would adjourn for lunch at the Silver Lake Golf and Country Club. The public and press were invited on a dutch treat basis.
courthouse/contracts
Mr. Robert Drogo, Marketing Manager of the Florida Telephone Corporation, appeared before the Board to discuss and answer questions regarding the SL-1 phone system, which the Board has approved to be installed into the new Courthouse, and its capabilities in hooking up with the 9-1-1 system. He stated that there is no piece of equipment available that will carry the capability of the Courthouse needs and the 9-1-1 system. He did state, however, that there was a separate piece of equipment that was designed for the 9-1-1 system and if the County ever decided to initiate the 9-1-1 system, this separate piece of equipment could be installed. Further discussion was held on the matter as well as the advantages of the SL-1 phone system.
At this time the County Attorney presented to the Board the revised contract and an addendum between Lake County and Florida Telephone for the purchase and installation of the SL-1 system. On a motion by Commr. Burhans, seconded by Commr. Hoskinson and carried, the Board approved the contract as submitted by the County Attorney and authorized the Chairman and Clerk to sign same.
Commr. Carson abstained from the vote because he is a member on the Board of Directors of the Florida Telephone Corporation.
zoning
zoning violation 76-106 gene peters
No one appeared before the Board regarding this case. On a motion by Commr. Carson, seconded by Commr. Deems and carried unanimously, the Board found Mr. Peters in violation, declared the violation a public nuisance and gave him 30 days to comply with Ordinance 1971-6.
zoning violation 76-108 thomas corrigan
No one appeared before the Board regarding this case. On a motion by Commr. Burhans, seconded by Commr. Hoskinson and carried unanimously, the Board found Mr. Corrigan in violation, declared the violation a public nuisance and gave him 90 days to comply with Ordinance 1971-6.
zoning violation 76-126 lee white
No one appeared before the Board regarding this case. On a motion by Commr. Hoskinson, seconded by Commr. Burhans and carried unanimously, the Board found Mr. White in violation, declared the violation a public nuisance and gave him 30 days to comply with Ordinances 1970-1 and 1971-6.
zoning violation 76-134 andrew grimes
Welburn Daniel, Attorney, appeared before the Board on behalf of Mr. Grimes. He stated that the mobile home in question is not being occupied and is used only for storage purposes. Discussion was held on the placement of the two mobile homes on the same piece of property.
On a motion by Commr. Hoskinson, seconded by Commr. Carson and carried unanimously, the Board postponed this case for 30 days to allow Mr. Daniel, his client, and the Planning Department work out details to resolve this problem.
zoning violation 76-135 clarence brown
Mr. Brown appeared before the Board regarding this case. He stated that the vehicles in question were located on property that did not belong to him. Discussion was held. The Board determined that a violation existed but that Mr. Brown was not involved because the property did not belong to him. Mr. Willet stated that he would like to withdraw this case in order that the Department may investigate it further.
On a motion by Commr. Hoskinson, seconded by Commr. Burhans and carried unanimously, the Board approved the withdrawal of this case by the Planning Department.
zoning violation 76-137 mable weaver
Mr. Johnson, a resident of the area, appeared before the Board and stated that he and the other residents in the area were trying to clean up the neighborhood and were very interested in having Mable Weaver conform to the Ordinance and maintain her property.
On a motion by Commr. Carson, seconded by Commr. Deems and carried unanimously, the Board found Mable Weaver in violation, declared the violation a public nuisance and gave her 30 days to comply with Ordinance 1970-1.
zoning violation 76-140 john maxwell
No one appeared before the Board regarding this case. On a motion by Commr. Burhans, seconded by Commr. Carson and carried unanimously, the Board found Mr. Maxwell in violation, declared the violation a public nuisance and gave him 30 days to comply with Ordinance 1971-6.
planning and zoning/resolutions
Mr. Willet presented to the Board for its approval and signature the resolution requesting that a Library Study be conducted in Lake County. Discussion was held and various changes in the resolution as presented were suggested. On a motion by Commr. Carson, seconded by Commr. Hoskinson and carried unanimously, the Board adopted the resolution, as amended, requesting that a Library Study be conducted in Lake County.
bonds
On a motion by Commr. Burhans, seconded by Commr. Hoskinson and carried unanimously, the following Contractor Bonds were approved:
52-77 Albert Rue – General Contractor
111-77 Carroll M. Walter dba Lak-Co
648-77 Clyde T. Strickland – Specialty Contractor
1258-77 Herbert A. Boves – Residential Contractor
On a motion by Commr. Hoskinson, seconded by Commr. Carson and carried unanimously, the Board approved the cancellation of Contractor Bond #1432-76 for James W. Crabtree dba J.D. Plumbing Company.
reports
On a motion by Commr. Burhans, seconded by Commr. Carson and carried unanimously, the Board accepted the cost report for the Lake Memorial Nursing Home as prepared by Shaw, Brooks, Brown & Shumacker, CPA. This report was required by the State of Florida.
contracts and agreements
Mr. Watkins presented to the Board a proposal from Richard C. Brown regarding the cleaning of the rugs in the Courthouse. This was referred to Mr. Harry Nies, Deputy in Charge of County Services.
accounts allowed
On a motion by Commr. Deems, seconded by Commr. Carson and carried unanimously, the Board approved payment of the bill from McLin, Burnsed, Austin & Cyrus in the amount of $3,728 which represents their fee in defending the County in the suit of J.W. Dooley vs. Board of County Commissioners.
courthouse
Mr. Watkins presented to the Board a letter from the Department of Offender Rehabilitation regarding the anticipated square footage rental for space in the new Courthouse for the Parole and Probation Department.
Mr. Watkins stated that this had not yet been discussed, therefore, the Board referred this to the Architect Committee.
hospitals
The Clerk presented to the Board a letter from Waterman Memorial Hospital regarding the possibility of the Northeast Lake County Hospital District receiving tax monies from the Northwest Lake County Hospital District to aid in covering the cost of obstetrical care given to those persons from the Northwest Lake County Hospital District due to the closing of the obstetrical unit at Leesburg General Hospital. This was referred to Commr. Windram and the County Attorney.
contracts and agreements
On a motion by Commr. Carson, seconded by Commr. Burhans and carried unanimously, the Board approved the Cooperative Agreement among U.S.G.S./Lake County and the Lake County Water Authority for the purpose of Water Resources Investigations and authorized the Chairman and Clerk to sign same.
accounts allowed
Mr. Watkins presented to the Board a request to purchase a lawn vacuum to be used around the grounds at the Courthouse. The Board was concerned about the quality of the machine being recommended and requested the Clerk instruct the Purchasing Department to obtain quotations on a good commercial vacuum and present its recommendation to the Board.
hospitals
On a motion by Commr. Hoskinson, seconded by Commr. Burhans and carried unanimously, the Board approved the admission of Willie Adams to the A.G. Holley State Hospital.
accounts allowed
On a motion by Commr. Burhans, seconded by Commr. Hoskinson and carried unanimously, the Board approved the purchase of two IBM Correcting Selectric typewriters at a total cost of $1,144.00 to be used at the Agricultural Center.
indigents
On a motion by Commr. Carson, seconded by Commr. Deems and carried unanimously, the Board approved the following changes on the Indigent list:
ADD Hazel Brown for Robert Nolan District #5 $45.00
ADD Johnny Mae Baily for John H. Duvall District #4 $45.00
ADD Max Judy for Barney Rowe District #3 $50.00
CANCEL Inge Wheat for Hams Behrend District #3 $30.00
ADD Tom Studer for David Morse District #2 $50.00
CANCEL Roosevelt Woods for Warren Rogers District #1 $50.00
CANCEL Sam Pruit for Robert Monk District #1 $50.00
CANCEL Grace Hooks for Mathew Givson District #1 $40.00
accounts allowed
On a motion by Commr. Deems, seconded by Commr. Carson and carried unanimously, the Board approved for the following vouchers to be paid:
General Revenue #327 – 619 Fish #2
Road and Bridge #101 – 185 Northeast Hospital #2-3
Fine and Forfeiture #52 – 97 Northeast Ambulance #1
Auto Inspection #24 – 42 Northwest Ambulance #1
Youth Vol. Counselor #4 D.W.I. #3-4
Section 8 #1 COR (County Building) #2-3
CETA #15 – 27 Revenue Sharing #2
On a motion by Commr. Carson, seconded by Commr. Deems and carried unanimously, the Board approved payment of the bill from P&C Thompson Brothers, General Contractor, in the amount of $173,603 which is in accordance with their contract.
On a motion by Commr. Carson, seconded by Commr. Deems and carried unanimously, the Board approved payment of the bill from Jones and Dickerson, Architects, in the amount of $5,719.08 which is in accordance with their contract.
appointments
Mr. Ford stated that his office was still reviewing the material obtained on the Commission on the Status of Women and would have a report for the Board next week.
contracts and agreements
Mr. Ford stated that the County Engineer had reviewed the contract to be signed among Lee-Con, Lake County and the Lake County Tax Collector regarding the paving of Lynn Avenue under the provisions of Chapter 63-1505 and 69-1208, Laws of Florida, and it was now ready for the Board’s approval. On a motion by Commr. Carson, seconded by Commr. Burhans and carried, the Board approved the above contract and authorized the Chairman and Clerk to sign same. Commr. Deems was absent for the vote.
courthouse/contracts and agreements
Commr. Carson stated that the contract regarding the Suncom lines had been returned and according to the information that he has received, Lake County will be eligible to have three Suncom lines. It must still be determined where these Suncom lines will be installed.
Commr. Windram presented to the Board a renewal contract between Lake County and Waterman Memorial Hospital regarding the operation of the Northeast Lake County Ambulance Service. On a motion by Commr. Carson, seconded by Commr. Burhans and carried unanimously, the above contract was approved and the Board authorized the Chairman and Clerk to sign same.
Commr. Windram also presented to the Board a renewal contract between Lake County and the City of Leesburg regarding the operation of the Northwest Lake County Ambulance Service. On a motion by Commr. Carson, seconded by Commr. Burhans and carried unanimously, the Board approved the above contract and authorized the Chairman and Clerk to sign same.
roads-county
Commr. Hoskinson brought to the attention of the Board the problem regarding the condition of Robbins Road. He reminded the Board that this is not a County maintained road. He stated that the residents are trying to get the necessary deeds which would enable the County to repair the road at the residents’ request and expense. However, they have encountered a problem. Apparently farmers are not lifting the disc blades when they travel over the road and are damaging this road which already is in need of repair.
Commr. Windram stated that he has experienced similar situations in his district and usually can get the problem solved by writing the party at fault for the damage a letter informing them that they will have to pay for the damages done to the road. Commr. Hoskinson stated that he would try this avenue in solving the problem.
minutes
On a motion by Commr. Carson, seconded by Commr. Hoskinson and carried unanimously, the minutes of the special meeting of November 24, 1976 were approved as amended.
There being no further business to be brought before the Board, the meeting was adjourned at 3:30 p.m.
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thomas j. windram, chairman
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James C. Watkins, Clerk