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Procedures for recording an instrument

Before recording an instrument, please check the following:

  1. Date
  2. Grantee's mailing address (if Deed)
  3. Description of property
  4. Two witnesses (if Deed)
  5. The signed and typed names in agreement
  6. Acknowledgment
  7. Notary public seal and expiration date and whether personally known or produced identification
  8. Corporate seal, if applicable

The statement below must appear on the face of all instruments by which the title to real estate or any interest in it or lien on it is conveyed, created, encumbered, assigned, or otherwise disposed of prior to being recorded by the Clerk of the Circuit Court and Comptroller.  (Florida Statutes, Chapter 695.26).

"This instrument prepared by"
NAME        (must be a natural person)       
ADDRESS __________________________

Due to the repeal of Section 201.022, F.S., Form DR-219 (Return for Transfers of Interest in Real Property) is no longer required when recording a document transferring title to property, effective June 1, 2008.  The Clerk's Office previously obtained the transfer price from Form DR-219.  Therefore, it is requested that all customers submitting documents for recording include a Recording Transmittal Form to expedite the processing of documents.

The Lake County Clerk of the Circuit Court and Comptroller is pleased to offer eRecording services from the following vendors:

Corporation Service Company (CSC)

eRecording Partners Network (ePN)


Click here for more information about eRecording.

The mailing addresses for Recording Documents are:

    For Standard Mail:
    Lake County Clerk of the Circuit Court and Comptroller
    P.O. Box 7800
    Tavares, FL 32778
    For Overnight Mail:
    Lake County Clerk of the Circuit Court and Comptroller
    550 W. Main St.
    Tavares, FL 32778

Also, there are 2 drop boxes for recording documents available in the following locations:

  • 418 W. Alfred Street, Tavares. Document pick up time is approximately 10:30am each business day.
  • Parking area of the Lake County Tax Collector’s Leesburg location, 1720 N. Citrus Boulevard, Leesburg. Document pick up time is approximately 10:00am each business day.

When utilizing the drop boxes, please keep in mind that only non time-sensitive documents should be deposited, no cash payments should be enclosed, and the Clerk assumes no liability for items placed in the box.

Checks should be made payable to: Gary J. Cooney, Clerk of Court & Comptroller.

Documents will be returned via U.S. Postal Service First Class Mail. Self addressed, stamped envelopes are not required but may be included to expedite service. In order to have documents returned in any other manner, please include a return envelope along with the appropriate form of payment such as an overnight shipping account number.

Documents are generally returned within 4-5 business days after receipt in our office.  However, this turnaround time is subject to change based on the volume of documents.

Mailing Address
Lake County Clerk of the Circuit Court and Comptroller
P.O. Box 7800
Tavares, FL 32778

Office Location
Lake County Courthouse (CH)
550 W. Main St., North Wing, 3rd Floor
Tavares, FL 32778
Phone: (352) 253-2600
Fax: (352) 253-2616