A REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS
September 13, 2016
The Lake County Board of County Commissioners met in regular session on Tuesday, September 13, 2016 at 9:00 a.m., in the Board of County Commissioners’ Meeting Room, Lake County Administration Building, Tavares, Florida. Commissioners present at the meeting were: Sean Parks, Chairman; Welton G. Cadwell, Vice Chairman; Timothy I. Sullivan; Jimmy Conner; and Leslie Campione. Others present were: David Heath, County Manager; Melanie Marsh, County Attorney; Wendy Taylor, Executive Office Manager, County Manager’s Office; Neil Kelly, Clerk of Court; Kristy Mullane, Chief Deputy Clerk, County Finance; and Angela Harrold, Deputy Clerk.
INVOCATION and pledge
Pastor Tim Travis from The Fathers House Church in Leesburg gave the Invocation and led the Pledge of Allegiance.
Mr. David Heath, County Manager, stated that Tab 28 regarding the Staffing for Adequate Fire and Emergency Response (SAFER) Grant would be moved from the Consent Agenda to the Regular Agenda and be heard with Tab 44, which was in regard to an Interlocal Agreement with Fruitland Park for fire protection and rescue services. He reminded the Board that there would be an adjournment of the regular meeting, and the Board would then reconvene as the Mt. Plymouth-Sorrento Community Redevelopment Area (CRA) Board.
Mr. Robert Anderson, Human Resources Director, recognized employees who have reached significant milestones in their career with Lake County, as follows:
James Brown, Mobile Irrigation Specialist
Public Resources/Lake Soil & Water Conservation Division
Edward Woodyard, Telecommunications Division Manager (not present)
Information Technology/Telecommunications Division
Kathy Craig, Office Associate III
Public Works/Solid Waste Division
15 YEARS: Jose Bermudez Sanchez, Assistant Veterans Service Officer
Community Services/Veterans Services (not present)
27 YEARS: Karen Chester, Associate Planner
Economic Growth/Planning & Zoning Division
Mr. Robert Chandler, Director of Economic Growth, stated that Ms. Karen Chester started working for the County in 1989 in the Public Works Department before moving to the Planning and Zoning Department. He stated that over the years Ms. Chester has been a steadying influence and has provided almost 30 years of service and dedication to the citizens of Lake County. He said she has always provided fantastic customer service to the public by consistently being friendly, informative and helpful. He noted that she has a vast historical knowledge of the County and that she will be missed. He thanked Ms. Chester for her service and wished her luck in her retirement.
Commr. Parks presented Ms. Chester with a clock.
Mr. Bill Veach, Deputy County Manager, presented the following Employee Recognition Awards:
EMPLOYEE OF THE QUARTER – 3rd Quarter FY2016
Keith (Michael) Lee – Roads Maintenance Operator
Public Works/Road Operations Division/Maintenance Area III (Umatilla)
T.E.A.M. OF THE QUARTER – 3rd Quarter FY 2016
LAKE COUNTY ADDRESSING CONSORTIUM TEAM:
INFORMATION TECHNOLOGY EMPLOYEES
Jim Dowling, Senior GIS Analyst
Larry Martin, GIS Analyst
Susan Carroll, GIS Manager
PUBLIC SAFETY EMPLOYEES
Gregory Holcomb, Public Safety Communications Technologies Division Manager/E911 (not present)
Laura Nichols, Systems Database Coordinator
Mr. Veach presented the Employee of the Quarter Award to Mr. Keith Lee, Roads Maintenance Operator from the Public Works Department. He recounted that Mr. Lee was working on Waycross Avenue in Eustis when he came across a few items that looked to have sentimental value. He stated that Mr. Lee searched out the owner of the items, who is a Lake County resident, and it was discovered they had been stolen from the resident’s home. He said that Mr. Lee met with the resident on his own time to return the items. He noted that the resident was very appreciative especially since one of the items belonged to his father.
Mr. Veach presented the award for T.E.A.M of the Quarter to the Lake County Addressing Consortium Team who is responsible for ensuring accuracy in address information, which helps provide fast and efficient emergency response. He pointed out that it is critically important that address data is correct and precise when entered into the system for 911 dispatchers. He stated that through their dedicated effort, the employees of the Addressing Consortium Team provide critical information that is put to use 24 hours a day and 7 days a week. He thanked them for their service.
CLERK OF COURTS’ CONSENT AGENDA
On a motion by Commr. Cadwell, seconded by Commr. Sullivan and carried unanimously by a 5-0 vote, the Board approved the Clerk of Courts’ Consent Agenda, Items 1 through 7, as follows:
List of Warrants
Request to acknowledge receipt of the list of warrants paid prior to this meeting, pursuant to Chapter 136.06 (1) of the Florida Statutes, which shall be incorporated into the Minutes as attached Exhibit A and filed in the Board Support Division of the Clerk's Office.
Estates at Cherry Lake Community Development District Meeting Dates
Request to acknowledge receipt of Resolution 2016-05 identifying the Fiscal Year 2016-2017 meeting schedule for the Estates at Cherry Lake Community Development District.
Arlington Ridge Community Development District Meeting Dates
Request to acknowledge receipt of copy of Resolution 2016-05 from the Arlington Ridge Community Development District amending the designated dates, time, and location for the regular meetings of its Board of Supervisors for the Fiscal Year 2016-2017, in accordance with Section 189.015(1), Florida Statutes, along with cover letter dated August 12, 2016.
Estates at Cherry Lake Community Development District Financial Report
Request to acknowledge receipt of notification that Estates at Cherry Lake Community Development District filed an Annual Financial Report for 2015 with the Department of Financial Services per Florida Statute, Section 218.32(1)(a).
Ordinance; City of Clermont
Request to acknowledge receipt of copy of Ordinance 2016-36 from the City of Clermont which annexes vacant property into the city limits and was adopted by the Clermont City Council on August 9, 2016.
St. Johns River Water Management District Meeting Schedule
Request to acknowledge receipt of the revised 2016 meeting schedule announced for the St. Johns River Water Management District’s Governing Board (the revised schedule reflects the date change from November 8 to November 15).
Lake County Semi-Annual Investment Report
Request to acknowledge receipt of Lake County’s Semi-Annual Investment Report of June 30, 2016.
COUNTY MANAGER’S CONSENT AGENDA
On a motion by Commr. Sullivan, seconded by Commr. Conner and carried unanimously by a vote of 5-0, the Board approved the County Manager’s Consent Agenda, Tabs 2 through 27 and Tab 29 through 36 as follows:
Request approval of Proclamation 2016-98 proclaiming October 2016 as Native Plant month, per Commissioner Parks.
Request approval of Mediation Week Proclamation 2016-99, per Commissioner Parks.
Request approval of World Heart Day Proclamation 2016-97, per Commissioner Parks.
Request approval and execution of Proclamation 2016-100 recognizing October 2 - 8, 2016, as 4-H week in Lake County. There is no fiscal impact.
Request for approval to continue to serve as a member of the ACCESS Florida Community Network with the Department of Children and Families (DCF) Circuit 5 and signature approval for County Manager to sign the agreement. There is no fiscal impact.
Request for approval of the Fiscal Year 2015-2016 Annual State Housing Initiatives Partnership (SHIP) Report. There is no fiscal impact.
Request for approval to declare the following County owned properties as surplus for the purpose of disposal: Alt Keys 1201217, 1268133, 3499859, 3499913, 3499654, 3499832, 1437679, 3380878, 1126312, 1437423, 1536987, 1742340, 3013646, 1125898, 2506946, 1388392, 1499186, 1797152, 1390354, 3304560, 1376491, 1265401, and 3619889. There is no fiscal impact at this time.
Request for approval for the Board to order the 2016 tax roll be extended prior to completion of the Value Adjustment Board hearings. There is no fiscal impact.
Request for approval for the County Attorney to execute the Stipulated Final Judgment in Court Case No. 2015-CA-000772, Lake County vs. Thermo-Cool Air Conditioning & Heat, LLC, et al., (Parcel Number: FP36) regarding the Property Owner’s property damages and the apportionment between the Property Owner and Tenant on property needed for the CR 466A Road Project. The fiscal impact at this time is $180,102.00 (Total Settlement of $700,885.38 less $520,783.38, which was previously deposited into the Registry of the Court per the Stipulated Order of Taking and Stipulated Partial Final Judgment as to the Tenant). Commission District 5
Request for approval for County Manager, with approval of the County Attorney, to review and approve requests for deeds in lieu of foreclosure on SHIP mortgages, which includes accepting less than the full amount owed and is prorated based on the number of years remaining in the term on Lake County’s Mortgage and Note. This also includes the approval to cancel the Mortgage executed by Daniel Gerkey on September 7, 2007, and recorded at O.R. Book 3507, Pages 985 through 992, upon receipt of the prorated payment of $2,500.00. Fiscal Impact: Original loan amount was $30,000.00 on a 10 year mortgage; the prorated recovery will be $2,500.00.
Request for approval to make tax deed applications on County held tax certificates for properties on the Property Appraiser’s roll for years 2010 through 2014. At this time, the fiscal impact is FY17 $4,550.
Request for approval of the proposed BCC meeting dates for 2017 as follows: January 10 and 24, February 7 and 21, March 7 and 21, April 4 and 18, May 9 and 23, June 6 and 20, July 11 and 25, August 8 and August 22, September 5 and 19, October 10 and 24, November 7 and 21, and December 5 and 19.
Request for approval of the School Impact Fee Agreement between Lake County Board of County Commissioners and Shantiniketan-FL, LLC. This agreement will allow the Shantiniketan development, a 55+ age community, to forgo paying School Impact Fees as set forth in Lake County Code Section 22-22. There is no fiscal impact. Commissioner District 3 (within the City limits of Tavares)
Request for approval to award three (3) contracts for building inspection and plan review services, under Request for Proposal (RFP) 16-0620, to Booth, Ern, Straughan & Hiott, Inc. (Tavares), Universal Engineering Sciences, Inc. (Orlando), and M.T. Causley, LLC (Homestead). The actual annual fiscal impact will be dependent upon needs, but is estimated to be $100,000 (expenditure).
Facilities Development and Management
Request for approval of a Guaranteed Maximum Price (GMP) of $1,095,092.90 and other project related costs and design/construction contingency allowance of $134,509.29 for the project entitled "Lake County Fire Station 14 Construction,” and authorize County staff to complete all associated implementing documents. The fiscal impact is $1,229,602.19 (Expenditure). Commission District 5
Request for approval to award contracts for As-Needed Repair Services for Lake County Vehicles and Operating Equipment under Invitation to Bid (ITB) 16-0615, and authorize the Procurement Office to complete all supporting documentation. The annual fiscal impact is estimated to be $600,000 (Expenditure).
Fiscal and Administrative Services
Request for approval to award two (2) contracts for auction services under Request for Proposals (RFP) 16-0625, to George Gideon Auctioneers, Inc. (Zellwood, FL) and Garner & Assoc. Auctioneers, Inc. (Bartow, FL). The fiscal impact is unknown as items are disposed of when necessary and the number and value of items vary annually. This is a revenue contract.
It is recommended that the Board (1) declare the items on the attached list surplus to County needs, (2) authorize the removal of all of the items on the attached list from the County’s official fixed asset inventory system records, and (3) authorize the Procurement Manager to execute any required title documents.
Request for approval for a distribution of $50,000.00 from funds designated as Crime Prevention Funds for use in the Sheriff's crime prevention activities. The fiscal impact is $50,000.00 (expenditure).
Request for approval of proposed settlement of employment claim with Pamela Richmond, a Project Manager for the Metropolitan Planning Organization (MPO), and authorize Chairman to execute any necessary documents related to the settlement. The fiscal impact is $130,000.
Request for approval of the Renewal of Excess Loss Insurance for Lake County's Self-Insured Medical Plan with Symetra Life Insurance Company; and authorize the Procurement Manager to execute any necessary documents. The estimated fiscal impact is $561,220 (Expenditure), which is a 4.53% increase over last year.
Request for approval to renew the County's annual Loss Control Program insurance policies with Princeton and other insurance companies ($1,460,683), Brown & Brown's annual fees for professional services ($55,000) and pre-funding of the Tenant Users Liability Insurance Program (T.U.L.I.P.) ($2,000); and authorize the Procurement Manager to execute any necessary documents. The estimated fiscal impact is $1,517,683, which is a 3.2% increase over the current fiscal year.
Request for approval of the 2017 calendar year schedule of holidays for Lake County BOCC employees. There is no fiscal impact.
Request for approval of branch library closings for calendar year 2017, and "out of session" operating hours for the Cooper Memorial Library through calendar year 2017.
Request for approval and execution of interlocal agreements between Lake County and the governing bodies of the Lake County Library System member libraries relating to the provision of library services. The fiscal impact for fiscal year 2017 is $959,290.00 (Expenditure).
Request for approval and execution of the Fiscal Year (FY) 2016-2017 State Aid to Libraries Grant Application and Agreement. The fiscal impact is $200,000 (Revenue - Estimate for FY 2016-2017).
Request for approval to execute Second Amendment to Development Agreement between Lake County and The Villages of Lake-Sumter, Inc. regarding a portion of CR 466A in Fruitland Park, to allow for a Pledge of Certificate of Deposit in lieu of a maintenance bond.
Request for approval of the Security Agreement – Pledge of Certificate of Deposit in the amount of $567,659.73 in lieu of requiring a maintenance bond or irrevocable letter of credit, and to authorize the County Manager to execute the agreement.
Request for approval to release the Security Agreement – Pledge of Certificate of Deposit in the amount of $5,317,205.00 that was provided in lieu of the required performance and payment bond or irrevocable letter of credit, and to authorize the County Manager to execute the release of pledge. There is no fiscal impact.
Request for approval to accept the final plat for Tuscan Oaks and all areas dedicated to the public as shown on the Tuscan Oaks plat. Tuscan Oaks is a commercial subdivision containing 9 lots. It is located off of SR 46 in the Sorrento/Mt. Plymouth area, Section 30, Township 19 South, Range 28 East. Commission District 4. There is no fiscal impact.
Request for approval to accept the final plat for Johns Lake Landing Phase 3 and all areas dedicated to the public as shown on the Johns Lake Landing Phase 3 plat, execute a Developer's Agreement for Maintenance of Improvements Between Lake County and John’s Lake, LLC, accept a maintenance bond in the amount of $53,057.95, execute a Developer’s Agreement for Construction and Maintenance of Sidewalk Improvements Between Lake County and John’s Lake, LLC, accept a cash surety in the amount of $44,973.45 for sidewalk construction, accept a cash surety in the amount of $4,088.49 for maintenance of sidewalk, and execute Resolution 2016-101 accepting the following roads into the County Road Maintenance System: Good Hearth Boulevard “Part” (County Road No. 1262) and Gathering Place Circle (County Road No. 1263). Johns Lake Landing Phase 3 consists of 51 lots and is located south of State Road 50, off Hartle Road, in Section 26, Township 22 South, Range 26 East. There is no fiscal impact. Commission District 2
Request for approval of the Arthropod Control FY2017 Certified Budget. The fiscal impact is $32,468.(Grant Funded - Revenue/Expenditure, 100% Grant Funded)
Request for approval of and authorization for the Chairman to sign Amendment 1 to the Traffic Signal Maintenance and Compensation Agreement with FDOT. This is an Amendment to the Traffic Signal Maintenance And Compensation Agreement that became effective October 20, 2015. The FY2017 fiscal impact is $144,522.00 (Revenue).
Request for approval and acceptance of the attached list of public right of way deeds that have been secured in conjunction with roadway and/or storm water projects. There is no fiscal impact. Commission Districts 2, 5
Request for approval to advertise for bids for the Sylvan Shores Sidewalk Retrofit Phase 9 project at an estimated cost of $260,000.00 from the Renewal Sales Tax Capital Projects – Sidewalks Fund. The fiscal impact is $260,000.00. Commission District 4
Request for approval to release cash funds posted as maintenance surety in the amount of $28,362.68 for Highland Overlook. Highland Overlook consists of 28 lots and is located south of Highway 50, off Bronson Road, in Section 2, Township 23 South, Range 25 East. There is no fiscal impact. Commission District 1
Presentation - lake-sumter state college
Dr. Stanley Sidor, President of Lake-Sumter State College (LSSC), provided an update to the Board on the college. He stated that there are slightly over 200 full and part time faculty and staff at LSSC, and in addition, depending upon the year, another 200 people are employed as part-time or adjunct instructors. He noted that LSSC has a significant economic impact on the community with campuses located in Clermont, Sumterville and the main branch in Leesburg. He reported that the enrollment for the current 2016 semester is flat in comparison to 2015. He pointed out that while the overall head count is up, the number of credit hours are down because many students are going back to work and have less time to take classes, which was currently not uncommon statewide. He noted that the majority of LSSC students are working to support families and do not have the resources to stop and attend classes fulltime. He said that the age range of the students on campus is 16 to 65, and many of them have more life and workplace experience. He commented that many of the students have financial and time challenges; however, a new program had been implemented called Starfish Retention Program to help. He stated Starfish allows administrators to reach out at any time during the student’s educational experience and counsel them if they are not attending class or if they are having difficulty in a specific subject. He pointed out that this is a different system compared to the way colleges have operated in the past. He stated that there will continue to be a focus on university transfer credits, with an emphasis on increasing healthcare and Science Math Engineering and Technology (STEM) programs, which will meet the needs of the county’s service area. He reported that construction had started on the Health Sciences Collegiate Academy (HSCA) building at the South Lake campus and has a planned opening date of August 2017, adding that its focus will be on health and science related programs. He noted that LSSC will be increasing onsite courses for dual enrollment options, which allows high school students to earn college level credits while still attending high school, and will be working with area partners to increase those sites for the students to earn credits.
Mr. Sidor pointed out that a certificate to credit articulation process had been created with Lake Technical College to provide more educational options for working adults. He reported that by January 2017 the hope was to have five separate courses offered by Lake Technical on Lake-Sumter State College campus locations in both Lake and Sumter counties, adding that seven months ago there were none. He pointed out that students who attend those courses can convert a portion of their technical credits to a college transcript credit within the Florida College System. He also stated that there are two new two-year program recommendations for the Lake-Sumter State College District Board of Trustees to consider in addition to the existing four-year degrees. He reported that LSSC was invited to apply for the Aspen Award, which was extended to only 150 of the nation’s 1,500 community colleges, and even though the college did not make the top ten, it was still an honor to be considered. He stated that LSSC earned a gold status in the state performance metrics within the Florida College System and shares the top ranking with Santa Fe College and Valencia College. He added that Wallethub.com ranked the State of Florida as the fourth best community college system in the country, and LSSC was ranked sixty-third individually out of 821 schools. He elaborated that because of the ranking, 880 students received more than $614,000 in scholarships to support their continuing education. He commented that LSSC is one of the best colleges, in one of the best state community college systems in the nation. He remarked that in his 27 years working with community colleges, he has never been a part of a college that has as much community pride and respect that LSSC has.
Dr. Sidor stated that in general the highest paying jobs in Lake County’s regional market are healthcare based, and that will continue into the foreseeable future. He noted that healthcare has a strong relationship with STEM, and many of the courses students take to go into the healthcare profession also correlate with those program paths for STEM students, and because of this the college will continue to move in that direction. He commented that the RISE Summer Math Academy, which is provided through LSSC, targets underperforming high school students and is designed to help those students move from poor high school math performance to being college capable. He pointed out that the program produces 8 to 10 students per year that transition into college; however, he said that the more interesting statistic is that students that attend RISE Academy are two times more likely to graduate high school. He stated that he hopes that this program will be an example to smaller colleges and in the future serves as a training ground for these colleges to implement the program. He said that LSSC needs to expand its partnership with area resources to bring more opportunities and support to the school. He stated that his vision is for LSSC to grow and unify the local educational community, acting as a magnet for talent that the community needs in order for it to grow and that new programs need to start that serve the current and emerging needs of Lake County. He pointed out that additionally there will need to be new programs in continuing education that can serve as a test pad for programs which will eventually become credited hours explaining that it is not unusual to try out programs in continuing education as non-credit classes and if successful implement them in the curriculum and transcript programs. He commented that it has been gratifying to feel and see the support of the community, and he is appreciative of the Board’s help in his transition as the new President of LSSC, as well as the suggestions and obvious care for the community.
Commr. Sullivan thanked Dr. Sidor for his continued efforts to move LSSC forward and bettering the lives of the community.
Commr. Campione commended him for all he has done since becoming President of LSSC and pointed out how impressed she was that he was in attendance at the Lake Technical College graduation. She stated that it was an honor to have him there and for him to initiate a partnership between the two schools that had previously not existed.
Commr. Conner asked for detail on what average students are looking for in terms of a 2-year or 4-year degree. He stated that he appreciated Dr. Sidor’s effort, and LSSC has a reputation for being an outstanding educational institution.
Dr. Sidor replied that the Associates in Arts (AA) Degree to Bachelor’s Degree is one the strongest transition paths, but what is currently increasing are the students who already have a bachelor’s degree returning to the school to gain another degree, and the school is trying to expand those options so that the student is given new skills to find new employment.
Commr. Parks stated that the cooperation between LSSC and Lake Tech is a wonderful partnership and is a good route for any resident in the county to improve their education, allowing the opportunity to obtain higher wage employment. He commended Dr. Sidor for all of his hard work and noted he is looking forward to seeing what else will be coming up for the LSSC.
public hearing – library impact fees
Mr. Jeff Cole, Director of Public Resources, stated that library impact fees can only be used for growth-related capital improvements; they are collected in all municipalities and unincorporated areas on new residential construction. He reported that the library impact fees for new residential construction are set at $191 per single-family unit, $146 per multi-family unit and $152 per mobile home unit. He noted that Lake County Policy LCC-63, Library Impact Fee Application and Distribution Process, has a March 1 annual application deadline, requires that a public hearing be held, the applying library must be in the Lake County Library System and the applications must be reviewed and approved by the Library Advisory Board. He reported that the policy also identifies a ranking system with 12 criteria, and he listed them for the Board. He stated that the policy is very specific on how project applications are ranked, which are completed by the Library Services Division Manager and representatives of the member libraries. He read from the policy that “If funding is available to only partially fund a project, the partial amount will be offered. If partial funding is declined, it will be offered to the next project in line and so forth.” He stated that this year an application was received from the City of Fruitland Park requesting $200,000 for construction, furniture, equipment, packing and moving to a new facility; and a second application was received from the City of Tavares requesting $234,045 for design, engineering and construction toward an expansion to their existing library building. He pointed out that there was $216,597 available for 2016 impact fee awards, and ultimately it was decided to award the amount to the City of Tavares for their expansion needs. He noted that the 2016 applications are reviewed by the County Attorney’s Office, County Library staff, member library directors, and the Library Advisory Board.
Mr. Cole then reviewed that in 2014 a $200,000 award was given to the Marion Baysinger Memorial Library in the City of Groveland to purchase adjacent properties to accommodate future expansion and overflow parking; however, the full amount was not used and will be returned and available for 2017 awards per the policy. He said in 2014 a second award of $200,000 was awarded to Cagan Crossings Community Library in the City of Clermont for design and architectural renderings for the second floor space; however, no consensus was reached by the stakeholders for how to utilize the space, so there is a request to allow a 2-year extension for community input, which is the recommendation by the Library Advisory Board. He stated that the requested actions are to approve the 2016 award and execute an agreement with Tavares for $216,597 in library impact fees, approve the reallocation of $25,000 from the 2014 Groveland library impact fees for the demolition of an old structure near the Marion Baysinger Memorial Library and to install fencing as well as to clear and grade the site and also the approval of a two-year extension for the design of the Cagan Crossings Community Library second floor buildout.
Commr. Parks suggested using some of the second floor space in the Cagan Crossings Library for an innovative learning resource.
Commr. Campione suggested reaching out to educational partners to determine if any of them had plans for expanding and could possibly utilize the space.
Commr. Sullivan pointed out that Dr. Sidor mentioned the health facility would be opening up in close proximity, and there could be a chance that the health services industry could utilize the space.
Commr. Campione suggested possibly using it as a lease revenue opportunity that could directly benefit the residents in the area.
Mr. Heath suggested holding off on the design until there had been public participation, and then the plan could be brought before the Board for review at that time.
Commr. Parks requested that the Board be made aware of any meetings or workshops to go over the planning to allow the Board to participate if they are available.
Mr. Heath replied that there would be five community meetings held, and the Board would be notified of the time and place for all of them.
The Chairman opened the public hearing.
Mr. Vance Jochim, a writer of a blog on local government issues, stated that he supported the opportunity to expand the Tavares Public Library and recommended that the funds be provided to them for better facilities. He pointed out that there is a national movement to create Maker Space Centers in local libraries, which are creative spaces within the library for hands-on learning and do it yourself projects, and he would like to see there be funding to create these centers with the right equipment.
There being no one else who wished to speak regarding the Library Impact Fees, the Chairman closed the public hearing.
Commr. Campione commented that the State of Florida Legislature appropriated $500,000 in 2015 and $750,000 in 2016 to the State of Florida Division of Library and Information Services to launch and implement the Career Online High School Program statewide. She stated that the program gives adults the opportunity to complete the credits needed for their high school education and gain career training through a self-paced supported and accredited online education. She pointed out that Lake County was chosen as a pilot program and received 297 inquiries about the program and awarded 71 scholarships in 2016, which totaled approximately $91,000 of state funding. She commented that there are still 23 scholarships to be awarded. She reported that 6 individuals successfully completed the program and received their high school diploma and noted that there would be a graduation ceremony on October 10, 2016. She stated that unlike the General Educational Development (GED) Program, the Career Online High School Program allows the student to receive their actual diploma. She said that she is hopeful the state will continue the program due to its success. She noted that the applicants are screened to ensure they are motivated to complete the program, and any credits the student earned from previously attending high school are used to evaluate and determine what remaining credits the student needs to earn to receive their diploma.
On a motion by Commr. Campione, seconded by Commr. Sullivan and carried unanimously by a vote of 5-0, the Board approved the Lake County Library System Impact Fee Awards of $216,597 to Tavares for expansion, the reallocation of $25,000 for removal of a dilapidated building, fencing and grading to be completed at Marion Baysinger Memorial Library and a two-year extension to allow for public participation for the design of the Cagan Crossings Community Library second floor buildout.
public hearing – fire and solid waste assessment
Mr. Steve Koontz, Director of Fiscal and Administrative Services, presented the Fire and Solid Waste Assessments. He stated that the Fire Assessment is used to fund fire protection services, such as fire suppression, fire prevention, fire building inspections and Basic Life Support (BLS) services. He commented that it cannot fund Advanced Life Support (ALS) services. He pointed out that tax exempt institutional properties will receive a discount of sixty-six percent to keep fees approximately the same as FY 2016, and he stated that the estimated revenue would be $17,263,113. He stated that on June 7, 2016 Tindale Oliver and Associates, Inc. presented the Fire Assessment Study and noted minor changes in the budget and property units; there was a slight change in the incident and resource distribution but that no land use was being overcharged. He said that staff concurred with the Tindale Oliver study of maintaining the current adopted rates until the next annual update, keeping the residential rate at $175.00.
The Chairman opened the public hearing.
There being no one who wished to address the Board on the Fire Assessment, the Chairman closed the public hearing.
On a motion by Commr. Campione, seconded by Commr. Cadwell and carried unanimously by a vote of 5-0, the Board approved Resolution 2016-102 to impose Fire Assessments against assessed property located in Lake County, Florida, for the Fiscal Year beginning October 1, 2016, to approve the rate of assessment and to approve the assessment roll.
Solid Waste Assessment
Mr. Koontz stated that the Solid Waste Assessment is used to fund collection, management, and disposal of solid waste and recovered materials; however, it cannot fund countywide services. He pointed out that vacant lands are not assessed and that rates are based on the area and service level. He noted that the rates are unchanged from FY 2016, and the estimated revenue would be $12,528,541. He reviewed that for once a week garbage pick-up, once a week recycle pick-up and once a week landscape material pick-up, the assessment rate for the north area of the county is $176, the central area is $168 and the south area is $189. He reported that for twice a week garbage pick-up, once a week recycle pick-up and once a week landscape material pick-up, the assessment rate for the north area of the county is $222, the central area is $207 and the south area is $231.
The Chairman opened the public hearing.
There being no one who wished to address the Board on the Solid Waste Assessment, the Chairman closed the public hearing.
On a motion by Commr. Cadwell, seconded by Commr. Conner and carried unanimously by a vote of 5-0, the Board approved Resolution 2016-102 to impose Solid Waste Assessments against assessed property located in Lake County, Florida, for the Fiscal Year beginning October 1, 2016, to approve the rate of assessment and to approve the assessment roll.
RECESS AND REASSEMBLY
The Chairman called a recess at 9:57 a.m. for 15 minutes.
presentation – employee health and wellness center
Mr. Anderson provided an update on the health and wellness center to the Board. He noted that the Board has seen a number of presentations concerning the Health Benefits Fund and pointed out that since FY 2011, claim payments had increased 8 to 10 percent each year, which was consistent with industry trends. He stated that the increasing costs were not sustainable so changes needed to be made in both funding and plan design. He reviewed that in FY 2016 to address the rising cost, the Board approved to change the plan design by increasing employee premium contributions by ten percent and increasing employer contributions, which resulted in a reduction in projected costs. He commented that the Board also directed staff to examine the possibility of opening a wellness clinic as another way to reduce costs. He reported that the proposed changes to the plan for FY 2017 were to increase employee premium contributions by seven percent with the option of a Health Risk Assessment to have the premium increase waived, to increase employer contributions and to fund the operation of the wellness clinic in the FY 2017 budget. He stated that a contract was awarded to Healthstat, Inc. to manage and operate the proposed clinic.
Mr. David Young, Business Development Consultant at Healthstat, Inc., thanked the Board for partnering with Healthstat and asked for the support and participation of the Board to make the wellness center successful. He complimented the County staff on their work and involvement to get the project moving forward. He reported that Healthstat oversees approximately 300 wellness centers across the United States, and about one-third of the centers are in the public sector. He stated that their goal is to help the employees on the plan to be healthier and more productive, which saves the county money on healthcare costs. He commented that Healthstat has been successful and gave examples of how the wellness centers have benefitted employees and saved the counties money. He noted that Healthstat will be available to coach and give personal guidance to employees to help them stay healthy.
Mr. Anderson reviewed that the wellness clinic would provide primary care services, annual physicals, acute and chronic care services, urgent care, care for acute conditions, ancillary medical services, laboratory and screenings, common medication dispensing, health management and employment related medical services. He reported that the wellness center would be open 40 hours per week with flexible hours, staffed with a Board Certified Physician and located at 1939 Salk Ave., Tavares FL, 32778. He stated that the emphasis would be on primary care and health management, and low cost medications would be dispensed. He commented that the contract with Healthstat had a one-year term with four one-year extensions available. He pointed out that the logo of the center had been created and that the the name of the wellness center would be Primary Care Connection (PCC), and he reviewed the daily hours of the PCC. He stated that the selected applicant to be the center’s physician was Nancy Gonzalez, M.D., that Healthstat was currently finishing negotiations on her contract, and that her expected start date would be October 17, 2016.
Mr. Anderson stated that the Health Risk Assessment (HRA) was an important part of controlling future health costs and the seven percent increase to the premium would be waived if the employee chose to participate in the HRA. He recalled that the HRA consists of a blood test that determines cholesterol, triglyceride, and sugar levels as well as assessing body mass index, vital signs and lifestyle health indicators. He noted that part of the HRA is an online survey, which is matched with the blood drawn. He stated that the information from the HRA can be used to identify potential health risks which will help plan out interventions to reduce the risks. He noted that employees will be able to schedule an appointment at the PCC to establish themselves as a patient and to complete an HRA if needed; adding that the information gathered could be sent to a primary care physician if the employee has one. He commented that Healthstat was scheduling appointment times at 14 different locations where employees could complete an HRA. He reported that the lab results from the employees who participated would be reviewed by Healthstat and PCC personnel only and that all patient records are completely confidential and would not be known by County staff, as they are subject to the Health Insurance Portability and Accountability Act (HIPAA) regulations.
Mr. Anderson reported that all employees who are participants of the Lake County Self-Insured Medical Plan would be eligible to receive flu shots at three times and locations in Lake County during the month of October 2016, and participating employees along with their participating dependents, age 3 and up, would also be eligible to receive flu shots at the PCC from October through December. He reviewed that appointments at the wellness center would be available on a limited basis on September 30, 2016 for testing purposes and that the Primary Care Connection (PCC) would be scheduled to open officially on October 7, 2016 with a ribbon cutting ceremony taking place at 2:00 p.m.
Commr. Parks stated that he was pleasantly surprised by the results at the wellness center in Pasco County, and he enjoyed hearing the stories of how lives were benefitted by early detection of illnesses through the processes put in place at the wellness center. He stated that he is looking forward to the opening of the center for Lake County.
Commr. Cadwell opined that once the employees start visiting the center and get used to going to it, a lot of the angst will be gone.
interlocal agreement for fire protection – fruitland park
Mr. John Jolliff, Director of Public Safety, stated that on August 15, 2016 the City of Fruitland Park requested that Lake County provide a proposal for fire and rescue services, excluding the area of The Villages of Fruitland Park, and on August 25, 2016 the County Manager and Public Safety Director presented the proposal to the City of Fruitland Park City Council. He said that the City of Fruitland Park approved the Interlocal Agreement on September 8, 2016. He gave a brief background on the existing fire stations in the area. He noted that a transitional service is necessary because the City of Fruitland Park could not be added to the Lake County Fire Assessment Roll or the Fire Rescue Emergency Management Services (EMS) Municipal Services Taxing Unit (MSTU) for FY 2016/2017 due to the timing of the agreement. He reported that fire and rescue service will begin on October 1, 2016 and three firefighters would be hired. He added that there would be transitional staffing at Fruitland Park Fire Station 56 and Lake County Fire and Rescue (LCFR) Station 53 with an approximate cost of $225,000. He stated that full fire service would be implemented on October 1, 2017, the agreement would be for 20 years and service would be funded through the Lake County Fire Assessment and a Fire Rescue EMS MSTU. He commented that the Fruitland Park Fire Station 56 would have two full-time personnel and would provide ALS service. He reported that on October 1, 2016 the City of Fruitland Park would pay Lake County $103,000 and then on April 1, 2017 the City would pay the County $122,000 for the transitional service for FY 2016/2017; however, moving ahead to FY 2017/2018, there would be an estimated annual cost of $594,000 to provide fire service with an imposed Lake County Fire Assessment and Fire Rescue EMS MSTU on October 1, 2017. He noted that the goal is to keep the Lake County Fire Station 53 open and operational and assume operations at Fruitland Park Fire Station 56 at no cost. He stated that the City of Fruitland Park would be responsible for building maintenance and property insurance and that Lake County would be responsible for utilities and insuring vehicles and equipment. He pointed out that other considerations during the transitional period would be reconciliation of impact fees, purchasing equipment and vehicles from the City of Fruitland Park, new vehicle markings that display the logo “Proudly Serving” and hiring priority given to existing qualified Fruitland Park personnel. He stated that staff recommended the approval of the Interlocal Agreement between the City of Fruitland Park and Lake County Board of County Commissioners.
Commr. Cadwell commented that Interlocal Agreements can surround sensitive issues, and he felt that the City of Fruitland Park was sincere about their efforts to improve their fire and rescue services. He stated that it is an important piece for total fire service for that area. He noted that he is happy about it, and it will benefit the residents of Fruitland Park. He commended the staff for their hard work and stated he appreciated the confidence that the City Council of Fruitland Park had in the Board and the County.
Commr. Sullivan stated that the 100 year old Fruitland Park Fire Department was an institution of the City, and he appreciated the hard work of the staff because the service would not have been to the appropriate level the residents deserve and expect without the agreement.
Commr. Parks thanked the staff for all of the hard work, and he opined that the residents of Fruitland Park would benefit from the agreement because it made fiscal and service sense. He thanked Commr. Cadwell for attending a difficult meeting in December 2010 that he pulled together with the towns and cities of Lake County to talk about how the fire systems could work together, and he opined that the latest agreement stems from that meeting.
On a motion by Commr. Cadwell, seconded by Commr. Sullivan and carried unanimously by a vote of 5-0, the Board approved the Interlocal Agreement with the City of Fruitland Park and the Lake County Board of County Commissioners to provide fire and rescue services.
staffing for adequate fire and emergency response grant
Mr. Jolliff stated that the Staffing for Adequate Fire and Emergency Response (SAFER) Grant was created to provide funding directly to fire departments and volunteer firefighter organizations to help them increase or maintain the number of trained, “front line” firefighters available in their communities. He said that the goal of the SAFER grant was to enhance the local fire departments’ abilities to comply with staffing, response and operational 1710 and/or 1720 standards established by the National Fire Protection Association (NFPA.) He noted that the Board authorized approval to apply for the SAFER Grant on March 15, 2016 requesting 15 new firefighter positions supporting 4 fire stations with a disbursement of $876,390 for the first year and $898,590 for the second year. He reported that on August 26, 2016 the County was notified that Lake County Fire Rescue (LCFR) was awarded $1,774,980 in SAFER grant funding over a two year period and that the deadline to accept the funding would be September 23, 2016. He commented that firefighter applications were being accepted and that the projected start date for increased fire station staffing would be February 2017. He stated that the staff recommended the Board approve the acceptance of the Staffing for Adequate Fire and Emergency Response (SAFER) Grant.
On a motion by Commr. Campione, seconded by Commr. Sullivan and carried unanimously by a vote of 5-0, the Board approved accepting the $1,774,980 in Staffing for Adequate Fire and Emergency Response (SAFER) Grant funding.
other business - appointments
library advisory board
Commr. Campione expressed her condolences to the family of Mr. Robert Peraza who served on the Library Advisory Board and who was heavily involved in the community of Clermont. She stated that Mr. Peraza’s son passed away on September 11, 2001 in the World Trade Center attacks, and she noted that Mr. Peraza’s photograph taken at the 9/11 Memorial in New York City has become well known.
Commr. Conner showed the photograph of Mr. Peraza at the 9/11 Memorial to the Board and those in attendance.
On a motion by Commr. Campione, seconded by Commr. Sullivan and carried unanimously by a vote of 5-0, the Board approved the appointment of Mr. Robert A. Grenier as an Alternate Member to the Library Advisory Board, to complete a four-year term expiring February 28, 2018.
CITIZEN QUESTION AND COMMENT PERIOD
Mr. Vance Jochim, writer of a blog on local government issues, made a general comment on the budget process used by the County and suggested that measurable goals should be set when giving a budget presentation and then matched. He opined that the current process has very little information on performance metrics and encouraged the Board to think about requiring measurable goals to better track cost performance.
Mr. Rick Ault, a resident of Clermont, expressed his frustration with the eligibility and qualification process used to determine an elected official’s residence, which he feels affects whether or not a County Commissioner can represent a district. He stated that he has filed a complaint with two separate State of Florida agencies, and in both instances the reply was that it was out of the agency’s jurisdiction. He stated that there needs to be an answer for what determines eligibility to hold office. He remarked that the United States Constitution states the elected individual should reside in the area he or she represents, and he feels as though the intent is clear. He opined that the local government should address the issue now to avoid future complications and create an ordinance clarifying the requirements of what constitutes a residence.
Ms. Melanie Marsh, County Attorney, stated that the clarification is at the state level and is a constitutional requirement. She said that previously there was a commission who tried to pass a similar ordinance, but the State of Florida Attorney General’s office stated it was not within the commission’s authority to remove any member that did not comply, because the removal of a member from the commission is within the authority of the Governor. She clarified that if the Board passed an ordinance, it may not be effective as that responsibility does not lie with the Board but instead with the Governor.
Commr. Sullivan stated that the State of Florida’s Attorney did a full investigation of his residency and felt that he upheld the requirements to hold his position.
Commr. Conner commented that he had spoken to the County Attorney previously, and his understanding was that the Board does not have local jurisdiction over the matter of residency requirements.
Ms. Marsh stated that the State’s Attorney did investigate the issue and made a very clear ruling on what they determined residency to be.
Ms. B. Grassel, a resident of Tavares, stated that she is in support of the Board’s decision to fund an employee health clinic and noted that the Board will see much healthier employees. She cautioned that there could be a higher amount of claims during the first year due to some employees being first time participants in the health care screening, but it will be beneficial in the long run.
Commr. Campione thanked Ms. Grassel for bringing the initial cost up and noted that when the Board was going through the process of awarding the contract, there was a lot attention given to the fact that the Board was looking for a return on an investment. She stated that particular issue was paid attention to in the beginning stages, and as a result there are items built into the contract to facilitate that. She pointed out that while the Board may have had a shorter discussion about the wellness center during the current meeting, it was actually the end product after months of review, and the performance metrics were reviewed in regards to the wellness clinic. She stated that the goal is to get the employees healthier, make it easier for them to obtain healthcare and save money as a local government.
reports – Commissioner Conner – district 3
habitat for humanity
Commr. Conner noted that he had a meeting with the County Manager and Kent Adcock, Chief Executive Office for Lake-Sumter Habitat for Humanity, stating that it was a very positive meeting for the relationship between Lake County and Habitat for Humanity.
REPORTS – COMMISSIONER parks – DISTRICT 2
Commr. Parks stated that he appreciated all of the 9/11 Ceremonies that took place around the County honoring the tragedy that occurred on September 11, 2001.
sports and tourism partnership with orlando
Commr. Parks noted that he had a meeting with Orange County Mayor Buddy Dyer with the purpose to partner with the City of Orlando in the sports and tourism areas, since Lake County has been developing niche sports. He stated that he and staff took Mr. Dyer on a tour around the County to show him the different areas in hopes of continuing to build the relationship. He added that it could be a good tour to take potential businesses on to show the value of Lake County.
mr. robert peraza
Commr. Parks expressed his condolences to the family of Robert Peraza, who passed away on August 27, 2016, and noted that he intends to write a letter to Mr. Peraza’s family.
pear park committee
Commr. Parks stated that the Board received letters from the PEAR Park Committee requesting that a Lake County Board of County Commissioners meeting be held at the PEAR Park facilities, and he requested that be kept in mind as a future off premises meeting site.
recess and assembly
The Chairman called a recess at 11:06 a.m. until 5:05 p.m.
First final budget public hearing
Mr. Koontz stated that the purpose of the public hearing was to present to the public the proposed millage rates, their changes from the rolled-back millage rates and the tentative budget for FY 2017. He reported that it was the first of two public hearings regarding the Fiscal Year 2017 Budget. He clarified that rolled-back millage rates are the rates applied to the following year’s tax base, excluding new construction that would generate the same revenue as was raised in the previous year. He reviewed the agenda for the public hearing and then presented the millage rates over the rolled-back rates. He relayed that the FY 2016 final values and certified values from July 1, 2016 would be used to determine the rates for FY 2017; however, the Property Appraiser’s office has indicated that the final values may be significantly lower from the July 1, 2016 certified values. He reported that the proposed FY 2017 millage rates for the Lake County General Countywide Levy would be 5.1180 mills, which is a reduction to the FY 2016 rate and is a zero percent increase to the roll-back rate; the Lake County MSTU for Ambulance and Emergency Services Levy would be 0.4629 mills, which is equal to the FY 2016 rate and a 3.65 percent increase over the roll-back tax rate of 0.4466; the Lake County MSTU for Stormwater, Parks and Roads Levy would be 0.4957 mills, which is equal to the FY 2016 rate and a 2.89 percent increase over the roll-back tax rate of 0.4818; the Lake County Fire Rescue MSTU Levy would be 0.4704 mills, which is equal to the FY 2016 rate and a 2.84 percent increase over the roll-back tax rate of 0.4574; and the Lake County Voter Approved Debt Levy of 0.1524 mills is a reduction to the rate adopted in FY 2016 of 0.1600. He pointed out that the Lake County Voter Approved Debt Levy does not figure into the roll-back millage calculations. He stated that based on the calculations per the Department of Revenue on the DR-420, Certification of Taxable Value form, the current year proposed aggregate rate is 0.25 percent over the aggregate roll-back rate.
Mr. Heath recalled that the budget process started in January 2016 with approximately twenty budget workshops since that time, which addressed all facets of county government and the philosophy that was taken in terms of putting together the budget. He stated that the budget strategy was to keep the separate department budgets at a status quo level in order to maintain the departments’ current levels of service, and any increases were identified and presented to the Board to show the service level exchange for the increased funding. He pointed out that some of the state-mandated costs, which are beyond the control of the Board, have increased, but the General Fund Millage rate will be set at the roll-back rate in order to limit the increase in revenues to only new construction. He commented that the other operating millages would be kept at FY 2016 rates, except for the Public Lands Voted Debt millage, which would be slightly reduced to address debt service. He reported that the budget presented meets the Board’s requirement of maintaining the General Fund reserves. He reviewed that the budget addressed all of the Board’s requests, expansion and improvement to parks which has been a high priority by the Board and addressed the medical insurance funding issues, including the funding for the new employee wellness clinic. He stated in regards to social services, the budget provided for additional funding in Health and Human Service’s Grant programs, LifeStream Behavioral Center, Veteran’s Affairs Handbooks, funding for a new position to support the Veteran’s Diversion Program and funding for a position and pilot program to address littered areas in support of Keep Lake Beautiful. He explained that there would be additional funding for Public Safety, including the Sheriff’s vehicle replacements, the development of two new fire stations in Lake Yale and Sorrento Springs, construction of a new Altoona fire station and funding to increase two stations from Basic Life Support (BLS) service to Advanced Life Support (ALS) service. He commented that the budget also provided funding to continue the Lake County Courthouse renovations and addresses the funding of Solid Waste’s countywide operations. He pointed out that the proposed budget adds ten new staffing positions and deletes or transfers six staffing positions.
The Chairman opened the public hearing
Jim Harrison, a resident of Clermont and representative from Swimming for Life, a non-profit organization that received a grant in FY 2016 through the Health and Human Services Department, stated that the grant was very helpful, and he thanked the Board for the opportunity. He reported that Swimming for Life was able to fund swim lessons for 430 children, and 163 of those children had swim lessons that were funded through the grant. He stated that water safety is important, and there had been good support from the Board and the local cities. He pointed out that Lake County is a leader in water safety and education. He commented that the four and five year old children in the Headstart program have all received swimming lessons through the Swimming for Life program.
Commr. Cadwell pointed out that the program is helpful for the children; however, many parents of those kids do not know how to swim, and they have started asking about opportunities to learn. He suggested as a next step offering swim lessons to those parents as well.
Mr. Harrison replied that is an issue they have been hoping to help with.
Commr. Parks thanked Mr. Harrison for his service in Swimming for Life and for his part on the Water Safety Advisory Committee.
There being no one else who wished to address the Board regarding the First Public Budget Hearing, the Chairman closed the public hearing.
On a motion by Commr. Campione, seconded by Commr. Sullivan and carried unanimously by a vote of 5-0, the Board approved the adoption of a tentative millage rate for Lake County General Countywide Levy of 5.1180 mills, the Lake County Voter Approved Debt Levy of 0.1524 mills, the Lake County MSTU for Ambulance and Emergency Services Levy of 0.4629 mills, the Lake County MSTU for Stormwater, Parks and Roads Levy of 0.4957 mills, and the Lake County Fire Rescue MSTU Levy of 0.4704 mills.
On a motion by Commr. Conner, seconded by Commr. Sullivan and carried unanimously by a vote of 5-0, the Board approved the changes to the FY 2017 Recommended Budget totaling $18,115,034.
On a motion by Commr. Sullivan, seconded by Commr. Conner and carried unanimously by a vote of 5-0, the Board approved the tentative budget for the County totaling $363,722,809.
On a motion by Commr. Conner, seconded by Commr. Sullivan and carried unanimously by a vote of 5-0, the Board approved the final public hearing to be held on September 27, 2016 at 5:05 p.m. in the County Commission Chambers at the Lake County Administration Building, 315 West Main Street, Tavares, Florida, to finalize the budget and adopt the millage rates.
There being no further business to be brought to the attention of the Board, the meeting was adjourned at 5:29 p.m.
sean M. parks, chairman
NEIL KELLY, CLERK