The Lake County Board of County Commissioners met in regular session on Tuesday, September 3, 1996, at 9:00 a.m., in the Board of County Commissioner's Meeting Room, Lake County Administration Building, Tavares, Florida. Commissioners present at the meeting were: Welton G. Cadwell, Chairman; William "Bill" H. Good, Vice Chairman; Catherine C. Hanson; Rhonda H. Gerber, and G. Richard Swartz, Jr. Others present were: Sanford A. Minkoff, County Attorney; Sue B. Whittle, County Manager; Ava Kronz, BCC Office Manager; Mr. James C. Watkins, Clerk; Barbara Lehman, Chief Deputy Clerk, County Finance; and Marlene S. Foran, Deputy Clerk.
Commr. Good gave the Invocation and led the Pledge of Allegiance.
Ms. Sue Whittle, County Manager, requested that Tab 18, approval of the recommendations of the Insurance RFP Team for group insurance and related services for Fiscal Year 1996/97; and authorization for the Chairman to sign applications, policies, and contracts relating to said recommendations, be pulled and scheduled to a Times Certain at 11:00 a.m.
On a motion by Commr. Good, seconded by Commr. Gerber and carried unanimously by a 5 - 0 vote, the Board approved to move Tab 18 to a Times Certain at 11:00 a.m.
Regarding the Minutes of August 6, 1996 (Regular Meeting), the following additions were requested:
Page 27, Line 24 - insert She expressed concern that the Lake County Water Authority has funded only $250,000.00 this year, and noted that the Water Authority was the logical funding source for this type of project.
Page 28, Line 26 - insert Commr. Cadwell stated that the Rails to Trails Task Force recommendations were presented to the Parks & Recreation Advisory Board and approved by the Advisory Board on July 29, 1996.
On a motion by Commr. Hanson, seconded by Commr. Gerber and carried unanimously by a 5 - 0 vote, the Board approved the Minutes of August 6, 1996 (Regular Meeting), as amended.
CLERK OF COURTS' CONSENT AGENDA
On a motion by Commr. Swartz, seconded by Commr. Hanson and carried unanimously by a 5 - 0 vote, the Board approved the following requests:
Accounts Allowed/Budget Transfers
Request for approval of Budget Transfers from the Office of County Finance, as follows:
1. Fund: General
Department: Judicial/Court Costs
From: Contingency $70,000
To: Court Costs $70,000
Transfer #: 96-326
Justification: Transfer required to pay court costs for remainder of FY 95/96. These costs include monthly billings for Uniform Support, Juvenile court, Criminal court, attorney fees relating to child welfare and indigents, and other court ordered payments. Balance in Contingency after transfer is $149,974.
2. Fund: General
Department: Constitutional Officer/Sheriff
From: Law Operating/Operating $20,500
To: Law Operating/Capital $20,500
Transfer #: 96-327
Justification: Pursuant to F.S. 30.49, the Sheriff is requesting that $20,500 be transferred from operating to capital for the purpose of upgrading the communications system, especially for the south end of the County.
3. Fund: General
Department: Community Services
From: Contingency $3,334
To: Lifestream Behavioral Center $3,334
Transfer #: 96-328
Justification: Transfer needed to meet contracted obligations regarding transportation of Baker Act claims. Balance in Contingency after transfer is $146,640.
4. Fund: General
Department: Constitutional Officer/Property Appraiser
From: Contingency $14,646
To: Attorney Legal Fees $14,646
Transfer #: 96-329
Justification: Transfer needed to pay legal expenses incurred by the Property Appraiser on behalf of Lake County. Balance of Contingency after transfer is $131,994.
Bonds - Contractor
Request for approval of Contractor Bonds, New and Cancellations, as follows:
5388-99 Clermont Pool and Spa, Inc.
5475-97 Jonathon Scott Gordon dba Gordon Electric
5476-96 Gary Rusu (Air Conditioning & Heat)
5477-97 Mark Wismer (Electrical)
5478-97 John Underwood Construction
5479-97 D.E.O. Construction Services, Inc.
5480-96 Frank Ballance dba AAA Discount Plumbing, Inc.
0402-96 Robert Boone dba Boone Sign Erection & Service, Inc.
Request for approval of Satisfactions of Judgment, as follows:
Roy Leo Capps, Jr. and Elizabeth Tucker, in the amount of $50.00, Case No. 89-740-CJ
Frank Cianciola, in the amount of $250.00, Case No.
Request for approval of list of items to be deleted from Fixed Assets for the month of August, 1996 in the amount of $13,187.20.
List of warrants paid prior to this meeting, pursuant to Chapter 136 of the Florida Statutes, which shall be incorporated into the Minutes as attached Exhibit A and filed in the Board Support Division of the Clerk's Office.
Monthly Distribution of Revenue Traffic/Criminal Cases, Month ending July 31, 1996. Disbursements made to Board: $123,852.53. Same period last year: $143,364.68.
Notice of Commission Hearing and Prehearing Before the Florida Public Service Commission To All Investor-Owned Electric and Gas Utilities and All Other Interested Persons; Docket No. 960001-EI - Fuel and Purchased Power Cost Recovery Clause and Generating Performance Incentive Factor; and Docket No. 960007-EI - Environmental Cost Recovery Clause. Notice is hereby given that a Prehearing Conference will be conducted on August 20, 1996, and a Public Hearing will be conducted on August 29, 1996 through August 30, 1996 at the Betty Easley Conference Center, Tallahassee, Florida.
COUNTY MANAGER'S CONSENT AGENDA
Ms. Sue Whittle, County Manager, requested that Tab 13, approval and execution of Agreement between Lake County and Florida Department of Environmental Protection for the Pollutant Storage Tank System Compliance Verification Inspection Program; and approval for said contract to be advanced to Level II in order to verify monitoring and compliance with the requirements of State Code, be withdrawn from the Consent Agenda.
It was noted that Tab 18 had been pulled from the Consent Agenda under Agenda Update.
On a motion by Commr. Hanson, seconded by Commr. Gerber and carried unanimously by a 5 - 0 vote, the Board approved the following requests, with the exception of Tab 13 and Tab 18:
Mental Health/Resolutions/Sheriff's Department
Request for approval and execution of resolution designating the Sheriff of Lake County as the law enforcement authority to transport persons for involuntary examinations; and approval and execution of Agreement between Lake County and Lifestream Behavioral Center, Inc. for the provision of transportation for individuals undergoing involuntary examination.
Request for approval of the Lake County Cultural Affairs Council 1996/97 Annual Plan and Operating Budget.
Accounts Allowed/Contracts, Leases & Agreements
Request for approval and execution of Change Order to the Odell/Guglielmo Museum design contract to cover the addition of audio/visual and computer programming and equipment at an estimated cost of $55,800.00.
Request for approval of established procedure for payment of Florida Power Corporation bills, for a fiscal impact for 1996/97 in the amount of $10,000.00.
Accounts Allowed/Solid Waste
Request for approval of established procedure for payment of Town and County Refuse Company bills, for a fiscal impact for 1996/97 in the amount of $2,714.00.
Request for approval of established procedure for payment of United Telephone of Florida bills, for a fiscal impact for 1996/97 in the amount of $1,044.00.
Request for approval of established procedure for payment of the City of Eustis utility bills, for a fiscal impact for 1996/97 in the amount of $4,284.00.
Resolutions/Grants/Health Department/Fire & Emergency Services
Request for approval and execution of Resolution No. 1996-123 relating to an application for Florida Emergency Medical Services Grant Act funds from the Florida Department of Health and Rehabilitative Services.
Fire & Emergency Services/Municipalities
Request for approval of donation of a 1977 Dodge Power Wagon, Property No. 507X, Serial No. W262B75-59376, to the City of Coleman.
Request for approval and execution of Proclamation No. 1996-121 proclaiming the period of October 6-12, 1996 as Fire Prevention Week in Lake County.
Human Resources/County Employees
Request for approval of certificates for employees with one and three years of service.
Request for approval of the reclassification/upgrade of two positions and one title change.
Deeds/Rights-of-Way, Roads & Easements/Roads-County & State
Request for acceptance of the following deeds:
Statutory Warranty Deeds:
Nancy V. Pederson
Byrne M. Owens and Gary Carl Owens
Lake Street #5-7864
Harvey P. Amster and Ellen Amster
Lake Dorr Road #5-8676
First Assembly of God of Tavares, Inc
N. Eichelberger Road #3-3342
W. Bruce LaFrenze and Shannon L. Joyce
Little Creek Farm
Robert C. Granger, Jr.
Portland Street #4-5569
Robert L. Bryan et al
Twin Ponds #5-7676
Richard C. Entorf et al
Twin Ponds #5-7676
Wilmer D. Bell and Elizabeth L. Bell
Twin Ponds #5-7676
Non-Exclusive Easement Deed:
Franklin D. Grinstead and Beverly K. Grinstead
Lake Burns #5-7575
Request for approval to advertise for bids, proposals and professional services; award and issue Purchase Orders for quotes, bids, proposals, annual bids, State Contract, G.S.A. Cooperative Bids, OEM Repairs, sole source and proprietor source; approve and execute contracts and encumber funds, as follows:
E) Authorization to waive Bid Requirements and Issue Purchase Orders for Services or Commodities that are Not Bid or Quoted, or if they are OEM Repairs.
SOLID WASTE $34,353.94
RINGHAVER EQUIPMENT/AUTHORIZATION TO WAIVE BID REQUIREMENTS AND SOLE SOURCE THE REPLACEMENT OF THE UNDERCARRIAGE AND THE IDLER SLIDE REPAIR FOR PROPERTY #14205. RINGHAVER IS THE ONLY AUTHORIZED ORIGINAL EQUIPMENT MANUFACTURER (0EM) FOR THE LAKE COUNTY AREA FOR CATERPILLAR EQUIPMENT. PER LAKE COUNTY POLICY LCC-18, OEM REPAIRS CAN BE EXEMPT FROM THE COMPETITIVE PROCESS; HOWEVER, REPAIRS OVER $25,000.00 REQUIRES BOARD APPROVAL. FUNDING FOR THIS IS FROM ACCOUNT #: 420.4569100.534.8300460.
Accounts Allowed/Contracts, Leases & Agreements/Audits
Request for approval to renew contract with CPA firm of Ernst & Young to provide actuarial services for liability reserves for a fee not to exceed $8,500.00 annually, with the option of a three (3) year contract; and authorization for Chairman to execute the contract; subject to final review and approval by the County Attorney.
Assessments/Solid Waste/Subdivisions/Fire & Emergency Services
Request for approval for the Chairman to certify the non-ad valorem assessment rolls on September 15, 1996, for the following assessments: Solid Waste Collection and Disposal Services, Fire and Rescue Services, Greater Hills MSBU, Greater Groves MSBU, Greater Pines MSBU, and Village Green MSBU; and approval for the Chairman to recertify the same rolls in October to ensure their accuracy.
PERSONAL APPEARANCES/PUBLIC HEARINGS/TIMES CERTAIN
PRESENTATION OF AWARDS AND PLAQUES
Commr. Cadwell presented the following plaques as Mr. Alvin Jackson, Assistant County Manager, provided information on each individual:
Plaques to Employees with Ten Years of Service
Michael E. Jones, Assistant Area Maintenance Supervisor, Public Services/Roads Division/Maintenance Area II (Minneola)
Plaque to Employees with Fifteen Years of Service
Robert E. Runninger, Maintenance Shop Supervisor, Public Services/Roads Division/Vehicle Maintenance Services
Ms. Sue Whittle, County Manager, stated that presentation of the following "Pride" Certificates would be postponed until September 17, 1996.
Melinda Hogan, 4-H Youth Extension
Dina Hitchcock, Division of Library Services
Marie Galusha, Veterans Service
County Attorney's Office
Doug Harrison, Logistics Division
Andrew Duncan, Mosquito and Aquatic Plant Management
Solid Waste Management Services
COUNTY ATTORNEY/COUNTY MANAGER/COUNTY EMPLOYEES
Commr. Cadwell explained that each member of the Board of County Commissioners were requested to complete an Evaluation Checklist on Ms. Sue Whittle, County Manager; and Mr. Sanford Minkoff, County Attorney, and that the overall ratings have been compiled and distributed to the Board along with a copy of each Board member's checklist.
Commr. Cadwell stated that the Overall Rating for Ms. Sue Whittle, County Manager, for the categories of Personal, Professional Skills and Status, Relations with the Board of County Commissioners, Policy Execution, Reporting, Citizen Relations, Staffing, Supervision, and Fiscal Management was 3.84.
At this time, discussion occurred in regard to the accomplishments of the County Manager this year and areas that need improvement.
It was the consensus of the Board to direct the Chairman, Commr. Cadwell, to discuss with the County Manager the issue of a salary increase and bring back a recommendation to the Board on September 17, 1996.
Commr. Cadwell stated that the Overall Rating for Mr. Sandy Minkoff, County Attorney, for the categories of Personal, Professional Skills and Status, Relations with the Board of County Commissioners, Policy Execution, Citizen Relations, Staffing, Supervision, and Fiscal Management was 3.76.
At this time, discussion occurred in regard to the finest accomplishments of the County Attorney this year and areas that need improvement.
It was the consensus of the Board to direct the Chairman, Commr. Cadwell, to discuss with the County Attorney the issue of a salary increase and bring back a recommendation to the Board on September 17, 1996.
CITIZEN QUESTION AND COMMENT PERIOD
At this time, the Chairman announced that the Board would hear questions, comments, and concerns from the citizens who were present in the audience.
Mr. Corban Dischner, a citizen of Lake County, appeared before the Board to discuss concerns in regard to the Lake County Transportation Disadvantaged System, which is operated by LifeStream Behavioral Center. At this time, he expressed his appreciation to County staff for assistance in obtaining documents on the Transportation Disadvantaged System. He expressed concern with the way in which he has been treated as a Medicaid rider with the Transportation Disadvantaged System. He discussed his medical condition, lack of respect from phone operators, the need for evaluation cards, unclean buses, and scheduling. He expressed further concern that the co-payment collected from the Medicaid passengers was not being tracked and that the drivers were not familiar with the rules.
Commr. Cadwell requested that Ms. Maryann Bardon, Transportation Engineer, Public Services, include Mr. Dischner on the mailing list to receive information on the meeting dates for the Transportation Disadvantaged Board, and the Ridership Committee.
COUNTY MANAGER'S DEPARTMENTAL BUSINESS
CONTRACTS, LEASES & AGREEMENTS/ZONING
Ms. Sharon Farrell, Senior Director, Department of Growth Management, appeared before the Board to present the request for acceptance of a Second Agreement between Lake County and Arlie and Linda Jarrell for a Temporary Non-Conforming Zoning use for the placement of a mobile home on property located at 18515 Weedy Fields Drive while the conventional home was being built. She explained that the applicants pulled a building permit in July 1995, and received an approval on August 22, 1995 to place a mobile home on the site; however, the current building permit expired on July 17, 1996, and the applicants have applied for a new building permit to complete the conventional home. She stated that staff has received no letters in opposition to this request. Mr. Sandy Minkoff, County Attorney, interjected that his office has received one phone call from the adjacent neighbor objecting to this request. At this time, Ms. Farrell presented a video of the property in question to demonstrate that construction has taken place on the conventional home, and to confirm a "good faith" effort to assist the Board in determining whether the permit should be renewed.
Commr. Good stated, for the record, that the video indicates that only the shell of the home has been constructed and questioned the length of time needed to receive the Certificate of Occupancy.
Mr. James H. McNeil, Jr., Akerman, Senterfitt & Eidson, P.A., representing the applicants, appeared before the Board and explained that the adjacent property owner in objection to this request was a permanent resident in the State of Texas at this time and was leasing her property to tenants with a one year lease. He stated that his office has received no other objections or inquiries concerning the nature of this request. He explained that the Jarrell's home was a 4,200 square foot custom built home and that the video illustrated that construction was taking place. He stated that they were requesting that the Board approve the Temporary-Non-Conforming Zoning Use for 120 days to allow for completion of the conventional home. He stated that the mobile home was located in the rear of the construction site and was not visible from the road. At this time, he requested that a letter from Carmen Carroll, Lake County Building Office Coordinator, dated August 28, 1996, and the Lake County Building Services Division Inspection Sheet (Applicant's Exhibit A); the Boards' backup material (Applicant's Exhibit B); and the video presented by staff (Applicant's Exhibit C) be entered into the record as evidence.
Ms. Carmen Carroll, Lake County Building Office Coordinator, appeared before the Board to clarify that a building permit was good for one year from the date of issue as long as construction has commenced, and a valid inspection has been called. She stated that, if construction has not commenced, the permit becomes void after six (6) months.
Commr. Hanson stated that, in this case, the applicants have shown a "good faith" effort and have illustrated that they were moving forward with construction and that the house would be completed within 120 days.
Commr. Swartz stated that the video has indicated that the applicants are moving forward and that he would support an extension of 120 days for the continued placement of a mobile home on the property in question; however, would like to make sure that the length of the extension was reasonable.
Commr. Good made a motion, which was seconded by Commr. Swartz, to approve a second Non-Conforming Zoning Use Agreement between Lake County and Arlie and Linda Jarrell, not to exceed 120 days, for the placement of a mobile home on property located at 18515 Weedy Fields Drive and SR 19 during the construction of the conventional home.
Commr. Gerber stated that she would not support the motion because she was not confident that the conventional home would be completed in 120 days.
The Chairman called for a vote on the motion, which carried by a 4 - 1 vote.
Commr. Gerber voted "No".
CITIZEN QUESTION AND COMMENT PERIOD (CONTINUED)
At this time, the Chairman reopened the Citizen Question and Comment Period to hear additional questions, comments, and concerns from the citizens who were present in the audience.
Mr. George Dimitriyadis, a Lake County property owner, appeared before the Board to discuss a ten (10) acre parcel that he purchased in 1983 from Mr. Charlie Seligman for the purpose of building a conventional home on the parcel. He stated that he has been denied a building permit due to a technicality that he does not understand. He explained that Mr. Seligman purchased a forty (40) acre parcel that was split into four (4) ten (10) acre lots, and that conventional homes have been built on three (3) of the four (4) lots. He further explained that he has been informed that there would be no problem doing a lot split, which should have been done at the time that he purchased the parcel. He noted that three (3) gopher tortoise holes have been located on the lot.
Mr. Charlie Siligman, the original property owner, appeared before the Board and briefly explained the history of the 38 1/2 acre parcel that he purchased in 1972. He stated that in 1977 he sold 8 1/2 acres at the east end, and a conventional home has been built. He stated that, in 1978, his property was surveyed prior to building his own conventional home, and a lot split was done on the ten (10) acres purchased by Mr. Dimitriyadis. He stated that the Department of Planning has now informed him that he should have recorded a deed for the property purchased by Mr. Dimitriyadis. He requested that the property in question be grandfathered in.
Ms. Farrell stated that there was no problem with creating the lot through the lot split process, and that the problem was that the parcel was not originally recorded. She stated that there were no environmental issues with Florida Fish and Game Commission in regard to the gopher tortoises on the property.
No action was taken at this time.
CONTRACTS, LEASES & AGREEMENTS/SUITS AFFECTING THE COUNTY
Mr. Sandy Minkoff, County Attorney, presented the request for consideration of a Settlement Agreement between Conway W. Kittredge and Lake County which was reached at a special master proceeding held on August 5, 1996. He noted that a copy of the Settlement Agreement Summary on Country Greens Planned Unit Development, and the Vested Rights Determination denial letter, dated December 19, 1995, had been prepared and distributed to the Board by Mr. Mark Knight, Chief Planner, Department of Planning.
Mr. Mark Knight, Chief Planner, Department of Planning, appeared before the Board and displayed on the monitor the site plan for the Country Greens Planned Unit Development located in east Lake County on State Road 44 and County Road 437. Mr. Knight discussed the summary sheet and explained that the Planned Unit Development (PUD) was originally approved in 1984 at a density of one (1) dwelling unit per acre and has been granted four (4) one year extensions. He stated that the most recent approval of an ordinance on the property in question was in 1991, the effective date of the ordinance adopting the Lake County Comprehensive Plan. He stated that construction plans for Phase IV, Unit I did not receive formal final approval, and the Vested Rights Determination letter, dated December 19, 1995, denied vested rights to the project. He explained that the Settlement Agreement provides for a development time schedule for both residential and commercial development, and requires a maximum of 130,000 square feet of C-1 commercial. He stated that the development would be required to utilize central water and sewer and sets forth the standard of $330.00 per single family dwelling unit for fire impact fees in lieu of the provisions that were in the old Planned Unit Development.
Commr. Swartz questioned if there were any changes to the Findings of Fact and Conclusions of Law, as outlined in the Vested Rights Determination, dated December 19, 1995. Mr. Minkoff responded that the Country Greens PUD Vested Rights Determination was valid up until the time that the County changed the Vested Rights Ordinance this year. Mr. Knight responded that there were no changes in the Findings of Fact and Conclusions of Law as issued in the Country Greens PUD Vested Rights Determination, dated December 19, 1995, and it was his determination, at this time, to deny vested rights based upon the fact that the Country Greens PUD did not meet common law or statutory vesting.
Commr. Hanson expressed concern with the fact that the Country Greens PUD was vested up until the time that Lake County changed the Vested Rights Ordinance. She expressed concern with the requirement for a central water and sewer system. She stated that there was no need for the requirement of a central system in the Country Greens PUD, and septic tanks would be more effective. She stated that the PUD would remain on a package treatment plant for sewer indefinitely because there would not be a regional/sub-regional system available in the future. She expressed her disapproval with the process that Lake County has forced onto the applicant and the public.
At this time, the County Attorney recommended that public comment not be allowed due to the possibility of an arbitration proceeding.
Commr. Swartz stated that he would not support the Settlement Agreement between Conway W. Kittredge and Lake County. He stated that the Vested Rights Determination, dated December 19, 1995, appeared to be clear and convincing. He stated that the Settlement Agreement outlines time frames and requires that the development move forward; however, essentially allows what was originally approved. He stated that the Settlement Agreement should not allow 678 dwelling units on septic tanks, and the County should not be approving package treatment plants for sewer. He stated that this Settlement Agreement was inconsistent with the Lake County Comprehensive Plan and noted that the developer has had more than adequate time to develop the project. He stated that he would vote against the Settlement Agreement and suggested that all available avenues be pursued.
Mr. Minkoff explained that, if this request was denied, the next step would be an arbitration proceeding, at which time the arbitrator would hear the developer's request, and make a recommendation. He stated that the next step after arbitration would be litigation in the Court system.
Commr. Hanson made a motion to approve the Settlement Agreement between Conway W. Kittredge and Lake County.
The motion died for lack of a second.
On a motion by Commr. Swartz, seconded by Commr. Gerber and carried, the Board approved to deny the Settlement Agreement between Conway W. Kittredge and Lake County which had been tentatively approved by County staff and the party in question.
The motion carried by a 3 - 2 vote.
Commr. Cadwell and Commr. Hanson voted "No".
RECESS & REASSEMBLY
At 10:30 a.m., the Chairman announced that the Board would recess for ten minutes, and reconvene at 10:40 a.m.
Commr. Hanson stated that she had requested that a presentation by the Tech 2000 Task Force be placed on the agenda for informational purposes only. She explained that Ms. Wendy Breeden, Library Services Manager, and she serve on the Tech 2000 Task Force, which was comprised of Lake County community and technology leaders.
Ms. Wendy Breeden, Library Services Manager, appeared before the Board and expressed appreciation to the Board for the opportunity to showcase the Internet and what the Internet can do for the communities in Lake County. She explained that Ms. Anna Cowin organized the Tech 2000 Task Force. At this time, a copy of Tech 2000, An Internet Event, outlining the Tech 2000 Internet Project, was distributed to the Board. Ms. Breeden introduced Mr. Robert E. Short, who would present the Tech 2000 Internet Project; and Ms. Jenny Wagner, Central Florida Library Cooperative, who would present a live demonstration of the Internet and selected local, informational, and governmental Internet sites.
Mr. Robert E. Short, a member of the Tech 2000 Task Force, appeared before the Board and briefly discussed his history and experience with the United States Government and noted that the position of Director of Information Systems and Telecommunications for Radio Free Europe was a Presidential appointment. He explained that the Leesburg Chamber of Commerce was the host sponsor for Tech 2000. At this time, he read the Tech 2000 Vision Statement, as follows: "To provide an easily accessible centralized source of information which networks Lake County's resources: its residents, businesses and communities, and to create a cost-effective state-of-the-art information service for Lake County in education, marketing and commerce." Mr. Short discussed the Internet Mall Concept, Internet Mall Components, Concept of Countywide Virtual Networking Through Use of the Internet, and Radio Free Europe/Radio Liberty.
Ms. Jenny Wagner, Central Florida Library Cooperative, appeared before the Board and presented an overview of the Internet, and a live demonstration of the Internet and selected local, informational and governmental Internet sites. She discussed the purpose of the Internet, how the Internet works, and how the community would benefit from the Internet.
At this time, Ms. Breeden acknowledged the members of the Tech 2000 Task Force that were present in the audience.
Commr. Hanson expressed appreciation to the Leesburg Area Chamber of Commerce for their leadership in this endeavor.
It was noted that the presentation was for informational purposes only and no action was required.
SUITS AFFECTING THE COUNTY
On a motion by Commr. Swartz, seconded by Commr. Gerber and carried unanimously by a 5 - 0 vote, the Board approved the request for acceptance of Service of Process for Lake County by the County Attorney.
Mr. Sandy Minkoff, County Attorney, explained that this request was for approval to execute a "Statement of Claim by Lake County" against Irene Burhenne's property in order to recoup the costs paid by Lake County to Michelle Morley, Attorney, for her representation of Irene Burhenne.
On a motion by Commr. Hanson, seconded by Commr. Swartz and carried unanimously, the Board approved to execute a "Statement of Claim by Lake County" against the property of Irene Burhenne, and file same with the Circuit Court.
COMMISSIONER GOOD - DISTRICT NO. 2
Commr. Good presented the request for approval to advertise an ordinance creating the Lake County Agricultural Advisory Committee. He stated that the current Lake County Agricultural Advisory Committee has expressed concern that there were too many agency members on the original draft, and they have requested that the number of commercial agriculturists be increased from five (5) to ten (10) members. He noted that "environmentally" has been deleted from language on Page 1, Line 20, of the Ordinance, and the language has been amended, as follows: economically viable and sustainable industry, and;
Commr. Hanson commended Commr. Good on the ordinance before the Board and for presenting the comments from the Lake County Agricultural Advisory Committee and stated that the ordinance covers the issues and has proper representation from the industry.
On a motion by Commr. Good, seconded by Commr. Hanson and carried unanimously by a 5 - 0 vote, the Board approved to advertise an ordinance creating the Lake County Agricultural Advisory Committee.
On a motion by Commr. Good, seconded by Commr. Hanson and carried unanimously by a 5 - 0 vote, the Board approved Resolution No. 1996-122, recognizing the successes in the world of skiing by Brandi Hunt, a student at South Lake High School.
RECESS & REASSEMBLY
At 11:40 a.m., the Chairman announced that the Board would recess for lunch and reconvene at 1:30 a.m.
Ms. Sue Whittle, County Manager, presented the request for approval of the recommendations of the Insurance RFP Team for group insurance and related services for the Fiscal Year 1996-97. She explained that she appointed an Insurance RFP Team, with Chief Craig Haun, Senior Director, Fire and Emergency Services, as team leader to review proposals and to make recommendations to the Board. She expressed her appreciation to the Insurance RFP Team, which was comprised of the following individuals: Craig E. Haun, Fire & Emergency Services; Mike Anderson, Facilities & Capital Improvements; Mary Williams, Growth Management; Bob Runninger, Public Services; Allison Thall, Community Services; Roseann Johnson, Purchasing; Keith Swartz, Parks & Recreation; Tom Elmore, Facilities & Capital Improvements; Jay Dagner, Growth Management; Ricky Miller, Public Services; Kirsten Mabry, Community Services; Joanne Singleton, Fire & Emergency Services; Lairn Malone, Solid Waste.
Chief Craig Haun, Senior Director, Fire and Emergency Services, appeared before the Board and explained that he was appointed as a team leader for the Insurance RFP Team for the purpose of reviewing the County's current insurance issues, and to review the Request for Proposal (RFP) for County insurance for Fiscal Year 1996-97. He stated that the team had a very brief opportunity to preview the RFP prior to going out for bid, and it was determined that there was very little for the team to do with the RFP until the pre-submittal conference and final review. He stated that the team was divided into three (3) sub-teams to review the submitted RFP's, and each sub-team reviewed their specified area and reported back to the full team with a recommendation. He stated that the team recommendations were as follows:
The Prescriptions, Wellness, Hearing and Vision Team reported that the best recommendation was to go with whichever company was to provide overall health care. The prescription issue, being the highest priority, was tied into the health care in almost every case, as was wellness. From the entire team discussion, it was determined to maintain the current vision option available to employees if they choose to join.
The Dental Team reported that the current dental plan, American Dental, was their recommendation.
The Health Care Team reported that their first choice was Florida Health Care Purchasing Cooperative, Inc. There was a
great deal of discussion in regard to this Cooperative versus the self-insurance funds. The team was impressed by the provider list as well as the PPO concept.
Chief Haun stated that the team thoroughly questioned Mr. Mike Phillips, representative of the Florida Health Care Purchasing Cooperative, Inc. and learned that the plan was available to the County based on the benefits of the County's current PPO, but may be customized by adding or deleting options. He stated that the team was successful in negotiating the $5.00 co-pay and reducing the out-of-pocket expenses yet maintaining an acceptable overall cost.
Mr. Michael Phillips, President, Phillips Benefits Services, representing Florida Health Care Purchasing Cooperative, Inc., appeared before the Board to review the structure of the Florida Health Care Purchasing Cooperative. He explained that Florida Health Care Purchasing Cooperative, Inc. was created in 1991 with a primary objective to provide a vehicle to either identify or develop methods for public employers to gain greater control of their costs, to enhance benefits for their employees, and to gain strength in the health care insurance negotiating process by working through a central organization. He stated that the Florida Health Care Purchasing Cooperative program was a statutory cooperative with a risk pool contract reinsured by Commercial Union Life Insurance of America. He explained that the rates that have been quoted were based on volume purchasing, and the contract being offered was a 12/15, meaning any claims incurred in twelve (12) months must be reported and paid in fifteen (15) months. He explained that the program includes a three (3) year contract, and the cost to the County cannot increase by more than seven (7%) percent per year. He stated that he provided a Provider Directory of all participating physicians with the RFP and noted that all Lake County hospitals were participating hospitals. He explained that Network Negotiating Teams would be contracted for the purpose of contacting local doctors that are not in the network.
At this time, discussion occurred in regard to the Florida HealthCare Purchasing Cooperative approach for Lake County. In response to a question presented by Commr. Swartz, Mr. Wayne Hamilton, Risk Manager, appeared before the Board and stated that Commercial Union Life Insurance of America was an A+ superior rated company, and that he supports the recommendation of the Insurance RFP Team.
On a motion by Commr. Swartz, seconded by Commr. Gerber and carried unanimously by a 5 - 0 vote, the Board approved authorization for the Chairman to execute a one (1) year contract between Lake County and Florida Healthcare Purchasing Cooperative, Inc. under the terms and conditions that have been outlined in the recommendations of the Insurance RFP Team for group insurance, with a three (3) year option for renewal at an increase not to exceed seven (7%) percent per year; subject to final review and approval by the County Attorney.
WORKSHOP: CAPITAL IMPROVEMENT PROGRAM & HEALTH FACILITY NEEDS
Proposed Capital Improvement Program
Mr. Mike Anderson, Senior Director, Facilities & Capital Improvements, appeared before the Board to present an overview of the Capital Improvement Program for Fiscal Year 1996-97, which was a planning tool whereby the local government puts forth a substantial effort to identify and schedule capital improvements over an extended period of years. Mr. Anderson distributed a copy of the Proposed Capital Improvement Program for Fiscal Years 1997-2001, prepared by the Office of the Clerk of the Circuit Court and Office of Facilities and Capital Improvements, prior to the discussion this date. He stated that some projects have been deleted from the proposed Capital Improvement Program, modifications have been made to some projects, and staff was requesting acknowledgement or recognition of the proposed Capital Improvement Program for Fiscal Year 1997-2001.
Ms. Whittle stated that the Lake Apopka Clean-up was listed under 2. Facilities and Capital Improvements - Parks and Recreation Division; and noted that $235,000.00 has been listed as unfunded.
Commr. Cadwell informed the Board that he has addressed the Tourist Development Council (TDC), and the TDC has agreed to participate with ten (10%) percent of TDC revenues per year for three (3) years, which would be approximately $40,000.00 to $50,000.00 per year.
Commr. Hanson expressed her appreciation to Commr. Cadwell for the presentation made at the Tourist Development Council meeting. She stated that the TDC strongly felt that the Lake County Water Authority should be contributing more than $250,000.00 because the Water Authorities revenues were approximately $2,000,000.00. She stated that the TDC has requested that representatives of the Board of County Commissioners approach the Lake County Water Authority and request additional funding.
Commr. Cadwell stated that he would like to accept the $40,000.00 per year for a period of three (3) years from the Tourist Development Council and fund the $235,000.00 shortfall from the Special Reserve Fund.
Commr. Swartz stated that this Board has indicated that the Board would fund $750,000.00, and the issue of whether the Board wants to encourage the Lake County Water Authority to provide additional funding for the Lake Apopka Clean-up was a secondary issue. He stated that he would support Commr. Cadwell's recommendation of using additional cash balance Special Reserve funds.
On a motion by Commr. Swartz, seconded by Commr. Hanson and carried unanimously by a 5 - 0 vote, the Board approved the County's expenditure of $750,000.00 for the Lake Apopka Clean-up Marsh Flow Way project; and to fund the portion listed as unfunded in the proposed Capital Improvement Program, in the amount of $235,000.00, from the Special Reserve Fund.
At this time, the Board briefly reviewed the proposed capital projects, for Fiscal Year 1996-97, listed under Facilities and Capital Improvements Parks and Recreation Division, and Infrastructure Sales Tax Fund; Agricultural Education Office; Fire and Emergency Services; Public Services; Clerk of Courts; Judicial; Property Appraiser; and Sheriff's Office.
On a motion by Commr. Swartz, seconded by Commr. Hanson and carried unanimously by a 5 - 0 vote, the Board approved the Lake County Capital Improvement Program for Fiscal Year 1996-97, as presented, and as amended with regard to the Lake Apopka Clean-up Marsh Flow Way project.
Mr. Anderson stated that it was important that the Board look at the projects closely, because of an $11,000,000.00 shortfall, even though the Infrastructure Sales Tax would be committed 100% to the projects.
At this time, Ms. Whittle expressed her appreciation to Mr. Anderson and Ms. Sarah LaMarche, Office of Budget, for preparing the Proposed Capital Improvement Program for Fiscal Year 1997 - 2001.
Lake County Public Health Unit Facilities
Mr. Fletcher Smith, Director, Department of Community Services, appeared before the Board and stated that the Lake County Public Health Unit and the Board of County Commissioners face a number of issues that deal with the facilities currently used by the Lake County Public Health Unit, which enable them to provide service to the residents of Lake County, and issues concerning the services that are provided. He stated that the purpose of this workshop was to address the issue of the facilities currently serving residents in the South Lake County area.
Dr. John C Pelosie, Jr., Director of the Lake County Public Health Unit, appeared before the Board and explained that the Public Health Unit was short on space and funding. He stated that the current facilities being used by the Public Health Unit were very undersized and do not meet ADA compliance.
Mr. Smith stated that the Board, on April 2, 1996, instructed the Office of Facilities & Capital Improvements to prepare a Request for Proposal (RFP), which would include space not only for the Clermont site but also a number of other County services who are currently leasing space. He explained that a Letter of Interest was mailed directly to a number of contractors as well as being published in a number of newspapers. He stated that the response to the Letter of Interest was less than expected, and it was anticipated that more contractors/developers may submit proposals when a formal request is published. He stated that the recommendation before the Board, at this time, was that a formal RFP be prepared and advertised that would include sufficient property to construct a 7,500 square foot Lake County Public Health Unit (Clermont site), and Environmental Health Department as well as space for future expansion of the facility to include other County government service offices.
Discussion occurred in regard to the combination of office space, in the amount of 16,500 square feet, for Growth Management, Health Clinic/WIC, Environmental Health Office, Clerk of the Court, Supervisor of Elections, Property Appraiser Office, and Tax Collector. It was noted that the Clerk of the Court has been allocated 2,500 square feet, at which time, Mr. Anderson explained that the square footage was based on the number of positions that the Clerk of the Court would be placing in the office.
On a motion by Commr. Swartz, seconded by Commr. Gerber and carried unanimously by a 5 - 0 vote, the Board approved authorization for staff to prepare a RFP (Request for Proposal) primarily, and initially, for a Public Health Unit facility in South Lake County and, secondarily, a facility for other government business; and to authorize the Chairman to discuss with the City of Clermont, South Lake Memorial Hospital, and other agencies in South Lake County other possible sites for the facility, and the issue of sharing services.
There being no further business to be brought to the attention of the Board, the meeting adjourned at 3:05 p.m.
WELTON G. CADWELL, CHAIRMAN
JAMES C. WATKINS, CLERK