A REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS

JANUARY 4, 1983

The Lake County Board of County Commissioners met in regular session on Tuesday, January 4, 1983, at 9:00 a.m. in the Board of County Commissioners Meeting Room, Courthouse, Tavares, Florida. Commissioners present at the meeting were: Thomas J. Windram, Chairman; James R. Carson, Jr.; Claude Smoak; C. A. "Lex" Deems; and Glenn C. Burhans. Others present at the meeting were: James C. Watkins, Clerk; Christopher C. Ford, County Attorney; and Mary C. Grover, Secretary.

The Invocation was given by Mr. Watkins and the Pledge of Allegiance was led by Commr. Deems.

TRANSFER OF CHAIRMANSHIP

At 9:01 a.m., Commr. Carson announced the time had arrived to turn the Chairmanship over to the 1983 Chairman-Elect, Conmr. Thomas J. Windram. At this time the actual transfer of seats took place.

MINUTES

On a motion by Commr. Burhans, seconded by Commr. Carson and carried unanimously, the Board approved the Minutes of December 21, 1982, as submitted.

INSURANCE

Commr. Carson informed the Board that the Insurance Committee had contacted the various insurance carriers requesting written quotations to extend Lake County's current policies to expire on September 30, 1983, thereby reconverting all the County's policy periods to a fiscal year basis. He stated that all the insurance carriers agreed to extend the policies for nine (9) months.

Commr. Carson stated that he had authorized Kathy Barnett, Insurance Coordinator, to extend all the policies, with the exception of the health insurance which had been previously approved by the Board.

On a motion by Commr. Carson, seconded by Commr. Burhans and carried unanimously, the Board ratified the action of the Insurance Committee in extending the insurance policies to September 30, 1983.

NURSING HOME

Discussion occurred regarding the Administrative Complaint received from the State of Florida, Department of Health and Rehabilitative Services regarding an administrative fine against the Lake County Board of County Commissioners d/b/a Lake Memorial Nursing Home. He stated the Nursing Home was being fined $300.00 as a result of water leaking through the flushing caps on the roof of the building causing the fiberboard soffit of the building to deteriorate and sag. It was noted that this condition was previously cited during a survey conducted by personnel from the Jacksonville Office of Licensure and Certification on September 2 & 3, 1981.

Commr. Burhans stated the Board had approved for the roof to be repaired in October.

The Board referred the administrative complaint to Chris Ford, County Attorney and Lonnie Strickland, Nursing Home Administrator.

BONDS - CONTRACTOR

On a motion by Commr. Carson, seconded by Commr. Burhans and carried unanimously, the Board approved the following contractor bonds:

NEW

1942-81 Conrad G. Collins (Building)

3089-83 Robert S. Bailes

3090-83 John H. Clayton (Plumbing)

3091-83 Wayne Dykes (Air Conditioner)

3092-83 Sandra C. Jarrett d/b/a Crank Construction Co., Inc. (General)



LICENSES & PERMITS

On a motion by Commr. Carson, seconded by Commr. Burhans and carried unanimously, the Board approved the addition and deletions on the gun permits for the following:

Gregory Garcia

Glenn Williams

ACCOUNTS ALLOWED/INDIGENTS

On a motion by Commr. Burhans, seconded by Commr. Carson and carried unanimously, the Board approved payments of warrants #29872 through #30152 for the following accounts:

General Revenue County Transportation Trust

Fine & Forfeiture Mosquito Control

Aquatic Weed Northeast Ambulance

Northeast Hospital Northwest Ambulance

Section 8 Law Enforcement Trust Fund

CETA Landfill

Nursing Home County Wide Library

The motion also approved payment for the following Indigents:

Approve:

Regina M. Haley for Nancy Houseman----$50,00/January

REPORTS/AUDIT/FIRE DISTRICTS

On a motion by Commr. Carson, seconded by Commr. Burhans and carried unanimously, the Board acknowledged receipt of the following Reports:

1 . Distribution of Revenue, Traffic/Criminal Cases for the week ending December 10, 1982.



2 . Annual audit for Pasco Fire District ending September 30, 1982.



CONTRACTS, LEASES & AGREEMENTS/MENTAL HEALTH

On a motion by Commr. Burhans, seconded by Commr. Carson and carried unanimously, the Board authorized the Chairman and the Clerk to sign the lease agreements between Lake County and Lake/Sumter Community Mental Health Center (Rainbow's End and TASC Programs).

ASSESSMENTS

On a motion by Commr. Burhans, seconded by Commr. Deems and carried unanimously, the Board approved and authorized the Chair- an and the Clerk to sign the Satisfaction of Assessment Lien for Elmer G. and June C. Kuhn, in the amount of $249.60 (Sparks Village Subdivision).

COMMUNICATIONS

Discussion occurred regarding the letter received from Leesburg Cablevision informing the Board of a rate increase for cable services effective January 1, 1983. The Board instructed Mr. Watkins, Clerk, to write Leesburg Cablevision requesting a status report of Leesburg Cablevision's progress and the expansions they anticipate hooking up for the next 6 months and 12 months.

WELFARE/ACCOUNTS ALLOWED

On a motion by Commr. Carson, seconded by Commr. Burhans and carried unanimously, the Board approved travel for Myra Smith, Welfare Director, to attend the State Association of County Commissioners of Florida 1983 Mid-Year Legislative Conference in Jacksonville, Florida, February 9-11, 1983, at an estimated cost of $260.00.

SHERIFF/ACCOUNTS ALLOWED

On a motion by Commr. Carson, seconded by Commr. Burhans and carried unanimously, the Board approved the following requests received from Sheriff Griffin:

1. Reimburse Investigator Denny Chisholm the amount of $89.55 for his attending the Ouchterlony Kit Workshop, held at Mid-Florida Technical Institute in Orlando, Florida on October 21 and 22, 1982.



2. Reimburse the Lake County Sheriff's Department in the amount of $68.00 for Deputy King and Lieutenant Swails attending the EVOC Driving School on the 13th through the 17th of December, at the Daytona Beach Community College.



3. Reimburse Deputy Gary L. Pope in the amount of $13.72 for his attending the Central Florida Criminal Justice Regional Training Center - Florida Cattle and Citrus Intelligence Unit, held at Mid-Florida Technical Institute, Orlando, Florida, on September 16, 1982.



ASSESSMENTS/RESOLUTIONS

On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board approved the Special Assessment Resolution and granted permission to bid road work for Cypress

Street and Bay Street in Riverwood Subdivision, Units I and II.

ROAD PROJECTS

On a motion by Commr. Carson, seconded by Commr. Smoak and carried unanimously, the Board awarded Project No. 3-83, Resurfacing of C-431, to Asphalt Pavers, Inc., in the amount of $74,647.50.

On a motion by Commr. Carson, seconded by Commr. Smoak and carried unanimously, the Board awarded Project No. 4-83, Resurfacing of C-439, to Asphalt Pavers, Inc., in the amount of $128,958.60.

DEEDS

On a motion by Commr. Burhans, seconded by Commr. Carson and carried unanimously, the Board accepted the Right-of-Way Deed for the extension of Drive No. 1 from Irene P. Lowrie.

On a motion by Commr. Carson, seconded by Commr. Deems and carried unanimously, the Board accepted the Right-of-Way Deed for Radio Road, #l-5433 from Valeria Jessee.

ROAD PROJECTS

On a motion by Commr. Burhans, seconded by Commr. Deems and carried unanimously, the Board approved partial payment to Hewitt Contracting Company on Project No. l-83, Astor Forest Campsite Loop, in the amount of $57,793.50 (County Funding).

On a motion by Commr. Carson, seconded by Commr. Burhans and carried unanimously, the Board approved final payment to Paquette Paving Company, Inc., on Project No. SA-3, Dora Park Estates, Hamlin Court and Temple Drive, in the amount of $10,608.00 (Special Assessment and County Funding).

PUBLIC WORKS

On a motion by Commr. Carson, seconded by Commr. Deems and carried unanimously, the Board approved the Septic Tank Pumping Franchise Agreement for Crawford Septic Service.

ACCOUNTS ALLOWED/POLLUTION CONTROL

On a motion by Commr. Deems, seconded by Commr. Burhans and

carried unanimously, the Board approved the purchase of a Nephelometer (Turbidity Measuring Equipment) for the Pollution Control Department, at an approximate cost of $500.00.

BONDS - MOBILE HOME

On a motion by Commr. Deems, seconded by Commr. Burhans and carried unanimously, the Board approved the renewal of a mobile home bond for Melvin and Ester Mackey Livingston - Lisbon Area - District #l.

On a motion by Commr. Carson, seconded by Commr. Burhans and carried unanimously, the Board approved cancellation of the following mobile home bonds:.

1. Velma Porter

2. William H. Jarrett

3. John Honeycutt

OUTDOOR RECREATIONAL FACILITIES/CONTRACTS, LEASES & AGREEMENTS

On a motion by Commr. Burhans, seconded by Commr. Carson and carried unanimously, the Board authorized the Chairman and the Clerk to sign the following documents:

1. Agreements from Tavares and Clermont outlining City and County responsibilities for their respective boating improvement projects.



2. Project agreement from the Department of Natural Resources on the Wooton Park Paving project in the amount of $7,465.50.



LIBRARIES/CONTRACTS, LEASES & AGREEMENTS

On a motion by Commr. Carson, seconded by Commr. Smoak and carried unanimously, the Board authorized the Chairman and the Clerk to sign the 1983 State Aid Agreement in the amount of $64,343.00 for the County-Wide Library System.

RESOLUTIONS/FAIRGROUNDS

Mr. Ford, County Attorney, informed the Board Mr. George Johnson, Fairgrounds Manager, requested a resolution be adopted allowing bingo at the Lake County Fairgrounds.

On a motion by Commr. Smoak, seconded by Commr. Burhans and carried unanimously, the Board approved and authorized the Chairman and the Clerk to sign the Resolution permitting bingo at the Lake County Fairgrounds.

RECESS & REASSEMBLY

At 9:50 a.m. the Chairman announced the meeting would recess for ten (10) minutes. The meeting reconvened at 10:00 a.m.

ORDINANCES/AMBULANCES-HOSPITALS

At 1O:OO a.m. the Chairman announced that the advertised time had arrived for the public hearing regarding the Ordinance relating to Emergency Medical Transportation Service. It was noted that the proper proof of publication was on hand as it had appeared in the Sentinel Star, Lake Little Sentinel, edition on December 10, and 28, 1982.

Discussion occurred regarding what the affect of Section 1, Paragraph 2, (which states the requirement of a Certificate of Public Convenience and Necessity shall not apply to those vehicles operated under emergency conditions by a wheelchair transportation service company nor shall it apply to non- Emergency medical service providers), would have on the County- funded ambulance services.

Mr. Ford, County Attorney, stated that Paragraph 2 should not affect the County-funded ambulance services. He further stated that the majority of the Board members did not want to require Certificates from the County for non-emergency vehicles.

Mr. Zeb Osborne, representing Waterman Memorial Hospital, addressed the Board expressing approval of the proposed Ordinance.

Commr. Burhans stated that the Health Advisory Committee advised against Section 1, Paragraph 2.

Mr. Osborne suggested the Board delete item "C" under Section 3, Paragraph 1 which states: The applicant has received a favorable recommendation from each municipality within the applicant's area of operation. Mr. Ford stated that item "C" was not necessary as Section 3, Paragraph 2 would allow the municipalities an opportunity to respond with a recommendation.

On a motion by Commr. Carson, seconded by Commr. Smoak and

carried unanimously, the Board approved to delete Item "C" under Section 3, Paragraph i from the proposed Ordinance.

It was pointed out that the word "waive" in Section 3, Paragraph 4 should be "weigh".

On a motion by Commr. Smoak, seconded by Commr. Deems and carried unanimously, the Board approved to place the proposed, amended Ordinance on the floor for its first and final reading by title only.

Discussion continued regarding Section 3, Paragraph 1, Item (a). The Board approved to include the following paragraph with the amendment that was approved earlier:

(a) The applicant has paid an application fee set by Resolution provided, however, that neither the fire department of any municipality or fire district or ambulance district nor any county or municipality operated emergency medical service provider nor any volunteer emergency medical services provider shall be required to pay said fee.



Commr . Carson read the following title:

AN ORDINANCE RELATING TO EMERGENCY MEDICAL TRANSPORTATION SERVICE PROVIDERS ESTABLISHING CRITERIA FOR THE ISSUANCE OF CERTIFICATES OF PUBLIC CONVENIENCE AND NECESSITY: ESTABLISHING PROCEDURES FOR ISSUANCE OF SUCH CERTIFICATES: PROVIDING A SAVINGS CLAUSE; PROVIDING AN EFFECTIVE DATE.

On a motion by Commr. Deems, seconded by Commr. Smoak and carried, the Board adopted Ordinance #1983-l, as amended, as read by title only on its first and final reading.

Commr. Burhans voted "No".

Discussion occurred regarding the Resolution to set the fees.

The Board authorized the Clerk to research and come back to the Board with a recommendation.

ASSESSMENTS/RESOLUTIONS

No one was present for the final public hearing for Dora Park Estates Special Assessment.

On a motion by Commr. Carson, seconded by Commr. Deems and carried unanimously, the Board approved the assessment roll for Dora Park Estates.

On a motion by Commr. Burhans, seconded by Commr. Carson and carried unanimously, the Board approved and authorized the Chairman and the Clerk to sign the Resolution bringing Hamlin Court (#4-4369A) and Temple Drive (#4-4369) into the County maintenance system.

PERSONNEL/COMMITTEES

On a motion by Commr. Carson, seconded by Commr. Burhans and carried unanimously, the Board approved the following appointments and reappointments to the Grievance Committee as recommended by Mr. Timmons, Personnel Director:

REGULAR MEMBERS

Dr. Earl Kelly - Supervisor Member

Ms. Nadine Kennedy - Employee Member

ALTERNATE MEMBERS

Mr. Jimmy Jones - Alternate Supervisor Member

Ms. Linda VanTil - Alternate Employee Member

RECESS & REASSEMBLY

At 10:35 a.m. the Chairman announced the Board would recess until 11:30 a.m.

EMERGENCY SERVICES/AMBULANCE-HOSPITALS

Mr. Joe Stephany, Chairman of the Task Group appointed by the Board, was present to discuss the Task Group's recommendations to the Board regarding the emergency communications console which is owned by Lake County. The recommendations were as follows:

1. Endorse centralized communication coordination of emergency response resources in Lake County.

2. Enter into an acceptable contract with the Northwest Hospital District to provide county wide EMS communications on an interim basis.



Mr. Stephany recommended the Board enter into a contract on an interim basis which requires the Northwest Hospital District, who has the console, to provide those emergency medical services communications and services that are needed for a countywide system. He further stated that the console would be limited to the ambulance districts at this time.

Commr . Burhans recommended the EMS console remain at its present location under the custody of the Northwest Hospital District, and enter into a contract that enables the Northwest Hospital District to operate the console with the other two (2) ambulance districts. He stated that during the interim, (approximately 9 months), the Committee would be able to conduct further research and come back to the Board with a recommendation of moving the console to another location.

Mr. Ted Woodrell, Administrator for Leesburg Regional Medical Center, addressed the Board to discuss the emergency communications console. He stated the only difference between the operation of the console at Leesburg Regional Medical Center and Leesburg Fire Department (former location) was that Leesburg Regional Medical Center monitors the console 24 hours a day.

He stated the communications console could not meet all the communication needs of Lake County. He stated the console has one microphone and would not be able to answer the needs of additional communications for all law enforcement, all fire departments, and all EMS services. He further explained it was designed to act as a coordinating vehicle. He stated it could not be a 911 system as it was presently designed, but that there were capabilities of adding additional equipment. Mr. Robert Moore, Leesburg Regional Medical Center, was also present to discuss the communications console with the Board.

Mr. Bill Compton, Ambulance Director of South Lake Memorial Hospital, addressed the Board to discuss the location of the communications console.

Mr. Zeb Osborne, representing Waterman Memorial Hospital, expressed concern that the console was being taken out of public sector control and being placed into private sector control. He stated they did not agree with approval of the contract.

Mr. Stephen Lane, Tavares Fire Department and also a member of the task group, stated he would like the Board to uphold the recommendation from Commr. Burhans. He stated he felt the Committee did not have enough time to do the necessary leg work to put all the recommendations together for a centralized communications system.

On a motion by Commr. Burhans, seconded by Commr. Deems and carried unanimously, the Board approved the following recommendations from the task group which was appointed to study the utilization of the communications console owned by Lake County for emergency communications in Lake County:

1 . The Board endorsed a centralized communication coordination of emergency response resources in Lake County.



2 . Approved to enter into a contract with the Northwest Hospital District to provide county wide EMS communications coordination on an interim basis.



RECESS & REASSEMBLY

At 12:35 p.m. the Chairman announced the Board would recess for lunch with each Commissioner lunching individually. The Board reconvened at 2:00 p.m.

ACCOUNTS ALLOWED/ANIMAL CONTROL

On a motion by Commr. Smoak, seconded by Commr. Burhans and carried unanimously, the Board approved the request from Ms. Frankie Thorp, Supervisor, Lake County Animal Shelter, to purchase 20 platforms in dog runs at an approximate cost of $975.00 and the purchase of electrical wiring in the cat room at an approximate cost of $25.00 with the funds coming from Budget Item #641, Special Equipment (Donation Fund).

FAIRGROUNDS/COUNTY POLICY

Mr. Larry Schuster, Senior Planner, addressed the Board to report on the Capital Improvement Plan for the Lake County Exposition Center and Fairgrounds. He discussed the following outline:

7. Parking Improvements

8. Outdoor Utilities

9. Lehmann-Polk Building (Exposition Building1

10. Ashford Building (Flower Show Building1

11. Clements Building

12. Mays Building (Education1

13. LaRoe Pavilion

14. Rodeo Arena

15. Recommendations

Mr. Schuster explained that the proposed capital improvement plan for the Expo. Center and Fairgrounds would require a financial commitment of approximately $283,445 over the next five years beginning with the current fiscal year 1982-83.

Mr. George Johnson, Fairgrounds Manager, was also present to discuss the capital improvement plan with the Board.

The figures listed below are the cost projections for the next five years

1982-83 $26,645.00

1983-84 $35,000.00

1984-85 $87,800.00

1985-86 $67,000.00

1986-87 $67,000.00

TOTAL $283,445.00

Discussion occurred regarding the parking situation. Mr. Johnson stated that the City of Eustis estimated 1,500 total parking spaces (including arena area). Mr. Schuster concurred with the estimate given by the City of Eustis. Commissioner Smoak questioned whether a year-by-year projection of income versus expenses from an operating standpoint had been prepared so that the Board would have an idea where funds might be available other than just operating costs. Mr. Schuster stated that the projections had not been prepared.

Commr. Windram informed the Board he had received a letter from Mr. B. F. Jarrell, City Manager of Eustis, requesting the County to install a sound system at the Fairgrounds prior to February 11, 1983. Mr. Jarrell stated in his letter that rental of a sound system for one night would be approximately $750.00. Mr. Johnson pointed out that the various bands usually bring their own equipment. Discussion occurred whether the County needed that type of equipment.

Discussion occurred regarding where the Fairgrounds stood as far as a competitive standpoint. Mr. Johnson stated he would conduct a study and report back to the Board.

It was pointed out that the 1982-83 expenditures for the capital improvement program has already been budgeted.

On a motion by Commr. Smoak, seconded by Commr. Burhans and carried unanimously, the Board adopted the capital improvements program for the Lake County Exposition Center and Fairgrounds and approved the expenditures items listed as the 1982-83 priorities, in the amount of $26,645.00, which has already been budgeted, and reviewing the remainder of the priorities prior to each budget hearing.

Commr. Smoak stated his intent of the motion was to update these priorities on an annual basis, any changes in the estimated costs, prior to budget hearings and that they could be included in the Fairgrounds budget as a part of the budgetary process.

The Board directed Commr. Windram to write the City of Eustis of the County's intent to upgrade the sound system, but that the Board does not have any future need for the type of equipment requested by the City.

Discussion occurred regarding the Fairgrounds Policy and Regulations. Mr. Willett, Development & Public Works Director, stated that the Promoters will be required to purchase their tickets through a bonded ticket printing agency so that the Fairgrounds Manager will be aware of how many tickets will be available for a specific event.

Discussion occurred regarding Section VII, Idemnity Clause. It was discussed that there should be something in the Policy giving the Fairgrounds Manager the authority to adjust insurance rates according to the event. The Board discussed changing the number of days in which the certificates of insurance should be furnished to the Fairgrounds Manager prior to an event. It was the feeling of the Board to change the number of days to five (5) working days.

Commr . Smoak suggested that the following be added to Section XVI, Security and Safety Personnel:

The Promoter present to the Police Chief of Eustis and the Fairgrounds Manager a plan of anticipated parking; what space is going to be used first, how many cars will be parked, etc.

He stated he felt Mr. Schuster or Mr. Johnson should draw up an approved parking scale to be handed out with the contract and policies.

Mr. Willett presented the Board with a draft copy of the rental agreement for the Board's review.

Commr . Smoak suggested that the agreement include a statement that the Leasee has read and understands the conditions of the contract.

On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board adopted the Fairgrounds Policy and Regulations as presented, with the amendments as discussed, and approved the content of the Fairgrounds Rental Agreement form.

Discussion continued regarding the sale of alcoholic beverages at the Fairgrounds. Commr. Burhans stated he felt the County should not allow the sale of alcoholic beverages at the Fairgrounds. It was pointed out that it would increase the promoter's profit to sell liquor on the premises. It was noted that prohibiting the sale of alcohol would not affect the consumption of alcohol on the premises.

On a motion by Commr. Burhans, seconded by Commr. Carson and carried unanimously, the Board approved to prohibit the sale of alcoholic beverages at the facilities for the Lake County Fair- grounds.

Commr . Carson commended Commr. Smoak, Mr. Willett, Mr. Johnson, Mr. Schuster, and all those involved, for the outstanding job done on the gathering and compiling of information for the presentation for the Lake County Fairgrounds.

There being no further business to be brought to the attention of the Board, the meeting adjourned at 4:25 p.m.

THOMAS J. WINDRAM. CHAIRMAN

JAMES C. WATKINS, CLERK

ncgll-6-83