New

Charles M. Wilson

Willie Smith, Jr.

Renewals

Sybil Summerlin

William R. Summerlin

Steven Todd Lester

Danny E. Brown

Kevan C. Christiansen

Wayne M. Densch

Douglas G. Wilson

R. G. Hyatt

Countywide Fire District Private Industry Council

Northeast Ambulance

County Transportation Trust

General Revenue

Northwest Fire District

Landfills

Section 8

Countywide Library

Bassville Fire District

South Lake Fire District

Road Impact

Mt. Plymouth Fire District

Revenue Sharing

Mosquito Control

Aquatic Weed

Fine & Forfeiture

Paisley Fire District

Pasco Fire District

Northeast Hospital

Special Assessments

Northwest Ambulance Included in the motion was approval to pay the following indigents:

Jacquelyne Younger for Mary Kenmore/$50/District #1

Tom Grizzard, Inc. for Jacqueline Willis/$50/District #1

Ann F. Hughes for Homer Frazee/$50/District #2

ACCOUNTS ALLOWED/CONTRACTS, LEASES & AGREEMENTS/COURTHOUSE

TAX COLLECTOR

On a motion by Commr. Burhans, seconded by Commr. Smoak and carried unanimously, the Board approved and authorized the proper signatures on the renewal of the following leases:

Lease with Quattlebaum Trust for the present location of

T. Keith Hall's office in Leesburg

Lake Hills Partnership for the present location of T. Keith

Hall's office in Eustis.

Lease with Quality Petroleum for the records storage facility

located on Old Highway 441 in Tavares.

James L. Meadows Lease for the South Lake Annex located in

the Sunnyside Plaza, Clermont

COMMITTEES

On a motion by Commr. Burhans, seconded by Commr. Windram and carried unanimously, the Board approved the scheduling of the Lake County Tourist Development Council meeting for September 18, 1986, at 8:00 p.m., in the Board of County Commissioners' Meeting Room.

COUNTY POLICIES/PURCHASING

On a motion by Commr. Deems, seconded by Commr. Windram and carried unanimously, the Board approved the following changes to the Lake County Purchasing Policy:

Category Present Limit Proposed Limit

Informal Quotations $ 500.00 $ 600.00

Formal Bids/Quotes 2,500.OO 3,000.00

Advertised/Competitive

Bids 5,000.00 6,OOO.OO

BONDS

MK. Chris Ford, County Attorney, informed the Board that the 10:00 a.m. agenda item, with Mr. Richard Mack, Mack Industries, Inc. regarding an Industrial Revenue Bond, had been postponed. He stated that Mr. Mack was requesting that the literature distributed to the Board be returned to his company.

CONTRACTS, LEASES & AGREEMENTS/JAILS/COMMITTEES

MUNICIPALITIES

Mr. Watkins, Clerk, informed the Board that the City of Leesburg had indicated a leasing price of $27,000.00 per year, for the renting of the City Jail facility, by the County. Mr. Watkins stated that this was a positive solution, as recommended by the Jail Task Committee and Building Committee.

It was noted that the cost would be approximately $51,000.00

to refurbish the jail facility, plus $27,000.00 for a one year lease, to house approximately 43 prisoners.

Mr. Watkins stated that the proposal would have to be approved, by the Department of Corrections, before transporting the prisoners.

Mr. Watkins presented to the Board a recommendation to authorize the County Attorney, the Clerk, and the Chairman of the Board to enter into a contract, subject to the approval by the Department of Corrections, or court order, for the use of the Leesburg jail facility by the County, in an amount not to exceed the above figures.

On a motion by Commr. Deems, seconded by Commr. Burhans and carried unanimously, the Board authorized the preparation of a lease between Lake County and the City of Leesburg, at a rate not to exceed $27,000.00 a year, to be prepared by the County Attorney, and for the Clerk, County Administrator, and County Attorney, if necessary, to continue negotiating to finalize such a lease, subject to the approval from the Department of

Corrections and/or court order.

COUNTY ADMINISTRATOR'S AGENDA

ACCOUNTS ALLOWED/RIGHT-OF-WAYS, ROADS-EASEMENTS

COUNTY PROPERTY

Mr. Neal Huebsch, Attorney, appeared before the Board to discuss a request for the County to sell a strip of land to Barnett Banks Trust Co., N.A., as appraised by the Property Appraiser's Office, at a price of $800.00.

Mr. Huebsch informed the Board, that in 1967, by resolution of the Board of County Commissioners, there was a land swap between Maurice and Kathryn Day and Lake County, with the Days allowing the County to mine the clay pit for fifteen years. The County then deeded the property back to the Days, reserving a 25 foot strip of land for right-of-way purposes, with no documentation of the reservation.

Mr. Jim Stivender, Engineering Coordinator, addressed the problem with the Board.

Mr. Huebsch presented a survey to the Board for review. On a motion by Commr. Burhans, seconded by Commr. Windram and carried unanimously, the Board approved the recommendation for the County, through the County Attorney's Office, to take the proper steps to sell the land in question, in accordance with Florida Statute Chapter 125.35 and, as appraised by the Property Appraiser's Office at a price of $800.00.

ACCOUNTS ALLOWED/AGRICULTURAL CENTER

Mr. Terry Cournyea, Executive Director of the Agricultural.Center , was present to discuss the request for John Jackson, Extension Agent--Citrus, to attend the International Citrus Conference in the Peoples Republic of China.

On a motion by Commr. Burhans, seconded by Commr. Smoak and carried, the Board approved the request for authorization to use Faculty Development funds for John Jackson, Extension Agent- itrus, to attend the International Citrus Conference in Peoples Republic of China from November l-18, 1986, at a cost of $2,500.00.

Commr . Windram was not present for the vote.

ACCOUNTS ALLOWED/AGRICULTURAL CENTER

On a motion by Commr. Burhans, seconded by Commr. Smoak and carried unanimously, the Board approved the request to reimburse the following employees, upon successful completion of courses, as indicated, at Lake Sumter Community College and Vo Tech: V. Kay McKinney Introduction to Computers and Computer Programming Carol Skinner Computer Literacy Dorothy Heald Computer Literacy Mary E. Thompford Computer Literacy

ACCOUNTS ALLOWED/VETERANS SERVICE

On a motion by Commr. Burhans, seconded by Commr. Smoak and carried unanimously, the Board approved the request to replace the carpet, in the Veterans Service Office, at an estimated cost of $1,700.00.

ACCOUNTS ALLOWED/MOSQUITO CONTROL

On a motion by Commr. Burhans, seconded by Commr. Smoak and carried unanimously, the Board approved the request to purchase a new four ton floor jack, for Mosquito Control, from Sears Contract Sales, at an estimated cost of $300.00.

FAIRGROUNDS

Ms. Betty H. Dittman, Director, Expo Center/Fairgrounds, and Mr. Lonnie Strickland, Director of Health and General Services, appeared before the Board to discuss the request for rate increases for the Farmers' Market, to be effective October 1, 1986. Ms. Dittman informed the Board that the rates for Lake County are the lowest in the State of Florida, with no increases since 1981.

On a motion by Commr. Smoak, seconded by Commr. Deems and carried unanimously, the Board approved the proposed rate increases for the Farmers' Market, as presented by Ms. Dittman and Mr. Strickland, in a Memorandum dated August 11, 1986.

DEEDS/COUNTY PROPERTY

On a motion by Commr. Deems, seconded by Commr. Burhans and carried unanimously, the Board approved the request to accept the following pieces of property:

20 acres in East Crooked Lake (assessed value $500)

40 acres in Lake Florence (assessed value $1,000)

ACCOUNTS ALLOWED/FIRE COORDINATOR

On a motion by Commr. Windram, seconded by Commr. Burhans and carried unanimously, the Board approved the request to reimburse Karen B. Bailey, for a Human Relations in Business and Industry course, upon successful completion, at a cost of $63.00.

COMMITTEES/PUBLIC WORKS

Mr. Michael Willett, County Administrator, discussed with the Board a proposal to build a Public Works Building. He stated that there is a space problem in the County and discussed the problems within the various departments.

Mr. Willett stated that within the budget, the County has two options to build a Public Works Building, with either the gas tax or the revenue sharing funds. The advantage to the revenue sharing would be flexibility for the use of the building. Options would include the construction of a 15,000 square foot building, where the County parking lot is presently located, with the condemnation of the railroad right-of-way; or a 12,000 square foot building, without the railroad property. Tentative plans include moving the Public Works, Personnel and Pollution Control Departments to the new facility.

Mr. Willett presented two site plans, of the proposed project, for the Board's consideration. An estimated cost would be approximately $750,000.00-$800,000.00.

Mr. Willett stated that he might possibly recommend, in the future, that the two parking lots be connected with or without the railroad right-of-way.

Commr. Smoak made a motion, which was seconded by Commr. Deems, to approve the request for a Public Works Building, and for said request to be referred to the County Administrator's Office and the Building Committee, for a recommendation for architectural procedures, and that a firm request be returned, from the Building Committee, regarding a specific source of funds, to be used for the project.

Under discussion, Mr. Willett and Mr. Ford indicated that they will continue to research the situation regarding the railroad right-of-way.

The Chairman called for a vote on the motion, which was carried unanimously.

ACCOUNTS ALLOWED/EMERGENCY MANAGEMENT

On a motion by Commr. Smoak, seconded by Commr. Deems and carried unanimously, the Board approved the request for S.J. Ste- phany to attend a Task Force Meeting of Florida Emergency Preparedness Association, Inc., in Tallahassee, on September 12, 1986, at a cost of $150.00.

CONTRACTS, LEASES & AGREEMENTS/EMERGENCY MANAGEMENT

On a motion by Commr. Smoak, seconded by Commr. Deems and carried unanimously, the Board approved the request for signatures and approval on the agreement, with the Division of Forestry, for an antenna site at Buck Hill, at a monthly charge of $10.00, for electricity.

ACCOUNTS ALLOWED/FIRE DISTRICTS-FIRE DEPARTMENTS

MUNICIPALITIES

Mr. Michael Willett, County Administrator, requested postponement of action on the request to purchase one 1956 Seagraves Aerial Ladder Truck, with pipe and hose, from the City of Orlando, at a cost of $4,000.00, for the Pasco Fire District.

BIDS/FIRE DISTRICTS-FIRE DEPARTMENTS

On a motion by Commr. Deems, seconded by Commr. Windram and carried unanimously, the Board approved the request to award the low bid, for the Okahumpka and Yalaha Volunteer Fire stations, to B & M Builders, Inc., in the amount of $209,150.00 (Bid No. 15- 6).

BUDGETS/PERSONNEL

Mr. Michael Willett, County Administrator, addressed the revised 1986-87 Salary Budget with the Board. He stated that incremental adjustments in salaries were required, over the past several years, to improve the capability to recruit and retain critical classifications. He further stated the County has a big problem losing employees to competitive counties and cities. Mr. Willett stated that he is concentrating on the professional and secretarial areas, both of which are high turnover classifications. He stated that, while establishing a pay range, he is bringing employees presently on probation, up to the minimum pay range.

Discussion occurred regarding Mr. Jim Stivender, Engineering Coordinator, and his County knowledge and education.

On a motion by Commr. Deems, seconded by Commr. Windram and carried unanimously, the Board approved to increase Mr. Stivender's salary, to $32,000.00 annually.

Commr . Burhans discussed salaries paid to Area Maintenance Supervisors, in Districts one and two, and requested Mr. Willett to consider another salary adjustment, for the vacant Area Maintenance Supervisor position in District three.

COMMISSIONERS

At 10:30 a.m. Commr. Windram excused himself from the meeting, in order to attend a funeral.

BUDGETS/PERSONNEL (CONT'D.)

On a motion by Commr. Burhans, seconded by Commr. Deems and carried unanimously, the Board approved the 1986-87 budget recommendations, as presented by Mr. Willett.

COUNTY ADMINISTRATOR/COUNTY POLICIES/PERSONNEL

Mr. Michael Willett, County Administrator, addressed an amendment, to the Personnel Policies, regarding the sick leave and pay schedules. The amendment would be the adoption of the Clerk's Sick Leave Policy, implemented October 1, 1985 (Clerk's Memorandum dated October 30, 1985, on file). He stated that this would be consistent with other closely related offices.

Mr. Watkins, Clerk, discussed the effectiveness of the policy.

Mr. Glenn Timmons, Director of Personnel, appeared before the Board to discuss the implemented policy.

Commr. Burhans suggested that sick leave statistics be formulated, for the Board's review, involving County Office Personnel.

Commr. Carson discussed a method of sick leave referred to as (Paid Time Off), and suggested that someone contact Mr. Ben Hargrove, Personnel Director at Leesburg Regional Hospital, for an explanation of the system.

Commr. Smoak requested that Mr. Timmons take the suggested approach for sick leave figures, involving County Office Personnel, for the Board's review.

Commr. Carson requested that Mr. Willett and Mr. Timmons investigate the PTO policy.

Mr. Willett recommended that the Board approve the new paragraph, for the Personnel Rules and Regulations, 6-12, Beginning Salary Procedures, as indicated in Memorandum 86-110, involving the flexibility to pay more than $500.00, above the minimum salary of a classification, when justified.

On a motion by Commr. Deems, seconded by Commr. Burhans and carried unanimously, the Board approved the Beginning Salary Procedures, as presented by Mr. Willett, County Administrator.

ACCOUNTS ALLOWED/GRANTS/PLANNING DEPARTMENT

On a motion by Commr. Burhans, seconded by Commr. Deems and carried unanimously, the Board approved the request to negotiate a contract, in an amount not to exceed $45,000.00, with Strategic Planning Group, to administer the Community Development Block Grant Program.

BONDS-MOBILE HOME

On a motion by Commr. Smoak, seconded by Commr. Burhans and carried unanimously, the Board approved the request for Karen Oberkirch, Lady Lake Area, District #l, to live in a mobile home on the same piece of property on which her conventional dwelling unit is being built, subject to the proper bonds being posted and with the understanding that the mobile home will be removed upon the completion of the conventional dwelling unit or upon the request of the Board of County Commissioners.

CONTRACTS, LEASES & AGREEMENTS/PUBLIC WORKS

On a motion by Commr. Burhans, seconded by Commr. Smoak and carried unanimously, the Board approved the request for a Septic Tank Pumping Franchise, for Dillard Plumbing, by Emery Dillard, Jr.

ACCOUNTS ALLOWED/PUBLIC WORKS

On a motion by Commr. Burhans, seconded by Commr. Smoak and

carried unanimously, the Board approved the request to reimburse

Frances Elmore $90.46, for tuition and books, upon completion of

College Composition I, at Lake Sumter Community College.

ACCOUNTS ALLOWED/ROAD PROJECTS

On a motion by Commr. Deems, seconded by Commr. Burhans and carried unanimously, the Board approved the request for partial payment to Trac Roadbuilders, for Project No. 11-896, C-33/48 Intersection, in the amount of $53,502.66.

ACCOUNTS ALLOWED/ASSESSMENTS/ROAD PROJECTS

On a motion by Commr. Burhans, seconded by Commr. Deems and carried unanimously, the Board approved the request for partial payment to Martin Paving Company, for Project No. SA-48, Hilltop Sorrento, in the amount of $31,516.15.

ASSESSMENTS

Kathy McDonald, Assistant to the County Administrator, informed the Board that the lots owned by Marshall Gaard have been assessed with his approval, and requested that an amendment be made to the assessment roll, for Highland Lake Subdivision, SA-50.

On a motion by Commr. Burhans, seconded by Commr. Smoak and carried unanimously, the Board approved the request for the amended assessment roll, for Highland Lake Subdivision, SA-50.

DEEDS/RIGHT-OF-WAYS, ROADS-EASEMENTS

On a motion by Commr. Burhans, seconded by Commr. Smoak and carried unanimously, the Board approved the request to accept the following right-of-way deeds:

June White #2-1401 Chatham Road

Stokes Groves, Inc. #3-2439 Buckhill Road

Robin Dale Johnson #4-5890 Huff Road

APPOINTMENTS-RESIGNATIONS/PUBLIC HEALTH

On a motion by Commr. Burhans, seconded by Commr. Smoak and carried unanimously, the Board approved the appointments of Sara Springstead and Al Anderson to the North Central Florida Health Planning Council.

APPOINTMENTS-RESIGNATIONS/COMMITTEES

On a motion by Commr. Burhans, seconded by Commr. Smoak and carried unanimously, the Board approved the appointment of Ellison Ketchum to the Tourist Development Council.

BUDGETS/PUBLIC HEALTH

Commr. Carson informed the Board that the budget request, received from the Temporary Living Center, has been referred to Mr. Lonnie Strickland, Director of Health and General Services.

ACCOUNTS ALLOWED/COMMITTEES/LIBRARIES

Mr. Michael Willett, County Administrator, discussed interviews for a County Librarian. He stated that the Library Committee would like to negotiate, with a potential applicant, for the position. Mr. Willett stated that the gentleman resides in the State of Virginia, and has indicated a salary of $26,200.00. He discussed the possibility of paying his moving expenses.

Mr. Chris Ford, County Attorney, recollected a negative opinion by the Attorney General. He suggested negotiating a larger contract, for the first year, as an alternative method of handling the expense. Mr. Ford stated that he would review the opinion.

Mr. Willett stated that he would review the opinion with Mr Ford and place more money into the Library Trust Fund.

There being no further business to be brought to the attention of the Board, the meeting adjourned at 11:20 a.m. ATTEST:

JAMES R. CARSON, JR., CHAIRMAN

JAMES C. WATKINS, CLERK

TMA/9-4-86