A REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS
JULY 3, 1984
The Lake County Board of County Commissioners met in regular session on Tuesday, July 3, 1984, at 9:00 a.m. in the Board of County Commissioner's Meeting Room. Lake County Courthouse, Tavares, Florida. Commissioners present at the meeting were: Glenn C. Burhans, Chairman; James R. Carson, Jr.; C. A. "Lex" Deems; and Claude E. Smoak, Jr. Others present were: Michael C. Willett, County Administrator; Robert L. Wilson, Finance Director; Christopher C. Ford, County Attorney: and Toni M. Austin, Secretary.
Commr. Carson gave the Invocation and Commr Smoak led the Pledge of Allegiance.
MINUTES
On a motion by Commr. Carson, seconded by Commr. Smoak carried unanimously, the Board approved the Minutes of June 1984, as corrected.
On a motion by Commr. Smoak, seconded by Commr. Carson carried unanimously, the following Minutes were approved as and 12, and submitted:
Minutes of June 19, 1984
Special Minutes of June 21 1984
Special Minutes of June 26, 1984
BONDS - CONTRACTOR
On a motion by Commr. Carson seconded by Commr. Deems carried, the Board approved the following Contractor Bonds
New
1549-84 Robert E. Everett, Jr., Leisure Pool Service Inc, (Swimming Pool.
4143-84 Michael Farina d/b/a Farina Electric (Electrical)
4144-84 R. Neil Britt (Class C. Residential Building)
4145-84 Edwin R. Insalaco d/b/a Zap Electric Service (Electrical)
Commr. Smoak was not present for the vote.
LICENSES AND PERMITS
On a motion by Commr. Carson, seconded by Commr. Deems and carried unanimously, the Board approved the following gun permits and bonds:
New
Bobby Randall Emily Arthur J. Gunsolus
George E. Moore Homer C. Reese
Cecil Doyle Reese
Renewals
Beulah Boswell Charles R. Boswell
Athan A. Davis Luther C. Jones
ACCOUNTS ALLOWED/INDIGENTS
On a motion by Commr. Carson seconded by Commr. Deems and carried unanimously, the Board approved to pay warrant #41219 through warrant #41525 for the following accounts:
General Revenue Fine and Forfeiture
County Transportation Trust Mosquito Control
Law Library Aquatic Weed
Northeast Hospital Northeast Ambulance
Northwest Ambulance Section 8
Law Enforcement Trust Fund Private Industry Council
Landfills Countywide Library
Included in the motion was approval of payment for the following indigents for the month of June:
William E. Hill for Lear Alexander/$50.00/District #1
Colwell Corporation for Frederick Whitehead/$50.00/District #5
CLERK/DEEDS
On a motion by Commr. Carson, seconded by Commr Deems and carried unanimously, the Board accepted excess proceeds in the amount of $41.59 due landowners on the application for a tax deed on Tax Certificate #350 of 1970.
REPORTS
On a motion by Commr. Carson, seconded by Commr. Deems and carried unanimously, the Board acknowledged receipt of the Distribution of Revenue, Traffic/Criminal Cases for the week ending June 15, 1984, ($11,361.10).
AUDITS/STATE AGENCIES
On a motion by Commr. Carson, seconded by Commr. Deems and carried unanimously, the Board acknowledged receipt of the audit reports for the State Attorney and Public Defender for the fiscal year ending June 30, 1983.
HEALTH DEPARTMENT/PUBLIC HEALTH
On a motion by Commr. Carson seconded by Commr. Smoak and carried unanimously, the Board approved and authorized the Chairman and Clerk to sign the Petitions for Admission to the A. G. Holley State Hospital for Lee Chissolm and Ernest Lee Crenshaw.
ASSESSMENTS
On a motion by Commr. Carson, seconded by Commr. Deems and carried unanimously, the Board approved and authorized the
Chairman and the Clerk to sign the following Satisfaction of Assessment Liens:
Lake View Heights 2nd Addition
Nancy C. Hartkop $308.27
Joleen Estates Subdivision
Gladys Doran 646.40
Harry Wilds & Martha E. H/W 646.40
John L. Preis 419.51
Elizabeth A. Krimmer aka Elizabeth A. Young 315.92
Herbert C. Wissusik, Jr. & Zinaida H/W 646.40
CODE VIOLATIONS
On a motion by Commr. Carson, seconded by Commr. Smoak and carried unanimously, the Board approved and authorized the
Chairman and the Clerk to sign the following Satisfaction and Release of Fines:
Jack E. Pack ($965.00)
Arthur Caughell ($315.00)
COUNTY PROPERTY
On a motion by Commr. Carson, seconded by Commr. Deems and carried unanimously, the Board approved the deletion of the following Fixed Assets
Prop# Dept. Item Amount Reason
574 Animal Shelter Arm Chair $ 35.00 To be junked
790 Surplus Manual Typewriter 75.00 To be junked
2334 Mosquito Control Wheelbarrow 29.00 To be junked
3662 Surplus Executive Chair 25.00 To be junked
3657 Surplus Steno Chair 80.00 To be junked
7000 Mosquito Control Scuba Tank 336.20 To be junked
7217 Leesburg Barn Chain Saw 340.00 To be junked
TOTAL $920.00
PRIVATE INDUSTRY COUNCIL/CONTRACTS, LEASES & AGREEMENTS
On a motion by Commr. Smoak seconded by Commr. Carson and carried unanimously, the Board approved the amendment to the Summer Youth Employment and Training Program and 1984 two-year plan
CONTRA'. LEASES_& AGREEMENTS/COURT-JUDGES
On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board approved and authorized the Chair- man and the Clerk to sign the Lease between Emery Dillard, Jr. and Margaret Ann Dillard and the Lake County Board of County Commissioners for the new location of the County Probation Office.
ACCOUNTS ALLOWED/COURT-JUDGES
On a motion by Commr. Carson, seconded by Commr. Deems and
carried unanimously, the Board approved the request from Mr.
Watkins, Clerk, to purchase the following office equipment for the County Probation Office in an amount not to exceed $1,500.
(1) Wood Desk $ 221.60
(3) Secretarial Chairs at $88.53 ea. 265.59
(4) Deckstack Chairs at $29.07 ea. 116 28
(1) Hi-back Swivel Tilt Chair 246.03
(3) 4-drawer File Cabinets at
$156.15 ea. 468.45
$1,230.74 (reflects County deduction)
APPOINTMENTS-RESIGNATIONS/PRIVATE INDUSTRY COUNCIL/RESOLUTIONS
On a motion by Commr. Smoak, seconded by Commr. Deems and
carried unanimously, the Board approved the resignation of Mr. Jim Flowers, Director of the Private Industry Council and directed a letter of appreciation
AMBULANCES-HOSPITAL DISTRICTS
Commr. Burhans discussed with the Board a letter received from Harry 0. Dudley, FACHA, Administrator of West Orange Memorial Hospital, accouncing the closing of the maternity department at South Lake Memorial Hospital in Clermont. The Board directed the letter to Mr. Lonnie Strickland, Director of Health and Human Services.
APPOINTMENTS-RESIGNATIONS/PRIVATE INDUSTRY COUNCIL
On a motion by Commr. Carson, seconded by Commr. Smoak and carried unanimously, the Board approved the nomination by the Lake County Education Association of Gail Burry, Non-Private Sector, to the Lake County Private Industry Council.
On a motion by Commr. Carson, seconded by Commr Deems and
carried unanimously, the Board approved the nomination by the Leesburg Area Chamber of Commerce of James Brown, Private Sector, to the Lake County Private Industry Council.
COUNTY ADMINISTRATOR'S AGENDA
COUNTY ADMINISTRATOR/COUNTY EMPLOYEES
On a motion by Commr. Carson, seconded by Commr. Smoak and carried unanimously, the Board approved for Michael C. Willett to take annual leave from August 1 through August 15, 1984
ACCOUNTS ALLOWED/COUNTY ADMINISTRATOR
On a motion by Commr. Smoak seconded by Commr. Carson and carried unanimously, the Board approved to purchase one DecMate Word Processor/Computer System for the County Administrator's Office at an estimated cost of $6,500.00.
MUNICIPALITIES
On a motion by Commr. Smoak seconded by Commr. Carson and carried unanimously, the Board approved a request from the City of Umatilla for an additional 500 to 750 yards of fill dirt for the BMX track.
RESOLUTIONS/ROADS-COUNTY AND STATE/SIGNS
On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board approved the request to post a 30 mph speed limit on Abrams Road #4-5371
COUNTY EMPLOYEES/PLANNING DEPARTMENT
On a motion by Commr Smoak, seconded by Commr. Carson and
carried unanimously, the Board approved to hire Michael Szupper as an Assistant Planner at a starting salary of $15,000/year.
CONTRACTS LEASES & AGREEMENTS/OUTDOOR RECREATIONAL FACILITIES
On a motion by Commr. Smoak seconded by Commr. Carson and carried, the Board approved and authorized the Chairman and the Clerk to sign the resolution and grant on the Florida Boating Improvement Program Project Agreement for the Astor Boat Ramp Renovation project.
Commr. Deems was not present for the vote.
At this time Commr Smoak discussed a fishing pier on Lake
Minneola that was built many years ago with Department of
Transportation funds and requested that Mr. Willett, County Administrator, obtain estimates using the same type of funds to renovate the pier.
ACCOUNTS ALLOWED/MUNICIPALITIES
On a motion by Commr. Carson, seconded by Commr Smoak and carried unanimously, the Board approved a request for the purchase of surplus lights from the County's supply to be installed by the City of Tavares as school crossing lights and at a cost of $55.00 each.
CONTRACTS, LEASES & AGREEMENTS/LANDFILLS
On a motion by Commr. Carson, seconded by Commr. Deems and carried unanimously, the Board approved and authorized the Chair- man and the Clerk to sign a Garbage Collection Franchise Agreement for Jeff Abernathy.
ACCOUNTS ALLOWED/ROAD PROJECTS
On a motion by Commr. Deems, seconded by Commr. Carson and carried unanimously, the Board approved the final payment to Asphalt Pavers, Inc. for Project No. 3-84, Countywide Resurfacing Program in the amount of $201,619.05 (Secondary Funding).
PUBLIC WORKS
On a motion by Commr. Carson, seconded by Commr Deems and carried unanimously, the Board approved the one-time maintenance for Lorena Williams - extension of Myrtle Drive - $50.00.
DEEDS/RIGHT-OF-WAYS ROADS-EASEMENTS
On a motion by Commr. Carson, seconded by Commr Deems and carried unanimously, the Board accepted the Right-of-Way Deed from Frederick and Joanne Gale - French Road #l-7612.
BONDS/SUBDIVISIONS
On a motion by Commr. Carson, seconded by Commr. Deems and carried unanimously, the Board approved to release the Irrevocable Letter of Credit in the amount of $75,000.00, accepted a Maintenance Bond in the amount of $6,100.00, and accepted Serene Circle, #l-5811 in Laurel Oak Subdivision into the County maintenance system.
ACCOUNTS ALLOWED/COUNTY EMPLOYEES/POLLUTION CONTROL
On a motion by Commr. Carson seconded by Commr. Deems and carried unanimously, the Board approved for Roy Green, Field Technician for Pollution Control, to attend the 53rd Annual Water and Pollution Control Operators' Short School in Gainesville, Florida, from August 27 to August 31, 1984, at an anticipated cost of $330.00, which includes the registration fee
ROAD CLOSINGS
On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously the Board approved to advertise for public hearing on August 7 1984, that portion of an easement in Groveland Farms Sec. 29, Twp. 23, Range 25, running North and South between lots 34-35, 46-47, SO-51 & 62-63 by Edna Bronson, as per Petition No. 357.
BONDS - MOBILE HOME
On a motion by Commr. Carson, seconded by Commr. Smoak and carried unanimously the Board approved to renew the following mobile home bonds:
1 . Terry L. Bennett - Suburban Terrace - District #3
2 . Larry R. Sutton - Intersection Radio Road and Poe
Street - District #5
On a motion by Commr. Carson, seconded by Commr. Smoak and carried unanimously the Board approved the cancellations of the following mobile home bonds:
1 Sam Dale
2. Bob McGill
3. William F. Brown
DEEDS
Michael Willett, County Administrator, informed the Board that the City of Eustis has agreed to pave Brown Road and in order for them to use EPA money, the County has to agree to let them maintain the Road, which would require providing the City with a Quit-Claim Deed.
On a motion by Commr. Carson, seconded by Commr. Deems and
carried unanimously the Board approved to provide the City of Eustis with a Quit-Claim Deed for the paving and maintaining of Brown Road DR4-5884.
MUNICIPALITIES/PUBLIC WORKS
Ted Wicks, Durden, Wicks and Associates, Engineers for Aspen Enterprises, appeared before the Board to discuss the Pepper Ridge drainage project. At this time Mr. Wicks presented the Board with two sets of construction plans to review. Mr. Wicks informed the Board that he was obtained by Aspen Enterprises to look at the drainage problems around the Pepper Ridge Mobile Home Village in Leesburg. Be stated that an analysis of both the upstream water sheds and the downstream water sheds and an evaluation of the system that could provide the necessary drain release for the area had been performed. Mr. Wicks presented an overall review of the system that he would be recommending. At this time it was noted that there are two separate drainage systems involved in the area.
Mr. Willett stated that the costs to be negotiated was in the amount of $22,500, being split into thirds with the County, the City Of Leesburg and Aspen Enterprises. Discussion occurred regarding the drainage problem being the County's problem or the City's problem.
Mr. Wicks stated that the problem was being discussed with the City of Leesburg, and that the City had asked that a formal request be made. Mr. Wicks further stated that he has received tremendous cooperation from the City engineers and the City manager who have shown interest in the project
Mr. Dick Negley, Regional Manager of Aspen Enterprises, appeared before the Board and discussed the drainage problem Mr. Negley stated that Aspen Enterprises has incurred all of the engineering costs at this point and would like to split the costs for the overall drainage project because of the definite benefits.
Mr. Wicks stated that he has made a formal request to the City of Leesburg and will appear again before the Board probably the third week in July.
Commr. Smoak requested that Mr. Wicks outline the city limits of Leesburg when he reappears before the Board and inform the Board of what action the City has taken to correct the drainage problem when the property was annexed and the development was allowed.
ASSESSMENTS
The Chairman announced that the advertised time had arrived for the public hearing on Special Assessment #26, Hilltop
Subdivision, Unit II, North Oak Avenue #l-5537, South Oak Avenue and Lakeland Avenue.
Michael Willett, County Administrator, informed the Board that there was a problem with North Oak Avenue. Mr. Willett stated that the road had been brought up to County standards and is now going to be paved. He recommended the Board award the low bid to Trac Roadbuilders, Inc. with the County picking up the difference of approximately $1,100.
Mr. Jim Bradford, North Oak Avenue, appeared before the Board and stated that the difference of 33c per assessed foot was not a substantial fee to cover the costs that were involved in bringing the road up to County standards. Mr. Bradford discussed the problems of dragsters on the road and the County providing speed bumps.
Mr. Willett reviewed the costs with Mr. Bradford and stated that the difference would actually be over one dollar per assessed foot.
Discussion occurred regarding problems with placing speed bumps
Joseph P. Odom was represented by his sister who appeared before the Board to discuss the problems regarding drag-racing acros s Mr. Odom's yard and objected to the assessment, because Mr. Odom is disabled and does not use the road
Mrs. Janice Kirkland appeared before the Board and stated that she felt that the people who use the road should pay the assessment. Mrs. Kirkland stated that she actually lives on Haines Creek Road. She further discussed the problems with people cutting across their property.
Gwendolyn Cashion appeared before the Board and stated that she feels others who did not help pay for the road to be brought up to County standards should carry more of the burden by paying more for the special assessment.
At this time Commr. Smoak gave an explanation of the bidding process and the allowance given for North Oak Avenue being brought up to County standards.
Theresa Tubb appeared before the Board and stated that she lives on the corner of Oak and Pine and is currently paying for the paving of Pine Street five years ago. Ms. Tubb stated her property fronts on Pine Street.
Discussion occurred regarding a person being required to pay another special assessment when they are presently paying on a lien assessment.
On a motion by Commr. Smoak seconded by Commr. Carson and carried unanimously, the Board approved for the County to absorb the costs of any single parcel of property that allows no more than one building permit that is already under a previous lien assessment, and that they be excused from the assessment on those particular instances and any future County lien assessment program, and all similar situations that are under current lien assessments. Included in the motion was that the County recompute all of those areas which would fall within the current policy and that any reductions in assessments be absorbed by the County as opposed to increasing the assessments on the surrounding lots.
On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board approved the assessment roll for Special Assessment #26, Hilltop Subdivision, Unit II, North Oak Avenue #l-5537, South Oak Avenue and Lakeland Avenue as amended.
On a motion by Commr Carson, seconded by Commr. Deems and carried unanimously, the Board awarded the low bid to Trac
Road builders, Inc. in the amount of $51,795 00.
FIRE DISTRICTS-FIRE DEPARTMENTS/PROPERTY APPRAISER
Mr. Joe Stephany Director of Emergency Services, appeared before the Board to discuss the Clerk of Courts entering into a cost plus fixed fee contract with Data Processing Consulting Services to perform the necessary work required to place fire protection assessments on the 1985 tax rolls.
Mr. Stephany informed the Board that the American Management System (AMS) is the sole owner of the national system in use in Lake County, which is known as the OASIS System and currently has been programmed into the Burrough's equipment used by the Property Appraiser and Tax Collector. Mr. Stephany informed the Board of the following three basic modules provided by the OASIS Program:
A . Administration of the tax roll-ownership and exemptions
(name, address, location)
B. Tax collection module - used by the Tax Collector
C. Appraisal System or Master Appraisal File
Mr. Stephany stated that presently only the name, address, location (NAL) and the Tax Collection modules are in use. He further stated that the Master Appraisal File contains more information than that required by the fire assessment schedules, but it does include information required to place fire protection assessments on the tax rolls.
Mr. Stephany stated that there are 82,000+ parcels that would be entered into the computer to create the MAF, and that there are approximately 30,000 that have been transcribed by the property appraiser's staff. He further stated that it is not known what part of the 30,000 are in the unincorporated areas, but that records show a total of 43,247 parcels in the unincorporated areas.
Mr. Stephany informed the Board that the process would involve a data processing service for approximately $15,000, and a keypunching operation picked up by the property appraiser's staff which would extend the time frame to June or July. At this time Mr. Stephany recommended entering into acost plus fixed fee contract with Data Processing Consulting Services, with the reservation of funds in the amount of $101,000 and to report back to the Board with a final contract. Mr. Stephany stated that he felt this could be done in time to meet the 1985 tax rolls, which means the County would have funds available for fire protection assessments in the unincorporated areas in 1986.
Discussion occurred regarding having all of the work done and ready to put on the tax bill in 1985, and tax funds being available for the calendar year 1985. The Board requested an affirmative answer be made by the County Attorney's Office.
The Board requested Mr. Stephany to reconstruct his figures regarding the costs to complete the work necessary to place fire protection assessments on the 1985 tax rolls.
Discussion occurred regarding in-house transcriptions versus the use of a consulting firm. At this time the Board requested that Mr. Stephany consider placing the in-house transcribers under the direction of Ed Havill, Property Appraiser, consider paying overtime, and consider amending the budget to cover the costs.
It was the feeling of the Board that consideration should be given regarding contracting with Ed Havill, Property Appraiser.
COUNTY EMPLOYEES/PERSONNEL DEPARTMENT/POLLUTION CONTROL
Mr. Glenn W. Timmons, Personnel Director, appeared before the Board to discuss a merit increase for Paulette Muller, Director of Pollution Control
On a motion by Commr. Carson seconded by Commr. Deems and carried, the Board approved the merit increase of $900, total salary being $23,800, for Paulette Muller, Director of Pollution Control, as recommended by Mr. Timmons.
Commr. Smoak was not present for the vote.
MUNICIPALITIES/ROAD PROJECTS
Mr. Samuel Adams, Mayor of Howey-in-the-Hills, appeared before the Board to discuss the paving of a short segment of County Road #2-3024 to the old bridge site and tying it in at the corner into the presently repaved portion.
Mr. Willett stated that a letter was sent to all cities last summer regarding roads that the cities might want included in the paving program at the cities' expense. He further stated he hoped that the work program for 1985 would be completed at the end of September. Mr. Willett stated that another letter regarding the road program will be sent at that time to all of the cities.
ACCOUNTS ALLOWED/SOIL CONSERVATION
On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board approved the purchase of a copier by Soil Conservation in the amount of $1,400.
RIGHT-OF-WAYS, ROADS-EASEMENTS/ROADS-COUNTY AND STATE
Michael Willett, County Administrator, informed the Board of a problem regarding obtaining a right-of-way for Cherry Lake Road. Mr. Willett requested that the Board substitute Oswald Road.
On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board approved to substitute Oswald Road for Cherry Lake Road as recommended by Mr. Willett.
ACCOUNTS ALLOWED/SHERIFF'S DEPARTMENT
On a motion by Commr. Carson, seconded by Commr. Smoak and carried unanimously, the Board approved the following requests for funds, pursuant to Florida Statute 943.25 (8)A, Lake County Ordinance 1982-1, from Noel E. Griffin, Jr., Sheriff:
1. $92.40 for Doreen Poe to attend the First Annual Jail
Seminar.
2. $543.70 for ammunition used in training purchased at Oaks Wholesale Distributors.
3. $96 25 for Elizabeth Hines and Gina Meyer to attend the Telecommunicator School paid to Mid-Florida Technical Law Enforcement Fund.
4. $428 00 for Investigator Jean Daugherty and Investigator Charles Osborne to attend the Center for Criminal Justice Workshop, Arrest, Search and Seizure.
There being no further business to be brought to the attention of the Board, the meeting adjourned at 11:26 a.m.
Glenn C. Burhans, Chairman
James C. Watkins, Clerk
TMA/7-6-84