A REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS
april 8, 2014
The Lake County Board of County Commissioners met in regular session on Tuesday, April 8, 2014 at 9:00 a.m., in the Board of County Commissioners’ Meeting Room, Lake County Administration Building, Tavares, Florida. Commissioners present at the meeting were: Jimmy Conner, Chairman; Sean Parks, Vice Chairman; Timothy I. Sullivan; Leslie Campione; and Welton G. Cadwell. Others present were: David Heath, County Manager; Sanford A. “Sandy” Minkoff, County Attorney; Wendy Taylor, Executive Office Manager, County Manager’s Office; Neil Kelly, Clerk of Court; Barbara F. Lehman, Chief Deputy Clerk, County Finance; and Shannon Treen, Deputy Clerk.
INVOCATION and pledge
Reverend Karen Burris from Morrison United Methodist Church gave the Invocation and led the Pledge of Allegiance.
There were no updates to the Agenda.
sales surtax oversight committee report
Mr. Keith Mullins, Clermont City Council Member, presented the report from the Sales Surtax Oversight Committee and explained that the citizens of Lake County voted to impose a one percent sales tax for 15 years back in 2001 to be divided between the School Board, the County, and the 14 municipalities. He indicated that a citizens’ oversight committee was formed as part of the agreement to look at the budget of those entities to make sure the tax money was being spent as the citizens intended. He reported that the committee met in October and reviewed the expenditures for the previous year, and after several questions about the reports were answered, they found that the sales tax money was being expended as the citizens intended.
resolution regarding the East Lake Historical Society
Commr. Campione read the resolution and stated that she would present it to the East Lake Historical Society at an event they were holding on Saturday if approved.
On a motion by Commr. Campione, seconded by Commr. Cadwell and carried unanimously by a 5-0 vote, the Board approved Resolution No. 2014-32 conveying appreciation of the accomplishments of the East Lake Historical Society and its contributions to the betterment of the community.
presentation of proclamations
Commr. Cadwell read Proclamation No. 2014-34 proclaiming the week of April 13-19, 2014 as National Public Safety Telecommunications Week in Lake County, Florida, and presented it to Sheriff Gary Borders; Mr. Jerry Smith, Executive Director of Lake EMS; Ms. Kimberly Stephens, Chief Communications Officer; and dispatchers from Lake EMS and the Sheriff’s Office.
Sheriff Borders stated that dispatchers had the toughest job in the agency, because they were the lifeline between the public and the deputy sheriffs and answered close to 300,000 calls each year. He added that he was very proud of them and appreciated the Board for taking time to recognize them.
Mr. Smith also applauded the dispatch staff as well and indicated that they were accredited in both emergency medical services and fire services dispatching. He added that they also dispatched for 12 of the 13 fire services in Lake County.
Commr. Cadwell expressed that having all of the dispatchers in the same building was an exception to the norm. He related that they were so proud of having the chance to do that, and it could not have happened without the cooperation of everyone involved.
Child Abuse Prevention Month
Commr. Conner presented Proclamation No. 2014-35 proclaiming April as Child Abuse Prevention Month to Ms. Marcia Hilty, Circuit Director of the Guardian Ad Litem Program.
Ms. Hilty expressed her gratitude on behalf of the more than 400 abused and neglected children involved with the courts, the Guardian Ad Litem Program, the Department of Children and Families, Kids Central, Inc. and other various providers that were there that day. She commented that it was important for everyone to be aware of the plight of abused and neglected children and be supportive of their efforts to help them.
Parents & Children’s Day and Child Care Awareness Month
Commr. Conner read Proclamation No. 2014-36 proclaiming April 1, 2014 as Parents & Children’s Day in Lake County and April 2014 as Child Care Awareness Month in Lake County and presented it to B.E. Thompson, Director of Development for LifeStream.
Ms. Christina Brandolini, Human Resources Manager, presented the following employee awards:
John Jolliff, Public Safety Director/Fire Chief
Public Safety/Fire Rescue Division
Don Murray, Environmental Waste Technician
Public Works/Solid Waste Operations
Erikk Ross, Programming & Application Support Division Manager
Information Technology/Programming & Application
James Willis, Equipment Operator III
Public Works/Maintenance Area III (Umatilla)
Kirk Biccum, Fire Lieutenant/EMT (not present)
Public Safety/Fire Rescue Division
Judith Buckland, Program Specialist
Public Resources Administration
James Fletcher, Fire Lieutenant/EMT
Public Safety/Fire Rescue Division
Robert Ford, Fire Lieutenant/Paramedic (not present)
Public Safety/Fire Rescue Division
Michael Kopilash, Fire Lieutenant/Paramedic (not present)
Public Safety/Fire Rescue Division
Brook Miller, Parks & Trails Program Manager
Public Resources/Parks & Trails Division
William Minton, Firefighter/EMT (not present)
Public Safety/Fire Rescue Division
Mr. Kristian Swenson, Facilities and Fleet Management Director, presented this award to Ms. Teresa Harrison, Accounting Technician, Facilities & Fleet Management/Fleet Management Division, and commented briefly about her service to the County.
Chief John Jolliff, Public Safety Director, presented this award to Mr. Michael Bass, Fire Lieutenant/Paramedic, Public Safety/Fire Rescue Division, and commented briefly about his service to the County.
quarterly employee awards
Mr. Bill Veach, Deputy County Manager, presented the following awards:
Employee of the Quarter
Scott Amey, Library Assistant II, Public Resources Department
TEAM of the Quarter
Adam Ashton, Sports Development Coordinator, Economic Development & Tourism
Bobby Bonilla, Parks and Trails Division Manager, Public Resources
Robert Chandler, Economic Development & Tourism Director, Economic
Development & Tourism
Robert DeMola, Trades Crew Leader, Public Resources
Hector Gonzales, Park Attendant, Public Resources
Dwayne Henry, Recreation Coordinator, Public Resources
Brian Ramsundarsingh, Trades Crew Leader, Public Resources
Ramone Richardson, Trades Crew Leader, Public Resources
Shane Strew, Chief Maintenance Supervisor, Public Resources
Dominic Zawilski, Construction Inspector I, Public Resources
Gallus Quigley, Trails Recreation Specialist, Public Resources
On a motion by Commr. Sullivan, seconded by Commr. Parks and carried unanimously by a 5-0 vote, the Board approved the BCC Minutes of March 11, 2014 (Regular Meeting) as presented.
citizen question and comment period
Mr. Vance Jochim, a resident of Tavares who writes a blog called FiscalRangers.com, mentioned that the School Board had received a grant from the Bill Gates Foundation and brought in the Boston Consulting Group who taught them how to evaluate programs and compare the ratios of their spending to other school districts. He noted that they were able to reduce their costs by about $500,000 by consolidating their lawn care operations, and he wanted to commend them for their efforts in doing so. He also stated that they were still short on funds and that school impacts fees were the easiest way for them to finance all of their needs, so the Board should keep that in mind.
CLERK OF COURTS’ CONSENT AGENDA
On a motion by Commr. Cadwell, seconded by Commr. Sullivan and carried unanimously by a 5-0 vote, the Board approved the Clerk of Courts’ Consent Agenda, Items 1 through 3 as follows:
List of Warrants
Request to acknowledge receipt of the list of warrants paid prior to this meeting, pursuant to Chapter 136.06 (1) of the Florida Statutes, which shall be incorporated into the Minutes as attached Exhibit A and filed in the Board Support Division of the Clerk’s Office.
St. Johns River Water Management District Comprehensive Annual Financial Report
Request to acknowledge receipt of the Comprehensive Annual Financial Report for Fiscal Year ended September 30, 2013 from the St. Johns River Water Management District, along with cover letter transmitting same dated March 18, 2014.
Lake County Water Authority Annual Financial Audit
Request to acknowledge receipt of the Annual Financial Audit for 2012-2013 from the Lake County Water Authority, which was presented to the Water Authority Board of Trustees on February 26, 2014.
COUNTY MANAGER’S CONSENT AGENDA
On a motion by Commr. Campione, seconded by Commr. Parks and carried unanimously by a 5-0 vote, the Board approved the County Manager’s Consent Agenda, Tabs 8 through 24 as follows:
Request for approval and signature on the Budget Change Request Resolution No. 2014-33 for unanticipated revenue in the amount of $255,478.36, generated through the sale of Neighborhood Stabilization Program 3 (NSP3) homes through Homes in Partnership. The fiscal impact is $255,478.36 (Revenue).
Request for approval and signature on the First Amendment to the Homes In Partnership Neighborhood Stabilization Program 3 (NSP3) contract. The fiscal impact is $926,762.00 (Expense - 100% Grant Fund).
Request for approval to advertise an Ordinance establishing the Mt. Plymouth-Sorrento Community Redevelopment Trust Fund. There is no fiscal impact at this time.
Request for approval for the Chairman to sign a letter for LifeStream Behavioral Center in support of their application for a US Department of Health and Human Services – Health Resources and Services Administration (HRSA) grant. LifeStream will be partnering with Project Health, Inc. d/b/a Langley Health Services for Mental Health Service Expansion in the Langley’s Sumterville (Sumter County) and Silver Springs Shores (Marion County) locations.
Request for approval and signature of the Commission for the Transportation Disadvantaged, Agency for Healthcare Administration Medicaid Non-Emergency Transportation Agreement Amendment Number 7. The fiscal impact is $354,989.00 (Fully Medicaid Grant Funded - Revenue).
Facilities Development and Management
Request for approval of contract 14-0619A to Scotty’s Oil Company, Inc. (Orlando, FL) and 14-0619B to Port Consolidated Inc. (Groveland, FL) for the purchase of oil and lubricants on an as-required basis, and authorization for the Procurement Office to execute all supporting documentation. The annual fiscal impact is indefinite in nature, but estimated at $40,000 based on previous history.
Request for approval of the South Lake Regional Water Initiative (SLRWI) Interlocal Agreement. The fiscal impact is $50,000 for FY 15.
Request for approval to appoint Christopher Schmidt as Lake County representative to MPO Technical Advisory Committee. There is no fiscal impact.
Request for approval for standardization on use of NEC and Systimax telecommunication systems and equipment. There is no immediate fiscal impact.
Request for approval to transfer management of the Disaster Recovery Initiative Program grant from Emergency Management Division to Housing Division to utilize the remainder of the grant funding for the Altoona School project.
Request for authorization for the Chairman to execute Contract Change Order #3 for the CR-450 Paved Shoulders project, Project No. 2013-02, Bid No. 13-0022. This change order is for grading changes and additional guardrail. This work is to be funded by the Renewal Sales Tax Capital Projects Fund. The fiscal impact is $28,514.80. Commission District 5.
Request for approval to execute an operating lease for one (1) bulldozer for a five (5) year term with Highland Tractor Co. (Ocala, FL) for use by the Solid Waste Division of Public Works. The fiscal impact is $171,495.60 for a five year lease term (Expenditure).
Request for approval and authorization for the Chairman to execute a satisfaction and release of lien for two (2) special assessments.
Request for approval of award to Rountree-Moore Ford, LLLP (Lake City, FL) under Request for Quotation (RFQ) Q2014-00028 for one (1) full size 17,501 GVW 4x4 crew cab truck with twelve foot (12’) flatbed for the Traffic Operations Division of Public Works, and execution of all associated documentation by the Procurement Office. The fiscal impact is $47,530 (Expenditure).
Request for approval of award to Stamm Manufacturing (Fort Pierce, FL) under Request for Quotation (RFQ) Q2014-00029 for one (1) 19,500 GVW regular cab 4x2 truck with boom assembly and utility body for the Traffic Operations Division of Public Works, and execution of all associated documentation by the Procurement Office. The fiscal impact is $109,859 (Expenditure).
Request for authorization to award CR 473 / Westmont Road Turn Lane; Project No. 2014-06, Bid No. 14-0013, to Barracuda Building Corporation, in the amount of $134,537.00, and to encumber and expend funds from the Federal/State Grants Fund for the CR 473 / Westmont Turn Lane project. The fiscal impact is $134,537.00. (100% grant funded). Commission District 3.
Request for approval of award to MAC Trailer Manufacturing (Alliance, OH) under Request for Quotation (RFQ) Q2014-00041 for one (1) waste trailer with walking floor for the Solid Waste Division of Public Works, and execution of all procurement documentation by the Procurement Office. The fiscal impact is $75,294 (Expenditure).
recipients of the Children's Services and Human Services grant
Ms. Rebecca Foley-Kearney with Children’s and Elder Services explained that the Division of Health and Human Services provided grant funds to local non-profit partners through the Children’s Services and Human Services sections and helped the County’s most vulnerable residents and children. She noted that the awards were made through a competitive request for proposal (RFP) process, and this year the County funded 20 agencies, 12 of which were through the Children’s Services Council and eight through the Human Services grants. She indicated that they would be learning about the essential and diverse programs serving children, families, individuals, and seniors over the next five Commission meetings. She then introduced the presenters for that day, who were Mr. Freddy Williams, Chief Professional Officer of the Boys and Girls Club of Lake and Sumter Counties; Mr. Chuck Lee, Chief Executive Officer of Cornerstone Hospice; and Ms. Darla Huddleston, Executive Director of E3 Family Solutions.
Mr. Williams stated that the Children’s Services Council helped fund their six clubs in Lake County, which provided learning opportunities that focused on education and career development, character and leadership development, health and life skills, the arts, and sports, fitness and recreation. He noted that those learning opportunities helped build a sense of confidence for the most at risk children in the community. He pointed out that the return on investment for the County was great, as last year none of the children had been arrested as compared to the 1,300 in Lake and Sumter Counties, none had become teen parents as compared to the 500 kids in Lake and Sumter Counties, and all of the children graduated from High School with a plan for the future. He also mentioned that the Boys and Girls Clubs have been recognized by Forbes Magazine, Newsweek, and the Chronicle as being one of the most efficient charities in the U.S. He referenced the flyer that he handed out regarding the tax savings provided with the Boys and Girls Clubs and noted that the evaluation through Florida TaxWatch showed that they saved taxpayers $9,000 per year for each student not held back a grade level, and there was an aggregate benefit of $29 million for 100 additional high school graduates.
Mr. Lee related that many lives were impacted for every patient they served, especially children, and the funds provided by the County allowed them to provide a powerful impact. He then introduced Mr. Mike Barnett, Children’s Counselor at Cornerstone Hospice.
Mr. Barnett noted that he has been a children’s grief counselor at Cornerstone for 17 years and worked with children of all ages who have experienced the death of a loved one. He mentioned that children did not grieve the same way as adults, and adults were often unsure how to help them grieve. He added that he saw an average of 175 children each year, and most of the referrals he received were from the Lake County public school system from children who have suffered losses from motor vehicle crashes, plane crashes, house fires, drowning, war, drug overdoses, fatal allergic reactions, murders and suicides. He specified that Cornerstone Hospice provided children’s bereavement camps in addition to the grief counseling sessions provided throughout the year, which offered children the opportunity to meet with a group of their peers who have experienced similar losses to learn from and support each other and to realize that they were not alone in their experience. He mentioned that these counseling services were offered as a public service to the community at no cost, and it was because of community contributions, such as those from the County, that the service existed.
Ms. Huddleston stated that their main youth program was ABC (Always the Best Choice) for Teens, which was a risk avoidance, healthy choices, and positive youth development program. She indicated that the return on investment was very high, specifying that there was a savings of thousands of dollars if one teen pregnancy was prevented, since 71 percent of teen moms ended up on public assistance most or all of their lives. She added that students who graduated high school earned an average of $9,000 more a year in income as opposed to a high school dropout. She related that they leveraged the County’s dollars with other organizations, so the return on investment in their program was $12 to every dollar invested. She expressed that the real story was not just about the dollars, but the impact the program had on students’ lives.
Ms. Natalie Balgobin, a freshman at East Ridge High School, commented about the impact that ABC for Teens has had on her life, specifying that it has helped her understand the consequences of her actions and helped her focus on college and her education.
Commr. Parks thanked the presenters for coming and opined that the numbers for the Boys and Girls Clubs said it all and he thought highly of the ABC for Teens program. He added that the dollars were well spent.
Commr. Campione stated that it was a wonderful idea to have these presentations so they could get better connected with the organizations providing these services in their community. She noted that most local governments chose to have these kinds of services under their own jurisdiction, but Lake County was blessed because they were able to partner with these organizations to provide these services in a more efficient and effective way. She mentioned that she was thankful to be part of a community where there were so many people who wanted to help improve the lives of children and give them a chance that they otherwise may not have had.
Commr. Conner commented that these services were very important for children, and he opined that the organizations performed at a very high level and gave the County a good return on investment.
water level updates
Mr. Mike Perry, Executive Director of the Lake County Water Authority, gave an update on the water levels. He pointed out that the structures had been closed and were not moving any water since 2012 and that the District would not open up those structures and allow flow until the lake levels returned closer to the regulatory levels. He reported that Lake Apopka was still about 1.8 feet below the regulatory level, even though it had responded to the recent rain and the Superpond which included Lakes Eustis, Harris, and Dora was above minimum desirable level, but still below the regulatory level. He noted that Lake Griffin had recently maintained minimum desirable level for about a week. He mentioned that all of the lakes were about a foot higher this time of year than last year, and that the County had been below average rainfall since 2006, and was 11 inches below average rainfall in 2013. He related that there had been such a significant deficit and that the cumulative rainfall deficit countywide was 63.28 inches, which was almost 5 ¼ feet of rain. He specified that Lake Emeralda had been significantly below average rainfall for the past three years and that it had been dry in the northern part of Lake County. He related that Lake Minnehaha in the Clermont chain was about a foot higher this time of year than last year, but it was still about three feet below the regulatory level. He remarked that Lake County had not received any type of tropical activity since 2004, and that was what historically provided the most rainfall that kept the lakes high. He added that they would have to wait and see what would happen during the rainy season in the summer.
Commr. Parks asked if he could provide an update on the CR 474 project.
Mr. Perry explained that they had identified a series of damaged culverts related to an old tram road south of CR 474, and they were concerned that it was short circuiting water around a wetland and would not allow it to flow north. He noted that they completed the design, put out the bid, and recently received the bids. He stated that they planned to award the bid this month and begin construction as soon as possible to capture any rainfall over the summer.
Commr. Parks expressed that he hoped the Water Authority Board would move forward with that and see the value in supporting that project, because he had heard that there were concerns as to whether it would be a valuable expense.
Mr. Perry responded that there was concern about the cost of the project; however, the bids came in well below what they were expecting.
Commr. Parks opined that even though rainfall had a huge effect on lakes, he believed that hydrologic alterations in the Green Swamp and withdrawals from large wells to the east were making a greater impact than originally thought.
Commr. Campione mentioned that the Holly Chain was really low, and she questioned whether there was a correlation between the lake levels and the withdrawals from the sand mine in that area.
Mr. Perry replied that withdrawals amounted to between a five and 15 percent decrease, but it was hard to determine whether the low levels were from withdrawals. He added that the lakes would respond to rain, and it was important to look at historic trends and rainfall patterns.
mid-year budget amendment
Mr. Steve Koontz, Fiscal and Administrative Services Director, explained that the Mid-Year Budget Amendment would make adjustments to the Fiscal Year (FY) 2014 adopted budget, including the Audited Fund Balances and the Unforeseen Changes. He stated that they split the process into two, and a grant reconciliation was done in January in order manage the grants better. He pointed out that the Countywide adopted budget was $351.25 million, the grant adjustments were $10.02 million, and the mid-year changes were $12.18 million, which would bring the supplemental budget to $373.45 million. He summarized the changes being made, specifying that the General Fund Balance would increase to $2.6 million, and the reserves would increase to $10.4 million, which was 8.9 percent of operating expenses. He related that they were recommending adding two Probation positions since the caseload kept increasing, and there were sufficient revenues to fund those positions. He noted that $200,000 had been added to the Information Technology Budget to replace critical file servers, power supplies, old data storage devices, network components for remote offices, and Board Chambers AV. He indicated that $500,000 had been added to the Facilities Management Budget to replace failing hot water boilers, water pipes, commercial appliances in the jail, obsolete fire alarms and the main fire control panel, as well as resealing and restriping parking lots. He explained that a decrease to the Fire Fund reserves of $750,000 was needed for the Astatula Fire Station, to purchase three new fire trucks and to fund 12 positions. He remarked that there would be an increase of $2.7 million to the County Transportation Trust Fund due to a carry forward of resurfacing and maintenance projects, and an increase of $788,723 to the Building Services Fund due to an increase in building activity. He also mentioned that $200,000 of the Infrastructure Sales Tax Capital Projects Funds would be used to fund Sheriff vehicles and $75,000 would be used for the Tax Collector phone system due to an anticipated increase in call volume with the absorption of the driver license services. He then requested that the Board approve the two new FTE’s for Probation Services and approve the amended budget for FY 2014 to include the mid-year budget amendment and the resolution adopting a supplemental budget.
The Chairman opened the public hearing.
Mr. Vance Jochim, a resident of Tavares who writes a blog called FiscalRangers.com, commended Mr. Koontz and staff for giving a heads up on the issues, but it seemed as though every year a different department had expenses that needed additional funding and he opined that there should be reserves set aside in the budget to account for depreciating equipment and maintenance. He also noted that although activity tracking statistics were included in the budget for each department, there were no performance tracking metrics to identify the return on investment for the resources, and he suggested including that in the next budget plan. He recommended that the County join an organization called the International City/County Management Association (ICMA), who has a performance management group.
There being no one else who wished to address the Board, the Chairman closed the public hearing.
Commr. Conner expressed that he felt blessed to work in an organization where all of the constitutional officers were fiscally responsible and did not ask for things they did not need. He added that he was also proud of the commissioners for honoring the requests of the constitutional officers, because they had a great relationship with them.
On a motion by Commr. Sullivan, seconded by Commr. Parks and carried unanimously by a 5-0 vote, the Board approved two new FTE’s for Probation Services, the Amended Budget for FY 2014 which included the mid-year budget amendment, and Resolution No. 2014-44 adopting a supplemental budget for FY 2014 of $373,455,591. The fiscal impact is $12,187,566.
recess and reassembly
The Chairman announced at 10:33 a.m. that there would be a twenty-minute break.
COUNTY MANAGER’S DEPARTMENTAL BUSINESS
Economic Development and Tourism
usa volleyball complex at hickory point
Commr. Cadwell stated that the Board indicated their mission was for the County to become a sports and recreation tourist destination, and this was something that would fit in with their mission that they could be proud of. He noted that they would hopefully be able to add this to their growing list of activities and that this would be a true partnership between the County, the Water Authority, USA Volleyball, and the Education Foundation.
Mr. Robert Chandler, Economic Development and Tourism Director, gave an overview of the USA Volleyball Complex at Hickory Point and the subsequent relocation of the Renaissance Faire. He related that the Tourist Development Council’s (TDC) mission was to promote travel, drive visitation and generate hotel room nights in Lake County for the purpose of facilitating ongoing, economic benefits for Lake County residents, the business community and its fourteen municipalities. He added that one of their goals was to build a foundation as a sports destination; however, Lake County’s budget was smaller than other counties, so it was difficult to compete. He mentioned that it was imperative to find those niche areas and go after those targeted markets where they could have an impact, and he believed they found that opportunity with USA Volleyball. He pointed out that they were given the opportunity to partner with USA Volleyball to build a championship caliber sand volleyball complex at Hickory Point Recreation Facility which would include 20 courts, three acres inside of the retention pond, a removable net system to allow for other uses, a lighting system for the entire complex, and a storage building with the potential for a future restroom and locker room facility. He explained the license agreement with USA Volleyball and noted that USA Volleyball would manage, maintain and operate the complex; host, manage and recruit a minimum of 12 events a year; and design and build the complex. He mentioned that the Water Authority would allow the utilization of the three-acre retention pond, and the County would provide Tourist Development Tax (TDT) capital grant funds in the amount of $398,000 for the construction costs, manage any required St. Johns River Water Management District permit needs, and construct the restroom and locker room facility.
Mr. Chandler stated that the projected costs for the net system would be $39,000, the site work would be $255,000, the lights would be $88,500, the storage building would be $4,000, and the permits and fees would be $11,500 bringing the total to $398,000. He described the benefits of this project, specifying that sand volleyball was one of the fastest growing sports in the U.S. and there were limited courts in the region. He added that one of the biggest advantages was that they were partnering with the national governing body for the sport, which was also a major, local organization. He indicated that they were predicting the economic impact for the first five years to be between 5,000 and 8,000 attendees, between 1,600 and 2,300 room nights, and a total of $1.1 million to $1.6 million. He pointed out that the license agreement had been approved and signed by USA Volleyball, the facility designs had been completed, and the bids for construction and site work had been received. He added that the construction period would last between six and eight weeks, and they planned to have the opening tournament on the July 4th weekend.
Mr. Steve Bishop, Executive Director and President of the Florida Region of USA Volleyball, pointed out that he had been with the company for 11 years and that they have been operating since the 1960’s and were based in Eustis. He added that the Florida Region was the eighth largest out of the 40 regions and had a membership of over 12,500. He then gave some statistics for sand volleyball and mentioned that this sport had seen monumental growth over the years, and the NCAA allowed it to become an emerging sport as it was now being competed in collegiate schools across the U.S. He related that it debuted at the 1996 Olympics and was the fifth most popular Olympic sport in 2012. He indicated that they proposed to use the complex for college sand recruiting showcases, professional and amateur beach tournaments, high school sand tournaments, and community fundraisers. He noted that they had a partnership with Club Med Academies and planned to open a full-time beach volleyball academy. He explained that Hickory Point was chosen because they felt it was the most ideal site in the county as there were water views, had existing infrastructure to allow for this sport, and there were no neighbors to interfere with. He noted that the main benefit of this partnership was that they brought expertise to the table and had an existing inventory of events across the State.
Mr. Chandler discussed the relocation of the Renaissance Faire, which had been held at Hickory Point for the last 12 years at the same location as the proposed volleyball site, noting those two uses could not co-exist. He related that they worked with the Education Foundation, who hosted the Faire, and identified County-owned property on CR 448 as an alternate site. He showed a map of the new location and the conceptual site plan and noted that it was a total of 22 acres and was zoned Community Facility District (CFD) which allowed special events. He indicated that the new location was requested by the Education Foundation and would allow them to extend their event from one to two weeks, have an improved atmosphere, and enter into a long-term agreement. He stated that the license agreement with the Education Foundation was for five years which would allow them to use the property for three weeks out of every year, all structures must be temporary and removed at the end of the event, and the property would be accepted in “as-is” condition. He specified that the Education Foundation would be responsible for all improvements and associated costs, obtaining all required permits for the special events, securing proper public safety personnel, and acquiring additional parking areas off-site. He added that the County would be responsible for constructing fencing around the boundary and sensitive areas and providing a $50,000 TDT capital projects grant for the purpose of installing the electric and water infrastructure. He indicated that the license agreement was approved and signed by the Education Foundation, and the facility designs were complete. He related that Public Works would begin installing the fencing, and the Education Foundation would prepare and execute the site work in preparation for the Renaissance Faire being held November 1-2 and 7-9.
Ms. Carmen Cullen-Batt, Executive Director of the Education Foundation, stated that through give and take partnerships, creative ideas and excellent leadership they had come to an agreement that would be a win-win situation for Lake County. She reported that the Faire brought in between 12,000 and 15,000 visitors each year, and 57 percent of those were from out of the county. She related that over 3,000 Lake County students and over 1,000 home school students attended the education day of the Faire each year, and there were over 600 volunteers and about 150 drama students that become cast members. She pointed out that the Renaissance Faire was a once in a lifetime hands-on learning experience offered to students, was a revenue source, and had a great economic impact. She indicated that they had researched the viability of other faires that had moved and found that historically they have taken a 50 percent hit in attendance and would take about three years to recoup to that level. She added that a 40 to 60 percent increase in expenses would be typical when a faire ran for multiple weekends, but only about a 15 to 20 percent increase in revenues would be received. She remarked that their board felt that this move was a good investment and were prepared to look at the next three years as a potential loss in profit. She expressed her gratitude to Commr. Cadwell and all of the County staff involved for their work during this transition and also to the Water Authority for the use of Hickory Point for the past 12 years.
Mr. Chandler stated that the Water Authority had been gracious in working with them and making sure they reached a deal that worked for everyone. He explained that the lease agreement with them would be for 10 years and would allow the use of the three-acre retention pond for the USA Volleyball Complex, as well as the right to enter into agreements with other entities for the construction and operation of the complex. He indicated that the County would be responsible for all construction activities, obtaining any SJRWMD permits, ensuring clean restrooms after all events, developing separately metered electrical networks, providing courts that were open to the public, and coordinating the scheduling of the events to reduce conflicts. He related that the Water Authority would be responsible for allowing the use of the restrooms and parking and for providing a two-year notice of termination with a pro-rated reimbursement schedule if terminated prior to 10 years. He specified that the Water Authority Board conceptually approved the contract at their meeting on March 26, and they expected a final approval on April 23.
Mr. Mike Perry, Executive Director of the Water Authority, pointed out that the Water Authority board originally had concerns about the addition of the volleyball complex and the venue change for the Renaissance Faire, but after lengthy discussions, they were able to work out the concerns and came to an understanding that this change would be great for Hickory Point. He added that it was important for them to enter into a lease agreement with the County instead of with USA Volleyball for legal reasons and that they were anxious to be a viable partner in the project.
Mr. Chandler requested that the Board approve the lease agreement with the Lake County Water Authority, which was subject to final approval by LCWA on April 23, approve the license agreement with the Education Foundation of Lake County and the $50,000 TDT Capital Projects Grant to reimburse them for costs related to the installation of electric and water infrastructure at the subject site, and approve the license agreement with the Florida Region of USA Volleyball and the $398,000 TDT Capital Projects Grant to reimburse them for costs related to the design, permitting, and construction of the Hickory Point Volleyball Complex.
Commr. Cadwell opined that they had made a good presentation and had worked hard on this to try to make it work.
Commr. Parks thanked Commr. Cadwell, County staff, and the partners for their work on this. He expressed that this was a great day for Lake County and that it was a good example of everyone working together. He then asked to vote on the items in the requested action separately, since he was a non-paid board member on the Education Foundation and wanted to recuse himself from voting on item two.
Commr. Campione stated that she appreciated Commr. Cadwell’s hard work and leadership skills on this, because he was able to bring all the parties together and make it a reality. She added that this would be a huge asset to the County.
Commr. Sullivan commented that this was in line with their goal for tourist development.
Commr. Conner reiterated the gratitude towards all the parties involved and noted that sand volleyball was a growing sport and there was a lot of opportunity for Lake County.
Mr. Brent Nelson, Senior Vice President of the Central Florida Sports Commission, mentioned that these were exciting times in Lake County, because it was a very competitive area, and adding more sports was crucial to the growth of tourism. He stated that the Sports Commission fully supported this and that there would be tons of opportunities with this addition down the road.
On a motion by Commr. Cadwell, seconded by Commr. Parks and carried unanimously by a 5-0 vote, the Board approved the lease agreement with the Lake County Water Authority, which was subject to final approval by LCWA on April 23, the license agreement with the Florida Region of USA Volleyball, and the $398,000 TDT Capital Projects Grant to reimburse the Florida Region of USA Volleyball for costs related to the design, permitting, and construction of the Hickory Point Volleyball Complex.
On a motion by Commr. Cadwell, seconded by Commr. Sullivan and carried by a 4-0 vote, the Board approved the license agreement with the Education Foundation of Lake County and the $50,000 TDT Capital Projects Grant to reimburse them for costs related to the installation of electric and water infrastructure at the subject site.
Commr. Parks abstained from voting due to a conflict.
one-cent and two-cent local option fuel tax
Mr. Jim Stivender, Public Works Director, gave an update on the distribution of the municipal share of the one-cent and two-cent Local Option Fuel Tax. He recalled that the six-cent Local Option Fuel Tax, which was authorized for 30 years on every gallon of motor and diesel fuel sold in the County, was originally levied in two-cent increments in 1984, 1985, and 1986, and the first two-cents was renewed in January 2014. He noted that the statutory distribution of the tax was based on transportation expenditures unless an interlocal agreement with the cities representing a majority population of the incorporated area was approved by June 1, 2014. He added that the current interlocal agreements had varying distribution formulas based on transportation expenditures, road miles maintained, and population. He indicated that after the renewal of the first two cents in January, staff was directed to consolidate the three interlocal agreements into one, establish a constant distribution formula for the County share, and work with the cities on the distribution for their share. He pointed out that they had met with the League of Cities and the city managers and drafted an interlocal agreement with a formula based on 50 percent road miles maintained and 50 percent population. He stated that they planned to transmit the draft agreement to the cities and then to the Board for approval in May. He added that the agreement must be delivered to Tallahassee by June 1, which would become effective September 1 for a period of 29 years and four months, until December 31, 2043. He then requested approval to transmit the interlocal agreement to the cities.
Commr. Sullivan commented that this formula was better for the cities than the State’s formula. He added that the cities have all tried to cooperate, but there would always be winners and losers when it was done by population.
Commr. Campione clarified that Eustis, Leesburg, Mt. Dora, and Umatilla did not support the new distribution. She noted that the current distribution put a lot of weight on transportation expenditures; however, the City of Eustis in particular had put a high priority on transportation needs, and now they were going to take a huge hit. She asked if one of the reasons they spent more on transportation was because of the way the distribution was set up or because they pulled funds from other resources that resulted in higher expenditures towards transportation.
Mr. Stivender showed a chart depicting the current distribution along with four different formulas and pointed out that Eustis and Leesburg received more revenue for transportation expenditures.
Commr. Campione opined that formula number 3 was the best, because it placed an equal amount of importance on the road miles within the cities’ jurisdiction, the transportation expenditures, and their population. She related that she preferred to use number 3 as a transition to number 2 so that it would not cause such a hardship on the cities that had been accustomed to additional funds and had placed a high priority on spending transportation dollars. She commented that unfortunately they either had to accept what was agreed upon or go with the default formula.
Commr. Sullivan mentioned that some cities could have received more dollars if the formula had been changed 10 years ago, because the population had increased.
Mr. Stivender confirmed that some cities could have claimed more dollars if it had been adjusted differently over the years.
Commr. Campione asked how long the formula was set in place by the agreement.
Mr. Sandy Minkoff, County Attorney, answered that the interlocal agreement was for 30 years, but the State required a review at the end of 10 years to reassess it. He added that each year the population was audited by the State and would be adjusted accordingly.
On a motion by Commr. Sullivan, seconded by Commr. Parks and carried by a 4-1 vote, the Board approved to transmit the interlocal agreement to the cities.
Commr. Campione voted “no.”
Solid Waste Information Outreach initiative
Mr. Skip McCall, Solid Waste Division Manager, gave an update on the information outreach initiative, the implementation process, and the changes to the Chapter 23 Ordinance. He recalled that the information outreach consisted of two phases, and Phase I included 17 town hall meetings and seven retirement community meetings which were held in January and February and discussed the collection frequency and cart sizes. He then showed a map of the locations of the town hall and retirement community meetings and pointed out that there had been a total of 1,960 signed-in attendees at all of the meetings. He indicated that there were several staff members from Solid Waste, Budget, Communications, Public Works, the County Attorney’s Office, and the County Manager’s Office who participated in the outreach program and the meetings. He showed a chart depicting the desired level of collection for the retirement communities and the service areas and specified that six out of the seven retirement communities opted for the once a week trash collection, with Hawthorne as the only retirement community opting for the twice a week with a required 75 percent or more vote to change that service. He also mentioned that three of the communities indicated they would use their current carts, the other three would use the County’s carts, and Hawthorne would continue using their in-ground receptacles and the 35 gallon recycling cart. He stated that there were a total of 29 communities out of 119 in the three service areas that opted to have the twice a week trash collection. He specified that Phase II would start now to inform the residents on the new residential curbside collection program, survey residents for the preferred cart sizes through a mailer, and have follow-up meetings with the communities. He added that the mailer would go out in May, and the carts would be distributed in August and September. He also noted that recycling information would be posted on the recycling cart lids to help residents determine what could be recycled and that there would be a six month cart trade-in provision for the residents to trade for a different cart size at no cost.
Mr. Minkoff explained the revisions to the County Code and specified that the current Solid Waste provisions were located in Chapter 21 and had been adopted in the early 1990’s. He noted that although it had a lot of outdated information, they planned to keep Chapter 21 for regulations relating to water and would repeal outdated portions relating to pollutant storage tanks and the Water Authority. He added that they wanted to create a new Chapter 23 for Solid Waste provisions so it was consistent with the new collection program and mentioned that commercial waste was the biggest change to recognize that the County would be non-exclusive for franchises and commercial collection. He indicated that all businesses in the unincorporated County areas would be required to have a collection contract with the hauler, but it would be strictly one of their choice, and there was a provision for small commercial operators to get a waiver from having a hauler. He related that commercial businesses could continue to use the convenience centers for recycling and the Astatula location for all of their waste. He stated that the assessment provisions had been reviewed and some slight changes were made to them. He added that they sent the proposed ordinance to the haulers in Central Florida and had already received some comments back that they were taking into consideration. He pointed out that they planned to bring the ordinance back for final adoption in May so the commercial provisions for the new franchises could be effective immediately, and the new rules would be effective on October 1.
Mr. McCall related that their next steps included moving forward with Phase II of the information outreach initiative, implementing the new residential curbside collection program, holding a public hearing for the revisions to the County Code, and starting the new program on October 6, 2014. He then asked for approval to advertise Chapter 23, the Solid Waste Ordinance.
Commr. Campione mentioned that she was pleased to see so much community outreach and opportunities for input and she found it interesting that the bid documents had changed so much, but she felt it was a good thing to respond to what the community wanted. She added that she would have felt much more comfortable with all of this if all of the input was on the front end so those options would have been incorporated into the bid documents when they went out. She noted that some people may think differently about their choice after six months to a year, and she suggesting locking in the rate for a period of time in case they needed to add more customers to the twice a week collection and to ensure that the rate they had received was still available.
Mr. Minkoff related that the rate was listed in the contract and only applied to subdivisions of 50 lots or larger.
Mr. McCall elaborated that those neighborhoods would have the option to change each year.
Commr. Campione commented that the landfill they contracted with did not accept yard waste, and since a lot of the cities have worked out good rates with Covanta, she thought it could be beneficial to try to work out an agreement with Covanta for them to pick up yard waste.
Mr. McCall stated that they were currently working with Covanta on tire disposal, so it was possible they could work with them on other things as well.
Commr. Campione asked if the contract with the landfill required a certain amount of tonnage in order to keep the rate that was negotiated.
Mr. McCall replied that there was no put or pay in that contract which would require a minimum amount of tonnage.
Mr. Minkoff clarified that they agreed to provide all of the garbage excluding yard waste to them, but there was no requirement to send them a certain amount.
Commr. Conner noted that they had gone through a sealed, competitive bid process, and he thought staff had done an outstanding job. He related that he assumed that the price the cities were getting with Covanta was less than what they bid with the County, and he wondered why they did not bid that with them.
Commr. Cadwell asked if there was a way to monitor the recycling tonnage in the communities that decided to keep their small recycling containers and compare it to the others.
Mr. McCall responded that they could ask the hauler to track that information.
Commr. Cadwell indicated that they could use that information to show those communities how much more recycling the others were doing and maybe encourage them to move to the larger recycling containers.
Commr. Parks asked about the convenience centers.
Mr. McCall stated that they had been talking about extending the hours and days after October for some of the ones that were used quite heavily.
Commr. Campione commented that she wanted to create public awareness to the littering problem in the County and for commercial entities to become responsible for cleaning up around their businesses. She related that they wanted Lake County to be known as a place with beautiful, natural resources and focus on eco-tourism, and they needed to make sure the sides of their roadways were clean. She suggested holding an organized County event to clean up the sides of the roads and impose greater fines if possible, because signs indicating substantial fines for littering would send a message that that was important to the County.
Commr. Conner asked if they had local jurisdiction to impose a greater fine rather than just making it a code enforcement offense.
Mr. Minkoff replied that littering was a code enforcement violation on the civil side, and they could impose penalties up to $500 per offense if someone was caught after the second time. He added that there were also state statute penalties as well.
Commr. Conner expressed that he could not stand littering and would support Commr. Campione on this. He opined that there should be harsh fines for the first offense, and that they could create a local ordinance on littering and ask the Sheriff to help enforce it.
Commr. Cadwell mentioned that they could put signage at the entrance roads to the County.
Commr. Campione stated that she would work with the County Attorney to see what options were available and that getting the cities involved for a countywide approach could help as well. She then mentioned that she would not support the vote, because she felt they could have done some things differently, such as negotiating a better rate with Covanta for the disposal and having the residents make their choices on the front end, which could have saved the County a lot of money.
On a motion by Commr. Cadwell, seconded by Commr. Sullivan and carried by a 4-1 vote, the Board approved to advertise Chapter 23, the Solid Waste Ordinance.
Commr. Campione voted “no.”
commissioner discussion/action items
transfer of Animal Services to the Sheriff
Commr. Campione mentioned that as indicated in her memo, she had some discussions with Sheriff Gary Borders, and he expressed interest in operating the Animal Services Division, so she was bringing this forward for discussion and consideration. She indicated that her memo outlined the goals she wanted accomplished, because it was critical to have specific targets and expectations in place. She expressed that she had taken an interest in animal services over the last three to four years and had attempted to get participation by local veterinarians for the launching of the licensing program. She added that she received emails daily about animal services, and after seeing a common thread in those emails, she had suggested creating a rescue coordinator position which could have made a huge impact on the shelter, but she received a lot of pushback from the Commission. She stated that after the Sheriff had expressed interest, she wanted to know how committed he would be in making their shelter something they were proud of, and she also did not want it to seem like they were passing off their problem to him. She remarked that they needed to have a model Animal Services Division and shelter with low kill or no kill, because they should be able to find homes for all of the animals who were not sick or dangerous. She related that they needed to look at this opportunity objectively and seriously consider the Sheriff’s proposal, because he had a great track record with working with volunteers and would be able to create public awareness and promote adoptions. She suggested having a condition that the funding for the shelter and Animal Services was held in a separate accounting fund, and any savings would stay within that division.
The Chairman opened the public hearing.
Mr. Kent Weber, a resident of Groveland, stated that Animal Services had always been straight-lined, and there was no span of control when there were really two separate divisions within Animal Services. He specified that there should be a division for the officers and a division for the shelter employees with separate supervisors and budgets. He suggested that if the Sheriff takes over Animal Services, the County should create a stipulation for him to create those two divisions. He related that Animal Services in Hernando County put the officers under the Sheriff’s Department and the shelter under the County. He indicated that the Sheriff could possibly be over both, but then the County would lose all control.
There being no one else who wished to address the Board, the Chairman closed the public hearing.
Mr. David Heath, County Manager, explained that Sheriff Borders had already started sending his staff to various counties where the Sheriff had taken over animal services, and he was still gathering that information. He indicated that the Sheriff was amenable to using a memo of understanding (MOU) to effectuate the change, and if the Board wanted to move forward, he would need to put a team together to address various issues such as the payout of staff, how they would deal with code enforcement, and the vehicles. He added that he would like to bring the MOU back within the next 30 to 60 days so they could resolve this as they started the budget process.
Commr. Cadwell commented that he did not have a problem with asking the Sheriff to look at operating Animal Services, but they needed to make him aware of all of the issues that were important to them. He added that the attitude of previous Sheriffs when asked to operate certain things has been that they would run it, but they did not want to be told how to do it. He related that it could be a waste of time to even go through that exercise if the Sheriff did not think he could obtain the goals they wanted.
Commr. Conner opined that Commr. Campione’s goals were ones that everyone would have and that there seemed to be a misbelief that there would be conflicting goals. He indicated that inmate labor could be used for part of the shelter, which would be beneficial to both the inmates and the County.
Commr. Sullivan stated that this was a good idea if the Sheriff was willing to take a look at it, and he was in favor of moving forward. He added that the goals Commr. Campione laid out were important to set some standards, but they needed to let the Sheriff run it.
Commr. Parks indicated that he also supported moving forward and that he appreciated Commr. Campione’s passion and concern with this issue. He agreed that they needed a top-notch system, but they also needed to address the spay and neuter problem; otherwise, the adoption issue would never go away. He then recommended having three to five individuals who were not associated with government to provide some input during the transition if it was going to move forward.
Commr. Campione mentioned that her impression was that the Sheriff would want Animal Services to become a model, and he would not be interested in getting involved unless he thought he could do a great job. She added that he had the caliber of people working for him and the management skills to do that. She related that there was a huge difference between telling someone how to run something versus giving them expectations.
The Board reached a consensus to request a memorandum of understanding from the Sheriff.
reports – county manager
Discussion regarding the joint meeting with Clermont
Mr. Heath mentioned that the County has received a lot more development applications recently since the economy has improved, which meant the number of public hearings have been increasing as well. He indicated that the next zoning public hearings would be held on April 22, which included 18 cases, and several of those had generated a lot of community interest. He added that there were only a few items scheduled for the regular portion of the meeting to accommodate those public hearings which would most likely run into the afternoon. He related that after that meeting the Board had a joint work session with the Clermont City Council, and he recently spoke with Mr. Darren Gray, Clermont City Manager, who had requested to start the meeting at 6:00 p.m. to accommodate their schedule.
Commr. Conner commented that it looked like they were going to be forced to reschedule the meeting with the City of Clermont, because there was one hearing that could take three hours or longer, and he did not want to rush through that meeting or have an audience waiting on them to get to the joint meeting. He added that it was not fair to the public.
Commr. Cadwell related that staff did not think there would be a problem when the joint meeting had originally been scheduled, but he had been in the building during the Planning & Zoning Board meeting and was surprised how late they had been there. He indicated that they would be doing a disservice to Clermont and the public if they kept the meeting on the same day, and he wanted to be fresh-minded on an issue such as this.
Commr. Sullivan stated that it was important for Clermont to understand that they were not rescheduling the meeting just because they did not want to tackle the issue.
Mr. Heath added that the transmittal of the Sector Plan had not been scheduled yet, so there were no deadlines to meet.
Commr. Campione expressed that she was recently briefed by staff on the Sector Plan, and she was excited about having the meeting with Clermont, because the concerns that were raised previously were being addressed. She added that she did not want to give the impression that they were putting off the meeting in order to avoid it.
Commr. Parks mentioned that they needed to make sure that the City of Clermont knew that they wanted to reschedule the meeting and that a transmittal date had not been set yet. He noted that that needed to be communicated at the highest level.
Commr. Conner remarked that he thought it would be helpful if Clermont saw the plan before they met with them.
The Board reached a consensus to reschedule the meeting.
reports – commissioner sullivan – district 1
lake county fair
Commr. Sullivan reported attending the Lake County Fair and that it was a great opportunity to see the work of the Future Farmers of America (FFA), and he encouraged everyone to attend.
reports – commissioner parks – vice-chairman and district 2
station 90 update
Commr. Parks asked for an update on the status of the RFP for Station 90.
Mr. Heath mentioned that the County Attorney was working on the land, Mr. Kristian Swenson was working on the site layout, and they were still working on the documents for the structure.
fire rescue plan
Commr. Parks noted that he wanted to have a discussion at their next retreat regarding the long-range plan of Fire Rescue.
Commr. Parks stated that he thought the littering campaign Commr. Campione brought up was a great idea and that having signs with the County’s logo and the slogan “Real Florida, Real Close” at the entrance to the County would make an impact.
fish fry in leesburg
Commr. Parks mentioned attending the fish fry in Leesburg last Thursday, April 3, and that it was a good event.
REPORTS – COMMISSIONER conner – CHAIRMAN AND DISTRICT 3
EDC awards dinner
Commr. Conner thanked Commr. Campione for attending the EDC awards dinner and representing the Commission.
Early Learning Coalition
Commr. Conner stated that he wanted to relinquish his duties as liaison to the Early Learning Coalition and asked if another commissioner wanted to volunteer.
Commr. Cadwell offered to be the liaison.
Commr. Campione offered to be an alternate in case Commr. Cadwell had a conflict.
proclamation for Roberto Aguayo
Commr. Conner mentioned that Roberto Aguayo, the kicker at Florida State who won the Lou Groza Award, was from Mascotte and has talked passionately about Mascotte and how proud he was of that community. He added that Mr. Aguayo would be attending an event here in May, and he wanted to present him with a proclamation from the Commission.
Commr. Parks stated that he was planning to present a letter at the event, but he supported the proclamation.
Commr. Sullivan noted that it was a great idea.
REPORTS – COMMISsIONER campione – DISTRICT 4
EDC awards dinner
Commr. Campione reported attending the EDC awards dinner at the Amway Center last week. She related that it was a good event and that other representatives from the County were there.
reports – commissioner cadwell – district 5
fire truck dedication
Commr. Cadwell indicated that he had attended the fire truck dedication in Harbor Hills.
ribbon cutting ceremony at lake academy
Commr. Cadwell noted that he had attended the ribbon cutting ceremony at LifeStream’s Lake Academy in Eustis, which is an alternative school for children.
There being no further business to be brought to the attention of the Board, the meeting was adjourned at 1:21 p.m.
jimmy conner, chairman
NEIL KELLY, CLERK