REGULAR MEETING OF THE BOARD OF
OCTOBER 7, 2008
The Lake County Board of
SALES
SURTAX OVERSIGHT ADVISORY COMMITTEE REPORT
Mr. Keith
Mullins, Chairman, Sales Surtax Oversight Advisory Committee, addressed the
Board and reported that this Committee was created in 2001 to oversee sales tax
spending. He stated that they met this year
to review the budgets for the Cities, the County and the School Board and after
reviewing all the projected expenses for the coming year they found that
everyone was in compliance with the wishes of the citizens and that the budgets
were acceptable to the Committee. He
expressed his appreciation to the County staff for the excellent job on their
multi-page report.
Commr.
Cadwell stated that this report was read by the Board and that the Committee
was an important part of what the citizens voted on. He commented that the citizens were pleased
to have an Oversight Committee to ensure the money was being spent in the
manner it was intended.
RECESS AND REASSEMBLY
At 8:45 a.m., the Chairman
announced that the Board would take a 15 minute recess.
At 9:00 a.m., the Board
reconvened.
INVOCATION
Pastor Michael Sweeney, New Life Church of God, gave the Invocation and led the Pledge of Allegiance.
AGENDA UPDATE
Commr. Hill stated that she
would like to place the Public Safety Report under her business and that it
would not require any action by the Board.
Commr. Cadwell stated that
Commr. Stewart, the representative on the Lake County Community Action, wanted
to add a Proclamation proclaiming October 30, 2008, as Weatherization Day. He stated he would also like to add the
citizen appointment to the Value Adjustment Board and discuss an issue with
some property that the Lady Lake American Legion which will require action by
the
On a motion by Commr. Stivender,
seconded by Commr. Hill and carried unanimously by a 4-0 vote, the Board
approved placing the above mentioned additions to the Agenda.
MINUTES
Commr. Hill noted a change in
the Minutes of August 19, 2008, page 19, line 37, noting that the language
“County funds”, should be changed to “Metro Orlando Economic Development
funds.” She also stated that in the
Minutes for September 9, 2008, on page 2, line 32, the language stated there was
a “3-2 vote,” and asked that language should be inserted to reflect who opposed
the motion. It was noted that Commrs.
Hill and Stivender were in opposition.
On a motion by Commr. Stewart, seconded by Commr. Hill and carried unanimously, by a 4-0 vote, the Board approved the Minutes of August 19, 2008 (Regular Meeting), as amended; and September 9, 2008 (Regular Meeting); as amended.
CLERK OF COURT’S CONSENT AGENDA
On a motion by Commr. Hill, seconded by Commr. Stewart and carried unanimously, by a 4-0 vote, the Board approved the Clerk of Court’s Consent Agenda, as follows:
List
of Warrants
Request to acknowledge receipt of Request to acknowledge receipt of list of warrants paid prior to this meeting, pursuant to Chapter 136.06 (1) of the Florida Statutes, which shall be incorporated into the Minutes as attached Exhibit A and filed in the Board Support Division of the Clerk's Office.
Monthly Distribution of Revenue
Request to acknowledge receipt of Monthly Distribution of Revenue Traffic/Criminal Cases, for the Month Ending August 31, 2008, in the amount of $166,334.84. Same period, last year: $194,145.20.
Deer Island Community Development
District
Request to acknowledge receipt of
Deer Island Community Development District Meeting Schedule for Fiscal Year
2009. Meetings will be held on the third
Monday, at 6:00 p.m., at the Clubhouse,
November 17, 2008 (Landowners Meeting)
February 16, 2009
May 18, 2009
August 17, 2009
City of
Request to acknowledge receipt of
Annexation Ordinance No. 2008-21, from the City of Tavares, amending the
boundaries of the City, by annexing approximately 7.95 acres, located at the
northeast corner of Dora Avenue and David Walker Drive; Rezoning the property
from Lake County Residential Professional (RP) to City of Tavares General
Commercial (C-1). Passed and Ordained
the 3rd day of September, 2008, by the City Council of the City of
Cherry Lake Community Development
District
Request to acknowledge receipt of Copy of Resolution 2008-10 from Estates at Cherry Lake Community Development District identifying the Fiscal Year 2008/09 meeting schedule for the Estates at Cherry Lake Community Development District, pursuant to Chapter 190, Florida Statutes.
City of
Request to acknowledge receipt of
Copy of Ordinance 595-M from the City of
Country Club of Mount Dora Community Development District
Request to acknowledge receipt of Notice of public meeting schedule for Fiscal Year 2009 from the Country Club of Mount Dora Community Development District, pursuant to Chapter 189 Florida Statutes, stating that meetings would be held at 8:30 a.m. at the Country Club of Mount Dora Community Center, 1400 Country Club Blvd., Mount Dora, on November 13, 2008; February 12, 2009; May 14, 2009; and August 13, 2009.
Notice before the
Request to acknowledge receipt Before the Florida Public Service Commission
Docket No. 080318-GU
Peoples Gas System Rate Case
Synopsis and copy of cover letter to Cindy Hall,
City of
Request to acknowledge receipt of
Notices of Public Hearings for the following annexation ordinances from the
City of
Ordinance 2008-10-37 annexing 680.30
+/- acres of unincorporated land owned by IMG Enterprises, Inc. which is
contiguous to and not embraced within the present limits of the City of
Ordinance 2008-10-40 annexing 14.51
+/- acres of
Notice of Public Service
Commission
Request to acknowledge receipt of Notice Before the Florida Public Service Commission – Re: Notice of Commission Hearing and Prehearing Conference to Utilities, Inc., Office of Public Counsel and All Other Interested Persons, Docket No. 080006-WS – Water and Wastewater Industry Annual Re-establishment of Authorized Range of Return on Common Equity for Water and Wastewater Utilities Pursuant to Section 367.081(4)(F), F.S.
Notice is hereby given that a hearing
will be held before the Florida Public Service Commission in the
above-referenced docket, at the following time and place: Thursday, October 23, 2008, at 9:30 a.m.,
Southwest Florida Water
Management District’s Fiscal Year 2009 Board Meeting Calendar
Request to acknowledge receipt of Southwest Florida Water Management District’s Fiscal Year 2009 Board Meeting Calendar and map depicting the District’s boundaries submitted as required by Chapter 189.417, Florida Statutes.
Cascades at Groveland Community
Development District Meeting Schedule
Request to acknowledge receipt of Resolution No. 2008-05 identifying Fiscal Year 2008/2009 Meeting Schedule for the Cascades at Groveland Community Development District submitted pursuant to Chapter 190, Florida Statutes.
Greater Lakes/Sawgrass Bay Community Meeting Schedule
Request to acknowledge receipt of Resolution No. 2008-07 identifying Fiscal Year 2008/2009 Meeting Schedule for Greater Lakes/Sawgrass Bay Community, submitted pursuant to Chapter 190, Florida Statues.
Southwest Florida Water
Management District Public Input Meetings Schedule
Request to acknowledge receipt of Memorandum from the Southwest Florida Water Management District announcing Public Input Meetings for Update to Schedule for Establishment of Minimum Flows and Levels. Public meetings have been scheduled for 6:00 p.m. on the following dates:
Tuesday, October 7, 2008 at the District’s Bartow Office (170 Century Blvd.)
Tuesday, October 7, 2008 at the
Brooksville Headquarters (
Thursday, October 9, 2008 at the District’s Tampa Office (7601 Hwy. 301 N.)
Thursday, October 9, 2008 at the
District’s Sarasota Office (
On a motion by Commr. Stivender,
seconded by Commr. Hill and carried unanimously, by a 4-0 vote, the Board
approved the
Budget
Request for approval of an Interlocal Agreement related to funding of State Attorney technology costs. Approve the attached budget transfer.
Community Services
Request for approval of and authorization for the Chairman to sign the FY 2008-09 CDBG Partnership Agreement with the Town of Lady Lake and the County in an amount not to exceed $90,900.00, granting the Town CDBG funds to resurface roads in the Skyline Hills Subdivision, and to direct the Community Services Department to execute the agreement and oversee completion of the project covered in the Scope of Services. Commission District 5.
Request for approval to designate
Request for approval and authorization for the Chairman to sign the FY 08-09 Partnership Agreement between the City of Tavares and the County in an amount not to exceed $90,900.00, granting the City CDBG funds to pave Hibiscus Court, and to direct the Community Services Department to execute the agreement and oversee completion of the project covered in the Scope of Services. Commission District 3.
Request for approval and authorization for the Chairman to sign the FY 2008-09 CDBG Partnership Agreement between the Town of Astatula and the County in an amount not to exceed $36,360.00, granting the Town CDBG funds to improve Joe Swaffar Park, and to direct the Community Services Department to execute the agreement and oversee completion of the project covered in the Scope of Services. Commission District 3.
Request for approval and authorization for the Chairman to sign the FY 2008-09 CDBG Partnership Agreement between the Town of Montverde and the County in an amount not to exceed $36,360.00, granting the Town CDBG funds to make improvements to Truskett Park, and to direct the Community Services Department to execute the agreement and oversee completion.
Request for approval and
authorization for the Chairman of the Board of County Commissioners to sign the
contract between
Request for approval of Human
Service Grant Review Committee’s recommendation and provide funding as summarized
for FY October 1, 2008 through September 30, 2009. Authorize signature by the
chairman to sign subsequent contracts and other related documents contingent on
Request for approval of the
Interlocal Agreement between the BCC and the City of
Request for approval and
authorization for the Chairman of the Board of County Commissioners to sign the
Agreement between
Request for approval of the FY 2007-08 SHIP Annual Report and the FY 2007-08 Hurricane Housing Annual Report; to direct the Department of Community Services to submit both reports to the Florida Housing Finance Corporation; and to authorize the Chairman to sign the SHIP Annual Report Certification and the SHIP Regulatory Certification.
Request for approval and
authorization for the Chairman of the Board of County Commissioners to sign the
contract between
Request for approval of budget transfer from Medicaid Hospital Account to Local Housing Trust Fund/SHIP in the amount of $35,000.
Employee Services
Request for approval of addendums to the Policies and Practices Employee Manual (dated September 7, 1999) updating the sections on sick and annual leave.
Request for approval of the updated Equal Opportunity Employment Policy.
Request for approval of the Workers' Compensation and Property & Liability Claims Settlement policy revising the claims settlement process.
Environmental Utilities
Request for approval to authorize
the Department of Environmental Utilities to accept (if awarded), for the Lake
County Adopt-a-
Growth Management
Request for approval and execution of Release of Fine. Unlicensed Contractor citation paid.
Procurement
Request for approval of revised Contract Administration Policy LCC-39.
Request for approval to execute a contract with A-1 Florida Sod, Inc. to provide hay harvesting services. This revenue generated contract is not to exceed $3,001.00 per year, with one additional year renewal.
Public Safety
Request for approval and execution
of the Agreement and Resolution No. 2008-157 representing 2007 EMPG
Supplemental Award and 2008 EMPG Award, between the State of
Request for approval to accept donations on behalf of the Juvenile Firesetter Intervention Network of Lake County. Donated Funds will go directly to the Juvenile Firesetter Intervention Network.
Request for approval and signature of Proclamation No. 2008-158 for Fire Prevention Week 2008: October 5, 2008 through October 11, 2008 by the Board of County Commissioners.
Public Works
Request for approval to award
Countywide Drainage Improvement Project No. 2008-04, Bid No. 08-0024, to Blue
Ox Enterprises, LLC, in the amount of $714,478.85, and encumber and expend
funds in the amount of $714,478.85 from Stormwater Management Fund. Also
request approval to transfer funding for the
Request for approval to pay Florida
Central Railroad invoices which exceed the
Request for approval to submit application for the 2008-09 Water Resource Community Mini-Grant.
Request for approval and execution
of Resolution No. 2008-159 declaring a portion of County owned property as part
of right of way for
Request for approval to release a letter of credit for performance in the amount of $643,047.00, accept a letter of credit for maintenance in the amount of $173,172.10, execute a Developer's Agreement for Maintenance of Improvements Between Lake County and Ladd Development, Inc. and execute Resolution No. 2008-160 accepting the following roads into the County Road Maintenance System: Royal Vista Drive (County Road No. 0638), Isle Way (County Road No. 0638A), Lynwood Street (County Road No. 0638B), Ivywood Street (County Road No. 0638C), Little Nellie Drive (County Road No. 0638D), Ivy Gate Way (County Road No. 0638E), and Wax Ivy Loop (County Road No. 0638F). Vista Grande Phase I consists of 154 lots and is located in Section 13, Township 23 South, Range 25 East. Commission District 2.
Request for approval to release a letter of credit for performance in the amount of $260,693.00, accept a letter of credit for maintenance in the amount of $77,187.72, execute a Developer's Agreement for Maintenance of Improvements Between Lake County and Ladd Development, Inc. and execute Resolution No. 2008-161 accepting the following road into the County Road Maintenance System: Royal Vista Drive "Part" (County Road No. 0638). Vista Grande Phase II consists of 35 lots and is located in Section 13, Township 23 South, Range 25 East. Commission District 2.
Request for approval to release a letter of credit for performance in the amount of $42,035.03, accept a letter of credit for maintenance in the amount of $41,000.00, execute a Developer's Agreement for Maintenance of Improvements Between Lake County and Ladd Development, Inc. and execute Resolution No. 2008-162 accepting the following roads into the County Road Maintenance System: Sand Knoll Way (County Road No. 0638G) and Scenic Vista Drive (County Road No. 0638H). Vista Grande Phase III consists of 42 lots and is located in Section 13, Township 23 South, Range 25 East. Commission District 2.
Request for approval and acceptance of the list of public right of way deeds that have been secured in conjunction with roadway and / or stormwater projects. (Commission Districts 2, 3, 4, 5).
Request for approval of authorization to execute a Developer’s Agreement for Construction of Sidewalk Improvements. Pillars Ridge consists of 28 lots and is located in Section 11, Township 23 South, Range 25 East. Commission District 2.
Request for approval and authorization to accept cash funds for performance in the amount of $4,520.00, execute a Developer’s Agreement for Construction of Sidewalk Improvements, accept a letter of credit for maintenance in the amount of $27,580.00, execute a Developer's Agreement for Maintenance of Improvements Between Lake County and Pillar Development, LLC and execute Resolution No. 2008-163 accepting the following road into the County Road Maintenance System: Kabana Boulevard (County Road No. 0836D). Pillars Cove consists of 15 lots and is located in Section 11, Township 23 South, Range 25 East. Commission District 2.
On a motion by Commr. Stivender,
seconded by Commr. Hill and carried unanimously, by a 4-0 vote, the Board
approved the
Request for approval of letter of
renewal of lease space for the Lake County Health Department for lease space
located at
Request for approval of Contract
with Barbara C. Wolf, MD, owner of
Request for approval to extend Agreement with Attorney Hackney for one year - until 9/30/09.
Request for approval of County
mowing property located South of Ruby Street owned by Tavares Station in
exchange for use of Tavares Station's lot for employee parking located at the
corner of
EMPLOYEE AWARDS
FIVE YEARS
Gwendolyn Carbino, Animal Control Officer
Public Safety/Animal Services
Sheila Denoncourt, Senior Building Inspector (Not present)
Growth Management/Building Services
Cynthia Eads, Office Associate IV (Not present)
Information Technology
Juanita Popenoe, Extension Agent II
Community Services/Agricultural Education Services
Susan Shorten, Welcome Center Worker (Not present)
Tourism and Business Relations
Tracy Swank, Regional Branch Manager
Community Services/Library Services/Cooper Memorial Library
TEN YEARS
Pamela Kirchner, Financial Analyst
Community Services/Library Services
FIFTEEN YEARS
Gary Debo, Solid Waste Operations Director
Environmental Utilities/Solid Waste Operations
TWENTY YEARS
Bruce Bowers, Fire Lieutenant/EMT
Public Safety/Fire Rescue
Linda Gussler, Probation Officer
Community Services/Probation
RETIREMENT
Jimmy Price, Equipment Operator II
Public Works/Road Operations/Maintenance Area I
PRESENTATIONS
DOMESTIC VIOLENCE AWARENESS MONTH
Commr. Hill read Proclamation No. 2008-150 which proclaimed the month of October as National Domestic Violence Awareness Month. She presented the Proclamation to Ms. Nancy Hurlbert, President of the Business and Professional Women’s Organization of North Lake, and Ms. Linda Gussler, Probation Officer, and thanked them for their hard work.
Ms. Hurlbert addressed the Board and
thanked them for bringing awareness to the domestic violence issue. She stated that with daily news related to
housing prices and upcoming elections; this important community issue was
overlooked and often overshadowed by Breast Cancer Awareness Month. She expressed appreciation to the Board for
informing the community about the impact domestic violence has on families and
business.
BREAST CANCER AWARENESS MONTH
Commr. Stivender introduced Ms. Leslie McQuilkin, a cancer survivor, from the American Cancer Society who was here to make a presentation for National Breast Cancer Awareness Month.
Ms. Quilkin read a story about a young woman diagnosed with cancer at the age of 19 who was given six months to live. She then explained that this was her personal story. She stated that eight years ago a person brought her to a Relay for Life event, another person helped her get on the track, a Relayer helped her stand, and yet another Relayer handed her a card with an 800 number on it. She called the 800 number and gave credit to the people of the American Cancer Society for helping save her life by introducing her to the services they had to offer. She stated that she utilized those services to help with her survival. She commented that without that Relay for Life event she may not have been here today. She explained that she now attends Relays - not for herself, but for others. She remarked that the Golden Triangle Relay for Life needs local government to support their event stating that support could save one life and make a difference. She explained that what they were requesting was not money, but public relations to let the community know that their leaders were behind them. She personally thanked Commr. Stivender, Chairperson for the Golden Triangle Relay for Life, whose own cancer story had not only motivated and inspired her to fight for life, but had inspired countless others. She remarked that because of Commr. Stivender she stood before the Board today. She then presented a video with interviews of cancer survivors expressing their reasons for getting involved with Relay for Life. The common thread in the interviews was the hope it gives to find answers and make a difference.
Commr. Stivender explained that
similar to
Commr. Cadwell mentioned that the County Outreach Department could assist with the Relay as well.
COMMUNITY SERVICES
MEMORANDUM OF UNDERSTANDING WITH
THE CITY OF
Mr. Fletcher Smith stated that Tab
40 was the Memorandum of Understanding between
On a motion by Commr. Hill, seconded by Commr. Stivender and carried unanimously, by a 4-0 vote, the Board approved the Memorandum of Understanding with the City of Leesburg with authorization to encumber and expend $429,000.00 from Fiscal Year 2008/09 SHIP Allocation to the City of Leesburg for the rehabilitation cost of fifteen (15) apartment units in the Kristen Court Apartment Complex.
AGREEMENT BETWEEN THE BOARD OF
TRANSPORTATION DISADVANTAGED
Mr. Kenneth Harley, Public
Transportation Director, addressed the Board stating that Tab 41 was an
Agreement between the Commission for Transportation Disadvantaged and the Board
of County Commissioners. He noted that on September 2, 2008, the Board approved
the Resolution to continue to be the Community Transportation Coordinator for
On a motion by Commr. Stivender, seconded by Commr. Hill and carried unanimously by a 4-0 vote, the Board approved the Memorandum of Agreement between the BCC and the Florida Commission for the Transportation Disadvantaged.
COALITION MEMBER LETTER OF
AGREEMENT BETWEEN THE AMERICAN CANCER SOCIETY AND THE BOARD OF COUNTY
COMMISSIONERS
Mr. Harley stated that Tab 42 was an Agreement with the American Cancer Society (ACS). He commented that earlier today they had heard the benefits of the Society and that they currently have an Agreement to continue the relationship with the ACS to provide transportation services to those requiring cancer treatments.
On a motion by Commr. Stivender, seconded by Commr. Hill and carried unanimously by a 4-0 vote, the Board approved the Coalition Member Letter of Agreement between the American Cancer Society and the Board of County Commissioners.
AFFORDABLE HOUSING ADVISORY
COMMITTEE
Mr. William J. Deas, P.A., representing Cagan Crossings, Ltd., stated that they agree with the idea of putting this issue off for a week or two so everyone could be comfortable with its details. He commented, however, that they needed to apply for building permits and asked the Board’s indulgence to put off paying at least the impact fee portion of those until this was resolved. He noted that under the old scheme paying impact fees was put off until there was a Certificate of Occupancy (CO) when the impact fees were granted. He stated that this would be helpful to them and thought it was a fair thing to do because at the present time no one knows the amount of the impact fees. For this reason, Mr. Deas asked the Board to postpone this issue until they get a CO.
Mr. Sandy Minkoff,
Commr. Cadwell commented that they would get back to this item in two weeks.
USDA FOOD STAMP PROGRAM OUTREACH
GRANT
Ms. Maria Granado, Program Manager for the Community Health Worker Program (CHW Program) explained that Tab 44 requested retroactive approval of a grant they submitted to the USDA Food Stamp Program to increase awareness among seniors.
Commr. Stivender stated that because
of Ms. Granado’s outstanding job
On a motion by Commr. Stivender, seconded by Commr. Hill and carried unanimously by a vote 4-0, the Board approved Resolution No. 2008-164 to receive the USDA Food Stamp Program Outreach Grant award in the amount of $67,020.00 as unanticipated revenue for Fiscal Year 2008-09 and to have the Chairman sign the Contract and any supporting documents to implement the program.
GROWTH MANAGEMENT
INTERLOCAL AGREEMENT BETWEEN
Mr. Dale Greiner, Director of
Building Services, stated that Tab 45 requested approval of an Interlocal Agreement
between the City of
Commr. Stivender made a motion to
approve the Interlocal Agreement between the City of
Under discussion Commr. Hill asked if all fees collected would stay here.
Mr. Greiner responded that they would.
The Chairman asked for a vote on the motion which carried unanimously by a 4-0 vote.
CONTRACT WITH WENDY GREY LAND USE
PLANNING
Mr. Brian Sheahan, Planning and Community Design Director, stated that Tab 46 was a result of the legislation enacted in 2005 for a Water Supply Plan. He explained this was a request for approval to move forward with the Contract with Wendy Grey Land Use Planning in order to complete these in a timely manner as they would like to incorporate them into the new 2025 Planning Horizon Plan.
Commr. Renick commented that
On a motion by Commr. Renick, seconded by Commr. Hill and carried unanimously by a 4-0 the Board approved execution of a Contract with Wendy Grey Land Use Planning, consistent with the submitted Scope of Services for preparation of the Lake County Water Supply Plan Comprehensive Plan Amendments required by 163.3810(2)(a), 163.3177(3)(a)5., (6)(a) and (c) Florida Statute.
PROCUREMENT
CONTRACT AMENDMENT WITH ARTHUR J.
GALLAGHER RISK MANAGEMENT SERVICES, INC.
Mr. Barnett Schwartzman, Procurement Services Director, stated that Tab 47 dealt with insurance premiums and broker services and that this item was for an extension of their current Contract. The bottom-line for this particular exercise was that after review and study there would be a modest increase in the premiums despite changes in the value of the County assets. He commented that financial review was part of this fairly complicated process. He mentioned that this would be the last year of extension on this Contract as they would be recompeting it the following year. He noted that the Board received a detailed analysis of all the changes from Employee Services and recommended approval of the extension.
Under discussion, Commr. Cadwell
stated that many governments in
Mr. Schwartzman commented that Employee Services did an outstanding job going through the details on this.
On a motion by Commr. Stivender, seconded by Commr. Hill and carried unanimously by a 4-0 vote, the Board approved the Contract Amendment with Arthur J. Gallagher Risk Management Services, Inc., to extend the Contract through September 30, 2009, for the County’s Property, Liability, Workers’ Compensation and Risk Insurance Coverage.
AWARD OF BID # 08-083 FIRE
APPARATUS
Mr. Schwartzman stated that Tab 48 involved a Contract they have had in effect for fire apparatus, fire trucks and other vehicles and was a renewal action to recompete it. He commented that they usually get competition on this from two or three vendors, but only received one from the incumbent. He reported that they checked with the other vendors they were hoping would compete and found that their reasons for not participating had nothing to do with the solicitation. He explained that one was being bought out by another company, and another vendor was not interested. He stated that even though they received only one bid, the pricing was equivalent to what they had before in the competitive environment and recommended approval. He reported that the dollar impact was the price of a first vehicle, noting that further purchases would be shown on the Quarterly Term and Supply Report.
On a motion by Commr. Stivender, seconded by Commr. Hill and carried unanimously by a 4-0 vote, the Board approved the award of ITB# 08-0803 for Fire Apparatus to Ten-8 Fire Equipment (Pierce Manufacturing) for the purchase of fire apparatus.
2008-2012 TRANSPORTATION
CONSTRUCTION PLAN
Mr. Schwartzman stated that Tab 49 was a new On Call Supply Contract for Geotechnical Engineering Services. He stated that they received responses from twelve firms under the Consultants’ Competitive Negotiation Act (CCNA) process and that they were recommending an award for five of the twelve firms based on qualifications. The actual dollar value for the year was unknown at this time, but anticipated it would exceed $25,000.
On a motion by Commr. Stivender, seconded by Commr. Hill and carried unanimously by a 4-0 vote, the Board approved to award RSQ 08-0020, On Call Geotechnical Engineering and Geotechnical Engineering for the 2008-2012 Transportation Construction Plan to Ardaman & Associates, Inc., Central Testing Laboratory, Inc., Devo Seereerah, Ph.D., P.E., LLC, Professional Service Industries, Inc., and Universal Engineering Sciences, Inc.
PUBLIC WORKS
CR19A PD&E STUDY WITH
ROUND-A-BOUT AT OLD 441 &
Mr. Jim Stivender, Director of
Public Works, explained that Tab 50 was a review of the PD&E Study of 19A
which had been approved by the Board subject to clarification from
On a motion by Commr. Stivender,
seconded by Commr. Hill and carried unanimously by a 4-0 vote, the Board
approved CR19A PD&E study phase with round-a-bout option at
REMOVAL OF BARRICADES AND
INSTALLATION OF SPEED
Mr. Stivender explained that the
item on Tab 51 was presented to the Board previously and started before the
southern connector was in along
Commr. Renick stated that they met with the HOA and did not come up with any one solution so she asked Mr. Stivender to look at it, and talk to Mr. Kaiser and Captain Moss in terms of public safety as the number one issue and they were all in agreement. She commented that the people she spoke with thought the speed tables were not their idea of a quick cut-through and hoped it would not be a problem.
Commr. Hill stated that having lived with something similar in her District they now know the correct height for the speed tables and that it was important to have signage up prior to the installation of speed tables to inform the people.
Mr. Stivender stated that the signage was there all the time and that they add flags to the signs in order to alert the public. He commented that they could put up flashing billboards to get their attention until such time as everyone has been made aware.
The Chairman asked if anyone in the audience would like to speak on this matter.
Mr. Enoch Winder, President of the Homeowners Association, stated that he had been fighting to close this road for three years now. He commented that the original plan was that there would be no houses on Roper, but through some mistakes by the County, the builder was allowed to put houses facing the road and now they have parked cars on the narrow road in the evening which forces those driving there to dart in and out. He mentioned that he started out talking with various people and finally talked with Mr. Stivender and Commr. Renick. It was his opinion, along with the Board, that opening this road would cause more problems because right across from the subdivision is Legends. He mentioned that prior to the two barricades being put in place they had four wheelers and all the golf carts from Legends coming through their property and after asking Mr. Stivender for more barricades they finally got to close the road all the way across. He felt that if they open the road again the same problems will occur and that it becomes a safety issue because small children play in the street. He also felt that with the road open the people from Legends would find it faster to go through the subdivision when going to Kohl’s. He also mentioned that by allowing through traffic it brings the development itself down and he did not want that to happen. He thanked the Board for the opportunity to address them.
Commr. Renick directed her remarks to Mr. Winder stating that at the meeting that night there was no consensus on what would be the right thing to do. She commented that she hoped he understood that she relied on the recommendations of Chief Kaiser, Mr. Stivender, and Captain Moss from a safety standpoint, and hoped that the speed tables would discourage the cut-through. She explained that they would not know exactly what the situation would be until the road was open, noting that they could always reevaluate the matter.
Mr. Winder remarked that he was told from the very beginning that if they kept it closed it would not be a problem, and they wanted to keep it closed. He stated that when he was here in January or February they were going to have two years with it closed and now there is discussion to have it reopened. He mentioned that he realized it would save the County money to open the road since they would simply remove the barricades and that the stop sign and road were already in place. He stated, however, that if the County closed the road they would have to separate and deed the land, and move the barricades, all of which would be a cost to the County.
Commr. Renick stated she actually had not thought about the costs involved, but felt they were not making their decision based costs and apologized for his disappointment.
Mr. Winder responded by stating that he was very disappointed because he had been fighting this for three years and had helped the County put up the wall, had gone door-to-door to get signatures to install the wall, and now they were discussing removing it.
There was a motion by Commr. Renick,
seconded by Commr. Cadwell to remove the barricades and install the three speed
tables on
Commrs. Hill and Stivender voted against the motion.
Commr. Cadwell stated that from a transportation planning standpoint they may have put that road there for a reason. He mentioned that each time they disconnect these communities there were costs involved; however, they were talking about providing service and public safety, not costs. He commented that he thought everyone was concerned about whether it would work, but that public safety was their concern.
Commr. Renick stated that people compared the Vistas to this road, but Spring Valley is not an old community with a narrow road and that when the connector was being built it was always the intention that his road would be open. Therefore, they were looking at the traffic.
Mr. Stivender explained that the
speed tables would be at three locations on
Commr. Hill stated that originally she was for this, but thinking back to what was happening in her neighborhood, they seem to divert and go through the neighborhood to get around speed tables and that residential areas with narrow roads do not want traffic going through. She commented, however, installing a speed table or a sign would make it more difficult for them to cut-through.
Mr. Stivender stated that there were no stop signs on Roper, but there were signs on all the side streets so they would have to negotiate one or two stop signs to avoid the speed tables.
Commr. Renick stated that what it comes down to it if they have stop signs and speed tables they were not sure whether people would use it as a cut-through.
Commr. Hill commented that she thought if they had a stop sign to go through they would not likely use it as a cut-through. She then asked if they could vote on the motion again.
Commr. Cadwell commented that they could, in fact, readdress the motion.
Mr. Stivender interjected stating
that if there were a place to put a four-way stop it would be at
Commr. Renick remarked that if they
do have cut-through traffic then they could reevaluate and a stop was needed at
Mr. Stivender stated that he thought it should be made of a part of the motion because it was a justifiable location for a four-way stop.
Commr. Cadwell stated it should be a motion on its own rather than an addition to the motion that failed the first time.
On a motion by Commr. Hill, seconded by Commr. Renick, and carried unanimously by a 4-0 vote, the Board approved the removal of the barricades and installation of three speed tables on Roper Boulevard in Spring Valley subdivision.
A discussion ensued regarding the four-way stop sign and whether it would have to be brought back or could be added to the agenda today.
Commr. Cadwell stated that it did not have to be placed on the Agenda by way of a motion because it regarded the same issue.
Mr. Stivender recommended a four-way
stop at the intersection of
Commr. Renick made a motion,
seconded by Commr. Stivender, to authorize placement of a four-way stop sign at
Under discussion, Mr. Minkoff stated that technically the Board would authorize a Resolution for the placement of the traffic control device.
Ms. Melissa Winder requested permission of the Chairman to ask a question to which he responded yes. She questioned whether a painted stop mark would be placed with the addition of the stop sign at Caspian and Roper.
Mr. Stivender responded by stating that the stop mark goes with the stop sign.
The Chairman stated that there was a motion and a second and asked for a vote by the Board. The motion carried unanimously by a 4-0 vote to approve Resolution No. 2008-166 authorizing the placement of a four-way stop sign at Caspian Lane and Roper Boulevard.
TOURISM
PROMOTION OF EVENTS IN
Mr. Greg Mihalic, Tourism Director, addressed the Board requesting approval to continue advertising with companies they believed would spend more than $25,000 a year. He stated that they advertise with about fifty different media companies in TV, Radio, Internet, and Print. He commented that next year would probably be tough and hoped that revenues would increase and that could only be done by advertising and marketing.
Commr. Hill questioned whether there was any way they could take a survey when people show up at the events to obtain information showing how they found out about it.
Mr. Mihalic stated that they were
looking at two different vehicles, one was a manual survey at the events
themselves, noting that they have not found a cost effective way to
electronically perform a survey. He
commented that secondly, they were towards an online booking engine for people
to reserve their hotel rooms. He stated
that the problem with that arises from the fact that about two-thirds of the
hotels in
On a motion by Commr. Stivender, seconded by Commr. Hill and carried unanimously by a 4-0 vote, the Board approved to continue the promotion of Lake County events and activities through Fiscal Year 2008/2009 with the following companies and to release Purchase Orders in amounts not to exceed those listed, utilizing P-card for Google and Yahoo: Clear Channel TV $75,000 Florida Media, Inc. $35,000 Miles Media $35,000 Orlando Sentinel $60,000 PCE & Associates $75,000 Radio Disney $80,000 Tip Tops of America $30,000 Travel Host of NCFL $30,000 Video Techniques $37,000 Cox Communications $65,000 City of Tavares $40,000 Google $85,000 Yahoo $26,000.
AMENDMENT TO AGREEMENT BETWEEN
Mr. Mihalic stated that Tab 53 was a
request for a five-year extension to the Contract with the Central Florida
Sports Commission which provides a three percent increase per year and they
also have up to $175,000 for marketing and subsidy money for the events they
bring to
A discussion ensued regarding the reason behind a five-year rather than the former three-year contract. It was noted that some of the larger host agencies prepare their events four or five years in advance and by having a five-year contract it would allow them longer to reach out and promote events.
He reported that at their September meeting the TDC recommended approval of the five- year extension rather than the former three-year contract because of the importance of having longer to reach out and promote events. He noted that a five-year contract it would contain a termination clause with the ability to terminate it with 30 days notice at any time, as did the three-year contract.
On a motion by Commr. Stivender,
seconded by Commr. Renick and carried unanimously by a 4-0 vote, the Board
approved the execution of an Amendment to the Agreement between
REPORTS –
CANVASSING BOARD
Mr. Sandy Minkoff,
Commr. Cadwell stated he would meet with the Commissioners and check their calendars to ensure that one of the Commissioners would be present on the days requested.
USE OF BUILDING IN ASTOR FOR FEMA
REGISTRATIONS
Mr. Minkoff reported that the Federal Emergency Management Agency (FEMA) requested the use of the building located at the boat ramp in Astor to assist citizens filing claims. He explained that the building had technically been given to the Sheriff, and that he had given FEMA approval to use the building on a temporary basis similar to the Board’s approval of FEMA’s use of the Fairgrounds for filing claims.
JOINT SCHOOL BOARD / COUNTY
COMMISSION MEETING
Mr. Minkoff announced that there would be a Joint School Board / County Commission Meeting to discuss the East Lake Park Plan and Elementary School J on October 21, 2008, at 3:30 p.m. in the Training Room.
REPORTS –
Ms. Cindy Hall, County Manager reviewed the Board meeting calendar for the remainder of the year noting that a Zoning Meeting had been scheduled for December 23. After some discussion, it was the consensus of the Board to cancel the December 23 meeting and reschedule it for December 16. All other scheduled meetings stand as calendared.
REPORTS – COMMISSIONER HILL –
DISTRICT 1
PUBLIC SAFETY COORDINATING
COUNCIL’S MAPPING WORKSHOP
Commr. Hill reported that the Public Safety Coordinating Council (PSCC) had their MAPPING Workshop October 2 and 3 and the Committee recommended, by consensus, to go forward with the four positions requested. She commented that they would receive a written report in the next couple of weeks, but the Committee wanted to encumber the Early Intervention Program funds allocated by the Board by October 1.
Commr. Cadwell stated that he had previously written a letter asking them to wait to hire the new personnel. By consensus of the Board, he now asked that Ms. Hall notify them by phone and make them aware that a letter would be forthcoming to go forward with hiring the new personnel.
REPORTS – COMMISSIONER RENICK –
DISTRICT 2
Although Commr. Renick had no
report, she remarked that the Canvassing Board Meeting at the
Commr. Cadwell responded by saying
that he was going to ask Commr. Hill to cover the
Mr. Sandy Minkoff,
REPORTS – COMMISSIONER CADWELL –
DISTRICT 5
NATIONAL WEATHERIZATION DAY
Commr. Cadwell distributed a copy of a letter from Ms. Carol Walburn, Weatherization Coordinator, asking the Board to observe October 30, 2008, as National Weatherization Day and sign a Proclamation to that affect.
On a motion by Commr. Stivender, seconded by Commr. Renick, the Board approved Proclamation No. 2008-165 proclaiming October 30, 2008, as National Weatherization Day.
VALUE ADJUSTMENT BOARD
APPOINTMENT
Commr. Cadwell reported that Mr. Will Walker of Eustis who is in the commercial real estate business was willing to serve as a citizen member of the Value Adjustment Board and requested Board approval.
On a motion by Commr. Stivender, seconded by Commr. Renick and carried unanimously by a 4-0 vote, the Board approved the appointment of Mr. Will Walker to serve on the Value Adjustment Board as a citizen member.
CONVEYANCE OF PORTION OF PROPERTY
FROM THE LADY LAKE AMERICAN LEGION TO THE CITY OF
Commr. Cadwell explained that the
County had conveyed property to the American Legion in
On a motion by Commr. Stivender,
seconded by Commr. Renick and carried unanimously by a 4-0 vote, the Board
authorized the
CITIZEN QUESTION AND COMMENT
PERIOD
Mr. Ron Smith, an Irrigation
Contractor from
Commr. Cadwell stated that he would discuss this issue with Mr. Dale Greiner, Lake County Building Services Director.
ADJOURNMENT
There being no further business to be brought to the attention of the Board, the meeting was adjourned at 10:15 a.m.
____________________________________
WELTON
G. CADWELL, CHAIRMAN
ATTEST:
__________________________
NEIL KELLY, CLERK