A REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS
JUNE 7, 1983
The Lake County Board of County Commissioners met in regular session on Tuesday, June 7, 1983, in the Board of County Commissioners ' Meeting Room, Lake County Courthouse, Tavares, Florida. Commissioners present at the meeting were: C. A. "Lex" Deems, Vice Chairman; James R. Carson, Jr.; Claude E. Smoak, Jr.; and Glenn C. Burhans. It was noted that Commissioner Thomas Windram, Chairman, would not be present for the first portion of the meeting and that Commr. Deems would chair the meeting. Others present were: James C. Watkins, Clerk; Sanford Minkoff, County Attorney's Office; and Cathy B. Roy, Secretary.
The invocation was given by Mr. Watkins and the Pledge of Allegiance was led by Commr. Deems.
MINUTES
On a motion by Commr. Burhans, seconded by Commr. Smoak and carried, the Board approved the minutes of May 17, 1983, as submitted. It was noted that Commr. Carson did not vote due to the fact that he had not been present at the meeting.
On a motion by Commr. Burhans, seconded by Commr. Smoak and carried unanimously, the Board approved the minutes of June 2, 1983, as submitted.
LIBRARIES/MUNICIPALITIES
Commr. Smoak reported to the Board a request of the City of Eustis of the designation of the City of Eustis Library as the Central Servicing Unit for the Lake County Library System. Commr. Smoak reported that a portion of the proposal by the City of Eustis was that the Library Coordinator's Office would be based at the Eustis Library with Mary McMahon coordinating the office at a cost of $6,000 for the remainder of the fiscal year, which was budgeted. Commr. Smoak stated that Eustis had further proposed to continue this service for the 1983-84 fiscal year at a cost of $12,500.00. Commr. Smoak stated that this designation had been unanimously approved by the Library Advisory Board.
Discussion occurred regarding the status of this agreement should the Board not fund the Library System in the 1983-84 fiscal year. Commr. Smoak stated that should the Board elect not to fund for the 1983-84 fiscal year, that the interlocal agreement would be void.
On a motion by Commr. Smoak, seconded by Commr. Burhans and carried unanimously, the Board approved the recommendation of the Library Advisory Committee in the designation of the Eustis City Library as the central servicing unit for the Lake County Library System with the proposed costs outlined previously.
AUDITS/COMMUNICATIONS
Mr. Watkins reported to the Board a request by May Zima and
Company, Certified Public Accountants, petitioning the Board for
an additional expenditure of $7,786 for the audit of the 1982-83 fiscal year. Mr Watkins stated that the reasons for this request were as outlined below and take from the letter form May Zima and Company:
1. We were not as efficient as we could have been due to various false starts resulting from client-prepared workpapers not being ready because the Finance Director's supervision time was diverted to the preparation of the Annual Financial Report;
2. The Clerk's accounting system was converted from a manual to an automated system and, due to the complexity of the new system, additional hours were necessary to test the new accounting system;
3. The Finance Department staff did not close-out the September 30, 1982, Board and Clerk books by preparation of appropriate subsidiary records for balance sheet accounts. In addition, worksheets prepared by Finance to tie the trial balances to the draft of the financial statements were incomplete and necessitated additional reconciliations by our staff;
4. We have continued to recommend internal control improvements in the Sheriff's Commissary and Inmate Trust Funds in the Management Letter. Our recommendations have not been implemented; therefore, we continue to have additional hours due to poor internal control over these funds. We have discussed these conditions with the Sheriff and they should not be a problem in the future examinations.
5. The County's Comprehensive Annual Financial Report was complicated by the requirement that all the Consititutional Officers had to be consolidated in the combining and individual fund financial statements. This change, mandated by the NCGA, was not known to us at the time we were awarded the audit contract. This resulted in additional hours to review the County's financial statements, correct financial statement preparation and change footnote disclosures to ensure the financial statements met Certificate of Conformance requirements.
Mr. Watkins stated that he and Bob Wilson agreed with May Zima on the above points outlining why the audit hours were more than anticipated.
Considerable discussion occurred regarding the fact that the process for choosing the auditors was done on a contract price basis. Mr. Watkins stated that the contract did provide for unforeseen circumstances to petition for additional compensation.
The Board discussed the fact that additional hours were not spent on anything that had been added after the discussion and auditor selection process. It was also discussed that should it have been that the audit did not take the required number of hours estimated by May Zima that there would not have been a refund to the County as the audit was done on a contract price basis.
Mr. Watkins stated that basically the contract had a provision that if the County required work above and beyond the scope of their contract that we can compensate. Mr. Watkins stated that it was his feeling that this did fall within this scope; however, the Board stated that nothing new had been added to the audit that had not been discussed in the selection process and that each of the auditors had been given the opportunity to meet with the consitutional officers and have access to the bookkeeping in order to determine what would be required. The Board did not feel that the items outlined by May Zima and Company fell under the scope of "being added".
Mr. Watkins stated that it was due to certain items not being completed by staff that caused "false starts" and extra time by the auditors. The Board felt that this was an item that happens normally and expressed concern that additional compensation would be detrimental to the selection process on future audits.
PUBLIC WORKS AGENDA
SUBDIVISIONS/ESCROW
On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board approved release of the Irrevocable Letter of Credit for performance on Montverde Mobile Home Subdivision, 2nd Addition.
SUBDIVISIONS/ESCROW/RESOLUTIONS
On a motion by Commr. Carson, seconded by Commr. Smoak and carried unanimously, the Board approved the Lake Idlewild Estates Subdivision plat for recording, accepted the Irrevocable Letter of Credit for maintenance purposes in the amount of $5,705.00, and accepted the following roads into the County maintenance system:
1. Woods Drive #l-6510B
2. Bair Avenue #l-6510A
3. Idlewild Drive #l-6510
On a motion by Commr. Carson, seconded by Commr. Smoak and carried unanimously, the Board approved the Arbormere Subdivision Plat for recording, accepted the Maintenance Bond in the amount of $8,900.00 and accepted the following roads into the County maintenance system:
1. Frog Log Lane #1-3823A
2. Waterline Boulevard #l-3823
3. Redtree Drive #l-3823B
4. Springwater Circle #l-3823C
On a motion by Commr. Carson, seconded by Commr. Smoak and carried unanimously, the Board approved the Silver Ridge Subdivision Plat for recording, accepted the Maintenance Bond in the amount of $17,602.00 and accepted the following roads into the County maintenance system:
1. Sabal Way #l-5234
2. Sago Court #1-5234A
3. Valencia Drive #l-5334
ROAD PROJECTS
On a motion by Commr. Burhans, seconded by Commr. Smoak and carried unanimously, the Board approved partial payment to Carroll Contracting Company, Inc., for Project No. 12-83, C-44A widening and resurfacing in the amount of $45,818.01 from Secondary Funding.
On a motion by Commr. Carson, seconded by Commr. Smoak and carried unanimously, the Board approved partial payment to Superior Asphalt Company, Inc., for Project No. 9-83, Mt. Homer Road #4-4955 and Kurt Street, in the amount of $33,067.28 from Revenue Sharing Funds.
On a motion by Commr. Carson, seconded by Commr. Smoak and carried unanimously, the Board approved final payment to Hewitt Contracting Company, Inc., for Project No. l-83, Astor Campsite Loop Road, in the amount of $92,203.17 from County funding.
On a motion by Commr. Carson, seconded by Commr. Smoak and carried unanimously, the Board approved partial payment to Hewitt Contracting Company, Inc., for Project No. 11-83, Casteen Road #2-4106, Youngs Road #2-4006 and El Rancho Road #2-4007, in the amount of $11,337.75 from Revenue Sharing Funds.
FUNDS-GENERAL/ROAD PROJECTS
On a motion by Commr. Burhans, seconded by Commr. Carson and carried unanimously, the Board approved the execution of the voucher for transfer of funds from the Department of Transportation in the amount of $45,818.01, for Project No. 12- 83, C-44A Widening and Resurfacing.
PUBLIC WORKS/ROADS, COUNTY & STATE
On a motion by Commr. Burhans, seconded by Commr. Carson and carried unanimously, the Board approved one-time maintenance for Ed Peterson in the amount of $150.00 for Lee Acres Road.
ROADS, COUNTY & STATE/RESOLUTIONS/SIGNS
On a motion by Commr. Burhans, seconded by Commr. Carson and carried unanimously, the Board approved the posting of a 25 mph speed limit on Oak Street #l-6512C in the Bassville Park Area.
BUDGETS/LANDFILL
On a motion by Commr. Carson, seconded by Commr. Burhans and carried unanimously, the Board authorized the signature of the Chairman on the State Landfill Budget for the Fiscal Year 1983- 84.
RIGHT OF WAY-ROADS-EASEMENTS
On a motion by Commr. Burhans, seconded by Commr. Smoak and carried unanimously, the Board approved the request from Florida Power Corporation for a five (5) foot easement along the north side of Wolf Branch Road through the old clay pit property.
PUBLIC WORKS/ROADS, COUNTY & STATE/SIGNS
On a motion by Burhans, seconded by Commr. Carson and carried unanimously, the Board approved the signature of the Chairman on a Railroad Crossing Maintenance Transfer Agreement transferring the maintenance responsibility from Lake County to the Department of Transportation on Crossing #627291C at County Road C-468 and State Road 44.
BIDS/PUBLIC WORKS
Discussion occurred regarding bids received on a crawler tractor. Mr. Willett stated that both pieces of equipment met specifications.
Commr. Burhans moved that the bid be awarded to the Caterpillar dealer. The motion died for lack of a second.
On a motion by Commr. Carson, seconded by Commr. Smoak and carried, the Board awarded the bid for the 140 horsepower diesel powered crawler tractor to DeWind Machinery Company for a Fiat Allis #14-C for a total cost bid of $93,027.00.
Commr. Burhans was not present for the vote.
RIGHT OF WAY - ROADS - EASEMENTS
On a motion by Commr. Carson, seconded by Commr. Burhans and carried unanimously, the Board approved the request from Mary Hancock of John Roberts Realty, as agent for Mr. Yates Dowell, for a fifty foot easement over County owned property for access to a twenty acre parcel owned by Mr. Dowell.
ROAD PROJECTS
Discussion occurred regarding the request for a change order for Project No. 9-83 for widening excavation three feet into the pavement to remove three feet of bad subgrade. Mr. Willett stated it was the feeling of his staff that this was the County's responsibility and since it was a resurfacing contract that it did not include testing of the subgrade.
Commr. Burhans moved, seconded by Commr. Smoak, to refer this item to the County Attorney's Office for an opinion of whether or not this was the responsibility of the County. Commrs. Carson, Smoak and Deems voted "NO".
On a motion by Commr. Carson, seconded by Commr. Smoak and and carried, the Board approved the change order to Superior Asphalt Company, Inc., in the amount of $16,166.00, and directed the County Attorney to advise the staff on this prior to the change order being executed.
Commr . Burhans voted "No".
RIGHT OF WAY - ROADS - EASEMENTS
On a motion by Commr. Carson, seconded by Commr. Smoak and carried unanimously, the Board accepted the following right-of- Way deeds:
1. Ervin J. & Rita M. Bitter on Gray's Airport Road #l-7310
2. George F. & Jo Anne Saunders, Jr., on Florida Boy's Ranch Road #2-0729
3. Theodore J. and Joanna Wittemann on Wiygul Road #5- 7581.
POLLUTION CONTROL
On a motion by Commr. Carson, seconded by Commr. Burhans and carried unanimously, the Board approved the travel request of Ted Wicks, Director of Pollution Control, to attend a Wastewater Technology Workshop, Innovative and Alternative Approaches, in Gainesville, Florida, on June 29 and 30, 1983, at an estimated cost of $195.00.
Included in the motion was approval for Jim Stivender, Jr., Director of Engineering and Survey Services, to attend Celestial Observations to Determine True North at the Daytona Beach Community College at an estimated cost of $110.00.
BIDS/LANDFILL/PUBLIC WORKS
Mr. Willett reported to the Board that in order to make application for landfill permits it was necessary to ask for geological and engineering consulting services to test the sub- surface of the areas being considered. Mr. Willett stated this was necessary due to additional requirements passed by the Department of Environmental Regulation. Mr. Willett stated that this was both for Astatula II and Loghouse and expressed concern for the time factor in that it is essential these permits be obtained in a timely manner. Mr. Willett stated that the County did not have the capability to run the tests required by the D.E.R. and that a minimum cost would be $30,000.00.
On a motion by Commr. Carson, seconded by Commr. Smoak and carried unanimously, the Board authorized Mr. Willett to investigate further to assure there were no other available alternatives and to consult with firms if this was the case regarding advertising for professional services for this work. Mr. Willett informed the Board that the Pollution Control Department and his staff planned to do most of the work on this permitting process and it was his intention to get with the professional firms to talk about the responsibility of the firms on this one section of the permit application.
BONDS - MOBILE HOME
On a motion by Commr. Burhans, seconded by Commr. Carson and carried unanimously, the Board approved for the following persons to live in a mobile home on the same piece of property on which their conventional dwelling is being built, subject to the proper bonds being posted and with the stipulation that the mobile homes will be removed immediately upon completion of the dwellings or upon the request of the Board of County Commissioners:
1. Frederick & Phyllis Miller-Leesburg Area-District #l
2. Clifford F. Cook-Okahurnpka Area-District #2
3. James Heston Hiliard, Jr.-Tavares Area-District #4
4. Matthew F. Blake-Cassia Station Area-District #4
On a motion by Commr. Carson, seconded by Commr. Burhans and carried unanimously, the Board approved cancellation of the bond for Shirley Dempsey upon completion of the conventional dwelling unit and and removal of the mobile home.
ASSESSMENTS/ROAD PROJECTS/BIDS
Mr. Paul Andre, Star Route 3, Box 773, Eustis, property owner in Sorrento Village, addressed the Board regarding the request to bid the road work on the special assessment. Mr. Andre stated he was questioning this assessment in that persons who utilized the road but did not own property on the road were allegedly paying those living on the road to sign the petitions to get the necessary work done and stated he did not feel this is a fair assessment of the property owners in agreement on the petition.
Mr. Andre also expressed concern over whether a clay road would properly serve the residents. Mr. Andre stated he was under the impression that signing the petition was only to get a price to see whether or not to proceed with the project and questioned if the procedure could be stopped if the prices came in high. Mr. Andre was informed that if the prices came in high the residents could appear at the special assessment public hearing to request that the project be abandoned. Mr. Andre was also informed that it was not the concern of the Board if residents who did not live on the street paid for others' assessments or a portion of the assessment.
COMMISSIONERS
At this time Commr. Deems turned the Chairmanship over to Commr. Windram.
ASSESSMENTS/ROAD PROJECTS/BIDS (Cont'd)
It was noted that 61.9% of the people had signed the petition for the special assessment and that all those being assessed would receive a certified letter notifying them of the amount of the assessment and the date and time of the public hearing.
On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board authorized the Public Works Department to advertise and accept bids on the special assessment for Leonard Way - Sorrento Village.
ASSESSMENTS/ROAD PROJECTS/BIDS
No one present wished to address the Board regarding the request of the Public Works Department to advertise and accept bids on the special assessment for Horseshoe Drive and Cumbermoor Lane - Forest Lake Subdivision.
On a motion by Commr. Burhans, seconded by Commr. Carson and carried, the Board approved permission to bid road work for Horseshoe Drive and Cumbermoor Lane in Forest Lake Subdivision as a special assessment.
Commr. Smoak was not present for the vote.
COURTHOUSE/CLERK/ELECTIONS/TAX COLLECTOR/PUBLIC WORKS
Commr. Smoak reported on the Courthouse Annex Committee regarding opening of a Courthouse Annex in South Lake County. Commr. Smoak stated that the City of Clermont had offered to lease to the County a 2766 square foot building for a fee of $100.00 per.month. Commr . Smoak stated there was positive reaction from the constitutional officers and department heads in Lake County. Commr . Smoak stated it was the recommendation of the committee to pursue a one-year pilot program as a test period to determine the amount of traffic and usability by the citizens of the services that could be offered through a Courthouse Annex.
Commr. Smoak stated it was the recommendation of the committee to staff the annex with a central management person, trained in several areas. Commr. Smoak stated that the other employees would come from the individual officers and departments offering services at the annex.
The services discussed to be intially offered at the annex were as follows:
1. Vehicle Registration - Tax Collector's Office
2. Voter Registration - Supervisor of Elections
3. Building Permits and Code Enforcement - Division of
Development and Public Works
4. Health Department - Those presently in South Lake County with the addition of a representative of Environmental Health for septic tank permits.
5. Marriage Licenses, Passports, Gun Permits and possibly other services offered by the Clerk of the Circuit Court.
Michael Willett, Director of Development and Public Works,
addressed the Board regarding some of the services offered.
PUBLIC HEARING
At this time the Chairman announced that the Public Hearing regarding the special assessment for Cypress and Bay Street would be postponed until 11:15 a.m.
COURTHOUSE/CLERK/ELECTIONS/TAX COLLECTOR/PUBLIC WORKS
T. Keith Hall, Tax Collector, addressed the Board regarding his present facility in South Lake County. Mr. Hall stated some renovations would have to be made to accommodate computer equipment for his portion of the annex.
Art Ragland, Veteran Service Officer, stated an officer would be present at the annex one day per week to service his clients in this area.
Benny Jones, Environmental Health, stated one representative to offer septic tank permits would be available at the annex; however, clerical help might be required.
Discussion occurred regarding clerical support and it was determined one clerical person might be required.
Mr. George Forbes, City Manager of City of Clermont, addressed the Board thanking them for their consideration of offering these services to the South Lake County residents. Discussion occurred regarding rental of the building and it was determined that the City would maintain the outside of the building and the need to asphalt the driveway and create parking spaces (placing of bumpers) to be paid for by the County. Mr. Forbes submitted a draft lease for one year at $lOO.OO/month with an additional one year option. The lease was given to Sandy Minkoff for review by the Attorney's Office.
Mr. Chris Giachetti, Sheriff's Department, addressed the Board and stated that although the annex would not serve the needs of the Sheriff's Department that they would like to be kept informed regarding the annex for future possibilities.
PUBLIC HEARING
At this time the Chairman announced that the Public Hearing rescheduled for 11:15 a.m. would be postponed until 11:30 a.m.
COURTHOUSE/CLERK/ELECTIONS/TAX COLLECTOR/PUBLIC WORKS (Cont'd)
Discussion occurred that at the present time it was planned to have six employees at the annex with only two additional employees not already on staff or positioned within the County.
On a motion by Commr. Smoak, seconded by Commr. Burhans and carried unanimously, the Board approved to implement a one year pilot program per the recommendations of the study committee for the South Lake Courthouse Annex. Included in the motion was a funding level of $10,000 for equipment and a new position be created as a service manager and the possibility of funding for a clerical employee.
Discussion occurred regarding an opening date and Commr. Smoak stated it was hoped to be opened by October 1, 1983. The Board requested that the County Attorney's Office look into the lease situation with the present facility of the Tax Collector and Mr. Forbes stated that he would check the lease with Lake/Sumter Community College regarding allowing the County to work in the building prior to October 1, 1983.
ASSESSMENTS/ROAD PROJECTS
No one present wished to address the Board regarding the special assessment hearing for Cypress and Bay Street. It was noted that each of the property owners had been notified by certified mail of the assessment hearing and their respective assessments.
On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board approved the final assessment roll on Cypress and Bay Street Special Assessment and authorized signature on the Resolution accepting the roads into the County maintenance system.
ASSESSMENTS/ROAD PROJECTS
No one present wished to address the Board regarding the special assessment and award of Bid for Picciola Harbor and Rohr's Addition Special Assessment.
On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board approved the assessment roll and awarded the bid to Asphalt Pavers in the amount of $23,812.00. It was noted that the price per foot for property owner was $3.03 and the estimate given the property owners was $3.00.
APPOINTMENTS/CETA
On a motion by Commr. Burhans, seconded by Commr. Carson and carried unanimously, the Board appointed the following persons to the Private Industry Council:
1. John Smith, Lake Plumbing nominated by the Eustis Chamber of Commerce.
2. Romeo Martinez, Romeo's Realty, nominated by the Lake County Chamber of Commerce.
3. Al Brown, BHB Enterprise, nominated by the Leesburg Chamber of Commerce.
CETA
On a motion by Commr. Burhans, seconded by Commr. Carson and carried unanimously, the Board approved permission to purchase seven (7) folding tables, and seven (7) stacking chairs from Office Products on County Bid for the Lake County CETA Department at a cost of $816.27.
On a motion by Commr. Burhans, seconded by Commr. Deems and carried unanimously, the Board confirmed a travel request for June 3 , 1983, for two CETA members to attend an audit meeting in Tallahassee with all costs paid by CETA Administrative Funds.
AMBULANCES-HOSPITALS/RESOLUTIONS
On a motion by Commr. Smoak, seconded by Commr. Deems and carried unanimously, the Board authorized a Resolution be drawn by the County Attorney's Office in conjunction with a letter from the West Orange Farmworker Health Association, Inc., supporting the request for funding of this organization to establish a birthing center in Eustis, being coordinated by Waterman Memorial Hospital. It was noted that no county funding was involved.
AMBULANCES-HOSPITALS/WELFARE
Commr. Burhans requested that the Board consider amending the agreement between Waterman Memorial Hospital and Lake County Welfare to offer $100,000 for obstetrics due to the fact that as of June 30, 1983, Waterman Hospital will no longer accept persons outside of the Northeast Hospital District for indigent obstetric care. Discussion occurred regarding increasing the income levels in order that more families may be qualified by Waterman Memorial for these funds. The Board expressed concern over the fact that if the income levels were increased that it would affect other welfare programs as well, requiring additional funding.
Mr. Minkoff stated that a bill had been introduced to increase the income levels for the Northwest Hospital District in order that more of the funds could be utilized; however, under the new guidelines Leesburg Regional Medical Center, who does not offer obstetric care, would qualify for more of the funds.
Discussion occurred and the Board requested that the County Attorney's Office research whether or not a separate guideline for income could be established for obstetrics in order that hospitals may qualify for the funds available.
RECESS AND REASSEMBLY
At 12:20 p.m. the Board adjourned for lunch with each Commissioner lunching individually. The Board reconvened at 2:00 p.m.
ADULT CONGREGATE LIVING FACILITY
Lonnie Strickland, Administrator, addressed the Board regarding the conversion of the former Lake Memorial Nursing Home into an Adult Congregate Living Facility. Mr. Strickland stated that at the present time only four adult congregate living facilities in Lake County would accept SSI patients and then only on a limited basis.
The Board expressed concern over the State writing regulations governing the adult congregate living facilities and placing the County in the same position as they found themselves with the Nursing Home in having to do major renovations once the facility is opened to comply with the regulations.
Mr. Strickland stated that at the present time the private ACLF's were not feasible for low to middle income patients in that the average cost per month per patient is $451.00 and the SSI reimbursement is only $335.00 per month.
Mr. Strickland stated that should the state government place stricter regulations, the less expensive ACLF's would be put out of business.
The Board also expressed concern over the proposed constitutional amendment to be coming up on the ballot that, if passed, would roll back tax revenues to the 1980-81 levels. It was the decision of the Board that no action be taken on this matter until the budget is futher evaluated and possibly until the outcome is known on the proposed constitutional amendment.
AMBULANCES-HOSPITALS/HEALTH DEPARTMENT/RESOLUTIONS
Mr. Watkins informed the Board that a letter had been received from the Department of Health and Rehabilitative Services, Mr. David Pingree, advising the Board of the decision not to close the A. G. Holley State Hospital.
AMBULANCES-HOSPITALS/CONTRACTS, LEASES & AGREEMENTS
The Board referred to the Building Committee a request from Nick Jones, Architect, for a change order for the emergency transportation and medical examiner's facility to install a water fountain designed to accommodate handicapped persons at a cost of $900.00.
The Board requested that the Building Committee research whether or not the change order included credit for the water fountain originally planned to be installed.
INDIGENTS
On a motion by Commr. Carson, seconded by Commr. Smoak and carried unanimously, the Board approved to pay Warrant # 32072 through Warrant # 33302 for the following accounts:
General Revenue Fine & Forfeiture
County Transportation Trust Fish Conservation
Revenue Sharing Mosquito Control
Aquatic Weed Section 8
CETA COR Buildings
COR Nursing Home Nursing Home
Landfill County Wide Library
Included in the motion was payment of the following indigents for the month of May:
Kelly Richardson for Gail Hinton......$50.00 for May
Thomas Lee for Robin Bradshaw.........$5O.OO for May
LICENSES AND PERMITS
On a motion by Commr. Burhans, seconded by Commr. Carson and carried unanimously, the Board approved the following gun permits and bonds:
RENEWALS
Greenwell, Allen Weilant, George
Benfield, Thomas L.
ADDITIONS
Mary L. Mahoney
BONDS
On a motion by Commr. Burhans, seconded by Commr. Carson and carried unanimously, the Board approved the following Contractor Bonds:
# 825-83 Herman Nickel1 d/b/a Nickel1 House Movers
4018-83 James E. Barlow - Class C Contractor.4019-83 Arthur Norman Flavell d/b/a Flavell Interprises
4020-83 Raymond A. Jucha - Electrical
4021-83 George S. Anderson, III - Air
Conditioning/Mechanical
4022-83 Stephen D. Davis d/b/a Steve Davis Plumbing
4023-83 Irene Leckel - Class C Contractor
Cancellations
# 899-82 Ernest B. Brown d/b/a B & B Plumbing
ASSESSMENTS/CLERK
On a motion by Commr. Carson, seconded by Commr. Burhans and carried unanimously, the Board approved the following satisfaction of Assessment Liens:
Lakeview Heights
Robert Hopkins, Lot #47
Chester S. Galloway, Lot #85
Robert Eckenrode, Lot #103
Wayne C. Valot, Lots #69 and #70
Baird Mobile Homes of Leesburg, Inc, Lot #14
John Riley, Lot #2
Carter Warner, Lot #46
Norman Gatti, Lot #80 and #81
John H. Cortez, Lot #48
Charles K. Flory, Lot #l
Peter N. Bikar, Lot #68
James P. Joseph, Sr., Lot #97
Paul Rogers, Lot #45 (two assessments)
Ernest J. Hales, Lot #18
Harry A. Sebree, Lot #75
Alfred L. Davis, Lot #5 and #6
Harold A. Smith, Lots #63, #64 and #65
Opal B. Davis, Lot #7
Harry Rogers, Lot #55
Floyd E. Saltsman, Lot #98
Western Shores
Ernest Welsh, Lot #156
On a motion by Commr. Carson, seconded by Commr. Burhans and carried unanimously, the Board approved the satisfaction of Judgment for Bernie Mathew Botos, Juvenile, and Janet Botos, Parent, on Case #82-767-CJ, in the amount of $50.00.
COUNTY PROPERTY
On a motion by Commr. Carson, seconded by Commr. Burhans and carried unanimously, the Board approved deletion of the following items from the fixed assets list:
Property # Department Item Amount
# 396 Surplus Validating Machine $952.00
1504 Nursing Home 4 Drawer Dresser 70.00
2253 Surplus Manual Typewriter 50.00
3110 Surplus Sterilizer 246.00
4436 Surplus 12' Boat 245.00
4967 Fairgrounds 35 Folding Chairs 115.15
TOTAL $1678.15
BONDS/EDUCATION
On a motion by Commr. Burhans, seconded by Commr. Carson and carried unanimously, the Board approved and authorized signature of the Public Official Bonds for Jimmy Ray Peacock, Lake/Sumter Community College Trustee, and Mildred M. Mizell, Lake/Sumter Community College Trustee.
AUDITS/COMMUNICATIONS (Continued)
Discussion continued regarding the letter received from May, Zima and Company.
The Board agreed that Mr. Watkins relay to May Zima and Company that it was the feeling of the Board that the contract was sufficient with respect to the amount originally drafted and the Board did not see any circumstances over and above the contract that would necessitate awarding of additional payment. Commr . Smoak suggested that it be relayed to May Zima that the Board had considerable reservations about changing a low bid process at the conclusion of the work due to the ultimate effect it might have on the bidding process itself and that the Board feels that as much information as possible had been furnished to those in the selection process through the pre-interview access they had available to them.
REPORTS/CLERK
On a motion by Commr. Burhans, seconded by Commr. Carson and carried unanimously, the Board acknowledged receipt of the Distribution of Revenue - Traffic and Criminal Cases for the week ending May 6, 1983, in the amount of $9,594.19, the week ending May 13, 1983, in the amount of $8,503.67, the week ending May 20, 1983, in the amount of $8,554.21 and the week ending May 31, 1983, in the amount of $8,754.25.
FIRE DISTRICTS-DEPARTMENTS/REPORTS
On a motion by Commr. Burhans, seconded by Commr. Carson and carried unanimously, the Board acknowledged receipt of the comprehensive annual financial reports for the Bassville Fire District for the year ended September 30, 1981, and September 30, 1982.
REPORTS/PUBLIC HEALTH
On a motion by Commr. Burhans, seconded by Commr. Carson and carried unanimously, the Board acknowledged receipt of the monthly report from Lake Community Action Agency for the month of April, 1983.
COURTS/REPORTS
On a motion by Commr. Burhans, seconded by Commr. Carson and carried unanimously, the Board acknowledged receipt of a check in the amount of $12,492.60 from the State of Florida for the Fifth Judical Circuit Conflict Cases, Invoice #3, in the same amount.
COUNTY ATTORNEY/SHERIFF'S DEPARTMENT
Discussion occurred regarding a memorandum from Sheriff Griffin requesting that the County Attorney's Office be allowed to assist the Sheriff's Attorney in a case regarding payment of medical bills for a prisoner injured by the Leesburg Police Department. Sandy Minkoff stated that the County Attorney's Office had been contacted regarding this; however, no action need be taken until such time as a suit is filed for payment of the bills.
ACCOUNTS ALLOWED/SHERIFF'S DEPARTMENT
On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board approved payment pursuant to Ordinance 1982-l in the amount of $110.72 for three members of the Sheriff's Department to attend a Telecommunicator School on the 23rd through the 29th of May, as requested by Sheriff Griffin.
On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board approved payment pursuant to Ordinance 1982-l in the amount of $68.00 for two deputies to attend Driver Training School on the 23rd through the 27th of May, as requested by Sheriff Griffin.
SUITS AFFECTING THE COUNTY/COUNTY ATTORNEY
Discussion occurred regarding a suit brought against the County by Roy Smartt and Mr. Minkoff requested that the Board address whether or not they should seek to have the attorney's fees paid. The Board took no action on this matter.
RESOLUTIONS
On a motion by Commr. Burhans, seconded by Commr. Carson and carried unanimously, the Board authorized the County Attorney to draw a Resolution commending Rene Poole Caldwell for her work in producing, directing and writing a recently released record, produced by a family owned production company.
MUNICIPALITIES/PUBLIC WORKS/SUBDIVISIONS
On a motion by Commr. Burhans, seconded by Commr. Carson and carried unanimously, the Board approved the request of the City of Umatilla that the Public Works Department review plats for the City of Umatilla. Mr. Willett stated that it would only be approximately two subdivisions a year.
MUNICIPALITIES/PUBLIC WORKS
The Board referred to Mr. Willett a request from the City of Mascotte to utilize the County Maintenance Barn to house fire trucks in order that Mr. Willett can research this request and bring it back before the Board.
GRANTS/PLANNING DEPARTMENT/PUBLIC HEALTH
Mr. Dave Grovedahl, East Central Florida Regional Planning Council, addressed the Board and introduced other members of the Planning Council scheduled to present to the Board their recommendations regarding the County Commission becoming the body responsible for grant applications for Transportation for the Disadvantaged.
Mr. Art Thompson, East Central Florida Regional Planning Council, addressed the Board and gave a brief background presentation stating that the Board could retain the role of provider of the services and appoint an agency to do the work. It was noted that the Board of County Commissioners would be legally responsible for the program. Mr. Thompson stated the Board could designate an agency to be the provider of the services and that designated agency would be legally responsible for the program.
Either way, the Board of County Commissioners would remain the local planning organization for the Transportation for the Disadvantaged program.
Mrs. Francesca Knowles, Health and Rehabilitative Services, addressed the Board and stated at present H.R.S. has $75,000 worth of contracts with providers for the services.
Mr. Will Thompson and Keith Caskey, East Central Florida Regional Planning Council, addressed the Board with a presentation on the recommendations of the Planning Council for a broker operator program. In their presentation the representatives referred to an eighty-four page report submitted to the Board outlining these recommendations,
The presentation of the East Central Florida Regional Planning Council was broken down into a five year program including operating budget and capital expenditures totaling the following for each year:
Year One $461,550
Year Two $462,500
Year Three $486,987
Year Four $444,218
Year Five $471,400
The presentation focused on the need for increased efficiency to provide the services and the need to market the program. It was noted that the program run by individual contracts had a total expenditure of $260,000 per year.
Mr. Jack Hargrove, Lake Sumter Community Mental Health, addressed the Board stating that the Committee appointed by the Board to study this program agreed with the recommendation of the East Central Florida Planning Council in a broker-operated program; however, had serious reservations regarding the operating and capital budget figures.
Mr. Hargrove stated that the committee had discussed the possibility of entering into interlocal agreements with the County to purchase fuel and other items necessary to run the vehicles and the possibility of using County maintenance personnel to maintain the vehicles. Mr. Hargrove stated these services would be paid through the operating funds of the program; however, it would be advantageous to the program to be able to obtain the discount prices the County receives.
On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board accepted the report of the East Central Florida Regional Planning Council and designated Lake Sumter Community Mental Health to be the broker-operator of the Transportation for the Disadvantaged program and requested that they submit to the Board prior to the beginning of the fiscal year 1983-84, a report of the existing equipment available and a plan of operation for the next fiscal year.
The Board stressed the fact that Lake Sumter Community Mental Health provide the necessary services in the most economical manner possible and expressed their desire that the program not be expanded simply because funds were available without a definite need to enlarge the program.
It was noted that the action of the Board did not include a figure for funding and that a proposed budget be submitted by the Lake Sumter Community Mental Health with a breakdown of the available funding. The Board expressed a desire that the operator of the program implement a fee schedule for the users for those who are capable of participating.
LAWS & LEGISLATION/MUNICIPALITIES/PUBLIC WORKS
Mr. Willett submitted to the Board a memorandum regarding additional revenue for Road and Bridge. Based on a five year estimate of revenues and expenditures, Mr. Willett stated that the staff was recommending that the Board pass an additional two cent gasoline tax based on legislation passed earlier in the year allowing Counties to pass up to four cent additional gas tax.
Mr. Willett stated that Resolutions received from the municipalities within the County regarding passage of an additional gas tax were as follows:
City of Groveland - Against Any Additional Gas Tax
City of Eustis - Against Any Additional Gas Tax
City of Leesburg - For Passage of An Additional Two Cents City of Umatilla - For Passage of An Additional Two Cents City of Mt. Dora - For Passage of An Additional Two Cents
Mr. Willett gave a presentation to the Board regarding the
needs of the County regarding the road program and the need for additional funding outlined in his memorandum. Mr. Willett stated that the need was not immediate but should be considered for funding in the future.
Sandy Minkoff, County Attorney's Office, reviewed the legislation allowing the additional gas tax and possible distribution methods. Mr. Minkoff stated that in order to qualify to collect the additional gas tax, Interlocal Agreements with the Municipalities within the County must be approved by July 15, 1983, and an Ordinance adopted by the County Commission by July 30, 1983.
Mr. Minkoff stated that the County could implement additional gas tax from one to four cents which begins on September 1 of any year and the taxes imposed for a five year period. At the end of five years redistribution of the generated tax must be accomplished.
Mr. Willett stated that 20.1% of the municipal population had ion they were in favor of an additional notified by letter or Resolution two cents gas tax.
Commr. Smoak stated that the City of Clermont had voted in opposition of the additional tax; however, nothing has been received as yet.
Mr. Willett stated that with Clermont opposing the tax, 16.2% of the municipal population opposed any additional tax. It was noted that should 50% of the municipal population of the County petition for the tax, that this would mandate a question be placed on the ballot.
Further discussion occurred regarding the need for imposing additional gas tax for Lake County. The Board determined that no action would be taken at this time to implement any additional gas tax.
Mr. Rex Taylor, City Manger of Leesburg, addressed the Board regarding the need for additional funding for road purposes and it was noted that the City of Leesburg favored an additional two cent gas tax.
Brenda vonHartmann, City Administrator, City of Tavares, was present and stated the Tavares City Council had taken no formal action.
ACCOUNTS ALLOWED/AGRICULTURAL CENTER
On a motion by Commr. Burhans, seconded by Commr. Deems and carried unanimously, the Board approved the purchase of two zoom lenses for the Agriculture Center for a total budgeted expenditure of $112.00.
ACCOUNTS ALLOWED/PERSONNEL DEPARTMENT
On a motion by Commr. Burhans, seconded by Commr. Smoak and carried unanimously, the Board approved the travel request for Glenn Timmons, Personnel Director, to attend the 47th annual
conference of the Florida Public Personnel Association in Daytona Beach on July 20 through July 22, 1983, at an estimated cost of $125.00.
AMBULANCES-HOSPITALS/WELFARE
The Board continued an earlier discussion regarding the fact that Waterman Memorial Hospital, effective June 30, 1983, would discontinue obstetric services to indigent patients outside the Northeast Hospital District. The Board expressed concern that should they increase the income levels for County welfare funds, the effect it would have on having to fund additional services to a greater number of people in all areas.
The Board discussed the fact that the Northwest Hospital District collected approximately $600,000 last year, of which none went to obstetric care for the indigent. Mr. Minkoff stated that although new legislation would allow the hospitals to qualify more people for the district funds, that Leesburg Regional Medical Center who does not have an obstetric ward would qualify for more of these funds.
No action was taken on this matter.
There being no further business to be brought before the Board, the meeting adjourned at 5:25 p.m.
THOMAS J WINDRAM, CHAIRMAN
JAMES C. WATKINS, CLERK
CBR/6/10/83