A REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS

JANUARY 5, 1988

The Lake County Board of County Commissioners met in regular session on Tuesday, January 5, 1988, at 9:00 a.m. in the Board of County Commissioner's Meeting Room, Lake County Courthouse, Tavares, Florida. Commissioners present at the meeting were: Thomas J. Windram, Chairman: Glenn C. Burhans; Claude E. Smoak, Jr.; and James R. Carson, Jr. Others present were: Christopher C. Ford, County Attorney; James C. Watkins, Clerk: Michael C. Willett, County Administrator: Katherine A. McDonald, County Administrator's Assistant; and Sandra Carter, Deputy Clerk.

James C. Watkins, Clerk, gave the Invocation and the Pledge of Allegiance was led by Commr. Smoak.

COMMISSIONERS

At 9:02 a.m. the Chairman, Commr. Thomas J. Windram, turned the Chairmanship for the 1988 year over to the new Chairman, Commr. Glenn Burhans.

At this time, Commr. Burhans took the Oath of Office, which was administered by the Clerk of the Circuit Court, James C. Watkins.

Mr. Watkins then administered the Oath of Office to the newly appointed Commissioner, Don Bailey, replacing the late Commissioner of District II, C. A. "Lex" Deems, who passed away December 13, 1987.

MINUTES

On a motion by Commr. Carson, seconded by Commr. Windram and carried unanimously, the Board approved the Minutes of December 15, 1987, as presented.

BONDS - CONTRACTOR

On a motion by Commr. Carson, seconded by Commr. Windram and carried unanimously, the Board approved the cancellation of the following Contractor Bonds:

1910-86 John R. O'Steen (Residential)

2010-87 Richard Sapp d/b/a A-Aluminum (Aluminum)

4463-87 Kent N. Edwards d/b/a K N Edward Sales (Aluminum

Specialty)

4472-87 Richard P. Kofke d/b/a Kofke Plumbing (Plumbing)

4479-87 West Central Florida Heating L Air, Inc.

4512-87 William Mark Warren (Air Conditioning & Refrigeration)

ACCOUNTS ALLOWED

On a motion by Commr. Windram, seconded by Commr. Carson and carried unanimously, the Board approved the payment of Warrant No. 75494 through Warrant No. 75978 for the following accounts:

General Revenue County Transportation Trust

Pasco Fire District Northwest Fire District

Mt. Plymouth Fire District Eustis Section 8

Mosquito Control South Lake Fire District

Countywide Fire District Section 8

Landfills Fine & Forfeiture

Private Industry Council Countywide Library

Bassville Fire District Capital Outlay

Emergency 911 Fund Aquatic Weed

Revenue Sharing Paisley Fire District

Self Insurers Fund

ACCOUNTS ALLOWED/JAILS/CONTRACTS LEASES & AGREEMENTS

MUNICIPALITIES

On a motion by Commr. Carson, seconded by Commr. Windram and carried unanimously, the Board approved the request to renew the lease for the Leesburg Jail, for a four year period, with an option to terminate with 30 days notification, in writing. The annual rental is $24,808.00 for the first two (2) years.

ACCOUNTS ALLOWED/ASSESSMENTS/SUBDIVISIONS

On a motion by Commr. Carson, seconded by Commr. Smoak and carried unanimously, the Board approved and authorized the proper signatures on the following Satisfaction of Assessment Liens:

Sunny Dell Park

Robert D. Tolliver $ 550.48

Robert E. Derriso 550.48

Matthew W. Stone 550.48

ACCOUNTS ALLOWED/COURTS-JUDGES

On a motion by Commr. Carson, seconded by Commr. Smoak and carried unanimously, the Board approved and authorized the proper signatures on the following:

Satisfaction of Judgments (2) for Roger Keith Evans - Case No. 82-1037-MM, in the amount of $125.00 and Case No. 82-14,903TT42, in the amount of $125.00.



Satisfaction of Judgment for Douglas S. Lamons - Case NO. 84-158MMA0150, in the amount of $250.00.



Satisfaction of Judgment for Laura Kaplan and Stanley Kaplan, her father - Case No. 87-582-CJ, in the amount of $50.00.

Satisfaction of Judgment for Polly Ellen Pait, a child, Lee J. Pait and Mary Williamson, her parents - Case No. 87-1050-CJ, in the amount of $50.00.



JAILS

Mr. Watkins, Clerk, informed the Board that the Board had previously requested the Building Committee to interview and recommend no more than five (5), and no less than three (3) firms, to be considered as the Construction Manager for the Criminal Justice/Jail Facility. The Committee mailed out Requests for Proposals, and received seventeen (17) requests back, which were short-listed by the Building Committee to seven (7), and after interviewing said seven firms, has recommended, without ranking them, the three (3) firms which will be interviewed this date, for consideration. The firms will be interviewed in alphabetical order, due to the fact that they have not been ranked. At this time, the architects representing Hellmuth, Obata, Kassabaum, Inc. (present in the audience) introduced themselves to the Board.

Mr. Watkins stated (in answer to a question presented by Commr. Windram as to the intent of the Building Committee insofar as to how the Board handles the interviews this date) that, after interviewing the three (3) firms today, the Board may want further information about the firms, or may want to discuss the firms further among themselves, or perhaps may want to direct someone to negotiate a contract, which would be in order.

The County Attorney, Chris Ford, stated that the Building Committee was authorized by the Board to interview and select, but not rank, the firms present today. It is now up to the Board as to whether to select one of the firms today or to rank them today; however, if one is selected today, then it would be best to start negotiations with said firm immediately. One of the contracts, which the County Attorney's Office would recommend, is a State of Florida contract, which is sixty-five (65) pages in length. Mr. Ford also recommended using the expertise of Dr. Brisbane Brown, Consulting Engineer, University of Florida, in making their decisions. He also stated that he had spoken with Dr. Brown, regarding his rankings of the firms, and would present Dr. Brown's ratings to the Board later this date.

Commr. Windram questioned the County Attorney as to whether these firms (since they are not being bid) are subject to the Competitive Negotiations Act, and was assured that they are not.

After some discussion, Commr. Smoak made a motion for the Board of County Commissioners to, today, interview and rank the three (3) competing firms, for Construction Manager/General Contractor, and at the conclusion of the interview, that the Hoard rank said firms, and that during the interview process, the Board ask for a decision from each of the firms, as to whether they would be willing to submit a contract to Lake County, in basically a completed form, for further consideration by the Board, at a future date, when a final decision and selection will be made.

The motion died for the lack of a second.

Commr. Bailey questioned whether the Hoard was considering a Construction Manager or a General Contractor, as he would like to be clear on the point. Tt was clarified that the Construction Manager concept is what was approved by the Building Committee, as well as the Board.

After a brief discussion, regarding whether the Board should rank the firms today or not, Commr. Smoak made a second motion to interview the three firms today, and ask each firm to submit to the Board, a specific contractual format, for consideration by the Board, and that the Board, at a future date, set up a special meeting, to further review the situation with the three firms, without any ranking being done this date. The motion was seconded by Commr. Windram and carried unanimously.

At this time, the Board started the interview process of the following firms:

BARTON MALOW

Mr. David Thomas, Vice-President of Barton Malow, appeared before the Board and introduced himself, as well as the rest of the team, representing his firm. He then answered questions raised by the Board, before their introduction. He stated that his firm feels very good about the Board's selection of a Construction Manager; that, in this process, one brings the skills and experience of a General Contractor to the team of the owner and the architect, during the construction phase. He also stated that there will be competitive bidding all the way down the line, as far as the people who actually build the building. His firm is prepared to give a guaranteed maximum price, as the Construction Manager. This point was questioned by Commr. Windram and elaborated on by Mr. Thomas.

Commr. Windram clarified the fact that Barton Malow has a price for Construction Management, and under that contract, includes providing a guaranteed cost.

Mr. Thomas stated that his firm has assumed that the Board wants a guarantee and has built this into the proposed fee. If the Board does not want a guarantee, the cost to cover this will be cut from the fee.

Mr. Thomas also stated that Barton Malow is privately owned and listed several projects which his firm has worked on, and completed, in the State of Florida. He stated that Mr. Michael McCabe, Project Manager, will live in Tavares and will be available every day to keep the Board informed of the progress and to answer any questions there might be.

Mr. John Dickinson, Design Phase Administrator, appeared before the Board and gave a brief presentation regarding what services his firm provides, during the pre-construction phase. He stated that his firm will not be resistant to changes during the design/construction process.

At this point, 10:00 a.m., the Chairman interrupted the presentation and stated that the Public Hearing, scheduled for 10:00 a.m., regarding a Codification Ordinance, was being postponed until the end of the Barton Malow presentation.

Mr. Michael McCabe, Project Manager, appeared before the Board and stated that his team has been together for seven (7) years, and has been with Barton Malow for the past four years. He stated that his team has worked from the inside of jails out, and in their renovation experience, has seen the actual operations of the jail what the appraisers do and what the correctional officers need.

Mr. Charlie Gray appeared before the Board and stated that Barton Malow is an outstanding firm - that they do what they say they are going to do, and that they will bring it in at the cost that the County wants. If someone local is needed, regarding a problem, he stated that he is here and will get the job done.

ORDINANCES/LAWS & LEGISLATION

At 10:25 a.m. the Chairman announced that the advertised time had arrived for the Public Hearing regarding an Ordinance adopting and enacting a codification for Lake County.

Mr. Watkins, Clerk, stated that, for the past several years, the Clerk's Office, along with Municipal Code Corporation, has been putting together the codification of the Ordinances. This project has been completed, and each of the Commissioners has received a copy. In order to use it as a code, the Board has to officially adopt and enact an Ordinance for the codification.

It was noted that the proper proof of publication was on hand as it appeared in The Orlando Sentinel, The Lake Sentinel.

No one present wished to discuss the Ordinance with the Board.

On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board approved to place the Ordinance on the floor for its first and final reading.

On a motion by Commr. Carson, seconded by Commr. Smoak and carried unanimously, the Board adopted Ordinance No. 1988-1, on its first and final reading, as follows:

AN ORDINANCE ADOPTING AND ENACTING A CODIFICATION FOR LAKE COUNTY, FLORIDA; PROVIDING FOR THE REPEAL OF CERTAIN ORDINANCES NOT INCLUDED THEREIN; PROVIDING A PENALTY FOR THE VIOLATION THEREOF; PROVIDING FOR THE MANNER OF AMENDING SUCH CODE; AND PROVIDING WHEN SUCH CODE AND THIS ORDINANCE SHALL BECOME EFFECTIVE.



LAWS & LEGISLATION

Mr. Dan Robuck, Attorney, representing Ro-Mac Lumber appeared before the Board to discuss the one cent local option sales tax, and some problems the administering of the tax is causing from county to county. He stated that he was under the impression that goods were taxed at the point of destination, however, found this was not so. If goods are sold in Lake County, and go to Lake County, sales tax is paid on said goods. Individuals shipping goods into Lake County, do not pay sales tax.

Mr. Robuck stated that, as of July 1, 1985, an administrative change was made, as a matter of convenience to the Department of Revenue, to collect sales tax on goods purchased in a county; whether the goods are being shipped within that county, or whether they are being shipped outside said county. He requested the Board to file a protest with the General Council, in Tallahassee, under Chapter 120, protesting the July 1, 1985 rule, so that the point of destination is where the goods will be taxed.

A motion was made by Commr. Smoak, and seconded by Commr. Carson that the Board approve and endorse the recommendation by Mr. Robuck, in that the Board petition and make known to the Department of Revenue the Board's objections to the rule interpretation of July 1, 1985, and that the Board request that the rule be interpreted to indicate the point of destination as the tax applicability, rather than the point of origin.

The County Attorney, Chris Ford, recommended that the motion be subject to approval by the Bond Council.

Commr. Smoak then amended his motion to include approval, subject to the concurrence of the Bond Council, which was then seconded by Commr. Carson and carried unanimously.

ORDINANCES/SUBDIVISIONS/ROADS-COUNTY & STATE

At 10:40 a.m. the Chairman announced that the advertised time had arrived for a Public Hearing regarding an Ordinance amending Section 113, of the Lake County Subdivision Regulations (Ordinance 1973-2), by deleting clay road requirements.

It was noted that the proper proof of publication was on hand as it appeared in The Orlando Sentinel, The Lake Sentinel.

No one present wished to discuss the Ordinance with the Board.

A brief discussion occurred regarding the clay road requirements of the Ordinance.

A motion was made by Commr. Smoak to place the Ordinance on the floor for its first and final reading, by title only.

The motion died for the lack of a second.

On a motion by Commr. Carson, seconded by Commr. Windram and carried unanimously, the Board approved to postpone action regarding unnumbered Ordinance, amending Section 113 of the Lake County Subdivision Regulations (Ordinance 1973-2), by deleting clay road requirements, for sixty (60) days, until the Board Meeting of March 1, 1988.

COMMISSIONERS

Commr. Windram informed the Board that he was very upset about the number of items to be covered this date, of significant importance, listed on the Board's Agenda and would suggest that, in the future, under no circumstances should anyone, he it a department head, an individual Commissioner, or anyone else, put any item on the agenda without prior approval of the County Administrator and the Chairman.

RECESS & REASSEMBLY

At 10:50 a.m. the Chairman announced that the Board would take a five minute recess until 10:55 a.m.

COUNTY ADMINISTRATOR'S AGENDA

SUBDIVISIONS

On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board approved the request for preliminary approval of Crescent West Subdivision.

SUBDIVISIONS

On a motion by Commr. Carson, seconded by Commr. Smoak and carried unanimously, the Board approved the request for preliminary approval of Lake Idamere Landing Subdivision.

JAILS

At this time the Board continued interviewing the following firms, for Construction Manager, of the Criminal Justice/Jail Facility:

ENTERPRISE/BROWN & ROOT

Mr. Red Mitchum, Vice-President, Enterprise Building Corporation, appeared before the Board and introduced the firm's management team. He then turned the floor over to Mr. Mike Wozney, the firm's Project Manager, whom he stated had a Masters degree in Construction, from the University of Florida, and over 20 years experience.

Mr. Mike Wozney, Project Manager, Enterprise Building Corporation, appeared before the Board and reviewed the firm's Management Plan with the Board. He stated that the construction management of a project the size and scope of complexity of Lake County's Criminal Justice/Jail Facility is extremely difficult, and requires extensive local construction experience, Florida construction management experience, jail construction management experience, and proven systems, equipment, and people, who have a track record to get the job done. He stated that the job would be bid out and that the main part of bidding out the job is to make sure that one gets the maximum local sub-contractor and local supplier participation, and that Mr. Perry Thompson will be helping in this area.

Mr. Perry Thompson, P.E.C., Thompson Brothers Construction Company, appeared before the Board and explained what he considered to be the four (4) main areas to consider, in the management of a bidding program.

Mr. Mike Wozney, Project Manager, again appeared before the Board and stated that his firm would have the Criminal Justice/Jail Facility completed and ready for occupancy in June of 1990.

Mr. Ken Bailey, President, Enterprise Building Corporation, with 20 years of construction experience in the State of Florida, appeared before the Board and stated the reasons why his firm should be chosen to do the project. He stated that a project of this size, $34.5 million, demands that the team that is selected, have a depth of experience and personnel, that is up to the task of managing this size of project. His firm has completed fourteen (14) jails and currently has two (2) under construction. The firm is currently doing two (2) projects with Hellmuth, Obata, Kassabaum, Inc. (HOK) (exactly the same thing that is being proposed with Lake County). The firm's corporate headquarters is ten minutes from H.O.K.'s office in Tampa; therefore, can save the County money by not having to fly personnel in, for meetings. He stated that his firm is the only firm experienced in the use of inmate labor (has done this for the State of Florida, Department of Corrections, and is presently using inmate labor on a project in Sumter County, for project clean up and organization, saving them $30,000.00 off the cost of their project).

Mr. Bailey stated that he teaches at the University of South Florida, Department of Engineering, and lectures at the University of Florida, as well as other universities around the country. He distributed literature covering what was discussed at this meeting. Upon questioning by the Board, regarding a guaranteed maximum price, he recommended putting a guaranteed maximum on the project.

Mr. Bob Messmer, Hellmuth, Obata, Kassabaum, Inc., questioned Mr. Bailey regarding what percentage a General Contractor must pay, in premium, to obtain a bond, and was informed that the rate his firm pays is slightly less than one-half percent (approximately $170,000.00 on a $34.5 million project). He stated that his firm's rate is the lowest rate available in the industry.

Commr. Smoak questioned Mr. Bailey as to the Construction Manager versus General Contractor concept.

Mr. Bailey informed the Board that having a Construction Manager should eliminate the need for the General Contractor, which would be duplicating the services. The Construction Manager should have the capabilites of being a General Contractor.

ROONEY ENTERPRISES INC./GREAT AGE CONSTRUCTION COMPANY

Mr. Chick Gregg, President, Great Age Construction, appeared before the Board and introduced the members of his team. He stated that Rooney Enterprises, Inc. and Great Age Construction teamed up six months ago, and put together what their team felt was the most qualified organization to act as Construction Manager/General Contractor on this project. He stated that Rooney Enterprises has constructed eleven (11) jails in the past ten to fifteen (10-15) years.

Mr. Larry Casey, Vice-President, Rooney Enterprises, appeared before the Board and stated the reasons why the Board should choose his firm for the Criminal Justice/Jail Facility. He stated that his team is not a sales team that just comes in and gives a sales pitch, but are actually the team that will be building the facility. He also stated that his firm has built twice as many jails than all the other competitors that have been interviewed this date. He stated that, due to his firm's track record of safe jobs, they have low insurance rates (approximately $182,000.00 on a job of this scope, where other firms will pay $200-250,OOO.OO per year). His firm likes to use local companies, due to the fact that one gets more productivity, more responsiveness, more competitive and lower prices, and a higher level of quality work. His firm has done thirty-three (33) justice facilities nationally (eleven (11) in Florida), and currently has two (2) jails under construction.

Mr. Casey also stated that his firm has been on time and within budget on 100% of their assignments. He reviewed the Cost Control Results on various projects, as well as the Budget Cost versus Actual Cost, on various projects that his firm has worked on. He discussed the potential savings through value engineering. He also stated that his firm should save $600-700,OOO.OO in sales tax, provided his firm can structure the bid package accordingly.

Mr. John Jeniec, President of Rooney Enterprises, Tampa Division, appeared before the Board and discussed the Construction Management aspect, as well as the experience of his staff members. He feels that his firm has the experience and expertise to do the job.

Mr. Bob Moss, Chairman of the Board and President of Rooney Enterprises, appeared before the Board and discussed what his firm has to offer, and answered questions presented to him by the Board.

The County Attorney, Chris Ford, questioned Mr. Moss concerning problems his firm is having in Dade County, with a jail presently under construction.

Mr. Moss discussed with the Board what problems he was faced with, regarding the Dade County project. He stated that there had been a complete redesign of every aspect of the facility and were still in the process of redesigning several systems of the facility.

Commr. Windram questioned Mr. Moss regarding problems with change orders, such as when the County is made aware of the cost of the change orders, and if they include any administrative costs.

Mr. Moss stated that his firm is responsible for providing the County with a Cost Report, on a monthly basis, of the original budget comparison; any commitments which have been made; an update of cost to-date; and total anticipated cost of completion. In addition to this, to be kept informed of any changes that would result in an overall change to the anticipated cost of completion. He stated that if a change is done within the time frame of the project, there should not be any additional administrative costs added on.

Commr. Smoak informed the Board that Mr. Watkins has suggested several times, in the past, for the Board to take over the administration and the hands-on work, in planning the completion and the balance of the phasing, of the Criminal Justice/Jail Facility. He stated that he feels this is a good suggestion, as he feels that all five of the Board members need to be as fully informed as possible and practical to be, for what will be, for many years to come the largest capital expenditure that Lake County has made.

On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board approved to act, and work in unison, as a five member Board, through work sessions, etc., to coordinate and carry, from this point forward, activities related to and through, the completion of the Criminal Justice/Jail Facility.

It was noted that the effect of the above motion, was to shift responsibility, for the facility, out of the Building Committee and Jail Task Force Committee, and into the hands of the Board of County Commissioners, to make decisions on a day-to-day basis. Those people who have been a part of the decision making process, up to this point, will be invited to participate.

The County Attorney reminded the Board to conform with the Sunshine Law, and give ample public notice of any meetings to be held.

Mr. Watkins, Clerk, suggested that the Board have a Project Coordinator (presently the Clerk), who will know when to have the Board meet.

RECESS & REASSEMBLY

At 12:40 p.m. the Chairman announced that the Board would recess for Lunch and would reconvene at 2:00 p.m.

ELECTIONS/MUNICIPALITIES

Mrs. Emogene Stegall, Supervisor of Elections, appeared before the Board to request approval to split Precinct No. 30, in the Silver Lake area, and create Precinct No. 56 on Hwy. 441, in Leesburg. Precinct No. 56 would have 400 voters, leaving 600 voters in the Silver Lake area.

On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board approved the split of Precinct No. 30, in the Silver Lake area, and the creation of Precinct No. 56, in Leesburg.

ACCOUNTS ALLOWED/PLANNING DEPARTMENT

On a motion by Commr. Windram, seconded by Commr. Smoak and carried unanimously, the Board approved a request by Rudy Marchese, Director of Planning, for an additional full-time employee, to be utilized by the Addressing staff; and a request for funds, in the amount of $5,400.00, in order to get additional hard disc storage added to the Data Processing system that the Planning Department already has, in supporting the E911 system.

ACCOUNTS ALLOWED/CONTRACTS LEASES & AGREEMENTS

PLANNING DEPARTMENT

Mr. Bruce Thorburn, E911 Coordinator, appeared before the Board and stated that after very careful examination of the two (2) proposals submitted, as to the total cost to the County, for the service's capability provided to the people of Lake County, he would like to propose that the Board adopt and authorize the proper signatures on the contract (submitted earlier, in the amount of $628,000.00) utilizing GTE Communications Corporation as the main vendor, and Information Technology Associates, Inc. (ITA), as the software vendor.

Considerable discussion occurred regarding the benefits of the system and the capability of upgrading our present telephone system through a ten year period.

Mr. Thorburn stated that the $628,000.00 will not be accrued until the system is physically delivered, installed, and working properly (approximately 18 months from now).

Discussion occurred regarding the access points to the system, and whether or not the County, up front, solved the capital cost. The County Administrator, Mike Willett, stated that this point was addressed, and that the Committee would like to check into it further, before making a recommendation. He stated that the figure stated above includes PSAPS at six (6) cities, as well as the County, and that the County has until December 31, 1988 to decide how many PSAPS will be purchased and where they will be installed.

Mr. Thorburn stated that the customer service files will be provided by United Telephone of Florida.

On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board approved the recommendation, as presented by Mr. Thorburn, with the reservation that the E911 System Committee will come back before the Board, at a later date, and explain fully the implications, and agreement, that is worked out with the Sheriff's Department, before a final decision is made in purchasing the additional pieces of equipment.

BONDS/LAWS & LEGISLATION

Mr. Watkins, Clerk, informed the Board that he had distributed to them a copy of a report sent to him by Mr. Jim Gallahon, Lake County's Financial Advisor, with respect to the investment of the bond issue monies, as the County has received them.

A brief discussion occurred regarding the report and exactly what has been done with the monies.

SHERIFF'S DEPARTMENT/CONTRACT& LEASES & AGREEMENTS

Sheriff Griffin appeared before the Board and requested the Board to obtain another building for the C.I.D. Unit of the Sheriff's Department, as this department is having to operate in very cramped quarters.

On a motion by Commr. Carson, seconded by Commr. Bailey and carried unanimously, the Board approved and authorized the County Administrator to negotiate a lease for the Wollin Building, for a one (1) year period of time, at the best possible deal, for use by the C.I.D. Unit of the Sheriff's Department.

COUNTY ADMINISTRATOR'S AGENDA (CONT'D.)

ACCOUNTS ALLOWED/COUNTY BUILDINGS & GROUNDS

On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board approved the request to accept the Lake County Sign Shop building, and approved the final payment to Mark Cook Builders, in the amount of $69,625.00.

ACCOUNTS ALLOWED/CONTRACTS,LEASES & AGREEMENTS

HEALTH DEPARTMENT

On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board approved the Certificate of Substantial Completion, and authorized the proper signatures; accepted the Lake County Health Department building, in Leesburg; and approved the final payment, on the original contract, to Mark Cook Builders, in the amount of $54,888.40.

ACCOUNTS ALLOWED/HEALTH DEPARTMENT

On a motion by Commr. Carson, seconded by Commr. Bailey and carried unanimously, the Board approved the request to accept the following change orders, on the Lake County Health Department building, in Leesburg:

No. 1 Move electric panel and meter, as required $1,826.00

by the City of Leesburg.



No. 2 Removal of tree; installation of asphalt 1,340.00

flumes; add grille in Room 130 (Note: Amended

by Health Department to delete modification

of cabinets, to fit refrigerator.

No. 3 Cabinet base and electrical changes requested 833.00

by Health Department.

Total Amount of Change Orders $3,999.00

ACCOUNTS ALLOWED/POLLUTION CONTROL

On a motion by Commr. Carson, seconded by Commr. Bailey and carried unanimously, the Board approved the request from Pollution Control, to purchase an IBM Wheelwriter 3 typewriter, with Spellcheck, at a cost of $758.00.

ACCOUNTS ALLOWED/MOSQUITO-AQUATIC PLANT MANAGEMENT

CONTRACTS, LEASES & AGREEMENTS

On a motion by Commr. Bailey, seconded by Commr. Smoak and carried unanimously, the Board approved the request from Mosquito-Aquatic Plant Management, to purchase a mid-size pick-up truck, at the State contract price of $8,145.00.

ACCOUNTS ALLOWED/POLLUTION CONTROL

On a motion by Commr. Carson, seconded by Commr. Bailey and carried unanimously, the Board approved the request to reimburse Michael Roberts, Pollution Control, $109.90, for tuition, books, and lab fee, upon successful completion of a Botany class, at the University of Central Florida.

ACCOUNTS ALLOWED/CONTRACTS LEASES & AGREEMENTS

FIRE DISTRICTS-FIRE DEPARTMENTS

On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board approved and authorized the proper signatures on a lease, for the 1987-88 fiscal year, between Woodlands Lutheran Camp and Lake County, in the amount of $1,524.00, to lease buildings and equipment, for use in the South Lake Fire District, as Station No. 7.

ACCOUNTS ALLOWED/CONTRACTS, LEASES & AGREEMENTS/MUNICIPALITIES

FIRE DISTRICTS-FIRE DEPARTMENTS

On a motion by Commr. Carson, seconded by Commr. Windram and carried unanimously, the Board approved and authorized the proper signatures on the contract, with the City of Mt. Dora, for the fiscal year L987-88, in the amount of $7,500.00, for fire protection services outside the city limits.

ACCOUNTS ALLOWED/FIRE DISTRICTS-FIRE DEPARTMENTS

On a motion by Commr. Carson, seconded by Commr. Windram and carried unanimously, the Board approved the request from the Northwest Fire District, to reimburse Cliff Preiss, $301.00, upon successful completion of an Emergency Medical Technician Course, Emergency Vehicle Operators Course, and Pump Operators Course, at Central Florida Community College, in Ocala.

ACCOUNTS ALLOWED/FIRE DISTRICTS-FIRE DEPARTMENTS

On a motion by Commr. Bailey, seconded by Commr. Carson and carried unanimously, the Board approved the request from Okahumpka Fire District, to reimburse Fred Larson and Dean Gessner, a total of $261.00, upon successful completion of Basic Inspections, Cause and Origin, and Building Construction and Codes courses, at Lake Sumter Community College.

APPOINTMENTS-RESIGNATIONS/COMMITTEES

On a motion by Commr. Windram, seconded by Commr. Bailey and carried unanimously, the Board approved the request to appoint Jimmy Jones, as an alternate supervisory member of the Grievance Committee, to replace Jeanne Faerber.

SUBDIVISIONS/PLANNING DEPARTMENT

On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board approved postponement of the discussion regarding mandatory provision of park and recreation facilities in new subdivisions, until the Board Meeting of January 19, 1988, at 11:00 a.m.

ACCOUNTS ALLOWED/BUILDING DEPARTMENT

On a motion by Commr. Carson, seconded by Commr. Smoak and carried unanimously, the Board approved the request from the Building Department, to purchase a station wagon, from Cecil Clark Chevrolet, at a cost of $12,354.00; and a pick-up truck, at a cost of $11,723.00, from Lake County Chrysler Plymouth Dodge.

ACCOUNTS ALLOWED/PLANNING DEPARTMENT

On a motion by Commr. Carson, seconded by Commr. Bailey and carried unanimously, the Board approved the request for Al Starr, Planning Department, to attend the Commercial Revitalization Workshop, on January 12, 1988; and the Rural Economic Development Conference, on January 13, 1988, in Tallahassee, at a total cost of $231.90.

ACCOUNTS ALLOWED/PLANNING DEPARTMENT

On a motion by Commr. Carson, seconded by Commr. Smoak and carried unanimously, the Board approved the request for Fran Stallings, Planning Department, to attend Florida's Environmental Future: Issues 1988 Conference, in Tallahassee, on January 13-15, 1988, at a cost of $239.40.

ACCOUNTS ALLOWED/ROAD PROJECTS

On a motion by Commr. Carson, seconded by Commr. Smoak and carried unanimously, the Board approved the request for final payment, to Superior Asphalt Company, for Project No. 6-87, Old 441/Sinclair intersection, in the amount of $18,959.49.

ACCOUNTS ALLOWED/BONDS/ROADS-COUNTY & STATE

On a motion by Commr. Carson, seconded by Commr. Bailey and carried unanimously, the Board approved the request to accept Green Meadow Lane, #l-5335A, into the County maintenance system; and accepted a two year maintenance bond, in the amount of $1,494.10.

DEEDS/RIGHT-OF-WAYS, ROADS & EASEMENTS/ROADS-COUNTY & STATE

On a motion by Commr. Carson, seconded by Commr. Smoak and carried unanimously, the Board approved the request to accept a non-exclusive easement deed, off #5-7798, Swift Road, from Penrose H. Rowley, Louise M. Westbrook, Harold V. Coffman, and Howard C. Nichols.

DEEDS/RIGHT-OF-WAYS ROADS & EASEMENTS/ROADS-COUNTY STATE

On a motion by Commr. Carson, seconded by Commr. Smoak and carried unanimously, the Board approved the request to accept a non-exclusive easement, on #l-7906, Smitty Road, from Beverly L. Hill.

Included in the motion was approval of the request to accept the following right-of-way deeds:

J. Carlisle/Ruth Rogers, Florida #2-3110 Haywood Worm Farm Road

Southern College and Sun Bank

Richard J. Gano #3-2439 S. Buckhill Road

ACCOUNTS ALLOWED/SHERIFF'S DEPARTMENT

On a motion by Commr. Carson, seconded by Commr. Bailey and carried unanimously, the Board approved requests from the Sheriff's Department, for reimbursement, pursuant to Florida Statute 943.25 (8) A, Lake County Ordinance 1982-1, in the amount of $355.00, for expenses incurred as follows:

Annual membership dues to the Florida Intelligence Unit, for Investigator Daugharty. Total Cost: $60.00



Tuition for Deputy Roberts to attend the Intoximeter Course and Breathalyzer Course, held at the Lake County Vo-Tech Center, in November, 1987. Total Cost: $10.00



Expenses for Captain Horner, Captain Swails and Opal Tillery to attend the FDLE seminar, on Training of New Report Forms, held in Daytona Beach, on December 10, 1987. Total Cost: $18.00



Tuition and expenses for Captain Collins to attend the Fall Training Conference with the Florida Intelligence Unit, held in Clearwater, on November 3-6, 1987. Total Cost: $267.00



Included in the motion was approval for reimbursement, in the amount of $900.00, for expenses incurred as follows:

Annual subscription to Cumberland Publications, Inc., for 100 copies per month, of the Florida Police Advisor.



Also included in the motion, was approval for an appropriation of $333.48, from the Law Enforcement Trust Fund of the Board of County Commissioners, pursuant to the Florida Contraband Forfeiture Act, to cover the purchase of three (3) RN 15 R PA Panasonic Recorders, from Ernie Morris Enterprises.

LAWS & LEGISLATION/COUNTY ATTORNEY

The County Attorney, Chris Ford, informed the Board that he had spoken with Tom Slade, representing the Bond Council, regarding a request that the Board petition the Bond Council to change the ruling concerning the one cent local option sales tax, for goods to be taxed at the point of destination, rather than at origin. Mr. Slade had stated that his feeling was that there would be nothing wrong with taking that action, especially in light of the fact that the Board thinks that it could produce more money, than less money, and due to the fact that there is a scarcity of law on the subject.

Mr. Ford also stated that he had hired a fourth lawyer, as requested by Commr. Windram last year, in order to enable Mr. Ford to devote more time to the County, when needed, and announced to the Board that he had hired Mr. Jeff Book.

JAILS

The County Attorney, Chris Ford, informed the Board that he had spoken with Dr. Brisbane Brown, Consulting Engineer, University of Florida, and now had the report from him, regarding his evaluation of the firms which were interviewed for the Construction Manager, for the Criminal Justice/Jail Facility. He stated that Dr. Brown informed him that he had made a matrix and had reviewed all the written proposals, in great detail, and that his evaluations were based on the firms' submittals - that he is not privy to what is discussed in the meeting. The report was distributed to the Board for their review.

Discussion occurred regarding the report and how Dr. Brown ranked the firms..Commr. Smoak suggested that Dr. Brown be contacted and requested to appear before the Board, once again, to discuss setting up some perimeters on the contractual agreement, with whatever firm is chosen, for the Construction Manager.

Mr. Bob Messmer, H.O.K., recommended that Dr. Brown suggest using one of the basic contracts - the Association of General Contractors, the A.I.A., or the State of Florida, to the three firms, and have them fill in the blanks. If the firms possess some expertise or special capabilities, etc., covered by the basic contract, then have them attach an amendment, regarding such.

On a motion by Commr. Smoak, seconded by Commr. Windram and carried unanimously, the Board approved and authorized the Clerk, Mr. Watkins, and his assistant, Mr. Bob McKee, to communicate with Dr. Brown the desire of the Board to communicate with him, in person, regarding both his assessment of the three (3) competing firms, and to seek his counsel and recommendation in developing a contractual format, to present to the competing companies, for submittal to the Board.

FAIRGROUNDS

Mr. Rudy Marchese, Director of Planning, appeared before the Board and explained Phases I, II, and III of the Expo Center project. He stated that the firm of Glatting, Lopez, Kercher, Anglin, Inc. is presently at the end of Phase I (data gathering on the kinds of activities that could be held in an Expo Center, in Lake County, as well as the activities that are presently held at the Fairgrounds, in Lake County).

Mr. John Percy, Project Manager, Glatting, Lopez, Kercher, Anglin, Inc., appeared before the Board and stated that his firm was present today, to present the findings of Phase I (Marketing Analysis) of their study. He stated that his firm will follow-up on today's meeting with a written report, next week. He also stated that his firm will be working on Phase II, within the next thirty-five (35) days.

Mr. Bob Owen, Glatting, Lopez, Kercher, Anglin, Inc., appeared before the Board and discussed the highlights and conclusions of the Phase I analysis on the market opportunities, and answered questions presented to him by the Board.

JAILS

Mr. Bob Messmer, Hellmuth, Obata, Kassabaum, Inc. (H.O.K.), appeared before the Board to bring the Board up-to-date regarding the Criminal Justice/Jail Facility. He stated that, as of September 14, 1987, his firm, along with Mr. Bob Buchanan, Correctional Services Group, completed a preliminary space program, for the facility, which totaled just under 400,000 gross square feet (which would provide the County with the space needs for today, as well as the projected date of 20151. A square foot price tag was put on the building, totaling approximately $43 million. After being told that the County did not want to spend this much, his firm went back to the preliminary space program, sharpened their pencils, and tried to get the footage down to something that could be built for $34.5 million. The program was reduced to 346,000 gross square feet. However, he stated that some of the spaces will not be able to be finished, therefore, would suggest that the County build the entire complex, finish the 604 cells, four (4) courtrooms and their support space, and as much space as is affordable in the other departments. It is felt that 10-20% of the remaining departments should be shelled out, but not finished. He suggested that during the bidding, the County ask for ad-alternates, of some or all of the shelled spaces, so that, if there is an unusually good bidding climate, and a base that comes under the $34.5 million, that the County may want to accept some of the ad-alternates and finish some of said spaces at that time.

Considerable discussion occurred regarding the space needs of the facility and the total cost of the facility.

Commr. Smoak suggested working with the architects, to set up a workshop meeting with them, and let them bring the Board an extension of the specifics which were given this date.

After further discussion, Commr. Smoak suggested, on a temporary basis, that the Board request Mr. Watkins, Clerk, and his assistant, Mr. Bob McKee, to continue to work directly with H.O.K, on behalf of the Board, subject to a change down the road, if the Board would so desire. He requested Mr. McKee to put a package together, including things which were mentioned at this meeting, and things that would be beneficial to the Board, as members of a decision making committee, to familiarize themselves better, from a background standpoint, and going from this point forward.

On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board approved a request for the Chairman to direct and set, at the earliest possible convenience, a time certain for a workshop meeting with Dr. Brown, and include in that meeting the requirements which the Board is seeking from his assistance, in selecting a Construction Manager, and that the architects be invited to participate in that meeting; and secondly, that the Chairman select and set a time and meeting certain, as early as possible, for a workshop meeting with the architects, for an update on where they are in answering the questions which were addressed at this meeting.

COUNTY EMPLOYEES/COURTHOUSE

On a motion by Commr. Smoak, seconded by Commr. Bailey and carried unanimously, the Board approved for the County to recognize the Martin Luther King holiday (Monday, January 18th), honoring his birthday, and request the County Administrator to select a currently recognized holiday, which does not have nearly as much meaning to the public, and substitute said day for this one, this year.

LANDFILLS

Commr. Windram informed the Board that while he, Mr. Watkins, Clerk, and Chris Ford, County Attorney, were in New York recently that they had the opportunity to meet with Mr. David Sokol, President and Chief Executive Officer of Ogden Martin Systems, Inc., and informed the Board of the results of that meeting. He stated that there is a time frame involved, and the Board is either going to have to bypass and lose the benefits, and start all over again, or act quickly, and make a determination of whether the County wants to go with it or not, and, if so, who they want to go with.

Mr. Watkins, Clerk, distributed a packet from Ogden Martin systems, Inc. to the Board, for their review.

The County Attorney, Chris Ford, suggested that the Board contact Signal-Wheel Abrator, for their input, so that the Board will have contacted all three of the large companies, regarding this matter. He also suggested that, if the Board desires to have Commr. Windram continue working on it, that information be obtained from said three companies, as soon as possible.

Commr. Windram stated that the Board needs to determine who they want to deal with, yet what information is needed out to them, and to request them to make a presentation to the Board.

A suggestion was made for Commr. Windram to continue handling the matter, and he indicated that he would.

APPOINTMENTS-RESIGNATIONS/COMMITTEES

On a motion by Commr. Carson, seconded by Commr. Bailey and carried unanimously, the Board appointed Commr. Glenn Burhans, as the Chairman of the Tourist Development Council, for the 1988 year.

There being no further business to be brought to the attention of the Board, the meeting adjourned at 5:30 p.m.

GLENN C. BURHANS, CHAIRMAN

ATTEST:

JAMES C. WATKINS, CLERK

SEC/l-11-88