A regular MEETING OF THE BOARD OF COUNTY COMMISSIONERS
August 24, 2021
The Lake County Board of County Commissioners met in regular session on Tuesday, August 24, 2021 at 9:00 a.m., in the County Commission Chambers, Lake County Administration Building, Tavares, Florida. Commissioners present at the meeting were: Sean Parks, Chairman; Kirby Smith, Vice Chairman; Douglas B. Shields; Leslie Campione; and Josh Blake. Others present were: Jennifer Barker, Deputy County Manager; Melanie Marsh, County Attorney; Niki Booth, Executive Office Manager, County Manager’s Office; Gary J. Cooney, Clerk of the Circuit Court and Comptroller; Kristy Mullane, Chief Financial Officer; and Josh Pearson, Deputy Clerk.
INVOCATION and pledge
Commr. Parks welcomed everyone
to the meeting and remarked that the Pledge of Allegiance would be led by Mr. Anthony Padilla, who was a Veteran
Services Officer in the Office of Veteran Services. He said that Mr.
Padilla served in the United States (U.S.) Army from 2000 until 2004 in field artillery
where he trained as a Multiple Launch Rocket System (M.L.R.S.) crewmember. He
commented that Mr. Padilla’s deployments included a North Atlantic Treaty
Organization (NATO) peacekeeping mission in Kosovo and Macedonia, and a wartime
mission to Kuwait and Iraq in support of Operation Iraqi Freedom. He remarked that Mr. Padilla’s awards
included the Army Commendation Medal, the Army Achievement Medal, Good Conduct
medals, the Global War on Terrorism medal, the Iraq Campaign medal, and the
Kosovo Campaign medal. He then thanked
Mr. Padilla for his service.
Pastor Brooks Braswell with the First
Baptist Church Umatilla in the City of Umatilla, then gave the invocation and
Mr. Padilla led the Pledge of Allegiance.
virtual meeting instructions
Mr. Erikk Ross, Director for the Information Technology (IT) Department, explained that this meeting was being livestreamed on the County website and was also being made available through Zoom Webinar for members of the public who wished to provide comments during the Citizen Question and Comment Period later in the agenda. He elaborated that anyone watching though the livestream who wished to participate could follow the directions currently being broadcast through the stream; furthermore, he relayed that during the Citizen Question and Comment Period, anyone who had joined the webinar via their phone could press *9 to virtually raise their hand, and anyone participating online could click the raise hand button to identify that they wished to speak. He said that when it was time for public comment, he would read the person’s name or phone number, unmute the appropriate line, and the speaker would be asked to provide comments. He added that everyone would have three minutes to speak, and that after three minutes an alarm would sound to let them know that their time was up. He added that they previously notified the public that comments could be emailed through 5:00 p.m. on the previous day, and those comments were shared with the Board prior to the meeting. He stated that anyone wishing to provide written comments during the meeting could visit www.lakecountyfl.gov/commissionmeeting, noting that comments sent during this meeting would be shared with the Commission after the meeting was concluded.
Agenda update
Ms. Jennifer Barker, Deputy County Manager, requested to pull Tab 12, which regarded a change order for PCDG Construction, LLC, and Tab 27, which regarded a presentation on the Coalition for Housing and Economic Development of Lake County, noting that both tabs would be moved to the September 14, 2021 agenda. She also said that Tab 34 would be pulled regarding the discussion of Lake-Sumter Metropolitan Planning Organization (MPO) projects for more research to be brought back at a later date, and she noted that Tabs 36, 37, and 38 were all added since the agenda was first published.
ARPA UPDATE - PUBLIC SAFETY DEPARTMENT
Commr. Parks stated that there would be a presentation regarding the coronavirus disease 2019 (COVID-19) pandemic and staffing situations in the Public Safety Department, noting that it was one of the most important services the County could provide. He commented that the Commissioners were solutions-oriented and wanted to move forward, and opined that this discussion would be ongoing for the next few months.
Ms. Barker stated that there would be an American Rescue Plan Act (ARPA) update at future meetings, and that the County would provide the latest information received from the U.S. Department of Treasury. She said that Mr. Tommy Carpenter, Director for the Office of Emergency Management, would discuss issues and updates from the Public Safety Department, and that Mr. Sean Beaudet, Grants Coordinator for the Office of Management and Budget, would provide the most revised project list for the ARPA funds.
Mr. Carpenter presented a preliminary update about public safety regarding the use of ARPA funds. He provided an overview of operational challenges with the Lake County Office of Emergency Medical Services (EMS), which had been discussed with the Board of County Commissioners (BCC) over the past several months, noting that these challenges were pandemic oriented and were compounded by a vast need for paramedics. He commented that paramedics were being used system-wide throughout the country, and that they were now being used in hospital settings due to a lack of nurses. He said that the EMS system in Lake County was primarily made up of County and municipal fire service advanced life support (ALS) first response and EMS ambulance medical transportation, noting that the majority of fire trucks that went to calls were ALS. He remarked that due to injury and COVID-19, the County was not able to staff the number of ambulances that they previously could. He stated that Lake County Fire Rescue (LCFR) had two ambulances staffed at Fire Station 10 in Astor and Fire Station 15 in Pine Lakes; furthermore, he relayed that LCFR staffed two additional ambulances that provided rescue ambulance services in the City of Fruitland Park and the Four Corners area. He said that daily call volume had been higher in 2021 than what was experienced in 2020; additionally, the Office of EMS and LCFR had experienced higher numbers of unscheduled absences in the month of August 2021, noting that these two factors were not exclusive to Lake County. He recalled that in July 2021, the Board had approved pay increases and sign-on bonuses to address staffing challenges, which included the following items: increased pay scales for emergency medical technician (EMT) and paramedic positions; an authorized discretionary bonus for EMTs and paramedics from ARPA funds, noting that the initial allotment was based from January 1 through June 30, 2021; a sign-on bonus of $8,000 for paramedics and $4,000 for EMTs with a two-year commitment; and a referral bonus of $1,000 to County employees that referred a successful EMT or paramedic candidate, noting that the newly implemented minimum EMS pay structure started EMTs at just under $40,000 per year, and paramedics at just under $50,000 per year annually for a 24/48-hour shift. He said that one item they implemented was having the management structures of the Office of EMS and LCFR work jointly to assess and assign resources to staff ambulances and manage the EMS system daily. He added that LCFR personnel staffing EMS ambulances on overtime had occurred since May 2021, and that EMS supervisors staffed ambulances and were required to work mandatory overtime. He also noted that because of the increased number of calls and unscheduled absences, they had requested an ambulance strike team from Sarasota County, which provided two ambulances and two supervisors. He commented that in the following weeks, they would staff Rescue Station 27 and implement multiple 12 hours-per-day ambulances during peak hours. He then listed the following options for the Board’s consideration for longer-term solutions in the coming days and weeks: double time pay for Office of Public Safety Support 9-1-1 dispatchers, Office of EMS, LCFR EMTs, and paramedics for all unscheduled overtime utilizing ARPA funds; extend the $8,000 paramedic sign-on bonus to LCFR; and offer Office of EMS part-time positions for EMTs and paramedics, noting that they would offer half of the sign-on bonus that was offered to full-time employees, which would be $4,000 for a paramedic and $2,000 for an EMT. He mentioned that an additional option for the Board’s consideration and approval was to extend the ability to provide ambulance service to Lake County’s municipal fire services, which already provided ALS first response, noting that it would require modifying the agreements from ALS first response to transportation. He elaborated that the Office of EMS would provide them a turn-key ambulance, and the municipality would staff it and participate in the countywide ambulance response system; furthermore, the Office of EMS would be responsible for ambulance training and the patient care reporting system, noting that the office would still have to work out the details for patient care billing and liability/risk questions. He opined that the County could use ARPA funds for overtime pay and to help them get additional staff that would be just on the ambulance. He mentioned that LCFR was recently awarded the fiscal year (FY) 2020 Fire Prevention and Safety Grant, commenting that they would work with the local emergency planning council to perform a study to include an EMS delivery system and reevaluate what they were doing. He concluded by reading the requested actions to use ARPA funds for the overtime pay and approval to update the current ALS agreement.
Commr. Parks agreed that the County should approve of double time pay for overtime, but he opined that the Board would want to discuss the other items. He wondered what involvement the Cities would have in this issue, noting that he did not want a fragmented system; furthermore, he hoped that another option would become available soon.
Commr. Campione commented that if funds became available to do the study soon, some of the solutions could be contrary to updating the current ALS agreement with the municipal ALS fire service agencies. She opined that the study could show that the County could work within the existing system as well as LCFR, and she said that she had the same concern about fragmenting the system before looking at doing it comprehensively. She agreed that the County should approve the first item to provide funds for overtime, and she asked how quickly funds could be available to do the study for the second item.
Mr. Carpenter replied that a grant paid for the majority of the study, and that the County’s share was small and already included in the budget, adding that the LCFR just needed to coordinate with the planning council to get it started. He commented that the agenda item would come before the Board on September 14, 2021, and that once it was approved, it would move forward quickly.
Commr. Campione opined that it was the right avenue to pursue.
Commr. Smith asked if the part time positions would work 12 hour shifts.
Mr. Carpenter answered that this was correct, and that it was based on the positive feedback received after the July 2021 presentation.
Commr. Smith inquired about the number of Cities that were interested in the option of partnering with the LCFR and how many ambulances would be available for that.
Mr. Carpenter said that there were three Cities who were interested, but that two could adequately extend the system if the County could come up with an agreement that would work for both. He remarked that in terms of equipment and ambulances that were not staffed, they could be moved to the Cities, noting that in a single day, a station could go through two or three spares based on issues. He noted that there were issues with warranty work, repairs, and equipment that were related to the supply chain issues brought on by the COVID-19 pandemic, but that unstaffed ambulances were available.
Commr. Parks commented that there could be questions about how the new system would work, opining that it would be a positive step forward, and that the County should take the next step as quickly as possible to address the staffing issues.
Mr. Carpenter commented that the primary focus was to look at the system and find ways to improve it, and that things changed drastically through an increase in call volumes and an increase in unscheduled absences; therefore, the primary goal currently was to make sure there were ambulances for the residents who needed them. He remarked that the short term goal was to get employees back healthy, to get them staffed on ambulances, and to attract potential employees into the system, and that the long term goal was to grow the system, noting that emergency services were geared toward EMS response. He reiterated that the LCFR and the Office of EMS were looking for the best ways to provide short-term services, and that through the study, they would find the best delivery system moving forward to ensure that the County had the resources now and also the pipeline to grow those resources in the future.
Commr. Campione noted that there had been a study done, which resulted in the adjustment of adding the ambulances in Astor and Pine Lakes. She commented that it started out as a pilot to see how it would go, and that it was currently time to look at the whole picture. She said that some people wondered if it would make more sense to have an ambulance instead of a fire truck on a call that could result in a transport to the hospital, noting that this type of study would look at those questions and how to deploy resources, including the types of vehicles at different locations.
Commr Parks opined that the efforts to manage 9-1-1 calls and determine who would need an ambulance would become more important moving forward. He asked what item would be coming before the Board on September 14, 2021.
Mr. Carpenter related that it would be the Fire Prevention and Safety Grant.
Ms. Barker commented that the County would begin working on a request for proposal (RFP) scope, and that waiting for the grant would not impede progress, adding that as soon as there was approval, the County could move forward immediately and procure somebody to conduct the study quickly.
Commr. Parks stated that his goal would be to have the study underway in October 2021.
Commr. Campione commented that she agreed, and that even if there had to be special meetings to keep things moving along, she would be in favor of that.
Mr. Carpenter said that it was the goal of the LCFR, adding that it was difficult to make plans that had to wait for approval, but that they were always reevaluating and working on solutions.
Commr. Campione opined that the second item was to approve the request to work on agreements with the Cities, but not to execute the agreements until the County had more information. She commented that it would be good to have that in place if the study indicated that it would be beneficial, adding that it would have to be part of a comprehensive discussion.
On a motion by Commr. Campione, seconded by Commr. Blake and carried unanimously by a 5-0 vote, the Board approved the following items: double time pay for all unscheduled overtime for public safety 9-1-1 dispatchers, EMS, and LCFR EMT and paramedic personnel for a limited by time while unscheduled overtime was needed to fill required openings; to update the current ALS Agreement with municipal ALS fire service agencies to provide ALS transportation services through Lake County’s Office of EMS; and for the Deputy County Manager to pay the invoice for the requested ambulance strike team up to $50,000 per deployment.
ARPA UPDATE
Mr. Beaudet presented an update on the ARPA and the spending plan going forward. He recalled that in June 2021, half of the funding was received, and the Board had approved the resolution accepting the funds in July 2021. He commented that the funds were allocated to seven categories, and that the Office of EMS premium pay plan had been approved to date. He said that a request was added to the plan recently from Lake County administration and the Lake County Sheriff’s Office (LCSO) for laptops for remote work, and that the Lake County Clerk of the Circuit Court and Comptroller requested a Value Adjustment Board (VAB) software program. He stated that the public safety radio tower replacement, which was originally under negative economic impacts but did not qualify, had shifted within the plan, and that it had been moved to revenue replacement; furthermore, he said that there was an urgent need for first responder premium pay and rescue services. He displayed the new funding allocation proposed amounts and the updated project list, noting that a few items were not on the list, and that the Lake County Clerk of the Circuit Court and Comptroller had recognized an additional item that was currently budgeted that could qualify for ARPA funds. He mentioned that the South Lake Regional Technical Advisory Committee recently had a request of $7.25 million, or a 25 percent contribution, to fund the South Lake distributed well field nontraditional water project. He added that after moving the public safety radio tower, there was $5.5 million under the allocated revenue replacement category, and that they would treat this as a contingency in case there were any future projects or unanticipated costs. He said that the requested action was to approve the updated allocations.
Commr. Campione asked how many variable message boards the County could get for $156,000 because they were always in demand, adding that during the COVID-19 pandemic, the County used them to inform the public, and that it was a good purchase.
Ms. Barker answered that they could receive four.
Commr. Parks commented that he was optimistic about the Lake Technical College request, and that he wanted to keep their full request on the list; additionally, he opined that there were some good, large projects, such as the $15 million that could go towards a trail connection. He stated that he wanted to explore taking something off of the penny sales tax through ARPA, such as the Ferndale Preserve, which was $550,000.
Ms. Barker commented it could be looked at, and that the County had added Ferndale Preserve as a proposed project for the legislative priorities, which would also free up funding.
Commr. Parks remarked that it was another way to use ARPA funding and allow the Infrastructure Sales Tax funds to be used for something else.
Commr. Campione opined that the County could put a placeholder for the Ferndale Preserve in ARPA funds, but not in the first year, and also put it on the legislative priorities list, adding that if it did not get funded, it would have a placeholder for ARPA funds.
Commr. Campione asked about the South Lake distributed well field nontraditional water project.
Mr. Beaudet relayed his understanding that it was a well field nontraditional water supply with the source coming from the aquifer, and that it was a regional project with the Cities of Clermont, Groveland, Mascotte, Minneola, and their utilities.
Commr. Parks remarked that some of the Cities had heard that the County could be a potential partner on this water project, which was an eligible ARPA expense. He said that it was on the list as a placeholder for a potential partnership with a City, adding that it would be for putting lakeside septic tanks onto a City sewer.
Commr. Campione opined that it should be worded as sewer conversions and utilities expansion.
Mr. Beaudet clarified that it was a separate project from the distributed sewer conversions and utility expansion, and that the South Lake distributed well field nontraditional water project was not on the list, adding that the County had received it after the presentation was completed.
Ms. Barker commented that the County had just received this request, and that it was mentioned for the Board’s information. She added that it was on the list as a placeholder in case funding was identified, and that it was a project to consider at a future time.
Commr. Campione remarked that she would be interested to know more about it, such as how it could open the door for development and to what extent the County could negotiate with the Cities that were seeking the funding with the County’s transportation needs. She noted that the County did not want to open the door to development without compensation for transportation issues, such as maintenance or new projects.
Commr Parks opined that $12 million was the unidentified project allocation amount, and that the County should work with the Cities concerning growth.
Commr. Blake mentioned that he had attended the Medical Examiner’s Office Oversight Committee meeting the previous week, and that they had discussed exceeding the capacity of their current facility, adding that they preferred the City of Leesburg because of its central location. He said that they were discussing a new building for the Districts 5 and 24 Medical Examiner, and that it had been impacted by the COVID-19 pandemic. He stated that the new facility would cost about $14 million, and that out of the five Counties, Lake County’s share of the cost would be about 30 percent, adding that in the meantime, some of the office space in the existing facility could be renovated, which could last another three years at a cost of $101,000. He opined that Lake County’s share would be about $30,000, and he asked if that would be an eligible ARPA expense. He commented that he had the RFP for the new facility, which would be needed in three years, opining that the County should plan for the cost at the current time.
Ms. Barker said that it probably could be because it was in response to COVID-19 related issues, which was the intent of the ARPA funding, and that the County could verify that. She stated that if the $30,000 was not eligible, it could be put in the General Fund.
Commr. Campione commented that the County was mandated by the State to partner for this essential service. She mentioned that the Cities could have a proportionate share in the cost of the new facility, but that it would make sense to use ARPA funds.
Commr. Blake said that the County could earmark ARPA funds for what was coming in three years.
Commr. Campione pointed out that the ARPA funds had to be spent within a certain period of time, and that this could be a reason to reach out to the other Counties to find out if it was something they wanted to do, noting that it would make more sense to address it sooner rather than later.
Commr. Blake stated that Seminole County was going to reach out to their staff about making it an ARPA expense.
Ms. Barker said that the $30,000 per year for three years could be added to list, and that the County would look at the infrastructure buildout to see if it qualified.
Ms. Melanie Marsh, County Attorney, stated that Seminole County had already looked at the replacement building, and found that it would not qualify for the infrastructure portion of ARPA, adding that Seminole County was going to consider putting its replacement revenue towards the new building. She noted that Lake County would have to work in conjunction with the other Counties and document how that funding was spent, but that Seminole County was of the opinion that ARPA funds could not be used for the new building. She commented that the $30,000 for upgrades would probably qualify for ARPA funds, but the County would have to see exactly what those upgrades would be before making the determination.
Commr. Parks opined that the $30,000 would work for three years.
Commr. Blake stated that it would fund three more years at the existing facility, and that the other option had an expense of $1.2 million to purchase adjacent medical offices and convert that for use, adding that the board determined that it was not worth the expense since the new facility would still have to be built in five years.
Commr. Parks commented that it was not unexpected with the population of Lake County now nearing 400,000 and all the surrounding Counties growing rapidly.
Ms. Barker stated that the $5.5 million that was unallocated was based on a calculation of revenue replacement, which opened it up for eligibility for projects such as this.
Commr. Campione asked what amount was being requested for Lake Technical College.
Ms. Barker said that it was a total of about $8 million, adding that a portion of it was to construct a facility off of Woodlea Road in the City of Tavares that would be a diesel mechanic training area, and that it would be a partnership with the City of Tavares. She said that the second portion was job training for people affected by COVID-19, which was eligible for ARPA funding, adding that the remaining $7 million was on a list of potential items, but that it was not included in the allocation currently.
Commr. Parks said that the construction was only $4 million.
Ms. Barker stated that the job training was $1.1 million for the job training assistance, and that the balance was associated with the construction. She added that the County could add construction to the list, move funding around, or move it from the unallocated items.
Commr. Smith opined that it was important that the County put that option in there.
Commr. Campione opined that it was a great idea to put it on the list, and said that there was information about a grant that depended on a congressional delegation recommendation, noting that it was specifically listed for job training facilities, buildings, and infrastructure. She commented that a grant application could be put together, and opined that the congressional delegation could be interested in supporting this. She proposed that a placeholder could be put in the ARPA fund, and that the County could apply for a federal grant for job training, adding that the Lake Technical College project could be shifted around to be an Infrastructure Sales Tax project.
On a motion by Commr. Smith, seconded by Commr. Shields and carried unanimously by a 5-0 vote, the Board approved the updated allocations, with the addition of funding for Lake Technical College.
Minutes approval
On a motion by Commr. Smith, seconded by Commr. Shields and carried by a 4-0 vote, the Board approved the minutes for the BCC meetings of May 3, 2021 (Special Meeting) and May 11, 2021 (Regular Meeting) as presented.
Commissioner Blake was absent for the vote.
citizen question and comment period
Mr. Andy DuBois, a resident of Lake County, asked the Board to not raise the current tourist development tax (TDT) of four percent, noting that the Tourist Development Council (TDC) recently voted 6-1 to not increase it.
Commr. Parks commented that there would be a joint workshop with the TDC coming up at the end of September 2021, and that there would be more discussion through October 2021.
Mr. David Serdar, a resident of the City of Fruitland Park, made comments related to local government issues.
Proclamation 2021-110: celebrating the Orlando Cat café
On a motion by Commr. Smith, seconded by Commr. Shields and carried unanimously by a 5-0 vote, the Board approved Proclamation 2021-110 celebrating the Orlando Cat Cafe's 5th Anniversary.
Commr. Parks commented that this proclamation was to celebrate on an annual basis the Cat Café and the efforts to adopt and promote the adoption of cats, adding that it was a wonderful facility in the Four Corners area. He then read and presented Proclamation 2021-110 to Ms. Sandra Cagan with the Orlando Cat Café.
Ms. Cagan said that she wanted to thank the County and the Commissioners for their support and especially for Commissioner Parks who was an early supporter. She commented that the Orlando Cat Café had provided a lot of stress relief during the COVID-19 pandemic even though they had been closed for four months.
CLERK OF the Circuit COURT and comptroller’s CONSENT AGENDA
On a motion by Commr. Blake, seconded by Commr. Campione and carried unanimously by a 5-0 vote, the Board approved the Clerk of the Circuit Court and Comptroller’s Consent Agenda, Items 1 through 4, as follows:
List of Warrants
Notice is hereby provided of warrants paid prior to this meeting, pursuant to Chapter 136.06 (1) of the Florida Statutes, which shall be incorporated into the Minutes and filed in the Board Support Division of the Clerk's Office.
City of Umatilla Corrective Ordinances
Notice is hereby provided of having received the following from the City of Umatilla: Corrective Ordinances 2020-M, 2020-M-1 & 2020-M-2; and Corrective Ordinances 2021-C, 2021-C-1 & 2021-C-2.
Cascades at Groveland Community Development District FY 2022 Adopted Budget
Notice is hereby provided of having received the Cascades at Groveland Community Development District adopted Fiscal Year 2022 budget Resolution 2021-09 and budget.
Utilities Inc. of Florida Items
Notice is hereby provided of having received from Utilities, Inc. of Florida a Notice of Application for Amendment to Certificates of Authorization to Extend Service Area pursuant to Section 367.045, Florida Statutes, and Section 25-30.036, Florida Administrative Code, to provide water and wastewater service in Sections 25 and 26, Township 24 South, Range 26 East, generally consisting of phase II of the Orlando RV Resort Thousand Trails, located at 2110 Thousand Trails Blvd., Clermont, FL 34714. Docket No. 20210109-WS.
COUNTY MANAGER’S CONSENT AGENDA
On a motion by Commr. Campione, seconded by Commr. Smith and carried unanimously by a vote of 5-0, the Board approved the Consent Agenda, Tabs 4 through 26, pulling Tab 11 for discussion, pulling Tab 12, and including Tab 36, as follows:
PROCLAMATIONS
Request approval of a Proclamation 2021-108 proclaiming September 17-23, 2021, as Constitution Week, per Commissioner Parks.
COUNTY ATTORNEY
Approval of outside counsel's recommendation to accept the Mallinckrodt Plan and authorize the County Attorney to approve any future recommendations of outside counsel regarding the Opioid Litigation. There is no fiscal impact.
ADMINISTRATIVE SERVICES
Information Technology
Recommend approval of the third amendment to the service exchange and lease agreement with Summit Broadband and authorize the Office of Procurement Services to execute all supporting documentation. The amendment will upgrade the data service at 44 remote locations, which currently have slow or unreliable data service. The fiscal impact is $109,818.72 (expenditure) per year for eight years with an initial $2,200 (expenditure) one-time charge.
Management and Budget
Recommend approval of seven resolutions providing for certification of the non-ad valorem assessment rolls for the Greater Groves Municipal Service Benefit Unit (Resolution 2021-117), Greater Hills Municipal Service Benefit Unit (Resolution 2021-118), Greater Pines Municipal Service Benefit Unit (Resolution 2021-119), Picciola Island Subdivision (Resolution 2021-120), Sylvan Shores Subdivision (Resolution 2021-121), Valencia Terrace Subdivision (Resolution 2021-122) and Village Green Subdivision (Resolution 2021-123) for Fiscal Year 2022. The total amount to be collected for these MSBUs is $946,478.25.
Procurement Services
Recommend approval:
1. Of contract 21-0520 to PFM Financial Advisors, LLC (Philadelphia, PA) for provision of specialized financial advisory services on an as-needed basis.
2. To authorize the Office of Procurement Services to execute all supporting documentation.
The average annual fiscal impact (expenditure) is estimated at $35,000 and is within, and will not exceed, the fiscal year budgets.
AGENCY FOR ECONOMIC PROSPERITY
Recommend approval of an agreement with the University of Central Florida for the management of Lake County's Small Business Development Center (SBDC) services for Fiscal Year 2022. The fiscal impact is $150,000.00 (expenditure) and is within, and will not exceed, the Fiscal Year 2022 budget.
Recommend approval of Sixth Amendment to Declaration of Restrictive Covenants for Lake County Central Park. There is no fiscal impact. Commission District 1.
PUBLIC SERVICES AND INFRASTRUCTURE
Facilities Management
Recommend approval:
1. Of Contract 21-0422 with Y Tech, Inc. dba Redd Ash Technologies (Apopka, FL) for the Avigilon Camera System for the Office of Transit Services.
2. To authorize the Office of Procurement Services to execute all supporting documentation.
The fiscal impact is projected at $112,203.54 (expenditure - FTA 100 percent grant funded) and is within, and will not exceed, the Fiscal Year 2021 Budget. Commission Districts 1 & 3.
Recommend approval:
1. Of Contract 21-0456 with Emerald Facility Management (St. Petersburg, FL) for on-call pressure washing and window washing services for Lake County facilities.
2. To authorize the Office of Procurement Services to execute all supporting documentation.
The estimated annual fiscal impact is $50,000 (expenditure) and is within, and will not exceed, the Fiscal Year budgets.
Housing and Community Services
Recommend approval of Agreement with United Way for Disbursement of SHIP Funds (LHAP Funding Year 2018-19). The fiscal impact is $150,000 (expenditure).
Recommend approval of the Annual State Housing Initiatives Partnership Closeout Report for Fiscal Year 2018, and adoption of Resolution 2021-124 delegating signature authority to Maria AbdoulKarim, Director of Housing and Community Services, for execution of the Local Housing Incentives Certification. There is no fiscal impact.
Recommend approval of Third Amendment to Lease Agreement between Lake County and PRVR of Tavares, LLC, for the Office of Housing and the Office of Community Services located at 2004/2008 Classique Lane in Tavares. The fiscal impact is estimated at $217,413.74 (expenditure) for Fiscal Year 2022 Budget. Commission District 3.
Recommend approval of Amendment for Disbursement of Emergency Rental Assistance (ERA) Funds with United Way of Lake & Sumter Counties. There is no fiscal impact.
Parks and Trails
Recommend approval:
1. Of Contract 21-0930 for Hickory Point Improvements to Advanced Commercial Contractors, Inc. (Eustis, FL);
2. To authorize the Office of Procurement Services to execute all supporting documentation.
The estimated fiscal impact is $448,900 (expenditure) and is within, and will not exceed, the Fiscal Year 2021 Budget. Commission District 3.
Public Works
Recommend approval:
1. Of Contract 21-0923 with DB Civil Construction (St. Augustine, FL) for the Dead River Road at SR 19 Intersection Improvements construction project.
2. Of Unanticipated Revenue Resolution 2021-125 adding $344,759 to the North Central Transportation Impact Fees Fund.
3. Of Unanticipated Revenue Resolution 2021-126 adding $33,500 to County Transportation Trust Fund.
The fiscal impact is $714,835 (expenditure - $33,500 in City of Tavares reimbursement). Commission District 3.
Recommend approval to accept the final plat for Lake Apopka Sound and all areas dedicated to the public as shown on the Lake Apopka Sound final plat, located near Clermont. The fiscal impact is $1,551 (revenue - final plat application fee). Commission District 2.
Recommend:
1. Approval of a Local Agency Program Agreement.
2. Adoption of supporting Resolution 2021-127 with the Florida Department of Transportation (FDOT) for construction and inspection services for the County Road (CR) 452 safety project in the Leesburg area.
3. Adoption of Unanticipated Revenue Resolution 2021-128 adding $2,776,771 to the Federal/State Grant Fund.
The fiscal impact is estimated at $2,776,771 (revenue/expenditure - 100% grant funded) and is within, and will not exceed, the Fiscal Year 2021 Budget. Commission Districts 4 and 5.
Recommend adoption of Resolution 2021-129 providing for certification of the assessment roll for the Special Assessment for the paving, grading, curbing, and drainage of Granville Avenue in Lake County. There is no fiscal impact. Commission District 2.
Recommend adoption of Resolution 2021-130 providing for certification of the assessment roll for the Special Assessment for the paving, grading, curbing, and drainage of Firethorn Road in Lake County. There is no fiscal impact. Commission District 4.
Recommend adoption of Resolution 2021-131 providing for certification of the assessment roll for the Special Assessment for the paving, grading, curbing, and drainage of Colley Drive in Lake County. There is no fiscal impact. Commission District 3.
Approval to advertise an Ordinance amending Chapter 22, Section 22- 39, Lake County Code, entitled Dedication of land and impact fee credits.
Transit Services
Recommend approval of the 2021 Transit Development Plan Progress Report. There is no fiscal impact.
Tab 11: Lease Agreement with William F. Baker Jr.
Commr. Smith stated that he had looked at the subject building, and that he had some questions and concerns. He asked how much the actual facility was being used with people walking in and talking to somebody live as opposed to video conferencing with Zoom Webinar. He said that his other question was why the County was being charged $17.91 per square foot, while another tenant in the same building was paying much less than that. He opined that the rates should be reduced, or that there should be conversation about this.
Mr. Brandon Matulka, Executive Director of Economic Growth, replied that the Small Business Development Centers (SBDC) had to pivot and change over the previous year because of COVID-19 in order to offer the same services to Lake County businesses. He relayed that there were two staff members that operated out of that facility, and he said that it had been utilized 20 to 25 times for in-person meetings, adding that many of the meetings had been Zoom Webinar meetings. He commented that the County had communicated with the SBDC about their ability to offer the same services to Lake County businesses through Zoom Webinar and some of those practices, and that they were confident in their ability to offer those services remotely. He remarked that the County could try to negotiate the rate, noting that it had not been increased much from the initial rent for the facility. He mentioned that the SBDC was confident in potentially working remotely and not having an office at that location, pointing out that they would have to work with the County to find alternate sites to meet clients if that was the preferred case.
Commr. Smith stated that SBDC provided an essential and vital service for Lake County, adding that he fully supported that program, but he opined that if the service could be offered remotely, the County could possibly save the taxpayers $30,000. He commented that if the SBDC was confident that they could provide that service remotely, and if the County could find a space for in-person meetings on a case by case basis, it could be a solution for everybody.
Commr. Campione commented there were still logistics that would need to be worked out, noting that if the SBDC worked remotely, they would still need locations where they could have onsite meetings, and she opined that the County could go back to the landlord to see if they would be willing to accommodate a much lower rate knowing that the County was looking at other options. She opined that businesses in the community had conference rooms that could be made available for onsite meetings, adding that they could network with existing businesses as well. She mentioned that there could be conference spaces available through some of the municipalities, and that those were some things the County could explore while seeking a better rate from the landlord of the existing facility.
Commr. Smith opined that the County could entertain a month by month lease at the current facility instead of a yearly lease in case the County could find a better solution two or three months later, noting that it would be up to the landlord.
Ms. Marsh stated that the lease would expire at the end of August 2021, and that if the landlord was not willing to entertain a month to month lease, the SBDC would have to move out in just a week.
Commr. Campione inquired if there was a meeting location in the County offices.
Mr. Matulka commented that the SBDC had several spaces they could utilize, such as the Hunt Industrial Park in the City of Groveland, which had conference rooms, and the Lake County Welcome Center, adding that the County had reached out to the Mount Dora Area Chamber of Commerce and the W. T. Bland Public Library in the City of Mount Dora, which had spaces that could potentially be utilized. He opined that it was a good idea to reach out to local businesses, but that the County had locations that were ready now if they needed them, and that the County could have those discussions moving forward to find bigger spaces or business spaces for those needs.
Commr. Campione opined that it was important for the SBDC to have a meeting space in the northeast part of the County for meetings with clients in that area, and that the County should communicate with the landlord of the current facility.
Mr. Matulka asked if the Board wanted to explore the possibility of doing a month by month lease with the existing facility while figuring out the potential of working remotely.
Commr. Campione commented that she wanted to know if they could do a month by month lease and reduce the rent.
Commr. Smith thanked Mr. Matulka and the SBDC staff present.
Commr. Campione expressed appreciation for the SBDC, and commented that their service meant a lot to companies that were trying to make their business dreams come true, noting that they offered a tremendous amount of support to them.
Public Hearing – Transportation Improvement Program
Mr. Fred Schneider, Assistant County Manager, introduced the FY 2022-2026 Transportation Construction Program, and stated that the public hearing would be at this meeting, noting that the presentation would cover transportation construction funding sources, major projects, and the transportation program for FY 2022-2026.
Mr. Jeff Earhart, Engineering Manager with the Division of Engineering Services, stated that funding for transportation came from Florida Department of Transportation (FDOT) legislative appropriations and grants, road impact fees, funding partnerships, sales tax, and the County Transportation Trust Fund, noting that the budget for the following year would be similar to the current year but less than the years before the pandemic. He said that some of the completed projects included the following: the Citrus Grove Road Phase III, which included the trails with the bike lanes, four lane road, and sidewalks; the County Road (CR) 466A stormwater pond; and the Ridgewood Avenue roundabout, which was a safety project that cost about $1 million. He mentioned that some of the projects under construction included Citrus Grove Phase IV, Lake Louisa Road, Lakeshore Drive, Lenze Drive, and Challenger Drive, noting that these projects were ongoing. He commented that the Green Mountain Scenic Trail would be near the City of Minneola, and that the first part was being constructed by the developer of the Hills of Minneola subdivision. He stated that the County was working on a developer’s agreement for the second part, adding that the trail and the roadway would be constructed by the developer and ultimately connect to the existing Green Mountain Scenic Overlook and Trailhead. He stated that in the Lisbon area, there was a safety project adding shoulders, changing curves, and adding signage to make the corridor safer, and that it was budgeted for construction in the next year or two, noting that FDOT was funding it 100 percent. He said that in the City of Groveland area, there was another safety project on Villa City Road adding shoulders, looking at the curves, and adding rumble strips on the end to keep people on the road, noting that it was paid for by FDOT. He remarked that there was a lot of progress being made on the Citrus Grove Road project, and that the County was working with the development agreement and designing the road, noting that the other phases were completed or being completed. He mentioned that in the City of Fruitland Park area, the County would be working on the last phase of the County Road (CR) 466A project, and that the CR 455 extension project would be in the City of Clermont area. He said that Hartwood Marsh Road had received a lot of attention this past year with some of the development that was occurring, and that a plan update was currently being advertised, adding that it was expected to be $11 million, which included some signal upgrades as well as widening the road. He relayed that segment five of the Wekiva Trail, which would connect the Cities of Tavares and Mount Dora, was in its project development and environment (PD&E) study process, and that the County had its first public meeting in the previous week. He said that segment one would go from the City of Mount Dora to the CR 437 area, noting that there was a $2 million legislative appropriation for the design, which was currently being advertised. He commented that the County was currently acquiring right of way for segment two, and that there was $4 million from FDOT for FY 2025. He stated that sections three and four were complete or nearly complete, and that they were currently being used. He remarked that the County was in the design phase for the Round Lake Road extension in the City of Mount Dora area to the Orange County line, and that the $4 million from FDOT was for right of way. He commented that the $10 million received a couple of years prior helped accelerate some of the resurfacing work, and that $3.59 million was collected from sales tax funds, adding that the three year contract would be completed in the following year. He said that the FDOT projects listed were funded at 50 percent, and that FDOT paid 100 percent for the safety projects. He remarked that there were some Federal and State grants that were going to be used for various projects, noting that CR 452 in the Lisbon area, which was a safety project, was going to be started the following year, and that the County had money for CR 455 coming up in 2023. He commented that on the road impact fees project list, there was a left turn lane added at the intersection of CR 455 and Fosgate Road, noting that it had been on the list for a while. He said that there were some stop signs added on Lake Minneola Shores and Jalarmy Road, which backed up traffic, necessitating the acquiring of right of way and concept plans to put in a roundabout. He commented that at the intersection of Hancock Road and Sunburst Lane, there were some left turn lanes and sidewalks that could be constructed simultaneously because of economies of scale, which were currently being designed in-house. He said that the roundabout on Sawgrass Bay Boulevard was scheduled out a few years because Orange County was still working on widening Flemings Road, and that as soon as it was done, Lake County would make the connection, which would take traffic right into Walt Disney World. He mentioned that the Lake Minneola Shores intersection with U.S. Highway 27 needed a right turn lane, and that the County was looking to get the right of way to accomplish that project. He said that a lot was happening with Wellness Way that was developer agreement driven, adding that there were funds there, but that the County also needed to spend some money towards right of way. He commented that in the central part of Lake County, the focus was on finishing CR 466A in the City of Fruitland Park area, and that Rolling Acres Road, which had some right of way issues, was in critical need of some work, adding that the County was talking to FDOT about making an exception to help them fund a study. He stated that in the City of Tavares area, there was no funding because it was all being spent on the Dead River Road intersection, noting that the signal would be upgraded and a turn lane would be added there. He mentioned that in the Wekiva area, the most significant project was on Round Lake Road, and that the County was collecting money for that and doing the study and design currently, adding that right of way acquisition was the next phase. He reiterated that the new projects included the roundabout at the intersection of Lake Minneola Shores and Jalarmy Road, the Hancock Road and Sunburst Lane turn lane, and the four lane construction project at Hartwood Marsh and U.S. Highway 27 to Regency Hills Drive, which was an $11 million job, and that he hoped the County could receive the FDOT match of $5 million to $6 million for that project. He explained that the same items were on the sales tax list, and that there were just signals and safety projects listed; however, in order to receive the FDOT matching funds, much of the matching funding had been included with the sales tax items, and that the finance staff had allocated funds for that purpose. He commented that normally, there was $860,000 for the traffic signals, guard rails, and safety projects. He mentioned that the current year was the last year to use up the loan for countywide resurfacing, and that the County had $3.4 million in 2022 to finish the resurfacing effort, adding that there would be $1.4 million going forward for resurfacing. He said that the sidewalk budget had decreased a couple of years prior, and that the County had $300,000 to focus on projects, such as Ballpark Road in the City of Umatilla, a sidewalk near Astatula Elementary School, and a couple of portions in the Baskerville area of the City of Leesburg on Treadway School Road. He added that the County was working with the Lake-Sumter MPO and the FDOT to design five or six sidewalks, and that they were being promoted for right of way and construction, adding that there were other projects, such as the Lakeshore Drive sidewalk. He remarked that the County Transportation Trust Fund was for special assessments, noting that there were two that the County was designing in-house, and that they were nearly ready. He stated that Carlton Village in the Town of Lady Lake had a clay road that was going to be resurfaced with the addition of a stormwater pond for an estimated $800,000, adding that finance helped find funds for this project. He said that Cypress Drive on the south side of Lake Minnehaha was a shorter project that would be $300,000, noting that the County would pay 100 percent up front and would be reimbursed for two thirds. He commented that the County was spending $21 million for the current fiscal year, and that it would go up the following year, noting that the FDOT funding for road impact fees in South Lake was almost doubled. He summarized that it was a great transportation program for the next five years with projects in all phases, and that it was done in cooperation with many people and Cities, adding that he appreciated all of them who were in attendance that day.
Commr. Blake inquired if there had been any issues acquiring right of way for the Ballpark Road and Church Street sidewalk, adding that the last time there was a community meeting there, everyone seemed to be committed, and that he was interested in how the right of way process was going.
Mr. Schneider replied that Ballpark Road was on property owned by the utility and the City, and he opined that there would not be an issue on right of way. He commented that there were some meetings and conversations with the pastor’s group about the Church Street sidewalk, and that the County could not get 100 percent of residents willing to donate sidewalk right of way, adding that it was put on hold for Ballpark Road.
Commr. Smith asked why the County was waiting two years to design the roundabout on Eudora Road if the County had the funding currently.
Mr. Schneider relayed that the Eudora Road roundabout was already designed, and that the funding was there from FDOT; however, he noted that in discussions with the City of Mount Dora, it was agreed to move it out two years because the City was not ready to move the utilities, adding that the funding match from the County in sales tax funds was going to be used on other matches.
Commr. Campione commented that it worked out well, since the City was not ready to move utilities, adding that the County could wait a little longer.
Commr. Shields said that his questions related to the progress on Lakeshore Drive and CR 561.
Mr. Schneider replied that staff was in contact with the property owner to sell the property to the County, but that the owner wanted to sell the entire property; therefore, the County would wait to see what they did next before going further with any right of way acquisition.
Commr. Shields inquired if the City of Groveland was happy with the Villa City Road plan, noting that there were numerous houses being built on that road.
Mr. T.J. Fish, Director of Transportation and Public Works for the City of Groveland, commented that the Villa City Road safety project had good timing, and that in five years, the City of Groveland would have a water treatment plant and a sewer treatment plant north of where this project would be constructed. He stated that on September 2, 2021 the City’s planning and zoning board was going to have a discussion about Villa City Road and other County roadways, and that County staff was invited as well as the City of Mascotte, adding that they saw the need to coordinate with all three local governments on Villa City Road.
Commr. Parks asked where the County was at for sidewalks along Lakeshore Drive, noting that the County had limited funds for sidewalks. He commented that both segments of Lakeshore Drive tied into the Lakeshore Drive corridor that was mentioned often at zoning hearings, and that sidewalks were planned to make that corridor safer, noting that there were some safety projects planned and one that was completed in the previous year.
Mr. Schneider replied that there was one under construction with a delay, but that the County had a new contract for a couple of curves and paved shoulders. He stated that there were some sidewalks in the program that tied into the elementary school along Oswalt Road, and that the County needed a design for Lakeshore Road, which would be in the Lake-Sumter MPO request for design funding, adding that they would need right of way in order put sidewalks along that roadway.
Commr. Parks inquired if that included both south and north of the bridge on Lakeshore Drive.
Mr. Schneider remarked that the County would have to do a very detailed design to ensure that the stormwater could be accommodated, and that the County would have to reconstruct driveways to meet the Americans with Disabilities Act (ADA) requirements, noting that this request was in the local priority projects with the Lake-Sumter MPO for funding.
Commr. Parks asked about the next phase of Ridgewood Avenue.
Mr. Earhart replied that it was included in the repaving project, and that there was stormwater work associated with it.
Commr. Parks mentioned that he appreciated the expediting of Hartwood Marsh Road, and that he received many questions about it.
Mr. Schneider stated that there was funding allocated for Hartwood Marsh Road, and that the County would be seeking funding from FDOT for the match of $5.5 million, adding that there had been conversations with FDOT about other roads in that area to move funding around to complete that one. He said that there would be a different program the following year, and that it would determine when it would get done, noting that CR 455 through the CEMEX property could be delayed in order to get Hartwood Marsh Road done.
Commr. Parks opined that the County did a lot of the PD&E work and engineering in-house, and asked if it was a way to get the design work done quicker and under budget.
Mr. Schneider commented that the County did in-house design that was fairly simplified, noting that a project to design a four lane roadway with curb and gutter systems and stormwater ponds would be contracted out, and that it was used as a benefit-cost analysis. He said that the County did a lot of upfront preliminary engineering to find the flaws of a project before hiring someone to find the same thing, adding that after surveying and designing, the decision could be made to do it in-house or to contract it out. He mentioned that this information was also used when working out land agreements with developers, adding that Founders Ridge on Citrus Grove Road phase two was under new ownership and not ready to move forward. He stated that the County had surveyed the corridor and would lay out the initial roadway design to help move that agreement along, opining that it would give them confidence that the roadway would work with what they were planning.
Commr. Parks opined that Mr. Schneider was thinking down the line a year or two years where there was a need for right of way, and that it was challenging to publicly discuss that because attorneys could get involved and increase the cost, adding that he was looking in advance of that.
Mr. Schneider replied that a PD&E study should identify what the right of way need was for the corridor, but that it would not be certain until the final design details. He commented that the County would do some PD&E studies in-house, such as preliminary engineering, noting that if a project needed FDOT or federal funding, it would be contracted out because they could be quite complicated and could take a year and a half to get done, and that the County could hire a consultant to put that project through the whole public hearing process.
Commr. Parks commented that he asked these questions because he was often asked why it was so costly and it why it took so long, and that he wanted to empower the County to do as much work as possible in-house as quickly as possible.
Mr. Schneider mentioned that Mr. Earhart had a long list of projects that had not been presented that were being worked on in-house to move them forward, adding that as opportunities came forward, the County could then work out agreements with land developers or landowners to get something done. He pointed out that the intersection at CR 561 and Lakeshore Drive was a road that was designed years prior in-house, noting that when the County started moving forward with it, a developer came into the area who was going to do it; however, he said that the developer was no longer involved, and that the County was talking with the property owner again to see what could be worked out. He reiterated that a lot of in-house work was done to keep moving forward with items that were not scheduled.
The Chairman opened the public hearing.
There being no one who wished to address the Board regarding this matter, the Chairman closed the public hearing.
On a motion by Commr. Shields, seconded by Commr. Smith and carried unanimously by a vote of 5-0, the Board approved the Fiscal Year 2022-2026 Transportation Construction Program, which includes the funding of projects by utilizing Road Impact Fees, Federal/State Grants, Sales Tax Capital Projects – Public Works/Roads, and County Transportation Trust Funds.
recess and reassembly
The Chairman called a recess at 10:54 a.m. for 14 minutes.
Public Hearing – Electronic Game Room Facilities
Ms. Marsh placed the proposed ordinance on the floor for reading by title only as follows:
AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF LAKE COUNTY, FLORIDA; AMENDING SECTION 3-72, LAKE COUNTY CODE, ENTITLED PERMITTING AND FEES; AMENDING APPLICATION REQUIREMENTS; ALLOWING BUSINESSES IN OPERATION BEFORE FEBRUARY 23, 2021, ADDITIONAL TIME TO APPLY FOR A LICENSE; PROVIDING FOR SEVERABILITY; PROVIDING FOR FILING WITH THE DEPARTMENT OF STATE; AND PROVIDING FOR AN EFFECTIVE DATE.
Ms. Marsh noted that this item had been discussed at the previous BCC meeting, and that it would open the timeframe for existing businesses to apply for a license.
The Chairman opened the public hearing.
There being no one who wished to address the Board regarding this matter, the Chairman closed the public hearing.
On a motion by Commr. Smith, seconded by Commr. Shields and carried unanimously by a vote of 5-0, the Board approved the adoption and execution of Ordinance 2021-20 amending Section 3-72, Lake County Code, entitled "Permitting and Fees," relating to Electronic Game Room Facilities.
Public Hearing – FY 2022 InFrastructure sales Tax Plan
Ms. Allison Teslia, Director for the Office of Management and Budget, stated that she was there to present the proposed FY 2022 Infrastructure Sales Tax plan, which included the revenue projections and the five year plan by category. She said that the overview of the FY 2022 revenue projections included $4.39 million in carry-forward from FY 2021 due to revenues that came in higher than what was projected in the previous year, and that the FY 2022 Infrastructure Sales Tax revenue estimates were about $17 million. She relayed that in the revised five year plan by category, there were some changes mainly for parks projects, noting that funding that had been reduced in a previous plan had been reallocated towards those parks projects. She stated that no changes were made to the five year plan for public safety since the workshop, and that the FY 2022 total allocation was $7.3 million. She said that in a breakdown of the five year plan for quality of life projects, there was an addition of $150,000 for the Northwest Lake Community Park restroom improvements, and that $100,000 had been allocated for the Central Lake Regional Park, noting that the total FY 2022 allocation was $6.1 million. She stated that in the five year plan for Lake County Public Works projects, the majority of the changes made since the previous workshop was reallocating funding back to parks that was originally cut in the previous version, and that the FY 2022 allocation for Public Works was $5.3 million. She said that in the five year plan for other public infrastructure, the only change since the workshop was a reduction of $25,000 for fleet equipment, which was deemed ineligible for use of Infrastructure Sales Tax, and that the FY 2022 allocation was about $500,000. She mentioned that there were no changes in the five year plan for debt service since the workshop, and that the total for 2022 would be $2.3 million.
The Chairman opened the public hearing.
There being no one who wished to address the Board regarding this matter, the Chairman closed the public hearing.
Commr. Campione commented that she appreciated the staff for implementing the Board’s recommendations, and opined that it was where it needed to be currently.
On a motion by Commr. Smith, seconded by Commr. Campione and carried unanimously by a vote of 5-0, the Board approved the Fiscal Year 2022 Infrastructure Sales Tax Project Plan.
Public Hearing – Vacation Petition
Mr. Schneider stated that the applicant for this item was Mr. J. Daniel Finch, President of RBF Howey, LLC and Record Buck Farms, and that he was represented by Mr. Zachary Broome, an attorney with Bowen Schroth, P.A. He said that the area of the requested vacation petition was located in the Town of Howey-in-the-Hills area in Commissioner District 1, and that it was off of North Buckhill Road, which was north of CR 455 and east of State Road (SR) 19, adding that it was a right of way connected to the unmaintained Laney Road. He commented that there was currently no road or facilities, and that the right of way had been a requirement of a previous lot split. He remarked that if the Board approved the vacation, they would unify title, and the property would return to the way it was before with a single parcel. He stated that there were no outstanding issues with utilities, noting that there had been an issue with Sumter Electric Cooperative, Inc. (SECO) that was worked out. He commented that Mr. and Ms. Rackley, the owners of the property that was surrounded by Mr. Finch’s property, had a right of way, Michael John Road, which had access to North Buckhill Road, and that the right of way being vacated had no connection to any other public road. He mentioned that there were some issues between the property owners, and that Mr. Broome would be able to address that. He said that because there was no public necessity for that right of way, staff recommended approval of the vacation.
The Chairman opened the public hearing.
There being no one who wished to address the Board regarding this matter, the Chairman closed the public hearing.
On a motion by Commr. Shields, seconded by Commr. Blake and carried unanimously by a vote of 5-0, the Board approved adoption of Resolution 2021-132 to vacate an unimproved public right of way, located north of Laney Road, and west of North Buckhill Road in the Howey-in-the-Hills area.
regular agenda
Impact Fee study Update
Ms. Barker stated that in June, 2020, the Board entered into a contract for an impact fee study update for the Offices of Library Services, Fire Rescue, and Parks and Trails, and that Tindale Oliver was awarded the contract to determine a new rate structure for multifamily structures, tiny homes, and accessory dwelling units, adding that Ms. Nilgun Kamp from Tindale Oliver would be presenting the results of the study.
Ms. Kamp said that the study updated three of the service areas, the Offices of Fire Rescue, Library Services, and Parks and Trails. She stated that the fees were based on a 2003 study, noting that there was a 2010 study that was not adopted. She stated that impact fees were one-time capital charges to new development, and that they covered the cost of new capital facility capacity and implemented capital improvements. She commented that there were several legal requirements, but that for the most part, impact fees were ruled by case law; however, she stated that in 2006 the Impact Fee Act passed, which had several changes over the years. She mentioned that some of the key requirements included the studies and rates being based on the most recent and localized data and a 90 day notice for fee increases after adoption. She stated that House Bill (HB) 337 was signed into law in the current year, and that it put limits on fee increases, which could not be increased more than 50 percent and could not be increased more than once every four years, noting that there was an exception clause stating that if there was a study within the past 12 months showing extraordinary circumstances and two public workshops to discuss the extraordinary circumstances, then the increase could be more than 50 percent if it was approved by two thirds of the governing body. She mentioned that in a summary of the fees, the adopted fees, which included fire, libraries, and parks, for a single family mid-sized home was about $12,500 currently, and that the calculated fees for those three service areas would increase to $13,100, which was a 4.5 percent increase. She stated that the technical study used consumption-based methodology, which charged new growth based on the consumption of capacity, and that it was calculated at a rate that could not correct existing deficiencies. She said that the basic impact fee formula took the cost to add capacity, which was the value of the capital assets, such as libraries, fire stations, parks, and recreation facilities, and subtracted any non-impact fee revenue from future development, and that total would be multiplied by the demand, which was measured in terms of population. She remarked that for Fire Rescue, the inventory included 28 County owned stations, vehicles, equipment, and unit costs, which were estimated based on recent construction, bids for upcoming construction, insurance values, data from other jurisdiction’s facilities, any recent or upcoming purchases, and sales of similarly sized parcels in the service area, and the value estimated by the Lake County Property Appraiser, noting that the buildings were estimated to cost $280 per square foot and the land was estimated to cost about $60,000 per acre. She commented that for impact fee purposes, the level of service was measured in terms of population per station, and that LCFR averaged about 7,000 people per station. She stated that the total asset value was about $67 million, which included buildings, lands, vehicles, and equipment, and that it was divided by the service area population, which equaled about $400 per resident, noting that it represented the investment the community had made into the fire rescue infrastructure up to the current time. She mentioned that other revenue sources being used over the past five years included sales tax, which was equal to almost $3 per person, adding that over 25 years, the present worth was about $57, which was subtracted from the total cost for a net impact cost of $347. She said that the net cost was then multiplied by functioning residents per unit of each of the land uses, noting that the full fee schedule had about 40 land uses, and that she was just using an example. She stated that the calculated fee for a single family would be about $590, and that the current fee was $390. She said that she indexed the current fee since 2003 using an Engineering News Record Building Cost Index, and that it would be about $660, adding that the 50 percent maximum allowed by HB 377 would be $585; therefore, she commented that in the case of fire rescue, the house bill would not affect the cap by much. She commented that they compared the current fee, the calculated fee, and the maximum fee to other jurisdictions, and that for a single family, the rates ranged from $330 to $500, noting that the population per station in those other jurisdictions ranged from 6,000 to 20,000. She remarked that because of the number of lakes and wetlands that the Office of Fire Rescue had to navigate around, the County needed more stations per population to be able to get to everyone within a reasonable time frame, which was why some other jurisdictions could handle up to 20,000. She said that historically, the revenue generated was about $570,000 per year for the previous five years, and that updated fees would be about $1.2 million per year, adding that the HB 337 impact was a 10 percent reduction; furthermore, she stated that there were multiple projects for new stations that totaled almost $11 million. She stated that part of the revenue increase was because of tiering, noting that currently, there was a single fee for all single families, and that 30 percent of new units built since 2010 were in a larger category, which was not captured in the average, adding that most units were in the same category on the multifamily side. She said that impact fees could expand the rural rescue program, which provided ambulance coverage in remote areas, noting that the average response time was about 24 minutes. She mentioned that there was a study by the County that recommended adding six ambulances, and that they were able to purchase only two due to lack of funding. She commented that the cost per ambulance was $350,000, and that the cost for four ambulances was $1.4 million, noting that the impact fees could advance this program. She remarked that the total funding need was $12 million, and that with the current fees it would take about 20 years to generate that, adding that with the updated fees, depending on the adoption percentage, the time frame could decrease. She then stated that there were 15 libraries in the library system with about 214,000 square feet and about 12 acres of land, and that, including the value of the collection and materials, the unit costs for the libraries were $300 per square foot and $50,000 per acre. She said that they compared the level of service with the average level of service in some other Counties with similar population and the Florida Library Association standards in the categories of building, materials, and computers. She commented that the total capital asset value was about $77 million, and that it equated to $220 per resident invested into the library facilities. She remarked that there was a credit for the debt service for the Leesburg Library, which was about $29 per person, and that the net cost was about $194. She stated that library and park impact fees were charged only to residential land uses, noting that the adopted fee was $191 for single family residences, and that $484 was the calculated fee. She commented that the indexed fee was $325, and that the reason why the calculated fee was more than the indexed fee was because of inventory additions, adding that the HB 337 maximum fee was $287. She said that in comparison, other jurisdictions ranged from about $65 to $680, and that the study dates and adoption percentages were also shown. She stated that historically, the library impact fees generated about $720,000 a year, and that it could go up to $2 million a year, adding that the HB 337 impact would have a reduction of 45 percent, which would be $900,000. She mentioned that there were several projects at the current time that were eligible expenditures, and that they would amount to about $15 million. She commented that the Office of Library Services provided some statistics, and that the wait time for best-selling, physical books was 100 days, and the ebook wait time was 84 days, adding that the ebook cost was significantly more than the physical book price. She stated that the total expansion for eligible projects was about $15 million, and that it would take 21 years with sales tax subsiding new growth. She commented that with different adoption percentages, that time frame could be decreased, noting that with the HB 337, the likely scenario would be a 50 percent adoption, which would be 15 to 18 years. She said that the parks and recreation inventory included almost 2,000 acres, and that the achieved level of service was about five acres per 1,000 residents, adding that the adopted standard was 10 acres. She commented that in terms of cost, total land cost was about $104 per person, and that recreational facilities cost about $120 per person; therefore, the total parks and recreation facility cost was $225 per resident. She said that in terms of credit, there was sales tax investment and some other grants, which resulted in an annual credit of about $5 to $6 per resident, noting that over a 25 year period, it was more than $100, and that the net cost was $117 per resident. She remarked that the fee would go from $222 to $291 for a single family residential land use, and that the comparison to other jurisdictions showed that the fees ranged from about $400 to about $2,300. She commented that historically, the parks generated about $185,000 per year, which could be increased to $300,000 to $350,000 per year, and that part of that increase was due to tiering, adding that there were several example projects that were eligible for these revenues. She then stated that they were asked to address appropriate fees for tiny homes, cottage homes, accessory dwelling units, and multifamily categories using the County’s current schedules and what some possible options would be. She said that the methodology they would use for that was tiering of the homes to reflect that the homes were smaller, adding that they separated the categories for multifamily. She commented that for transportation, they relied on vehicle miles of travel, noting that there were no studies they were aware of on tiny homes to measure that directly. She mentioned that the only thing they could do was look at the generation of the smaller homes, and that the schools were measured in terms of student generation rates, adding that all other fees were based on population. She said that when they did the tiering, they started with 800 square feet or less, and that the current fees decreased by about 47 percent. She commented that for transportation only there were three tiers, such as zero to 1,500 square feet, 1,500 to 2,400 square feet, and 2,500 square feet and up, and that for tiny homes, they did not adjust the tiering for all the other fees upward, adding that they made a small category and kept the fees the same for the remaining categories. She explained that if the school impact fee was $8,000 across the board, it was kept the same for anything greater than 800 square feet with a little adjustment. She said that they separated the multifamily category into apartments, condominiums, and townhouses, noting that small apartments would experience a decrease of 35 to 55 percent compared to the current fee they were being charged, and that those greater than 800 square feet would have an increase of six percent partially because of the separation from condominiums and townhouses. She commented that condominiums had a 65 to 70 percent decrease partially because they did not have as much impact as apartments, and that there were not as many. She said that mobile homes had a 10 percent decrease on the smaller end, noting that this was based on the north and central fee districts because transportation fees varied, and that the same thing was done for the remaining districts, which had similar percentages. She summarized that the total of the three impact fees added together was about $800 for a single family midsized home, and that it would go up to about $1,300; furthermore, she said that with all the fees, it would increase from $12,500 to $13,000, which was about four percent. She commented that with the HB 337 maximum cap, the increase would be about three percent, and that was looking at all categories. She stated that they were asked to provide a comparison of all fees to the surrounding jurisdictions, and that the adopted fees in Lake County were about $12,500 for a single family home of 2,000 square feet, adding that with HB 337, it would be $12,800. She said that in other jurisdictions, the total fees ranged from $1,400 to $25,000, and that Osceola and Orange Counties had a higher rate for transportation in rural areas, which made the total in rural areas higher. She concluded that staff was there to answer any questions and receive input before the final report and implementation process.
Ms. Barker stated that the next step would be to accept the study, and that if the Board wanted to look at the rates or make any changes based on the results of the study, the County could accommodate that. She said that it would require an ordinance update, which could be discussed, and that if the fees were increased, there would be a 90 day period after approval before they went into effect. She remarked that the County was also requesting approval to ask Tindale Oliver to update the transportation impact fee study, adding that it needed to be updated by the end of the calendar year, and that since they were already under contract to provide this study, they could move forward on that for about $59,000.
Commr. Smith said that the Board was only accepting the information, and that the decision would come later.
Ms. Barker said that if the Board would like to schedule a discussion on a future agenda to discuss rates, the County could do that.
Commr. Smith commented that he would like to go over it with somebody from the County to fully vet it out.
Commr. Blake stated that he would like the same thing.
Commr. Campione commented that she was trying to make sense of the reference to the north and central fee districts, and relayed her understanding that the County had only created districts for transportation.
Ms. Kamp clarified that they were only for transportation, and that when they added all the rates, since transportation was one of them, the rates varied.
Commr. Parks commented that it may come up in the future as an agenda item to discuss the rates.
Commr. Campione asked how the tiering on tiny homes and the different types of housing showed a 47 percent decrease between the existing fees and the tiered fees.
Ms. Kamp explained that for school impact fees, they took the student generation data that was used to develop the current rates and looked at the generation rate by size, adding that they adjusted that for the small homes. She said that they did the same thing for transportation, and that instead of the average, they looked at vehicle miles traveled from smaller homes, noting that they had fewer vehicles and tended to travel less compared to a larger home. She commented that it was the same with population, and that they looked at the size of home and the average population. She added that all of the base data was based on the County’s current adopted studies, and that they just tiered them.
Commr. Campione inquired what fees went into the figure of $11,861.
Ms. Kamp replied that it was certain fees, which included roads, schools, fire, parks, and library fees.
Commr. Blake commented that it was consistent with what had been discussed about 800 square foot homes and smaller, and that they were owned by couples without children and empty nesters, which affected the impact on the school system.
Commr. Parks commented that they lived closer to the places they were going to, which reduced trips.
Commr. Smith mentioned that it was one of the reasons why he wanted to have a separate discussion, and that he wanted to vet it all out and make sure he fully understood.
Commr. Campione said that she wanted to make sure they were clear.
Commr. Parks opined that it could help with the attainable housing issues that were discussed.
Commr. Campione commented that she had hoped it would be more of a percent change, but that it was a starting point.
Commr. Parks added that the County could assist with waivers.
On a motion by Commr. Smith, seconded by Commr. Blake and carried unanimously by a 5-0 vote, the Board accepted the Impact Fee Study Update for Parks & Trails, Fire Rescue and Library Services as presented by Tindale Oliver, and approved for Tindale Oliver to provide a Transportation Impact Fee Study Update.
presentation of legislative priorities
Commr. Parks stated that he wanted to address an item of concern over prioritizing trails and roads, and how it could affect FDOT funding for District 5. He said that after talking to Mr. Kevin Thibault, FDOT Secretary, and Mr. Michael Woods, Executive Director for the Lake-Sumter MPO, he learned that the County was never in danger of losing funding due to the coordination with FDOT going into the legislative process the previous year, adding that if FDOT had said that something had to come off the list, it would have been the South Lake Trail.
Ms. Barker said that during the August 10, 2021 BCC meeting, legislative priority options were briefly discussed during the Infrastructure Sales Tax workshop, and that this was a more comprehensive presentation. She mentioned that the deadline for submission to the legislative delegation was September 30, 2021, and that it would be good to start with the first presentation to the Board at the current meeting, adding that after discussion and direction, the Board would have one more opportunity to look at it during the September 14, 2021 BCC meeting, which would give the County two weeks to assemble the documents to submit to the delegation by the deadline.
Ms. Niki Booth, Executive Office Manager, County Manager’s Office, presented the proposed 2022 legislative priorities. She commented that each year, the Board submitted a list of priorities to the Lake County legislative delegation, and that the County worked with its lobbyist, GrayRobinson P.A., on obtaining funding for the priorities and tracking legislation. She said that Commissioners and key staff members often attended meetings in the City of Tallahassee to support legislative efforts, and that there had been conversations with Mr. Chris Carmody, with GrayRobinson. She stated that the first priority was the Lake Idamere Park recreation and accessibility improvements, adding that it was located in the City of Tavares, and that it was comprised of 45 acres and home to one of the few Miracle Fields in Central Florida. She said that this project would add the following: two additional pavilions; an ADA compliant paddle launch with access to Lake Idamere; a one mile, paved, nature and exercise trail; and improved ADA access to existing site facilities, which included improved pathways, upgraded playground equipment and surfaces, water fountains, benches, and picnic tables, noting that the funding request for this project was $500,000 for design and construction. She stated that the next priority was Ferndale Preserve for Lake Apopka waterfront improvements, and that this project would complete the Lake Apopka waterfront amenities, which included the construction of a fishing pier with observation deck, an ADA accessible paddle launch connecting to the Lake Apopka Blueway Trail, and a boardwalk to connect to the interior trail network, noting that the funding request was $500,000 for construction costs. She said that the next project was CR 439, Blackwater Swamp and Creek Crossing flood study and design, and that north CR 439 transected the Blackwater Creek system which conveyed flow between Lake Dalhousie and associated wetlands to the Lake Norris Basin. She commented that CR 439 at Blackwater Creek could flood during heavy rain events, and that this project included culvert evaluation and design to prevent further flooding, noting that the funding request was $250,000 for engineering, evaluation, and design. She stated that the next project was CR 42 in the Deerhaven area for flood zone crossing improvements, and that this project would involve design, permitting, and construction of approximately 1,800 linear feet near the intersection of CR 42 and Deerhaven Road. She commented that this portion of CR 42, which crossed an isolated wetland and flood zone, had been known to flood, and that this project would raise the road by approximately two feet to alleviate this issue, noting that the funding request was $500,000 for design and construction. She stated that the next project was the Fire Station 109 expansion in the south Lake County and City of Clermont area, and that the station was a very small facility with insufficient sleeping quarters and only one restroom, which was not ADA compliant. She commented that the crews currently utilized bunk beds in a common dorm for housing, and that this project would add a 2,200 square foot addition to house one fire crew of three, one rescue crew of two, and one battalion chief, noting that the funding request was $1.3 million. She stated that the next priority was State Aid to Libraries, which was a continuing State program that provided financial support for all 67 counties to offer freely accessible public library services, noting that State Aid to Libraries reached its highest level of funding in FY 2001 with $33.4 million, and had generally decreased annually since then with some slight increases. She mentioned that in FY 2022, State Aid to Libraries grant funds would be used to support system-wide, technology infrastructure, which included public access computers, subscriptions to online reference databases, and countywide youth and literacy programs. She commented that this funding also supported education and reading, noting that libraries provided critical support for school-aged children and established resources for learners of all ages, including residents seeking employment and small business owners. She said that Lake County supported restoring full funding to the State Aid to Libraries grant based on the current statutory formula to provide counties with 25 cents for every dollar spent on library operations and maintenance. She stated that the last priority was the State Housing Initiatives Partnership (SHIP), and that the proposals dealing with the Sadowski Trust Fund were amended to increase funding for the State’s affordable housing programs, noting that SB 2512 passed the House and Senate as amended and was signed into law by the Florida Governor on June 2, 2021. She commented that this resulted in an allocation of $146.7 million for SHIP and $62.5 million for the State Apartment Incentive Loan (SAIL) and other affordable housing programs for a total of $209.2 million in funding for FY 2021 through 2022. She pointed out that Sadowski Funds were fundamental to creating jobs, generating tax revenue, and rebuilding the economy after the COVID-19 pandemic, and that the funding request was for full appropriation of the Sadowski Funds, State funds, and local housing funds in order to assist Florida’s economy at a time when it was critically needed. She stated that key dates included the current day for the preliminary 2022 legislative priorities, and that on September 14, 2021, the County would bring back the priorities for final review. She said that on September 15 through September 24, 2021, the booklet for the legislative delegation would be developed, and that October 6, 2021 was the presentation to the legislative delegation. She remarked that the appropriation requests were due on November 16, 2021, and that the regular session would begin on January 11, 2022, adding that the last day of the regular session would be March 11, 2022; therefore, she requested that the Board approve the Lake County 2022 legislative priorities.
Commr. Smith inquired about Fire Station 71 in the Bassville Park area.
Ms. Barker replied that it was funded in the Infrastructure Sales Tax for the following year, and that it could be added to the list, which would make some Infrastructure Sales Tax funding available.
Commr. Blake asked what the cost was for this.
Ms. Barker replied that it was about $800,000.
Commr. Blake commented that he appreciated being precise, and that he understood the legislative requests process, adding that it was good to have a couple of options to make sure there would be something the legislative leaders could fund. He opined that $1.3 million for the Fire Station 109 expansion was a large request for what it was, but that the other items were useful and provided options.
Commr. Parks stated that he wanted to add for consideration the Lake Technical College job training center to be located in Lincoln Park, noting that the City of Clermont was adding it as a legislative item, and that the County shared the same lobbyist; additionally, he opined that the Cities of Groveland and Minneola would support that. He mentioned that he did not have much information about it, but that he would, with the help of staff, procure more information, adding that a decision did not have to be made at the current meeting. He opined that the legislative priorities list should not be long and should be concise, adding that the County could use ARPA funds for the Ferndale Preserve request of $500,000 for design and construction and add the Lincoln Park request instead.
Commr. Smith remarked that it would have to qualify for ARPA.
Commr. Blake stated that he would like more information about what the cost would be.
Ms. Barker commented that the County could do a presentation on September 14, 2021 that would give all the details and the proposed cost, and that the Board could have the information for discussion purposes and make a final decision at that point.
Commr. Campione noted that the project used the old school and some of the existing buildings to repurpose them for fine arts, vocation training, Boys & Girls Club activities, and a variety of community center type things.
Commr. Parks said that the school supported it, and that the County had supported the concept three months ago, adding that this would keep the effort moving forward.
reports
County Manager
NOVEMBER 2021 BCC MEETING SCHEDULE
Ms. Barker recalled that at the August 10, 2021 BCC meeting, the Board discussed moving their November 23, 2021 meeting to November 16, 2021 due to Thanksgiving, pointing out that there would now be meetings three weeks in a row in November 2021 on November 2, 9, and 16, 2021. She proposed to combine the first BCC regular meeting on November 9, 2021 with the BCC rezoning meeting on November 2, 2021, noting that the meetings would be on November 2 and 16, 2021.
Closure of County Offices
Ms. Barker reminded everyone that County offices would be closed on September 6, 2021 in observance of Labor Day.
commissioners reports
commissioner shields – district 1
City of Groveland CRA Meeting
Commr. Shields said that he recently had meetings with the City of Groveland, including the Groveland Community Redevelopment Agency (CRA).
Hands of Hope Grant Application
Commr. Shields stated that Hands of Hope America was a not-for-profit in the Four Corners area, which received a grant from Community Foundation of South Lake to start a teen youth center, and that they were applying for another grant for $2 million to get started on a community center, adding that they needed a letter of support from the County. He commented that this would help them apply for the grant, and that if they got the grant, the Board could discuss where to put a community center, opining that Hands of Hope America could use the top floor of the Cagan Crossings Community Library for a community center until there was a final solution. He said that there was a lot of planning to do, and that he wanted to approve a letter of support for Hands of Hope.
On a motion by Commr. Shields, seconded by Commr. Smith and carried unanimously by a 5-0 vote, the Board approved to provide Hands of Hope America a letter of support for their grant application.
Term limits for APPOINTED Boards
Commr. Shields stated that some of the appointed boards he was involved with had members who had been on the boards for many years. He asked if the BCC had ever discussed term limits, and if they ever reviewed the makeup of the boards, such as the TDC. He said that in a chart of where the TDC funding came from, less than half came from hoteliers, and that there were three hoteliers on the TDC board, adding that there were no board members from the other half of the chart. He opined that if the purpose of the board makeup was to represent the people involved in the businesses, then the board should reflect that, adding that the other revenue came from property managers, Airbnb, Inc., and those types of businesses.
Commr. Campione relayed her understanding that the ordinance did not specify the board makeup, except that it should be someone in the overnight industry.
Ms. Marsh commented that it referenced hotels, motels, and accommodations, but that it was not specific to hoteliers.
Commr. Parks commented that for the TDC board and a few others, he would be interested in term limits; however, he opined that on some boards, if there was somebody who wanted to stay on, it could be good.
Commr. Campione mentioned that it helped with continuity, historical context, and willingness.
Commr. Parks commented that this item was not urgent, opining that there could be an ordinance to revise or a policy change on the TDC board and any others that should be refreshed.
Commr. Blake opined that because of the way it was set up, anybody could make a motion to remove somebody, and that changing the structure would not be necessary. He said that of the three hoteliers on the TDC, two were involved in businesses that had led the Lake County tourism industry for the last half century, and he reiterated that if there was an issue, anybody could make a motion to remove them at any time.
Commr. Parks remarked that if the County was constantly removing volunteers, it should be considered how that would be perceived by the public.
Ms. Marsh stated that the statute for that category said that they would be owners or operators of motels, hotels, recreational vehicle parks, or other tourist accommodations in the County and subject to the tax.
Commr. Campione inquired if there had been any members representing camping facilities.
Commr. Parks remarked that there was consensus to add as a future agenda item examining the composition of the TDC and any other boards.
Commr. Smith mentioned that he would like to look at the makeup of all the boards and how it was done, noting that they had been in existence for 30 or 40 years.
Commr. Campione said that some of the board members were appointed from each district, and that the ones to look at were specific to certain industries, adding that she did not know how many that would include, but that the Board should start somewhere and look at it.
commissioner smith – vice chairman and district 3
Library Advisory
Board meeting
Commr. Smith commented that he had attended a Library Advisory Board meeting in the previous week, noting that there were some exciting things and good work going on in the libraries.
Citrus Label Tour
Commr. Smith remarked that the Citrus Label Tour began on the previous day and that he had visited the Cities of Umatilla and Eustis. He mentioned that he would be in the City of Tavares at 1:30 p.m. on the current day for the dedication at the train depot, along with a 2:30 p.m. dedication at the Lake County Historic Courthouse; furthermore, he invited everyone to attend and learn about this history.
9/11 bicycle tour
Commr. Smith mentioned that there was a group of bicycle riders comprised of firefighters, police officers, and first responders who were riding their bicycles from the City of Naples to New York City, New York in remembrance of 9/11. He mentioned that they had stayed at the Eustis Elks Lodge, and that he was excited to be a part of this.
commissioner campione –district 4
Neighborhood Lakes Trailhead
Commr. Campione stated that on September 2, 2021 at 9:00 a.m., there would be a ribbon cutting for the Neighborhood Lakes Trailhead, which was the cornerstone of the Wekiva Trail system, and she encouraged the BCC to visit the trail. She mentioned that it currently went 2.8 miles south to the Orange County line, and hoped that there would be many counterparts at the ceremony. She expressed interest in building momentum in Orange County to complete the next segment, noting that it would connect the South Lake Trail with north Lake County. She said that it would be a great event to bring the region together and to announce to residents that it was open and available.
COMMISSIONER BLAKE – DISTRICT 5
Removal of unauthorized surveillance devices
Commr. Blake requested an update from Ms. Marsh and Ms. Barker on the removal of unauthorized surveillance infrastructure on county roads.
Ms. Marsh stated that all of the cameras and devices had been removed, but that the poles and the concrete bases were still there, adding that the company responsible was working on removing the poles. She mentioned that Lake County Public Works Department removed one of them, but that it was about 200 pounds. She commented that rather than use County staff to do that, the company responsible would start removing poles at a rate of three to four per day, based on the weight, adding that they had to restore the right of way.
Commr. Blake opined that a temporary pilot project should not permanently install equipment with concrete.
commissioner parks – Chairman and district 2
Johns Lake Flooding
Commr. Parks displayed a map related to Johns Lake in south Lake County, showing a Lake County boat ramp near the Lake-Orange County line near SR 50. He commented that there was a group of property owners that lived around Johns Lake in both Orange and Lake Counties who could be affected by the lake flooding, noting that the level of the lake was coming up into the roads and affecting infrastructure, and that they were asking to have some coordination between Lake County, Orange County, and property owners in the area, and that there was a historic canal dug from Johns Lake to Lake Apopka, noting that it affected water levels within Johns Lake. He relayed his understanding that certain portions of the canal were impaired or blocked, and that there were issues with getting access to repair the blockages. He asked if the Board was amicable with having County staff work with Orange County to discuss this, noting that anything with a fiscal impact would be brought back to the BCC for their approval.
Discussion on rural land and Joint Planning
Commr. Parks stated that he wanted to discuss a countywide planning strategy, stemming from a conservation presentation from Mr. Ernie Cox, President of Family Lands Remembered, LLC, in March, 2021, and that the issues with the Cities of Leesburg and Eustis and other municipalities that were growing necessitated the County taking a leadership role. He opined that most cities and counties wanted to grow, but that the visions of counties and cities could vary substantially. He opined that elected officials tried to do a great job for their cities and were often in support of growth, noting that County Commissioners were often elected to do the same thing. He said that the City and County Manager staffs were under pressure to do great things, and he worried that the County was preoccupied in the race to acquire new growth, resulting in a short-term infusion of cash while incurring long-term liabilities. He wondered if the Cities and the County could do better at thinking long-term together, pointing out that there was great value in the urban lands and great value in the rural, natural lands. He noted that the growth rate in Lake County currently was significant, and that there were conflicts between the Cities and the County based primarily on comprehensive plans and codes that were often divergent. He commented that he could see a pattern emerging of issues with the Cities in the coming years as Lake County continued to grow rapidly. He mentioned that the County’s residents who came before them were very concerned, opining that it came from not having any common vision or understanding between the Cities and the County, and that the County was becoming largely reactive. He presented a map and stated that his concern was how to keep growth directed towards the urban areas without encroaching on places like the Green Swamp and the Wekiva River Basin, adding that the areas in between where the Joint Planning Agreements (JPAs) existed contained the Interlocal service Boundary Agreements (ISBAs), which seemed to be problematic. He opined that unless the County did something, the issues would continue, and he proposed that the County initiate a collaborative, solutions based approach to craft new JPAs with the Cities that were willing to participate. He stated that the initiative would focus on a limited number of tenets invaluable to all Lake County residents and businesses, such as open space, wildlife, corridor connectivity, buffers, walkability, and where possible, the voluntary transfer of development rights (TDRs). He said that revised JPAs could be tailored to unique locations, and that the results would be a shared, County/City, long-term plan to address growth, noting that the JPAs would not infringe upon a City’s desire to promote their own design, style, or level of service. He asked if the Board could authorize the County staff to get somebody to lead the process of developing JPAs with the Cities that were willing, looking at the conservation strategy, such as TDRs, putting a system in place, and making sure growth was directed to the right areas.
Commr. Shields commented that he was in support of that, and that the growth issue was going to keep coming up until the County could get ahead of it.
Commr. Smith said that his request was to have the County staff look for someone qualified to help with the issue, adding that it would be okay to look, and that the cost would have to come before the Board.
Commr. Campione remarked that she liked the concept of working together with the Cities who were willing to do so, and she wondered if the County should reach out to them before looking for somebody to assist; furthermore, she inquired if the County would be looking for a facilitator to gather the prospective parties together to workshop concepts and ideas.
Commr. Parks replied that it would be somebody who could bring the Cities and the County together and also convince the Cities that there was merit in working with the County.
Commr. Smith commented that the County could investigate it and get the Cities involved to figure out how to work together and to strategize.
Commr. Campione wondered how it would work practically, and if the County would reach out to all the Cities with the idea to see if they would be willing to engage in doing this exercise, noting that there might not be any responses.
Commr. Parks commented that he agreed with that approach, and that during that time, the County staff could find somebody to lead that effort, adding that even if only three or four Cities wanted to do that, there would be somebody to help since the County staff was very busy.
Commr. Campione remarked that it would be a facilitator and planner who was well versed in these kinds of issues, adding that the County could reach out to the Cities to see if they were interested. She commented that no one would be bound to the outcome, and that it would be a way to explore ways to do things and address issues on the front end that the County had been dealing with after the fact. She opined that the County was already very developed, but that the County could take those areas that have not been developed and do a better job to preserve them. She noted that the County could not impose something on the Cities because the County would not know what the planner and facilitator would come up with, opining that the County should do it and see if there was a way to work together.
Commr. Parks stated that the County would move forward and bring back more information.
Ms. Barker inquired if the Board would like staff to draft something to send to the Cities requesting their interest.
Commr. Parks replied that he would, and to include the other Commissioners.
Ms. Barker stated that the County would draft something and send it to each Commissioner for input.
resignation of Mr. Alan Rosen
Commr. Parks presented Tab. 35, which was a request to accept the resignation of Mr. Alan Rosen, County Manager, and the on-call consulting agreement with Mr. Rosen. He also proposed the appointment to name Ms. Barker as the Interim County Manager.
On a motion by Commr. Shields, seconded by Commr. Campione and carried unanimously by a 5-0 vote, the Board approved the acceptance of Mr. Rosen's resignation as a termination without cause, approval of an on-call consulting agreement with Mr. Rosen, and the appointment of Ms. Jennifer Barker as Interim County Manager.
Ms. Marsh inquired if the Board wanted to set a specific salary or percentage for Ms. Barker to serve in that capacity; otherwise, she said that Ms. Barker would stay as she was.
Commr. Parks commented that to make it clear, the salary would be the equivalent to what the previous County Manager made.
On a motion by Commr. Campione, seconded by Commr. Blake and carried unanimously by a 5-0 vote, the Board approved the salary of Ms. Jennifer Barker as Interim County Manager to be the equivalent of the previous County Manager.
Commr. Parks thanked the staff, opining that it had been a turbulent couple of weeks, and that there would continue to be issues from the COVID-19 pandemic. He added that despite issues, the County would get through all of this together.
Commr. Campione reiterated that the Board appreciated the staff, opining that everybody had been outstanding, and that the County was accomplishing a lot and making progress.
ADJOURNMENT
There being no further business to be brought to the attention of the Board, the meeting was adjourned at 12:41 p.m.
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SEAN PARKS, chairman
ATTEST:
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GARY J COONEY, CLERK