A REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS

APRIL 6, 1993

The Lake County Board of County Commissioners met in regular session on Tuesday, April 6, 1993, at 9:00 a.m., in the Board of County Commissioner's Meeting Room, Lake County Administration Building, Tavares, Florida. Commissioners present at the meeting were: G. Richard Swartz, Jr., Chairman; Catherine Hanson, Vice Chairman; Rhonda H. Gerber; Don Bailey; and Welton G. Cadwell. Others present were: Tim Hoban, Assistant County Attorney; Peter F. Wahl, County Manager; Ava Kronz, BCC Office Manager; James C. Watkins, Clerk; Barbara Lehman, Finance Director; and Marlene S. Foran, Deputy Clerk.

Reverend Peggy Hegeman, Sorrento Presbyterian Church, Sorrento, gave the Invocation and led the Pledge of Allegiance.

MINUTES

Regarding the Minutes of January 19, 1993 (Special Meeting), the following changes were requested:

Page 9, Line 22 - change "simply" to simplified.

Page 11, Line 21 - clarification was made to language, and new language was inserted as follows: if the new paving requirement is approved.



On a motion by Commr. Bailey, seconded by Commr. Cadwell and carried unanimously, the Board approved the Minutes of January 19, 1993 (Special Meeting), as amended.

Regarding the Minutes of February 12, 1993 (Special Meeting),

Commr. Gerber request that additional language be inserted, on Page 2, Line 14, to indicate that the best and worse case scenarios were presented.

On a motion by Commr. Gerber, seconded by Commr. Bailey and carried unanimously, the Board approved the Minutes of February 12, 1993, as amended.

On a motion by Commr. Hanson, seconded by Commr. Gerber and carried unanimously, the Board approved the Minutes of February 23, 1993 (Regular Meeting), as presented.

Regarding the Minutes of March 2, 1993 (Regular Meeting), the following changes were requested:

Page 5, Line 11 - delete "to" and insert "too".

Page 5, Line 25 - delete "except during the public comments".

Page 10, Line 17 - change "Roland" to Rolon.

On a motion by Commr. Bailey, seconded by Commr. Gerber and carried unanimously, the Board approved the Minutes of March 2, 1993, as amended.

PERSONAL APPEARANCES

PRESENTATION OF AWARDS, PLAQUES AND RESOLUTIONS

COUNTY EMPLOYEES/HUMAN RESOURCES

At this time, Commr. Swartz presented the following awards and plaques, as Ms. Gwen Benton, Personnel Officer, provided information on each individual:

Presentation of Plaques to Employees with Five Years of Service



Claire E. Bartlett, Solid Waste Disposal Operations Manager, Public Services/Solid Waste Management



Brian A. Carey, Bailiff I, Judicial/Bailiffs (Not present)



Baby Ann Irvin, Cook, Corrections/Jail Operations (Not present)



Charles D. Jones, Corrections Officer, Corrections/Security (Not present)



Charlene Lacey, Records Clerk, Corrections/Jail Operations



Kevin S. Lillie, Corrections Officer, Corrections/Security (Not present)



Travis McKnight, Corrections Officer, Corrections/Security (Not present)



Harry C. Merritt, Corrections Officer, Corrections/Security (Not present)



Allison Thall, Health Services Coordinator, Community Services/Human Services



James W. Vermillion, Corrections Sergeant, Corrections/ Security



Mark V. Webb, Corrections Officer, Corrections/Security (Not present)



Diane M. Whittum, Licensed Practical Nurse, Corrections/Jail Operations (Not present)



Presentation of March "Employee of the Month" Plaque and Savings Bond to:



Mark Knight, Principal Planner, Department of Planning & Development/Planning Division



CONSTITUTIONAL OFFICERS

CLERK OF COURT'S CONSENT AGENDA

On a motion by Commr. Hanson, seconded by Commr. Bailey and carried unanimously, the Board approved the following requests:

Accounts Allowed



Request to acknowledge receipt of list of warrants paid prior to this meeting, pursuant to Florida Statutes, Chapter 136, which shall be incorporated into the Minutes as attached Exhibit "A" and filed in the Clerical Support Division of the Clerk's Office.



Accounts Allowed/Reports



Request to acknowledge receipt of Monthly Distribution of Revenue Traffic/Criminal Cases, for the month ending February 28, 1993, in the amount of $120,220.34. (Last Year: $139,754.87)



Deeds



Request to acknowledge receipt of unclaimed excess proceeds due landowners on application for tax deeds.



Appointments-Resignations/Committees



Request to acknowledge receipt of letter from Mr. Rudolph E. Weiss, member of the Bicycle/Pedestrian Advisory Committee.



Reports/State Agencies



Request to acknowledge receipt of the St. Johns River Water Management District operational performance audit, Report No. 12016, for Fiscal Year October 1, 1990 through September 30, 1991.



Reports/Ambulances-Hospital Districts



Request to acknowledge receipt of the Annual Public Facilities Report for North Lake County Hospital District/Independent Special District.



ACCOUNTS ALLOWED/BUDGET TRANSFERS



Mr. James C. Watkins, Clerk of Circuit Court, stated that the request for a budget transfer for the purchase of an automatic mail machine in the Central Mail Room, in the amount of $4,960, listed under Tab 1, Item No. 5, County Manager's Consent Agenda, does not require Board approval as the Clerk has consented to pay the total amount for the mail machine, noting that said amount will be from excess fees.

COUNTY MANAGER'S CONSENT AGENDA

Mr. Pete Wahl, County Manager, noted that Tab 17, the request for approval of a Developer's Agreement between Lake County and Russell F. Hogarth and Yvonne A. Hogarth, will be subject to the County Attorney's review and approval; and further noted that Tab 1, Item No. 5, the request for Budget Transfer No. 93-0098, in the amount of $4,960.00, for automatic mail machine in the Central Mail Room, has been pulled from the Consent Agenda.

At this time, Tab 1, Tab 11, Tab 13, Tab 26, and Tab 27 were pulled from the Consent Agenda and requested to be handled separately.

On a motion by Commr. Hanson, seconded by Commr. Gerber and carried unanimously, the Board approved the following requests, with the exception of Tab 1, Tab 11, Tab 13, Tab 26, and Tab 27:

Accounts Allowed/Ambulances-Hospital Districts



Request for authorization to pay the monthly Medicaid hospital bill, in the amount of $45,803.10, and the Medicaid nursing home bill, in the amount of $31,121.46, for the month of February, and authorized proper signature on same.



Accounts Allowed/Contracts, Leases and Agreements/Libraries

Municipalities



Request for approval and signature on the Second Amendment to the Umbrella License Agreement between Lake County and Motion Picture Licensing Corporation adding Lady Lake Public Library and the Mount Dora Public Library to Schedule "A"; and encumber and expend funds in the amount of $978.00.



Accounts Allowed/Public Health



Request for approval for the Lake County Public Health Unit to purchase a 1993 Dodge Caravan from the Trust Fund, in the amount of $11,777.00.



Grants/Community Services



Request for approval and signature on the Certification of Participation for the 1993-94 Federal Anti-Drug Abuse Act Grant.



Accounts Allowed/Bids/County Buildings & Grounds



Request for approval to advertise for bid award contract, and encumber and expend funds for the asbestos abatement of the Old Jail, which is required before renovation can begin, in the estimated amount of $105,000.00.



Accounts Allowed/Contracts, Leases & Agreements/Grants

State Agencies



Request for approval and signature on Emergency Management Assistance Agreement between Lake County and the Department of Community Affairs, for Fiscal Year 1993, in the amount of $26,410.00.



Contracts, Leases & Agreements/Fire & Emergency Services



Request for acceptance of Notice of Intent to terminate the Lease Agreement between Lake County and W.C. Harrison and Jennie M. Harrison relating to 13511 Highway 561, Astatula, Florida, pursuant to Section 3 and Section 14 of said Agreement.



County Employees



Request for approval of certificates to employees with one and three years of service.



Insurance



Request for approval of Amendment to Reliance Standard Life AD&D Insurance contract to conform with language in the Reliance Standard Life Voluntary Group Term Life Insurance Agreement, and authorized proper signature on same.



Human Resources/Landfills



Request for authorization to fill a new position of Solid Waste Construction Contract Manager, Pay Grade 611-00, in the Department of Public Services, Solid Waste Management Division, Solid Waste Disposal Operations.



Accounts Allowed/Bonds/Subdivisions



Request to release a maintenance bond, in the amount of $13,718.00, for Lake Nellie Oaks (26 lots in District No. 2).



Contracts, Leases & Agreements/Subdivisions



Request for approval of agreement between Lake County and Shamrock Development Corporation relating to the Issuance of Building Permits while platting is in progress in Park Place, and authorized proper signature on same. (53 lots in District No. 4).



Contracts, Leases & Agreements/Roads-County & State



Request for approval of a Developer's Agreement between Lake County and Lake Butler Groves, Inc. for Northlake, limiting the access to the property to Keene Road, eliminating three (3) lots from original proposed plan to be designated as additional open space to be used as passive recreation, and authorized proper signature on same.



Contracts, Leases & Agreements/Zoning



Request for approval of a Developer's Agreement between Lake County and Russell F. Hogarth and Yvonne A. Hogarth, limiting the overall density on the site to one dwelling unit per acre, and the entrance to the property be improved to County standards, subject to review and approval by the County Attorney.



Accounts Allowed/Bonds/Resolutions/Roads-County & State

Subdivisions



Request for final plat approval of Carrolwood Subdivision (14 lots in District No. 5); acceptance of a maintenance bond, in the amount of $2,742.03; and accept the following road into the county maintenance system: Shailmar Drive (#5-6712).





Accounts Allowed/Rights-of-Way, Roads & Easements



Request for a refund, in the amount of $237.40, to Todd Nagy, Board of Adjustment Case No. 12-93-2.



Rights-of-Way, Roads & Easements/Deeds



Request to accept a non-exclusive easement deed from Leonard N. D'Aiuto in relation to Large Lot Split 93-6, located off McCall Road, District No. 5.



Deeds/Road Projects/Rights-of-Way, Roads & Easements



Request to accept the following Statutory Warranty Deeds:



John W. Selph, III - Lake Griffin - #5-7611



For Site Plan Approval:



Stephen M. Stone - C-19A



For Road Projects:



Wayne D. Viars & Joyce Viars - Rancho Road - #4-8787



For Minor Lot Splits:

Arnold Jackson & Pearl Mae Jackson - Ranch Road - #3-2854

Dante & Jean L. D'Alessandro - Apshawa Road - #2-2035

Dixie Royal, Jr., & David S. Royal - Charles Osborne Road (#5-7872), Roger Giles Road (#5-7974)

Wayne H. Gey & Brenda G. Gey - Triple E Road - #2-2153



For Site Plan Approval:



Donald Sallee & Rosalie Sallee - Lake Drive

For Large Lot Split:



Mark V. McLean & Doreen P. McLean - Howey Cross Road - #2-2441



Deeds/Rights-of-Way, Roads & Easements



Request to accept the following Quitclaim Deed for release of easement:



Sumter Electric Cooperative, Inc. - Lake County Central Park



Rights-of-Way, Roads & Easements/Deeds



Request to accept a non-exclusive easement deed as follows:

For Minor Lot Split:



Mark H. Brown - Rolling Acres Road - #5-6903





Deeds/Roads-County & State



Request for approval of the following recommendation on the release of Murphy Act State Road Reservations:



Deed No. 2407 - Lake County Central Park - Section "20"



Deed No. 2593 - James F. Beatty II and Bonnie C. Beatty -

City of Leesburg



Deed No. 2770 - George A. Rand - Mt. Plymouth, Section "A"



Accounts Allowed/Public Services



Request for approval to purchase two (2) motor graders from Highland Tractor Company, at $99,680.00 each, for a total of $199,360.00.



Signs/Resolutions/Roads-County & State/Subdivisions



Request for approval of Resolution No. 1993-57 to post "No Parking" signs on the grassy island of Picciola Drive (#1-5313).



Request for approval of Resolution No. 1993-58 to post 25 m.p.h. speed limit signs on Whisperwind Drive (#2-2039), Tuscarora Lane (#2-2039B), and Kanaba Court (#2-2039A); and post a 40 m.p.h. speed limit sign on East Apshawa Road (#2-2038).



Accounts Allowed/Bids/Road Projects



Request to accept and authorize Change Order No. 1 to Project No. 17-92, Radio Road Intersection Improvements, in the amount of $2,424.90, for a total contract cost of $45,017.05, District No. 1.



Accounts Allowed/Bids/Road Projects



Request to accept and authorize Change Order No. 4 to Project No. 10-92, American Way and Independence Blvd. Lump Sum Construction Project, for a credit of $58,024.77, for a total contract cost of $1,504,865.45, District No. 2.



Rights-of-Way, Roads & Easements/Road Projects



Request for approval of the drainage easement for Project No. 3-93 between Ed Vergara and Lake County.



Municipalities/Rights-of-Way, Roads & Easement/Road Closings



Request to advertise Road Vacation Petition No. 716, from Dale Ladd, to vacate tracts and rights-of-way, map of Clermont Farms, Clermont area, District No. 2.



Accounts Allowed/Assessments/Bids/Road Projects



Request to advertise for bids for Special Assessment Project No. SA-76, Bogle Street and Pine Street Lump Sum Construction, at an estimated cost of $35,000.00, District No. 3, CTT Funds.



Accounts Allowed/Contracts, Leases & Agreements/Subdivisions



Request for approval of Agreement between Lake County and Greater Construction Corporation for Transportation Impact Fee Credits for Greater Pines Subdivision; and to encumber and expend funds, in the amount of $50,000.00, an impact fee credit of $75,000.00, for a total amount of $125,000.00 - Benefit District No. 5.



Appointments-Resignations/County Employees/Commissioners

Federal Agencies



Request for approval of appointments of Right-of-Way Specialists to act as agents of the Board of County Commissioners for the purpose of completing and signing the Department of Revenue Form DR-219, used in recording of documents, as follows: Sarah J. "Sally" Stallard, Ruthann Padgett, and Richard L. Hutson.



Contracts, Leases & Agreements/Municipalities/Road Projects



Request for approval to execute Interlocal Agreements between Lake County and the City of Leesburg and the City of Eustis relating to Countywide Resurfacing.



Accounts Allowed/Contracts, Leases & Agreements/Grants

State Agencies



Request for approval and signature of Grant Agreement between the State of Florida, Department of Commerce, Division of Tourism and Lake County, in the amount of $2,500.00, for advertising.



Accounts Allowed/Contracts, Leases & Agreements



Request for approval of Contract between Lake County and American Automobile Association for the Florida TourBook, 1994, in the amount of $9,623.00, Fiscal Year 1993-94, and authorized proper signature on same.



Budgets



Request for approval of specifications, quotes, encumbering funds previously authorized, payments to be made and other services that do not require bids or quotes, as follows:



(A) Authorization to Seek Bids, Proposals and Professional Services and Approve Technical Specifications.



DIVISION/DEPARTMENT DESCRIPTION OF ITEM AMOUNT



1) Animal Control

Authorization to Seek Bids and Approve Specifi- cations for a New 3/4 Ton, Diesel Pick-up Truck. Bid #B-2-3-54

$ 26,000.00

2) Fire & Emer. Services

Authorization to Seek Bids and Approve Specifi- cations for Eleven New Ferno Model #29-M Stretchers.

Bid #B-2-3-55

$ 15,292.00

3) Public Serv.

Authorization to Seek Bids and Approve Specifi- cations for One Vertical Style Thermoplastic Premelter.

Bid #B-4-3-56.

$ 9,000.00



(B) Authorization to Waive Bid Requirements and Accept Quotes and Issue Purchase Orders.



DIVISION/DEPARTMENT DESCRIPTION OF ITEM AMOUNT



1) Public Serv.

Universal Signs\Issue Purchase Order for Misc. Sign Post Materials. Three Quotes Were Received, Award is Recommended to the Low Quote. Estimated Savings Between Low and High Quote is $1,661.00.

$ 10,799.00

2) Capital Imp.

Bob's Air Conditioning\ Issue Purchase Order for the Replacement and Re-work of Air Conditioning Systems for the Ag. Center. Six Quotes Were Received, Award is Recommended to the Low Quote. Estimated Savings Between Low and High Quote is $57,606.00

$ 36,163.00

C) Award Bids and Proposals and Issue Purchase Orders.



DIVISION/DEPARTMENT DESCRIPTION OF ITEM AMOUNT



1) Public Serv.

Prestige Ford\Award Bid #B-2-3-02 and Issue Purchase Order for a New One Ton Crew Cab Truck. Two Bids Were Received, Award is Recommended to the Low Bid. Estimated Savings Between Low Bid and High Bid is $4,559.00.

$ 15,690.00

2) Public Serv.

Baxley Oil Company\Award Bid #B-5-3-40 and Issue Purchase Order for Two New Steel Wall Above Ground Fuel Storage Tanks. Six Bids Were Received, Award is Recommended to the Low Bid. Estimated Savings Between Low and High Bid is $18,265.00.

$ 7,698.00

3) Public Serv.

J & J Equipment Inc.\ Award Proposal #006-093 and Issue Purchase Order for the Removal and Disposal of Underground Fuel Storage Tanks. Ten Proposals Were Received, Award is Recommended to the Low Proposal. Estimated Savings Between Low and High Proposal is $9,122.00.

$ 3,890.00 Plus $97.00 for a Performance Bond. Addi- tional cost may be incurred if contaminants are found.

4) Purchasing

E.L. Williams\Award Bid #B-2-3-01 and Issue Purchase Orders Within Budgeted Funds for Public Services, Fire Rescue and Mosquito Control for Lake County's Annual Bid for Gasoline and Diesel Fuel. Ten Bids Were Received, Award is Recommended to Overall Low Bid. Esti- mated Savings Between Low and High Bid is $12,294.18.

$300,000.00

(D) Waive Bid Requirements and Issue Purchase Orders for Services or Commodities from State Contract, G.S.A., Cooperative Bids or OEM Repairs.



DIVISION/DEPARTMENT DESCRIPTION OF ITEM AMOUNT



1) Public Services

Ringhaver Equipment Co.\ Ratification of the County Manager's Authorization for a Change Order which was issued 3/8/93, due to emergency situation for additional OEM repairs on a CAT D7H Dozer. Change Order to Purchase Order #77193 for $16,000.00. Board Approved Original Purchase Order for $9,171.50 on 2/16/93. The total amount of the Purchase Order will be $25,171.50.

$ 16,000.00

(E) Waive Bid Requirements and Issue Purchase Orders for Services or Commodities that were not Competitively Bid or Quoted.



DIVISION/DEPARTMENT DESCRIPTION OF ITEM AMOUNT



1) Fire & Emer. Services

Master Communications\ Issue Purchase Order for One Refurbished Base Station, Antenna and Installation. See Attached Letter for Justification.

$ 6,350.00

(F) Approve and Execute Contracts, Agreements, Amendments, Chairman's Signature and Encumber Funds.



DIVISION/DEPARTMENT DESCRIPTION OF ITEM AMOUNT



1) Tax Collector

James L. Meadow\Issue Contract for Lease Agreement for the Rental of a General Office Building for the Tag Agency. Term of Agree- ment is 2 1/2 Years, Terminating 9/30/95.

$ 750.00/

Monthly



Bids/Contracts, Leases & Agreements/Insurance/Jail



Request for approval to reject all proposals for RFP #005-093, Comprehensive Health Care Package for Lake County Correctional Facility; grant permission to contract for professional services for medical, dental and mental health care; authorize staff to negotiate with the current vendor for professional medical services; permission to extend the existing contract with Dr. Richter and Dr. Santi, for an additional thirty days.



BUDGET TRANSFERS/PUBLIC SERVICES/COMMUNITY SERVICES

SHERIFF'S DEPARTMENT

Commr. Swartz brought up for discussion Tab 1, Item 2., a request for Budget Transfer No. 93-0103 for environmental assessments for Astatula III and Site K, and Item 3., a request for Budget Transfer No. 93-0113 to cover the cost of appraisals for said sites. He stated that he would suggest that the environmental assessments and appraisals for Site K not be performed unless the Board is inclined to purchase said site.

Mr. Pete Wahl, County Manager, stated that, with the advent of Astatula III, the Site K portion has been reduced by more than fifty (50%) percent. The County has received a revised offering from the property owner on Site K, which doubles the amount of property for the same dollar value, although the additional property would not be appropriate for use as a landfill. He stated that by not going forward, the acquisition process is put on hold.

It was noted that Agenda Item No. 5, Transfer No. 93-0098 had been pulled from the County Manager's Consent Agenda.

On a motion by Commr. Gerber, seconded by Commr. Bailey and carried unanimously, the Board approved the following budget transactions, with Budget Transfer No. 93-0103 and Budget Transfer No. 93-0113 expenditures limited to the Astatula III landfill:

Fund: Transportation Trust

Department: Public Services

Division: Roads

From: Contingency $111,000

To: Capital Outlay $111,000

Transfer #: 93-0106





Fund: Landfill Enterprise

Department: Public Services

Division: Solid Waste Management

From: Special Reserve $3,500

To: Capital Outlay $3,500

Transfer #: 93-0103



Fund: Landfill Enterprise

Department: Public Services

Division: Solid Waste Management

From: Special Reserve $5,000

To: Capital Outlay $5,000

Transfer #: 93-0113



Fund: Landfill Enterprise

Department: Public Services

Division: Solid Waste Management

From: Special Reserve $22,600

To: Capital Outlay $22,600

Transfer #: 93-0120



Fund: General

Department: Community Services

Division: Human Services

From: Contingency $5,000

To: Capital Outlay $5,000

Transfer #: 93-0115



Fund: General

Department: Sheriff

From: Contingency $10,000

To: Transfer-Law Enf.-

Other Expenses $10,000

Transfer #: 93-0121



HUMAN RESOURCES/COUNTY MANAGER

Commr. Swartz brought up for discussion the request for approval of a salary range for the Deputy County Manager position at Pay Grade 912, and stated that he feels that Pay Grade 911 would be an appropriate salary range.

Commr. Cadwell stated that the Deputy County Manager should be a position higher than those being supervised and stated that he supports a Pay Grade 912 for the Deputy County Manager position.

On a motion by Commr. Hanson, seconded by Commr. Gerber and carried, the Board approved the salary range for the position of Deputy County Manger at Pay Grade 911, $48,750/minimum to $75,125/maximum.

Commr. Cadwell voted "No".

COMMUNICATIONS

Commr. Swartz noted that a requirement in the new Federal Communications Commission (FCC) rules states that the FCC will not look beyond what has been established, if they have not received a letter of complaint or concern. He requested that staff prepare a list of options available to the Board, one of which would include making FCC aware that the Board would like to have greater cable rate review in Lake County.

Mr. Pete Wahl, County Manager, stated that Mr. Bruce Thorburn, Internal Director of Information Service, is reviewing, in conjunction with the County Attorney's office, a variety of changes in Federal cable legislation, and the options that are open to the Board.

On a motion by Commr. Hanson, seconded by Commr. Bailey and carried unanimously, the Board acknowledged receipt of the new pricing structure for Cablevision Industries, to be effective January 1, 1993.

ACCOUNTS ALLOWED/PUBLIC SERVICES

Commr. Hanson requested that staff justify the request to purchase three (3) front-end loaders.

Mr. Jim Stivender, Director of Public Services, appeared before the Board and reviewed the fiscal impact of the purchase of the three (3) front-end loaders and stated that said loaders are replacements for existing equipment.

On a motion by Commr. Hanson, seconded by Commr. Bailey and carried unanimously, the Board approved the request to purchase three (3) front-end loaders from Highland Tractor Company, in the amount of $117,800.00 each, for a total amount of $353,400.00.

RIGHTS-OF-WAY, ROADS & EASEMENTS

On a motion by Commr. Hanson, seconded by Commr. Gerber and carried, the Board approved the request for acceptance of maintenance map on East Redwing Road (#2-1125).

Commr. Bailey declared a Conflict of Interest and abstained from the discussion and vote. It was noted that he would not be required to fill out a Conflict of Interest form as he had previously declared a Conflict of Interest on this issue at the March 2, 1993 Board meeting.

PRESENTATIONS

REPORTS/STATE AGENCIES

Ms. Ellen Hardgrove, Florida Department of Transportation (FDOT), appeared before the Board to present an overview of the proposed roads for the National Highway System (NHS) in Lake County, and noted that she is speaking as a liason for the Federal Highway Administration. She stated that the United States Congress is in the process of establishing a national highway system to provide an interconnected system of principal arterial routes, which will serve interstate travel and national defense, and roads that connect with other modes of transportation throughout the nation. The Intermodal Surface Transportation Efficiency Act (ISTEA) mandates that the NHS include all interstate highways, strategic highway network routes, and connector routes. She noted that the only mandated road in Lake County is the Florida Turnpike (State Road 91).

Ms. Hardgrove stated that NHS has given FDOT the opportunity to propose additional routes to the mandated routes, and the purpose of the presentation this date is to solicit comments from the Board. At this time, Ms. Hardgrove reviewed the proposed National Highway System changes in the Florida Department of Transportation District 5 area.

Mr. Jim Stivender, Director of Public Services, appeared before the Board and stated that the Orlando/Ocala Connector has not been addressed by the FDOT.

Discussion occurred regarding the proposed Orlando/Ocala Connector, at which time Commr. Swartz stated that FDOT and District 5 should be made aware that the proposed Orlando/Ocala Connector would help to ease the strain on Highway 441, and should be given priority in terms of moving the road project forward in FDOT's long range plans.

Mr. Renzo Nastasi, Florida Department of Transportation (FDOT), appeared before the Board to present the 1994 FDOT plan. He stated that FDOT is required to develop a Needs Assessment every five (5) years, and said assessment has been completed early due to ISTEA requirements. He stated that in addition to the Needs Assessment, FDOT has completed an inventory of all local government Comprehensive Plans to identify any inconsistencies, and to identify all of the transit areas of existence and those that are planned. At this time, Mr. Nastasi reviewed the FDOT District 5 Needs Assessment Summary for Lake County, noting that the costs that are listed beyond the Priority 1 projects are preliminary costs and subject to change.

Mr. Nastasi acknowledged receipt of a letter from Mr. Mark Knight identifying various concerns of Lake County and stated that FDOT will take Mr. Knight's comments under consideration. He noted that, in regard to the Orlando/Ocala Connector, coordination between the counties involved should be established before the connector can be added as a proposed project of FDOT.

Discussion occurred regarding the Priority 1 State Road 40 Astor Bridge rehabilitation project and the Priority 3 State Road 44 high level bridge over the St. John's River. Commr. Swartz requested that staff coordinate with Volusia County, and review the issues relating to the SR 44 and bridge issues.

CITIZEN QUESTION AND COMMENT PERIOD

Mr. Lewis McClothlin, a resident of Tavares, appeared before the Board to address the issue of the closing of Columbia Road, and submitted, for the record, a copy of a letter, dated September 1, 1992, from Florida Regional Emergency Medical Services, and a map of the area in question. He stated that, in February 1993, the railroad closed Columbia Road crossing with no explanation as to why Columbia Road crossing was singled out to be closed. He stated that he would like to propose that the Board review this issue and determine why said crossing was closed. He noted that there are forty-one (41) homes in less than a two mile radius of said crossing, and expressed his concern with the lack of alternative routes into the area. He stated that the County should up-date the services for the people that already live in the area, before the County allows more building in the area.

Mr. Jim Stivender, Director of Public Works, appeared before the Board and stated that, in August 1992, he requested a ninety day extension from the railroad in regard to the closing of the Columbia Road crossing, so that a Special Assessment might be implemented. He stated that the Columbia Road crossing was approved by the railroad as a private crossing; however, it is being utilized by more individuals, and is now classified as a public crossing. Therefore, it did not meet their minimum standard.

Commr. Swartz stated that the railroad has jurisdiction across the railroad track, and statute provides that, if there is alternate legal access, the railroad is not required to upgrade or install the crossings. He further stated that the County has outlined several proposals through the special assessment program, in a letter addressed to a spokesperson for the residents in the area. The first alternative was to bring Columbia Road into the County maintenance system. The County would pay up to fifty (50%) percent of the costs through the Special Assessment program, and the property owners, who would benefit, would pay the remaining balance of the costs. The second alternative was to improve access on Challenger Road, and the third alternative was for a one time maintenance fee on Challenger Road to improve said access. He stated that the three alternatives are still available to the residents.

Mr. McClothlin stated that he has not seen the above mentioned letter, at which time it was noted that there have been several letters addressing this issue, and copies of said letters would be sent to Mr. McClothlin for his review.

Dr. Todd Chapman, Chapman Chiropractic Clinic, appeared before the Board to address the intersection of Radio Road/Shademoor Drive/North Mall Entrance, at which time he submitted a map of the intersection for the Board's review, and noted that he submitted a letter and a petition with two hundred signatures to Commr. Gerber two months ago. He stated that his Chiropractic Clinic is located at the intersection of Radio Road and Shademoor Drive, and over the last few years he has administered emergency first aid on a minimum of five to eight automobile accidents that have occurred at the above mentioned intersection.

Dr. Chapman stated that the Department of Public Services conducted a signal warrant study of this intersection, and Mr. Jim Martin, Traffic Safety Engineer, Public Services, visited his office on April 5, 1993 to review said study, and indicated that a traffic light was not needed at the intersection. Dr. Chapman stated that he reviewed the proposals presented by Mr. Martin, and the warrant study did not address the actual problem. At this time, Dr. Chapman reviewed the map and explained his understanding of the problems at said intersection.

Mr. Stivender stated that Dr. Chapman will be receiving a request regarding reducing the speed limit from 45 m.p.h. to 30 m.p.h. He further stated that staff will be reviewing and re-evaluating the need for a potential light at said intersection within the next week.

Dr. Chapman stated that an electrical pole on the North Mall Entrance side of the intersection has been responsible for blocking the left vision of those entering Radio Road.

COUNTY MANAGER'S DEPARTMENTAL BUSINESS

CONTRACTS, LEASES & AGREEMENTS/FACILITIES &

CAPITAL IMPROVEMENTS

Commr. Bailey presented the request for approval of First Amendment to the Agreement between Lake County and the Economic Development Commission of Mid Florida, Inc. (E.D.C.) authorizing the E.D.C. on behalf of the County to recruit, hire and supervise an Economic Development Coordinator.

Commr. Hanson brought up for discussion a requirement that the Economic Development Coordinator be a resident of Lake County, at which time Mr. Tim Hoban, Assistant County Attorney, noted that the First Amendment does not include such a requirement.

Commr. Swartz noted that funding for the County's portion for this position will be derived from proceeds received from the sale of properties within the Lake County Central Park.

Mr. Hoban suggested that approval of this request be subject to the approval by the County Attorney's office, and that authorization be given to the County Attorney's office to contact E.D.C. regarding the requirement that the Economic Development Coordinator be a resident of Lake County.

On a motion by Commr. Bailey, seconded by Commr. Hanson and carried unanimously, the Board approved to amend the First Amendment to the Agreement between Lake County and the Economic Development Commission of Mid Florida, Inc. to include the requirement that the Economic Development Coordinator reside in Lake County, or relocate to Lake County within a reasonable period of time, not to exceed one (1) year.

On a motion by Commr. Bailey, seconded by Commr. Hanson and carried unanimously, the Board approved the First Amendment to the Agreement between Lake County and the Economic Development Commission of Mid Florida, Inc., authorizing the E.D.C., on behalf of Lake County, to recruit, hire and supervise an Economic Development Coordinator to oversee the County's interest in the development of the Lake County Central Park, as amended.

ACCOUNTS ALLOWED/BIDS/CONTRACTS, LEASES & AGREEMENTS/LANDFILLS

Mr. Jim Stivender, Director of Public Services, appeared before the Board to present this request.

On a motion by Commr. Cadwell, seconded by Commr. Bailey and carried unanimously, the Board approved Amendment No. 10 to the Post, Buckley, Schuh & Jernigan, Inc. Agreement - Solid Waste Services for final design, preparation of bid documents and pre-construction services for the Phase IIB cell at the Lake County Solid Waste Management Facility, in the amount not to exceed $146,881.00.

ACCOUNTS ALLOWED/CONTRACTS, LEASES & AGREEMENTS/LANDFILLS

Commr. Swartz stated that this request is for additional computer work for the purpose of performing the necessary manipulations to the Property Appraiser's Tax Roll in order to perform special assessments dealing with solid waste.

Mr. Pete Wahl, County Manager, stated that there are a number of work tasks, each of the work tasks will be individually negotiated, and the overall scope of all of the work tasks should not exceed $65,000.00.

Commr. Swartz stated that the work tasks should be performed in such a way that the scope of services may be updated each year.

On a motion by Commr. Hanson, seconded by Commr. Cadwell and carried unanimously, the Board approved the Amendment to The Resource Development Group Contract for services related to the planning of solid waste management services, and the possible implementation of solid waste franchise areas per scope of services, in the amount not to exceed $65,000.00, subject to the final review and approval by the County Attorney.

APPOINTMENTS-RESIGNATIONS/ACCOUNTS ALLOWED/COMMITTEES

On a motion by Commr. Cadwell, seconded by Commr. Bailey and carried unanimously, the Board approved the request to accept the recommended rankings of the selection committee; and to appoint a negotiating committee with the authority to negotiate a contract, not to exceed $36,000.00, with the top ranked firm, or if unable to negotiate such a contract, permission to negotiate with the other firms in order ranking for the Geodetic Control Densification Project.

ADDENDUM NO. 1

COUNTY MANAGER'S CONSENT AGENDA (CONTINUED)

Mr. Pete Wahl, County Manager, requested that Item 2 be pulled from the County Manager's Consent Agenda for discussion.

On a motion by Commr. Bailey, seconded by Commr. Gerber and carried unanimously, the Board approved the following request:

Accounts Allowed/Resolutions/County Property



Request for approval of Resolution No. 1993-52, receiving unanticipated revenue and establishing a budget for the Lake County Industrial Development Park Fund for Fiscal Year 1992/93, in the amount of $600,394.00.



CONTRACTS, LEASES & AGREEMENTS/COMMITTEES/BIDS

Commr. Hanson stated that, on March 29, 1993, the Citizen's Commission for Children recommended that Ms. Judith Edwards be awarded the contract as Children's Services Coordinator. At this time, Commr. Hanson introduced Ms. Edwards, who was present in the audience.

Commr. Hanson made a motion, which was seconded by Commr. Cadwell, to approved to contract with Ms. Judith R. Edwards to serve as Children's Services Coordinator for the Citizen's Commission for Children - RFP No. P-5-3-08.

Under discussion, Commr. Gerber expressed her concern with the process in which the Request for Proposals (RFP) for the Children's Services Coordinator position was handled, and suggested that the Board reopen the applications for review. She stated that it was her understanding that the original advertisement for said position was listed in the legal section and not in the regular section of the newspaper, noting that she does not believe that there has been a fair representation of the talent that is available in Lake County.

Commr. Hanson commented that possibly there could have been more advertising of this RFP, and possibly a press release would have been in order; however, twenty individuals responded to the RFP, which was based very closely on the Ordinance, which was approved by the Board. She stated that all of the Board's concerns were brought up before the Citizen's Commission for Children, and the Commission understood that they had the option to readvertise, if they felt there was a need for additional applicants for said position. Commr. Hanson stated that she recommends that the Board approve the Children's Commission selection at this time, noting that the position is on a contract basis for a period of one year, and the Commission will be working very closely with the individual that is selected.

Commr. Swartz questioned if all legal requirements were met for the RFP in terms of advertising, interviewing, and following the standard procedures for any RFP.

Mr. Fletcher Smith, Director of Community Services, appeared before the Board and stated that there was a scoring work sheet that had been set forth in the RFP; however, the Selection Committee opted not to use said sheet, and choose to rank the five finalist on a ranking system of one through five.

Commr. Swartz stated that he will support this motion subject to a contract being brought before the Board that clearly outlines all of the duties and requirements of the position of Children's Services Coordinator, subject to review by the County Attorney of the procedure followed for the RFP, and her assurance that all legal requirements have been followed.

Commr. Bailey stated that the Childrens' Commission for Children should have an active role in this process and, therefore, supports their recommendation for the position of Children's Services Coordinator.

Commr. Swartz directed the County Manager and the County Attorney to prepare a contract as expeditiously as possible, and to review the outstanding issues regarding the RFP process.

The Chairman called for a vote on the motion, which carried unanimously.



ADDENDUM NO. 2

COUNTY MANAGER'S CONSENT AGENDA (CONTINUED)

On a motion by Commr. Hanson, seconded by Commr. Bailey and carried unanimously, the Board approved the following request:

Accounts Allowed/Budget Transfers/Corrections Department



Request for approval of the following budget transfer:



Fund: General Fund

Department: Corrections

Division: Detention

From: Contingency $99,361

To: Operating Expenses $99,361

Transfer #: 93-0134



Accounts Allowed/Budgets/Corrections Department



Request for approval of payment to Orlando Regional Medical Center for inmate medical care in the amount of $99,360.00.

REPORTS

PLANNING/COUNTY EMPLOYEES

Mr. Pete Wahl, County Manager, introduced the new Planning & Development Services Director, Mr. John Brock, who was present in the audience.

COMMITTEES/LANDFILLS

Mr. Pete Wahl, County Manager, distributed a memo to the Board regarding the policy on contracted services at commercial rates for multi-family residential units. He stated that staff has become aware that some multi-family areas have increased their interest in establishing commercial contracts with solid waste haulers, in the belief that those units will be exempt from changes should the Board modify its current assessment system.

Mr. Wahl stated that staff recommends that March 23, 1993 be established as a cutoff date for consideration of any grandfather provision in any upcoming changes in the solid waste program.

Commr. Swartz noted that the franchise haulers should be notified of the March 23, 1993 cutoff date.

On a motion by Commr. Caldwell, seconded by Commr. Gerber and carried unanimously, the Board approved the staff recommendation that March 23, 1993 be established as a cutoff date for consideration of any grandfather provision in any upcoming changes in the solid waste program.

COUNTY MANAGER/COUNTY ATTORNEY/HUMAN RESOURCES

Mr. Pete Wahl, County Manager, stated that Ms. Lois Martin, Director of Human Resources, has provided the Board with two alternatives for evaluations on the County Attorney and himself, and the majority of the Board has returned said forms with an indication of their preference. He suggested that a date be established for the two alternative evaluation forms to be returned with the Board's preference and comments.

It was noted that the two evaluation forms were to be returned no later than April 9, 1993.

STATE AGENCIES/LANDFILLS

Commr. Gerber stated that she has received a letter addressed to Mr. John Henderson, The Daily Commercial, dated March 25, 1993, from the Florida Department of Environmental Regulation (DER) regarding a request to petition for an administrative hearing in an action relating to a request from the Daily Commercial to review documents pertaining to waste deliveries at the Ogden Martin Systems, Inc. facility. Ogden Martin Systems, Inc. states that the subject documents are grouped into three categories: "Material safety data sheets", "waste delivery tabulations", and "manifests". Ogden Martin further states that the "waste delivery tabulations" are public records, and the "material safety data sheets" are not public records because they do not relate to the official business of the agency. Ogden Martin asserts that "manifests", which contain customer identifying information, qualify for protection as a "trade secret" pursuant to Section 403.72, Florida Statutes.

Commr. Gerber stated that the concern is that, if a hazardous waste condition should exist in the future, the County would be responsible for the situation and responsible for getting compensation from the originators of the hazardous waste. She stated that she has requested that Mr. Tim Hoban, Assistant County Attorney, review this situation, however, noted that the administrative hearing is scheduled for April 18, 1993.

Mr. Hoban stated that there is a twenty-one (21) day deadline for filing an objection, and to file said objection will require Board approval.

Discussion occurred regarding this issue, at which time Mr. Hoban was directed to contact the Department of Environmental Regulation, and report his findings to the Board during the afternoon session this date.

APPOINTMENTS-RESIGNATIONS/COMMITTEES

On a motion by Commr. Bailey, seconded by Commr. Hanson and carried unanimously, the Board approved the appointment of Mr. Tom H. Poole to the Lake County Sports Committee under the category of member-at-large.

APPOINTMENTS-RESIGNATIONS/COMMITTEES

Commr. Bailey informed the Board that the Industrial Development Authority (IDA) has approved for Commr. Bailey to become a voting member of the IDA. He stated that there are currently two positions available, and he is recommending that said positions be advertised.

At this time, the Board directed staff to advertise the two vacant positions on the IDA.

EMERGENCY MANAGEMENT

Commr. Hanson expressed her appreciation to staff and all those who were involved with the March 13, 1993 emergency storm crisis. She stated that she would like to suggest the formation of an emergency council, consisting of city representatives, and the County, for the purpose of alleviating communication problems that existed during the crisis in March. She further suggested that a "model" be developed for the purpose of providing information on how communities and neighborhoods can help themselves during an emergency crisis.

Commr. Swartz directed staff to prepare recommendations for the Board's review dealing with the establishment of an Emergency Management Review Council, recommendations that have resulted from the debriefing that occurred after the March crisis, and to prepare a resolution expressing appreciation to all those involved in the aftermath of the March crisis.

APPOINTMENTS-RESIGNATIONS/COMMITTEES

On a motion by Commr. Cadwell, seconded by Commr. Bailey and carried unanimously, the Board approved the appointment of Mr. James H. Mayfield, Sr. to the District 5 seat on the Planning and Zoning Commission to replace Mr. John Harrison whose term expired February 28, 1993.

RECESS AND REASSEMBLY

At 11:15 a.m., the Chairman announced that the Board would recess for lunch and reconvene at 2:00 p.m. for a workshop on impact fees.

STATE AGENCIES/LANDFILLS (CONTINUED)

Mr. Tim Hoban, in summary, stated that the Board has received a letter addressed to Mr. John Henderson, The Daily Commercial, dated March 25, 1993, from the Florida Department of Environmental Regulation (DER) regarding a request for the public records of Ogden Martin Systems, Inc.'s customer list. He stated that DER stated, in said letter, that customer lists are a "trade secret", and they will not release said lists.

Mr. Hoban further stated that, from a federal law standpoint, the customer lists are important. He stated that, if hazardous waste were to be brought to the incinerator, said waste was burned, and transported to the monofil landfill, it would become an EPA hazardous waste site if said waste were to leak from the landfill. At that point, EPA would have the right to file suit against Lake County to clean up the hazardous waste site. He further stated that, under federal law, every entity which contributed to the hazardous waste would be equally liable for the entire cost for the clean up.

Mr. Hoban stated that Mr. Joe Woodnick, a resident of Yalaha, maintains that Ogden Martin Systems, Inc. has a policy to routinely destroy the records of the customer lists after three (3) years. The County Attorney's office, from a legal standpoint, want the customer lists maintained indefinitely, in the event of an EPA liability in the future.

Mr. Hoban stated that DER, in the letter dated March 25, 1993, has determined that customer lists are "trade secrets" and not public records, and the letter states that any affected party would have twenty-one (21) days to contest the ruling. He suggested that the Board authorize the County Attorney's office to file a motion for extension of time to respond, requesting an additional thirty (30) days to consider the County's position.

At this time, Commr. Gerber stated, for the record, that she received the letter on April 5, 1993.

On a motion by Commr. Gerber, seconded by Commr. Bailey and carried unanimously, the Board approved authorization for the County Attorney's office to file a motion for a thirty (30) day extension of time to respond to the Florida Department of Environmental Regulation's position in regard to the Ogden Martin Systems, Inc. customer list, as stated in the letter dated March 25, 1993.

PLANNING & DEVELOPMENT/REPORTS

Commr. Swartz stated that the time had arrived for the workshop on the Impact Fees Study by Reynolds, Smith and Hills, Inc. (RS&H).

Mr. Pete Wahl, County Manager, stated that, in February 1993, the Board directed staff to review the County impact fees structure for Fire Protection, Emergency Medical Services (EMS), Law Enforcement, County Transportation Structure and Level, and Parks and Recreation, and the potential for impact fees for Public Libraries. He stated that RS&H have agreed to review the steps necessary in updating the County's existing impact fees, and to address other issues that are not currently covered by impact fees.

Mr. Wahl stated that a handout has been distributed to the Board prior to the meeting this date, outlining the proposed costs and schedule to update the Comprehensive Impact Study for Lake County. He stated that the presentation this date was for the purpose of reviewing the types of activities involved in said update, and if it is determined that consultant services are needed, a request to amend the existing contract, or a request to go out for additional Request for Proposals (RFP), would be brought back to the Board for their approval.

Mr. Mark Knight, Principal Planner, appeared before the Board and introduced Mr. Andrew P. Wheeler and Jeffrey A. Crammond, PE, representing Reynolds, Smith and Hills, Inc.

Mr. Andrew Wheeler appeared before the Board and stated that RS&H was retained by Lake County in 1989 for the purpose of preparing an impact fees schedule, which was used for developing the impact fees that were set in 1990. He stated that the presentation this date is a brief overview of the tasks necessary to update the fee schedules for Fire, EMS, Law Enforcement, Transportation and Parks & Recreation. He stated that the report outlines a scope of services that would represent a combined effort of Lake County staff and RS&H, to achieve this updated objective as quickly as possible, and at the lest expense to the County. It further outlines those tasks that County staff would be capable of performing, and those tasks that RS&H would be performing.

Mr. Wheeler stated that the category of Public Safety consists of Fire, EMS and Law Enforcement, and the work program necessary to complete each of the impact fee schedules is relatively consistent. He stated that the work program for each of the three (3) categories consists of the following tasks: Re-establish Level of Service (LOS) Standards; Identify Deficiencies; Update Existing Land Use Data; CFS Sampling; Establish Land Use Call for Service (CFS) Costs; Credit Analysis; Determine Impact Fees; and Legal Support and Ordinance Adoption.

Mr. Jeffrey Crammond appeared before the Board and reviewed the work program necessary to update the Transportation Impact Fee Ordinance, and changes that have occurred since the adoption of said Ordinance. He stated that the methodology for determining what the fee schedule should be is still correct; however, there are several items, as part of the data base, that go into the calculation of said fee, which will require to be updated. He further reviewed the following tasks: Inventory of Facilities; Modification of Existing Levels of Service; Transportation Improvements; Roadway Costs; Trip Generation, Trip Length and Trip Diversion; Impact Fee Credits; Calculation of the Impact Fees; and Modification of the Impact Fee Ordinance.

Mr. Wheeler stated that RS&H will update the Parks and Recreation Impact Fees, which were not adopted when the report was originally completed in January 1991. He stated that RS&H will assist County staff in modifying existing Levels of Service (LOS) standards for recreation facilities development, and that County staff has indicated a need to improve the LOS standards utilized in the original report.

Mr. Wheeler stated that there are two (2) additional issues that have not been included in the handout distributed this date, which relate to the Library Impact Fee Schedule and the Education Impact Fee Schedule. He stated that the schedules were based on 1980 household sizes and household distributions, and that 1990 census information is available and should be incorporated into a revised impact fee schedule, when the Board chooses to update said schedules. He stated that it was his understanding that there is an existing LOS deficiency that would have to be addressed prior to the adoption of such fees.

Discussion occurred regarding the County's ability to address special transportation areas that might have problems, and how to deal with said problems through the impact fee system, and the use of impact fees for Libraries, and Parks and Recreation. Commr. Swartz stated that libraries that are currently in the system have a certain Level of Service (LOS) based on square footage, and population. That level of service will degrade as the population grows, if, at some point, there is not an impact fee whereby a fund could be developed, which would eventually be used to add on to the libraries.

Commr. Hanson stated that impact fees are based on a theory that growth does not pay for itself, and before she supports Library and Parks and Recreation impact fees, she needs to know what the total impact will be, and how it will affect the economic growth in Lake County.

Commr. Cadwell made a motion, which was seconded by Commr. Hanson, to direct staff to prepare a recommendation for consideration to amend the existing contract with Reynolds, Smith and Hills for a new scope of services to update the impact fees for Fire, EMS, Law Enforcement, Transportation and Parks & Recreation; to include a cost for creation of a Library impact fee; or to go out for a new Request for Proposals (RFP) that would include said scope of services.

Commr. Swartz noted that the Board would be agreeable to having the Education Impact Fee reviewed, if the School Board would be agreeable to pay the costs associated with said review. He suggested that Mr. Gene Molnar, Lake County School Board, who was present in the audience, encourage the Lake County School Board to review this issue.

Commr. Hanson brought up for discussion and consideration the feasibility of including, in the scope of services, a study of the impact of impact fees on the economic activity of Lake County.

Mr. Wahl noted that the Economic Development Council (EDC) could provide some insight into the impact of impact fees on the economic activity of Lake County, and stated staff may consider a method of distributing costs associated with impact fees.

The Chairman called for a vote on the motion which carried unanimously.

RECESS & REASSEMBLY

At 2:50 p.m., the Chairman announced that the Board would recess and reconvene at 3:30 p.m. for a workshop on the Lake County Facilities Renovation.

COUNTY BUILDINGS/FACILITIES & CAPITAL IMPROVEMENTS/REPORTS

Mr. Mike Anderson, Facilities & Capital Improvements Director, appeared before the Board and introduced Mr. Terry Short, Senior Project Architect, for Odell & Associates, and Mr. Jack Jones, Architect.

Mr. Anderson stated that, at a presentation to the Board on January 17, 1993, by Odell & Associates, on conceptual design Scheme "A", Scheme "B" and Scheme "B-1", considerable interest was expressed in conceptual design Scheme "A" and Scheme "B-1". Direction was given, at that time, to provide additional information relative to energy savings, environmental issues, and how they might affect costs, and the ultimate renovation plans. He further stated that the Board gave direction to proceed with the design and development for the Old Jail, and work has progressed on the design and development for that facility.

Mr. Anderson stated that, on February 13, 1993, he presented a renovation justification report to the County Manager providing background and cost information supporting the need for renovations to the existing County facilities. At this time, Mr. Anderson presented a reviewed of said report, which addressed the background on the Criminal Justice Facility, the HOK Space Study, and the selection of Odell & Associates as the architectural team for the renovation project. The report further demonstrated the costs savings associated with moving County departments from rental spaces into the Round Administrative Building, and the additional savings from rental properties occupied by the Sheriff's Department.

Mr. Anderson further reviewed the anticipated energy impact relative to the renovation, and the associated energy cost savings. He stated that the projected operating budget for the New Judicial Center will be approximately $95,437.00, based on a six month history of the operation of said building, noting a considerable amount of savings than what was originally budgeted. The total energy savings anticipated for the New Judicial Center, Round Administrative Building, Historic Courthouse and Sheriff's Complex will be $182,600.00 per year. He further noted that there is a one-time rebate from Florida Power, based on renovation work, in the amount of $42,275.00.

Mr. Anderson reviewed the environmental impact, which would result from the proposed renovation, noting that the County will have a direct impact on the air quality as a result of said renovation and proposed changes in cooling refrigerants. He stated that Florida Power has calculated that the County will prevent approximately 2.5 million pounds of Carbon Dioxide, 22,542 pounds in Sulfur Dioxide, and 10,116 pounds in Nitrogen Oxide emissions from going into the atmosphere annually.

Mr. Anderson stated that another issue, which must be considered in the decision to move forward with the renovation project, is the present condition of the existing buildings, and how they meet current code compliance testing.

Mr. Terry Short appeared before the Board and provided an update on the Old Jail, noting that schematic floor plans have been approved for the use of the Old Jail by the Sheriff's Department. Mr. Short reviewed Scheme "A", Scheme "B", and Scheme "B-1", and presented a comparison of how the schemes differ in terms of square footage for support space, Board Room space, and the advantages and disadvantages of Schemes "A" and Scheme "B".

Commr. Gerber brought up for discussion the issue of parking availability, to which Mr. Anderson stated that the County will have to address the possibility of a parking management plan in the future, noting that parking space is available; however, it is the perception of the County employees not to use available space if it is not convenient to their work area.

Commr. Swartz requested that staff prepare a parking management program, and to look into the County acquiring additional parking areas.

Mr. Wahl stated that in discussions with the City of Tavares, it was noted that the County is short approximately forty-five (45) parking spaces, with an additional five (5) or six (6) spaces being lost as a result of additional landscaping.

Mr. Short responded to a question presented by Mr. Wahl regarding two Historic Restoration Grants that are available and the impact of said monies. He stated that the disadvantage of the grant money is that said money must be in the hands of the County before work is commenced. He stated that one Historic Restoration Grant may be available for Scheme "A" and Scheme "B-1", and it is anticipated that, if said grant is available, the County would have access to said money in time to spend it on either scheme. The second grant would be for use in the Board Room, and the disadvantage is that the work on the Board Room would be delayed until such a time as the legislature can determine if said grants will be available, or will be cut from the legislative budget.

Mr. Keith Hall, Tax Collector, appeared before the Board and expressed his preference for Scheme "B-1" as far as the Tax Collector's office is concerned, recognizing that it is also the most expensive of the options.

Mr. Ed Havill, Property Appraiser, appeared before the Board and emphasized that the Tax Collector's office and the Property Appraiser's office interact as one large office. He stated that consideration should be given to the convenience of the general public, rather than the overall cost of the project. He stated that Scheme "B-1" is the only plan that would fit the needs of the two offices and the general public.

Commr. Bailey stated that he is very sensitive to the concerns of the Tax Collector and Property Appraiser, and after reviewing the overall scenario of Scheme "A" and Scheme "B-1", he is committed to Scheme "A".

Discussion occurred regarding the advantages and disadvantages of Scheme "A" and Scheme "B-1", and the issue of the Tax Collector and the Property Appraiser being located on the same floor.

Commr. Cadwell stated that he has reviewed the issues, understands the concerns of the Tax Collector and Property Appraiser, and feels that Scheme "A" is the foremost way to go.

Mr. Hall expressed his concern that adequate facilities be provided to every officer of the County, noting that he has provided each Commissioner a statement which indicates that the Tax Collector has returned $4,555,0090.00 to the County during the past eleven (11) years, of which none of said money has been used for facilities. He stated that, if the Board can say they have provided every officer, and the general public, adequate space to work efficiently by selecting Scheme "A", he will address, with the Department of Revenue, the option of building his own facility for the Tax Collector's office.

Commr. Swartz expressed his concern that Scheme "B-1" does not accommodate room for future growth for support staff, at which time discussion occurred regarding future expansion in the Historic Courthouse. He stated that Scheme "A" offers more flexibility in design than Scheme "B-1".

Commr. Hanson stated that the Tax Collector and the Property Appraiser should be in proximity to each other and both collectively should be in proximity to the Planning and Zoning Departments. She suggested that some of the problems might be solved through management, rather than physically.

Commr. Cadwell stated that he supports Scheme "A" due to the cost factor, and the fact that the majority of the County government offices will be located in one building.

Commr. Bailey stated that the cost and the issue of future expansion, which is not available in Scheme "B-1", are the major factors for his support of Scheme "A".

Commr. Hanson stated that she supports Scheme "A" subject to management and communication problems being addressed. She further stated that cost is a major factor in her decision.

Commr. Gerber stated that she supports Scheme "B-1" because of the concerns expressed by the Tax Collector and the Property Appraiser.

Mr. Jack Jones suggested that the Board review how the complex will operate most efficiently, prioritize the needs of the Tax Collector, Property Appraiser, and the County Manager, and give consideration to how the interaction with the various departments should operate. He stated that the issue of adequate space for the next ten (10) to fifteen (15) years has been addressed; however, the problems of space allocation and efficiency are immediate needs.

Mr. Short reviewed the current space allocations, and the proposed space allocations for the Board Room and support staff, noting that the Board Room, in Scheme "A", is allocated 4,000 square feet, with 4,800 square feet being allocated for support staff. The Board Room in, Scheme "B-1", is allocated 4,800 square feet, with 5,400 square feet being allocated for support staff.

Commr. Swartz stated that he feels Scheme "B-1" provides the most effective space, and works best for staff, as well as for the citizens of Lake County. He stated that his initial concern was that Scheme "B-1" did not provide enough space; however, the numbers, as stated above, indicate that space is being increased substantially.

Commr. Hanson reiterated that she supports Scheme "A", but her recommendation is that staff review the configurations so the Tax Collector and the Property Appraiser can be located in the same area.

Commr. Cadwell made a motion, which was seconded by Commr. Bailey, to approve conceptual design Scheme "A" for the facilities renovation project.

Commr. Hanson stated that she recommends that the County continue to review and give consideration to the location of the Tax Collector and Property Appraiser.

The Chairman called for a vote on the motion, which carried by a 3 - 2 vote.

Commr. Gerber and Commr. Swartz voted "No".

Commr. Swartz stated that it is imperative that the Board be aware of the intentions of the Tax Collector in regard to his consideration of leasing office space or attempting to build additional office space, so that this consideration can be incorporated into the facilities renovation project.

Mr. Hall stated that Scheme "A" locates the Tax Collector's office in a location where it will be very difficult to operate efficiently. He stated that the only way that the Board can be satisfied with Scheme "A" is to not give any consideration to the circumstances he has outlined to the Board.

Commr. Swartz directed Mr. Anderson to meet with Mr. Hall in regard to determining what adjustments should be made in the facilities renovation project, and in Scheme "A".



There being no further business to be brought to the attention of the Board, the meeting adjourned at 5:15 p.m.





________________________________

RICHARD A. SWARTZ, JR., CHAIRMAN



ATTEST:







______________________________

JAMES C. WATKINS, CLERK





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