A REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS
DECEMBER 20, 1983
The Lake County Board of County Commissioners met in regular session on Tuesday, December 20, 1983, at 9:00 a.m. in the Board of County Commissioner's Meeting Room, Lake County Courthouse, Tavares, Florida. Commissioners present at the meeting were: Thomas J. Windram, Chairman; James R. Carson, Jr.; C. A. "Lex" Deems; Claude E. Smoak, Jr.; and Glenn C. Burhans. Others present were: James C. Watkins, Clerk; Christopher C. Ford, County Attorney; and Toni M. Austin, Secretary.
Mr. Watkins gave the Invocation and the Pledge of Allegiance was led by Commr. Smoak.
On a motion by Commr. Carson, seconded by Commr. Burhans and carried unanimously, the Board approved the Minutes of December 6, 1983, as corrected.
On a motion by Commr. Carson, seconded by Commr. Burhans and carried unanimously, the Board approved the Minutes of December 13, 1983, as corrected.
On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board approved the cancellation of the Public Official Bond for Jimmy Ray Peacock, Board Member, Lake/Sumter Community College, with date of termination being December 1, 1983.
BONDS - CONTRACTOR
On a motion by Commr. Carson, seconded by Commr. Deems and carried unanimously, the Board approved the new Contractor Bond for #0413-84, E. C. Jackson, (Electrical).
LICENSES AND PERMITS
On a motion by Commr. Carson, seconded by Commr. Burhans and carried unanimously, the Board approved the following gun permits and bonds:
Ray Stanley Taylor Leola Gamble
Thomas L. Cooper Richard J. Webb
Lola M. Wirt.
On a motion by Commr. Deems, seconded by Commr. Carson and carried unanimously, the Board approved payment of Warrant #37111 through Warrant #37387 for the following accounts:
Fine and Forfeiture
County Transportation Trust
N. W. Ambulance
Law Enforcement Trust Fund
County Wide Library
Included in the motion was approval to pay the following
Eugene Gregory for Pierce Mason - $50 - District #l
Willie Mae Barrett for William Chandler - $50 - District #l
Plantation Apartments for Vallery Rieder - $50 - District #l
Ms. E. M. Davis for Ann Murphy - $50 - District #5
On a motion by Commr. Burhans, seconded by Commr. Carson and carried unanimously, the Board approved the following Budget Amendments for the Fiscal Year 1982-83:
Board of Operations Description Increase Decrease
001-511-1-00-010-100-110 Executive Salaries $ 126 $
001-511-1-00-010-100-411 Postage 100
001-511-1-00-010-100-640 Machinery/Equipment 1,150
001-511-1-00-010-100-710 Principal 12,200
001-511-1-00-010-100-720 Interest 950
001-511-1-00-010-020-521 Fuel & Lubricants 100
001-513-1-00-050-000-240 Workmans Comp. 3,000
001-513-1-00-060-000-240 Workmans Comp. 3,000
001-513-1-00-140-000-312 Legal Services 350
001-513-1-00-140-000-410 Contractual Serv. 50
001-513-1-00-140-000-411 Postage 50
001-513-1-00-140-000-495 Advertising 250
001-513-1-00-150-010-411 Postage 225
001-513-1-00-150-010-430 Utility Services 10
001-513-1-00-150-010-462 Equipment Maint. 120
001-513-1-00-150-010-510 Office Supplies 380
001-513-1-00-150-010-540 Books,Publicat/Dues 25
001-514-1-00-040-000-312 Legal Services 3,000
001-515-1-00-180-100-160 Special Boards 400
001-515-1-00-180-100-410 Communications 50
001-515-1-00-180-100-499 SBA Grant 35,000
001-515-1-00-180-100-510 Office Supplies 950
001-515-1-00-180-100-540 Books/Publica/Dues 500
001-515-1-00-180-100-640 Machinery/Equipmnt 1,846
001-599-1-00-990-000-999 Contingency 35,000
001-500-1-00-180-100-710 Principal 1,660
001-500-1-00-180-100-720 Interest 186
001-516-1-00-520-200-120 Salaries 1,050
001-516-1-00-520-200-210 S/S Matching 72
001-516-1-00-520-200-220 Retirement Contr. 127
001-516-1-00-520-200-410 Communications 64
001-516-1-00-520-200-462 Equipment Maint. 1,313
001-519-1-00-010-200-120 Salaries 1,000
001-519-1-00-010-200-210 S/S Matching 70
001-519-1-00-010-200-312 Legal Fees 3,000
001-519-1-00-010-200-319 Other Prof.Svcs. 8,500
001-519-1-00-010-200-410 Communications 1,200
001-519-1-00-010-200-411 Postage 7,800
001-519-1-00-010-200-430 Utilities 24,000
001-519-1-00-010-200-450 Insurance 65,496
001-519-1-00-010-200-499 Other Misc.Costs 600
001-519-1-00-010-200-622 Bldgs & Morgues 33,000
001-519-1-00-120-100-120 Salaries $ 1,000 $
001-519-1-00-120-100-230 Life/Health Ins. 1,000
001-519-1-00-120-100-510 Office Supplies 500
001-519-1-00-120-100-520 Operating Supplies 500
001-519-1-00-160-000-120 Salaries 3,500
001-519-1-00-160-000-230 Life/Health Ins. 410
001-519-1-00-160-000-340 Contract.Srvcs. 85
001-519-1-00-160-000-463 Bldg/Grounds Maint. 4,100
001-519-1-00-160-000-521 Fuel/Lubricants 275
001-519-1-00-161-000-120 Salaries 2,103
001-519-1-00-161-000-210 S/S Matching 54
001-519-1-00-161-000-220 Retirement Contr. 99
001-519-1-00-161-000-230 Life/Health Ins. 1,897
001-519-1-00-161-000-340 Contractual Svcs. 53
001-524-1-00-180-300-120 Salaries 4,350
001-524-1-00-180-300-240 Workmans Comp. 100
001-524-1-00-180-300-250 Unemp.Comp. 600
001-524-1-00-180-300-490 Other Current Chgs. 1,400
001-524-1-00-180-300-510 Office Supplies 400
001-524-1-00-180-300-520 Operating Supplies 50
001-524-1-00-180-300-521 Fuel/Lubricants 900
001-524-1-00-180-300-640 Equipment 900
001-525-1-00-260-000-120 Salaries 2,000
001-525-1-00-260-000-250 Unemp.Comp. 200
001-525-1-00-260-000-410 Communications 1,400
001-525-1-00-260-000-430 Utilities 3,010
001-525-1-00-260-000-510 Office Supplies 2,000
001-525-1-00-260-000-540 Books/Publ. & Dues 1,000
001-525-1-00-260-000-640 Equipment 3,210
001-537-1-00-010-900-820 Aids/Private Organ. 700
001-537-1-00-186-600-120 Salaries 1,500
001-537-1-00-186-600-210 S/S Matching 19
001-537-1-00-186-600-220 Retirement Contr. 19
001-537-1-00-186-600-250 Unemp. Comp. 45
001-537-1-00-186-600-495 Advertising 60
001-537-1-00-186-600-510 Office Supplies 310
001-537-1-00-186-600-520 Operating Supplies 300
001-599-1-00-990-000-999 Contingency 2,253
001-537-1-00-430-000-120 Salaries 10
001-537-1-00-430-000-230 Life/Health Ins. 1,325
001-537-1-00-430-000-250 Unemp. Comp. 875
001-537-1-00-430-000-312 Legal Svcs. 140
001-537-1-00-430-000-340 Contract. Svcs. 210
001-537-1-00-430-000-410 Communications 160
001-537-1-00-430-000-463 Bldg/Ground Maint. 49,210
001-537-1-00-430-000-490 Other Current Chgs. 55
001-599-1-00-990-000-999 Contingency 51,985
001-537-1-00-440-000-120 Salaries 1,563
001-537-1-00-440-000-210 S/S Matching 104
001-537-1-00-440-000-220 Retirement 168
001-537-1-00-440-000-230 Life/Health Ins. 119
001-537-1-00-440-000-510 Office Supplies 10
001-599-1-00-990-000-999 Contingency 1,964
001-553-1-00-200-000-510 Office Supplies 13
001-553-1-00-200-000-640 Equipment 13
001-562-1-00-330-000-120 Salaries 1,700
001-562-1-00-330-000-230 Life/Health Ins. 864
001-562-1-00-330-000-240 Workmans Comp. 643
001-562-1-00-330-000-250 Unemp. Comp. 105
001-562-1-00-330-000-314 Prof. Srvc. Spay 50
001-562-1-00-330-000-319 Other Prof. Svcs. 1,065
001-562-1-00-330-000-410 Communications 400
001-562-1-00-330-000-430 Utilities 160
001-562-1-00-330-000-463 Bldg/Ground Maint. 55
001-562-1-00-330-000-520 Operating Supplies 70
001-562-1-00-330-000-521 Fuel/Lubricants 1,712
001-564-1-00-303-100-120 Salaries 409
001-564-1-00-303-100-230 Life/Health Ins. 334
001-564-1-00-303-100-240 Workmans Comp. 180
001-564-1-00-303-100-250 Unemp. Comp. 100
001-564-1-00-303-100-400 Travel/Per Diem 120
001-564-1-00-303-100-410 Communications 210
001-564-1-00-303-100-430 Utilities 25
001-564-1-00-303-200-347 Medicaid-Hospital 25,000
001-564-1-00-303-200-348 Medicaid-Nurs.Home 45,000
001-564-1-00-303-200-376 Welfare Hosp.Svcs. 20,000
001-574-1-00-180-500-120 Salaries 1,808
001-574-1-00-180-500-170 OPS 355
001-574-1-00-180-500-340 Contract. Svcs. 1,033
001-574-1-00-180-500-463 Bldg/Ground Maint. 5,000
001-574-1-00-180-500-495 Advertising 60
001-574-1-00-180-500-520 Operating Supplies 400
001-574-1-00-180-500-521 Fuel/Lubricants 20
001-574-1-00-180-500-640 Equipment 5,060
Fine and Forfeiture
Account No. Description Increase Decrease
111-516-1-00-010-200-312 Legal Svcs. 1,500
111-516-1-00-010-200-494 Court Fees/Costs 2,800
111-516-1-00-010-200-499 Other Misc. Costs 1,300
111-516-1-00-500-000-220 Retirement 22,000
111-516-1-00-500-000-410 Communications 20
111-516-1-00-500-000-510 Office Supplies 60
111-516-1-00-500-000-520 Operating Supplies 135
111-516-1-00-500-000-640 Equipment 215
111-516-1-00-520-500-430 Utilities 320
111-516-1-00-520-500-540 Books/Publ.& Dues 125
111-516-1-00-520-600-410 Communications 275
111-517-1-00-520-700-332 Transcript/Appl/Oth 2,500
111-517-1-00-520-700-333 Appear Fees/Rpt 2,500
111-521-1-00-210-000-240 Workmans Comp. 20,000
111-521-1-00-210-000-317 Police Educ.Sheriff 1,000
111-599-1-00-990-999 Contingency 22,000
111-599-1-00-990-999 Contingency 720
111-527-1-00-300-500-313 Toxicology Svcs. 4,500
111-527-1-00-300-500-319 Other Prof. Svcs. 6,000
111-527-1-00-300-500-345 Storage 500
111-527-1-00-300-500-346 Contract.Svc.Morgue 6,000
111-527-1-00-300-500-420 Transportation 2,000
Account No. Description Increase Decrease
112-541-1-00-186-100-120 Salaries 7,700
112-541-1-00-186-100-250 Unempl. Comp. 600
112-541-1-00-186-100-411 Postage 100
112-541-1-00-186-100-430 Utilities 1,000
112-541-1-00-186-100-462 Equip. Maint. 2,000
112-541-1-00-186-100-519 Other Office Supp. 500
112-541-1-00-186-100-529 Misc.Supplies/Mat. 3,500
116-562-1-00-291-100-120 Salaries 4,500
116-562-1-00-291-100-450 Insurance 25
116-562-1-00-291-100-462 Equip. Maint. 25
116-562-1-00-291-100-521 Fuel/Lubricants 9,700
116-562-1-00-291-100-523 Chemicals 5,200
118-537-1-00-292-000-220 Retirement Contr. 83
118-537-1-00-292-000-230 Life/Health Ins. 83
Fish Conservation Fund
119-537-1-00-011-400-520 Operating Supplies 300
119-537-1-00-011-400-640 Equipment 300
Section 8 Fund
127-554-1-00-301-100-120 Salaries 838
127-554-1-00-301-100-230 Life/Health Ins. 638
127-554-1-00-301-100-510 Office Supplies 200
Nursing Home Enterprise
410-562-1-00-370-000-250 Unempl. Comp. 5,000
410-562-1-00-370-000-410 Communications 200
410-562-1-00-370-000-522 Food & Dietary 5,200
420-534-1-00-186-300-120 Salaries 8,000
420-534-1-00-186-300-230 Life/Health Ins. 2,000
420-534-1-00-186-300-240 Workmans Comp. 1,500
420-534-1-00-186-300-312 Legal Services 3,000
420-534-l-00-186-300-349 Other Contr. Svcs. 30,000
420-534-1-00-186-300-440 Rentals & Leases 1,500
420-534-1-00-186-300-500 Depreciation 20,000
420-534-1-00-186-300-521 Fuel/Lubricants 3,000
Total $366,648 $366,648
Discussion occurred regarding the Landfill Enterprise line item Depreciation. The Board questioned whether the line item was pertaining to land or equipment. Mr. Watkins, Clerk, stated that he would research the question and report back to the Board.
On a motion by Commr. Carson, seconded by Commr. Burhans and carried unanimously, the Board acknowledged receipt of the Distribution of Revenue, Traffic/Criminal Cases for the week ending December 9, 1983, ($11,047.26).
Included in the motion was acknowledgment of the Annual Audit from Pasco Fire Control District for the year ending September 30, 1983.
COURTS - JUDGES
On a motion by Commr. Carson, seconded by Commr. Burhans and carried unanimously, the Board approved and authorized the signature of the Chairman and the Clerk on the Satisfaction of Judgment for Sean J. Crowder, Juvenile, and John T. Crowder, Parent, in the amount of $150.00, Case #81-639-CJ-A-01.
On a motion by Commr. Carson, seconded by Commr. Deems and carried unanimously, the Board approved and authorized the Chairman and the Clerk to sign the following Satisfaction of Assessment Liens:
St. Johns Waterfront Estates
Richard W. & Nelita W. Lobb $ 325.43
Irene P. Lowrie
Irene P. Lowrie $ 325.00
Alta L. Elliott $ 276.61
Roland E. & Karen Fay Glover $1,230.50
Roland F. & Margaret H. Glover $1,230.50
Forest Lake Subdivision
Roger H. & Marcella P. Young $ 870.63
George K. & Myrtle H. Klink $ 485.10
Richard A. & Ruth K. McCourt $ 485.10
Western Shores Subidivision
Albert N. Lamirande $ 658.18
COUNTY BUILDINGS AND GROUNDS/SHERIFF'S DEPARTMENT
Mr. Watkins, Clerk, informed the Board of a letter received from the Office of the State Fire Marshall approving the
architectural drawings submitted for the addition of a recreational area at the Lake County Jail. Mr. Watkins stated that the only modification required to the plans was the substitution of eleven inch (11") treads to the exterior means of egress. Mr. Watkins stated that the project for construction would go out for bids, and that the estimated cost for the project was $100,000.
MENTAL HEALTH/COUNTY BUILDINGS/BUILDING COMMITTEE
Mr. Bert Lacey, Executive Director of Lake/Sumter Community Mental Health Center, appeared before the Board to discuss a request for the County Commissioner's endorsement of Lake/Sumter Community Mental Health Center's proposal to receive state funding to develop a Geriatric Residential Treatment System (GRTS), and a proposal for the use of the former Lake County Nursing Home in this project. Mr. Lacey presented to the Board members a copy of Resolution No. 2053 adopted by the City Commission of the City of Leesburg on December 12, 1983, in support of the application. At this time Mr. Lacey discussed the Outline Description of GRTS with the Board. Mr. Lacey stated the service area would include all of Sub-District B of HRS District III (Marion, Citrus, Hernando, Sumter and Lake Counties; and all of Sub-District A of District VII (Orange, Osceola and Seminole Counties).
Discussion occurred regarding the County's obligations as to the renovations that are necessary at the former County Nursing Home.
Mr. Lacey stated the Lake/Sumter Community Mental Health Center would be responsible for all renovations of the Home, and that the County would not encounter any additional costs whatsoever with the program.
Mr. Lacey stated that the Mental Health Center is only obligated to enter into the system as a last resort, meaning that if there are other places that exist in the community that can occupy these individuals, the Center is to explore these alternatives.
The Board expressed its concern regarding Medicaid.
Mr. Lacey stated that there would be an annual contract. Mr. Lacey further stated that if there were any major problems with the contract, the Center could terminate it.
Mr. Jack Hargrove, Lake/Sumter Community Mental Health Center, stated that the building the Center was requesting the County inject into the project has a monetary value of $36,000 - $60,000 a year. He stated that the Center felt that would be the only match the County would ever have to contribute to the project.
Mr. Lacey stated that the project would rehabilitate people in order that they would not be eligible for Medicaid.
Mr. Lacey stated that Leesburg Regional Medical Center had sent a Letter of Intent to the State requesting an application for a Certificate of Need for a Psychiatric Hospital. He further stated the Center did not pursue the request.
On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board authorized Lonnie Strickland, along with Commr. Burhans, to prepare a proposal to be submitted to the Board as quickly as possible within the time frame, so that a bid can be submitted for the Geriatric Residential Treatment System (GRTS). The motion also included that there would be no added expense incurred by the County in the proposal, and that the proposal be presented to the Building Committee for consideration.
RECESS AND REASSEMBLY
At this time the Board recessed at 1O:OO a.m. for fifteen minutes.
At 10:15 a.m. the Chairman announced that the advertised time had arrived for the Public Hearing on the Small Cities Community Development Block Grant Program.
Barbara Landwehr, Planning, appeared before the Board to discuss the Memorandum regarding the proposed application for the Florida Small Citites Community Development Block Grant Program. She informed the Board that the eligible applicants include incorporated units of general local government with populations of less than 50,000 and counties with populations of less than 200,000. Mrs. Landwehr stated that there are three categories in which the County can apply: Housing; Neighborhood and Commercial Revitalization, both administered by the Florida Department of Community Affairs; and Economic Development, administered by the Florida Department of Commerce. Mrs. Landwehr further stated that after public hearings and research by the Planning staff, it was determined that the best chance of receiving the funding would be under the Neighborhood Revitalization Program with an emphasis on public facilities.
Mrs. Landwehr stated that there were three areas chosen for the pro]ect: Okahumpka, Southeast Umatilla, and Sorrento. At this time Mrs. Landwehr gave a brief description of the area's needs and how grant funds would be applied.
Mrs. Landwehr stated that the Citizen's Advisory Task Force voted to endorse the application. She further stated that the Planning Department was requesting the Board's consideration in submitting the CDBG application for funding, and the passing of a Resolution, signed by the Chairman, authorizing the County to apply for the funds, and the signature of the Chairman on the proper documentation.
Discussion occurred regarding the Long Acres Subdivision.
On a motion by Commr. Carson, seconded by Commr. Burhans and carried unanimously, the Board concurred with the Planning Department's recommendations and authorized the necessary signatures on the proper documentation for the application for the CDBG Small Cities Program.
CETA - PIC
Mr. Jim Flowers, Private Industry Council Director, appeared before the Board to discuss the Agenda Item 12/20/83 - Notification of Change to the VLF-PIC, INC. (SDA #9) Job Training Plan.
On a motion by Commr. Carson, seconded by Commr. Deems and carried the Board approved the Notification of Change to the VLF- PIC, INC. (SDA #9) Job Training Plan as presented by Mr. Flowers and authorized the signature of the Chairman on the necessary documents.
Commr. Burhans was not present for the vote.
Commr . Windram informed the Board that the Tourist Development Council has tentatively scheduled a meeting for January 11, 1984, at 7:00 p.m. in the Board's Meeting Room.
Commr. Windram gave a brief summary of the Organizational Meeting, which was held December 19, 1983. He stated that Mr. Holmes had requested, because of the time frame, the endorsement by the Council of the baseball team project in the Leesburg area so that it would be possible to put it on the March ballot. Commr. Windram stated that Sandy Minkoff, County Attorney's Office, had consulted with Emogene Stegall, Supervisor of Elections, and that it would be impossible to put it on the ballot at that time.
Commr. Windram stated that more proposals were expected in the future so that they could be reviewed and prepared for the September ballot.
FIRE DISTRICTS-FIRE DEPARTMENTS/MUNICIPALITIES
Commr. Windram informed the Board of a letter received from the Mount Plymouth Land Owners' League recommeding two gentlemen be appointed to the Mount Plymouth Fire Control Board.
Commr. Windram also informed the Board of a letter received from the Mount Plymouth Fire Control District stating there is an existing contract between the Commissioners of the Fire District and the Mount Plymouth Fire Rescue Company that requires all nominees be of mutual agreement between the two agencies. Commr. Windram stated that recommendations for nominees would be submitted later as required by the contract.
WATER AUTHORITY/CONTRACTS, LEASES & AGREEMENTS
On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board authorized the Chairman to sign the contract with the Department of Natural Resources for submission of the finalized work plan for the control program of aquatic weeds and to be eligible to receive the increase in federal funds for the FY 1982-83 in the amount of $87,200.00.
Included in the motion was the County being totally reimbursed for the Contingency amount which the County had expended from the funds.
ACCOUNTS ALLOWED/MOSQUITO CONTROL
On a motion by Commr. Smoak, seconded by Commr. Burhans and carried unanimously, the Board approved the travel request from Philip J. Yoder, Director, Mosquito Control, and Eric Cotsenmoyer, Assistant Director, to attend the Annual Aquatic Plant Research Review Meeting in Gainesville, Florida, January 19-20, 1984, in the amount of $80 each.
The Chairman announced that the advertised time had arrived for the Public Hearing on the Coggins Trucking Bond Issue.
Mr. Steve Richey, Attorney representing Coggins Trucking Company, appeared before the Board and presented a Resolution requesting an additional $400,000 of bonds. At this time Mr. Richey introduced Cathy Sands, Bond Council. Mr. Richey stated that the Inducement Resolution allowed the completion of the first project that was previously approved by the Board for a one million dollar bond issue. Mr. Richey stated that a Letter of Commitment was to be received in the very near future. Mr. Richey stated that it was their desire to close before the 30th of this month because of proposed changes in the Federal law.
On a motion by Commr. Burhans, seconded by Commr. Carson and carried, the Board approved and authorized the signature of the Chairman on the proposal and Inducement Resolution for Coggins Trucking Company in the amount of $400,000, upon the receipt of the Letter of Commitment.
At this time it was noted that Commr. Smoak declared a conflict of interest and neither discussed nor voted on the motion, as he owns property in the area.
Discussion occurred regarding the applicants for the Committee for Impact Fees.
On a motion by Commr. Deems, seconded by Commr. Burhans and carried unanimously, the Board approved to select seven members to the Committee for Impact Fees.
On a notion by Commr. Deems, seconded by Commr. Carson and carried unanimously, the Board appointed the following members to the Committee for Impact Fees:
Carl Ludecke, Umatilla (Home Builders Association)
Keith Shamrock, Eustis (Board of Realtors)
Lake County Commissioner Claude E. Smoak, Jr., Clermont
Chick Gregg, Leesburg (City Commissioner)
William C. Roop, Tavares (Retired Engineer and Planner)
Terry Carney, Leesburg (Mobile Home Industry)
Steve Richey, Leesburg (Attorney)
Discussion occurred regarding the Chairmanship for the Committee. It was the feeling of the Board that Commr. Smoak
should be the Chairman.
At this time Commr. Smoak requested the County Attorney be made available to the Committee as needed.
Commr. Carson presented to the Board a Memorandum from Robert L. Wilson, Finance Director, regarding Life and Health Insurance Premiurns. Commr. Carson stated that the most cost effective proposal that the Insurance Committee had received was to remain with Gulf Life on a fully insured plan, which has a cost of $486,655 a year maximum cost. Commr. Carson stated that the plan with Gulf Life was the plan recommended to the Board by the Insurance Committee. Commr. Carson further stated that the costs would be $81.17 for employee coverage; $180.34 for dependent coverage and an employee contribution of $49.58 per month, increasing the dependent coverage cost.
Commr. Carson stated that there are 302 employees presently
covered by County insurance and about half pay dependent coverage.
On a motion by Commr. Carson, seconded by Commr. Smoak and carried unanimously, the Board awarded the County Insurance for the calendar year 1984 to Gulf Life on the basis of an $81.17 premium for employees; $180.34 premium for dependent coverage; and the County continue its policy of a 50/50 split for the employees who seek to cover their dependents under this policy. Included in the motion was direction for the Finance Department to notify each employee for his permission for the deduction.
RECESS & REASSEMBLY
At 12:05 p.m. the Board recessed for lunch. The Board reconvened at 2:00 p.m. for the Public Works Agenda.
ACCOUNTS ALLOWED/SHERIFF'S DEPARTMENT
On a motion by Commr. Carson, seconded by Commr. Smoak and carried unanimously, the Board approved the request from Noel E. Griffin, Jr., Sheriff, for monies in the amount of $590 to
reimburse the Lake County Sheriff's Department for expenses incurred in sending three deputies to the Firearms Instructor Course at Vo-Tech in Eustis, Florida, December 12-15, 1983, in pursuant to Florida Statute 943.25 (8)A, Lake County Ordinance 1982-1.
PUBLIC WORKS AGENDA
ROAD CLOSINGS - Squirrel Point Subdivision - Petition #336
It was noted that the proper proof of publication was on
hand as it appeared in the November 22, 1983, and November 29, 1983, editions of the Sentinel Star, Lake Little Sentinel.
Discussion occurred regarding the vacation of the utility easement and Lots 57 and 58.
Lenora M. Davis, representing the Petitioner, was present to discuss the closing with the Board.
On a motion by Commr. Smoak, seconded by Commr. Deems and carried unanimously, the Board approved to vacate a utility easement between Lots 57 and 58 in Squirrel Point Subdivision in Plat Book 25, pages 40 and 41, Public Records of Lake County, Florida, for Richard Perkins, by Lenora M. Davis, as per Petition No. 336.
At this time the Board directed Chris Ford, County Attorney, to research the vacation of the Lots and report back to the Board.
Permission to Advertise - Petition No. 337
Dan Robuck, Attorney, was present to discuss the request with the Board.
On a motion by Commr. Smoak, seconded by Commr. Deems and carried unanimously, the Board granted permission to advertise the vacating of all of the Plat of Haines Creek Heights, First Addition, Plat Book 13, page 54; all of the Plat of Haines Creek Heights,.Second Addition, Plat Book 14, page 8; Tract "A" and part of Cypress Drive abutting Lot 99 in the Plat of Haines Creek Heights, Plat Book 13, page 49, all being recorded in the Public Records of Lake County, Florida, for DeAnza National Mobile Estates, Ltd., as per Petition No. 337.
Permission to Advertise - Petition No. 338
No one present wished to discuss this request with the Board.
On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board granted permission to advertise the vacating of Tracts 9, 10, 23, and 24, and part of Tracts 25 and 26 in Section 33, Township 22 South, Range 24 East, in the Plat of Groveland Farms, Plat Book 2, pages 10 and 11, Public Records of Lake County, Florida, for Mel-Mic, Inc., by Dennis Horton, as per Petition No. 338.
Permission to Advertise - Petition No. 339
Steven Richey, representing the Petitioners, was present to discuss the request with the Board.
On a motion by Commr. Smoak, seconded by Commr. Deems and carried unanimously, the Board granted permission to advertise the vacating of a part of Tract "A" in Dora Isles Subdivision, Plat Book 25, page 93, Public Records of Lake County, Florida, for Charles G. and Dorcas J. Vaughn, by Steven Richey, as per Petition No. 339.
ROAD CLOSINGS - Squirrel Point Subdivision - Petition #336
Chris Ford, County Attorney, discussed the vacating of the Lots in Petition #336. Mr. Ford stated that Sandy Minkoff, County Attorney's Office, informed him that the County may be in violation of a State law that states the County has to have easements and that they shall be on either side of the lots and lots 57 & 58 are recorded lots.
Commr. Smoak stated that the intent of the motion was to close the easement lying on Lot 57 contiguous with and lying on Lot 58.
BONDS - MOBILE HOME
On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board approved the requests from the following to live in mobile homes on the same piece of property on which their conventional dwellings are being built; subject to the proper bonds being posted and with the stipulation that the mobile homes will be removed from the property upon completion of the conventional dwellings or upon the request of the Board of County Commissioners:
1 . Donna Lynn Warner - Bassville Park Area - District #l
2 . V. Gaylord Anderson - Villa City Area - District #2
3. F. Woodie Van, III. - Mt. Plymouth Area - District #4
Included in the motion was cancellation of the following bond upon the completion of construction of a conventional dwelling unit and removal of the mobile home:
1 . Lewis S. McLain, Jr.
ACCOUNTS ALLOWED/ROAD PROJECTS
On a motion by Commr. Carson, seconded by Commr. Deems and carried unanimously, the Board approved the request for final payment to Paquette Paving Company, Inc., in the amount of $15,205.00 for Project No. SA-13, Hilltop Subdivision, Unit III. (County and Special Assessment Funding)
On a motion by Commr. Deems, seconded by Commr. Carson and carried unanimously, the Board approved the request for the following payments to Trac Roadbuilders, Inc.:
1 . Final payment on Project No. 18-83, Old C-50 and #3- 1370 Lake Boulevard, in the amount of $23,951.64. (Secondary Funding)
2 . Partial payment on Project No. 21-83, #2-4606 Montclair Road and #2-4606A Gregory Road, in the amount of $20,547.67. (Revenue Sharing)
Michael Willett, Director of Development and Public Works, was present to discuss the awarding of a bid on Project #l-84, #l-6304 Spring Lake Road. He stated that Trac Roadbuilders, Inc. was the low bid in the amount of $95,660; however they did not show on their drawings the drainage, nor the pipe o sod, nor the super elevation of the curves. Mr. Willett stated that because of the reasons stated, he recommended the bid from Superior Asphalt Co., Inc. in the amount of $125,127.80.
On a motion by Commr. Deems, seconded by Commr. Burhans and carried unanimously, the Board awarded the bid on #l-6304 Spring Lake Road Widening and Resurfacing Design Build Construction Lump Sum Project No. 1-84 to Superior Asphalt Co., Inc. in the amount of $125,127.80 as recommended by Michael Willett for reasons stated.
FIRE DISTRICTS-FIRE DEPARTMENTS/MUNICIPALITIES/CONTRACTS,
LEASES AND AGREEMENTS/RESOLUTIONS
Mr. Sam Carol, Umatilla, appeared before the Board to express his appreciation for the help and consideration by the Board in the request of leasing County property for the Dona Vista Fire Department.
Dr. Sanford, Eustis, was also present to discuss the request with the Board.
On a motion by Commr. Burhans, seconded by Commr. Deems and carried unanimously, the Board approved and authorized the signature of the Chairman and the Clerk on the Resolution and Lease between Lake County and the Dona Vista Volunteer Fire Department.
On a motion by Commr. Deems, seconded by Commr. Carson and carried unanimously, the Board approved the request for permission to advertise for three (3) motor graders for the Public Works Department.
DEEDS/RIGHT-OF-WAYS, ROADS, EASEMENTS
On a motion by Commr. Burhans, seconded by Commr. Deems and carried unanimously, the Board accepted the Right-of-Way Deed on Poe Street #5-5832 from Frank Perry Taylor.
On a motion by Commr. Burhans, seconded by Commr. Deems and carried unanimously, the Board approved to release the following road reservations from the Department of Transportation from the following deed numbers:
# 860, release all reservations (northeast of Lake Mack)
#1251, release all but 35 feet from the centerline of Ranch Road #3-2854.
ACCOUNTS ALLOWED/PUBLIC WORKS
On a motion by Commr. Carson, seconded by Commr. Smoak and carried unanimously, the Board approved the purchase of a radio and antenna in the amount of $741.00 for the Jeep Cherokee recently purchased for the Public Works & Pollution Control Departments.
ASSESSMENTS/ROAD-COUNTY AND STATE/RESOLUTIONS
On a motion by Commr. Carson, seconded by Commr. Deems and carried unanimously, the Board accepted the following roads into the County maintenance system upon completion of the special assessment Project No. SA-13, Hilltop Subdivision, Unit III:
1. Haines Street Extension #l-5237
2. Claire Drive #l-5237A
3. Lee Avenue #l-5237B
ACCOUNTS ALLOWED/PLANNING DEPARTMENT
On a motion by Commr. Carson, seconded by Commr. Deems and carried unanimously, the Board approved the travel request for Jerry Sexton, Planning and Zoning Coordinator, to attend a Land- Use-Law Workshop in Orlando, Florida, on January 26 and 27, 1984, at an estimated cost of $225.00 for registration.
Michael Willett, Director of Development and Public Works, presented to the Board a copy of the Litter Ordinance for review. Mr. Willett scheduled the Ordinance on the Agenda for Public Hearing, discussion only, January 3, 1984, at 2 p.m.
ROADS-COUNTY AND STATE
Michael Willett, Director of Development and Public Works, gave a brief report of Lake County Road Development. Mr. Willett stated that last year the County took from clay to surface treatment, a mile and a half; clay to pavement, 10.3 miles; surface treatment to pavement, 6.1 miles; new subdivisions, 7 miles; and special assessments, 7.9 miles of road from October, 1982 to October, 1983.
Michael Willett, Director of Development and Public Works, informed the Board that he had been communicating with the City of Umatilla regarding the Paisley and Astor Transfer stations being dumped at the Umatilla Landfill.
On a motion by Commr. Carson, seconded by Commr. Deems and carried unanimously, the Board approved the transfers from the Paisley and Astor Transfer stations being dumped at the Umatilla Landfill, with credit being allowed to the City of Umatilla for the future landfill area for equal tonage.
ACCOUNTS ALLOWED/SHERIFF'S DEPARTMENT
On a motion by Commr. Carson, seconded by Commr. Deems and carried unanimously, the Board approved the request from the Sheriff's Department to have Paquette Paving Co., Inc. pave the old juvenile playground area, now parking area, which is approximately 1,025 square yards, for the amount of $8,940.00.
On a motion by Commr. Smoak, seconded by Commr. Deems and carried unanimously, the Board directed the County Attorney to prepare resolutions for the coaching staff, players and others involved at Eustis High School for being the Florida State Class 2A Football Champion and authorized the signatures of the Chairman and the Clerk.
Commr. Windram informed the Board of a request from an individual regarding the placing of signs on the roads coming into Eustis stating Eustis, Florida, 1983 Florida State Class 2A Football Champion.
Mr. Willett stated that the County may have to have the approval of the Department of Transportation.
The Board directed Ben Benedum to research the request and report back to the Board.
Commr. Windram discussed with the Board the Reorganizational Structure for the Board of County Commissioners that he had presented to the members in memorandum form.
Mr. Windram stated that included in the reorganizational structure there should have been the Clerk of the Board of County Commissioners and placed under him, the Purchasing Department.
Discussion occurred regarding the long-term impact that the reorganizational structure would have on the County. It was the feeling of the Board that further review would be necessary before any final decisions were to be made.
Commr . Smoak stated that he felt very strongly that this would be the basic direction that the County will have to go to meet the challenges which Lake County is imminently facing and the kind of growth impact which the County is going to have in the future.
Commr. Smoak suggested job descriptions be written for the positions with the possibility of consolidating some of the departments. Commr. Smoak stated that after the job descriptions were available, perhaps outside applicants in addition to in-house employees should be considered.
Discussion occurred regarding the Commissioners keeping in
touch with all departments.
Commr. Deems recommended that a coordinator be chosen who would provide the input as to how things should be structured.
Commr. Smoak made a motion appointing Commr. Windram as a study committee, utilizing those members of the staff which he desires, and to prepare a recommended job description with alternatives to present back to the Board for further consideration. The motion died for a lack of a second.
Commr. Windram volunteered to prepare a job description for the Board's consideration.
Discussion occurred regarding expressing the Board's appreciation to the Department of Transportation regarding the outstanding job which they have done in reconstructing several of the major highways.
On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board requested the Chairman to communicate with the Department o f Transportation signifying the Board's appreciation for the expedious manner in which they handled Highway 27 and the professional manner in which they handled the expansion of Highway 50.
Included in the motion was direction to communicate appreciation to Hewitt Construction Company for their assistance with the projects.
POLLUTION CONTROL/SUITS AFFECTING THE COUNTY
Chris Ford, County Attorney, discussed the E. R. Jahna Industries, Inc. lawsuit and the Notice of Hearing and Order received from the Division of Administrative Hearings in Tallahassee, Florida. Mr. Ford stated that the Board's position should still be minimum, but to respond as soon as possible to any documentation received.
CONTRACTS, LEASES AND AGREEMENTS/COURTS-JUDGES
On a motion by Commr. Carson, seconded by Commr. Deems and carried unanimously, the Board approved and authorized the signature of the Chairman on the Criminal Conflict Contract in the amount of $25,927.?2 with a term of one year beginning July 1, 1983, and ending June 30, 1984.
CONTRACTS, LEASES AND AGREEMENTS/FIRE DISTRICTS-FIRE DEPARTMENTS
Chris Ford, County Attorney, distributed to the Board members a copy of the draft of a contract and an ordinance for fire protection in incorporated and unincorporated areas. Mr. Ford suggested the Board review the drafts today, but not take any action.
Commr. Smoak stated that the contract was meant to meet a specific request from the Cities of Minneola, Mascotte and Astatula to allow them to continue to answer fire calls outside of their corporate limits while they do not have statutory authority to do that without an inter-local agreement with the County. Commr. Smoak further stated that the contract be temporary, that it be on an emergency basis, that it allow the cities to continue to offer fire protection where they feel competent to do so, and that the County give them the legal mechanism to protect them in offering that service.
There being no other business to be brought to the attention of the Board, the meeting adjourned at 4:15 p.m.
Thomas J. Windram, Chairman
James C. Watkins, Clerk
6 1 5 12/20/83