MINUTES OF REGULAR MEETING OF BOARD OF COUNTY COMMISSIONERS
MONDAY – may 13, 1963
The Board of County Commissioners met in regular session in the County Commissioners’ Room in the Courthouse at Tavares on May 13, 1963 at 10:00 A.M. with the following present: Chairman Dykes; Commrs. Cowart, Theus, Livingston, and Babb; Attorney Duncan; Clerk Owens; Engineer Hayes; and Zoning Director Webb.
The meeting was called to order by the Chairman.
The invocation was given by Mr. Theus.
Motion by Commr. Theus, seconded by Commr. Cowart and carried that the following changes be made to the present indigent list:
DISTRICT 1 – DELETE Mrs. Edith Hallmeyer, c/o Mrs. V. F. Hutchinson, Rt. 2, Box 417-R, Leesburg - $37.00
DISTRICT 2- NO CHANGE
DISTRICT 3 – NO CHANGE
DISTRICT 4 – NO CHANGE
DISTRICT 5 – NO CHANGE
BIDS ON TRUCKS FOR DISTRICTS NO. 1 AND NO. 4 & HYACINTH CONTROL
The hour of ten o’clock having arrived and notice having been advertised to receive bids at this time on the following items, it was moved by Commr. Livingston, seconded by Commr. Theus and carried that the Engineer be directed to open and tabulate the bids; WHEREUPON, the Engineer reported receiving bids from the following:
JOE CREAMONS CHEVROLET, INC:
One 1963 Chevrolet Model C6102 with trade-in of 1959 GMC $3,327.73
One 1963 Chevrolet Model C6103 w/o trade-in – Marion Body $3,727.73
Garwood Body Add $ 55.00
One 1963 Chevrolet Model C5303 with trade-in of 1951 Chevrolet $2,635.27
BOAST MOTORS, INC.:
One 1963 Dodge V-8 with trade-in of 1959 GMC $3,348.00
One 1963 Dodge V-8 w/o trade-in $3,848.00
JUNGLE AUTO SERVICE:
One 1963 GMC Model V4001 w/o trade-in $3,798.00
One 1963 GMC Model V4001 with trade-in of 1959 GMC $2,968.00
One 1963 GMC Model 3505 with trade-in of 1951 Chevrolet $2,475.00
INTERNATIONAL HARVESTER CO.:
One 1963 International Model 1600 with trade-in of 1959 GMA $3,064.18
One 1963 International Model 1600 without trade-in $3,464.18
One 1963 International Model C1500 with trade-in of 1951 Chevrolet $2,570.19
Motion by Commr. Theus, seconded by Commr. Cowart that the Engineer take the bids under consideration and return with his recommendations to the Board.
Later in the day, Mr. Hays returned with his tabulations and reported that International Harvester was low on the truck for the Hyacinth Control and also on the truck for District No. 1, but their bids do not meet the specifications; therefore, he recommended that the bid of Joe Creamons Chevrolet, Inc. for one 1963 Chevrolet Model C6102 for $3,727.73 be accepted for District No. 1.
Mr. Hays also recommended that the low bid of Jungle Auto Service for one 1963 GMC Model V4001 for $2,968.00 with trade-in be accepted for District No. 4, and the Jungle Auto Service bid for one 1963 GMC Model 3505 for $2,475.00 with trade-in be accepted for the Hyacinth Control.
On a motion by Commr. Livingston, seconded by Commr. Theus and carried, the bids as recommended by the Engineer were accepted.
Commr. Theus said since Chevrolet has no parts warehouse in his district, and GMC has no parts warehouse in Commr. Livingston’s district, he is going to take the GMC and the Chevrolet.
bids on military and civilian surplus salvage
Notice having been advertised for the sale of military and civilian surplus salvage, the Engineer reported receiving the following bids:
ORANGE BLOSSOM TRAIL GARAGE $200.00
SPERRY AUTO SALES $456.00
C. S. PAXTON $437.60
SMITH’S TRUCK SALVAGE $501.50
WALTER L. HAWTHORNE $137.50
Smith’s Truck Salvage being the high bid, motion was made by Commr. Babb, seconded by Commr. Livingston and carried that the bid be awarded to Smith’s Truck Salvage. Mr. Smith being present submitted his check to the Board for $501.50 for the purchase of the surplus salvage.
Mr. Ralph S. Cleland, Jr., representing Howell Hopson, Architect, appeared before the Board and submitted Notice to Bidders for removing existing jail equipment from the Courthouse. Mr. Cleland reported they are ready to advertise for the Courthouse remodeling and suggested that bids be submitted at a special meeting of the Board on June 20 at 2 PM; WHEREUPON, motion was made by Commr. Theus, seconded by Commr. Babb and carried that the following resolution be adopted:
WHEREAS, final plans have been submitted to the Board of County Commissioners of Lake County, Florida, for the altering and repairing of the Courthouse Building, all as provided for in the resolution hereinbefore adopted, determining the necessity for such alterations and repairs, and
WHEREAS, the newly constructed Jail has been completed and all of the Jail facilities, with the exception of certain fixtures, have been moved from the Courthouse Building to the new Jail so that there will be no conflict in the use of the Jail facilities;
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Lake County, Florida, that the remodeling, alteration and repair of the Lake County Courthouse Building in Tavares, Florida, do now proceed in accordance with the provisions of the original Resolution providing such remodeling, alterations and repairs; that a Notice that sealed bids be received be published, as provided by Law; and that the form of said Notice shall be as follows:
NOTICE TO BIDDERS
Sealed bids will be received by the Board of County Commissioners, Lake County, Florida, in the Commissioners’ Room at the Courthouse in Tavares up to 2:00 PM EST, THURSDAY, JUNE 20, 1963, at which time and place they will be publicly opened and read. Bids will be for furnishing all material and labor and constructing:
REMODELING AT LAKE COUNTY COURTHOUSE, TAVARES, FLORIDA
Any bid received after the specified time and date will not be considered.
Each bid must be accompanied by a certified or cashier’s check or bid bond in an amount of not less than 5% of the bid price as a guarantee that the bidder, if awarded a contract, will within ten (10) DAYS AFTER WRITTEN NOTICE BEING GIVEN OF SUCH AWARD, ENTER INTO A WRITTEN CONTRACT WITH THE Board of County Commissioners, Lake County, Florida, in accordance with the accepted bid and furnish a contract performance and payment bond satisfactory to the Owner, equal to 100% of the contract price.
No bidder may withdraw his bid for a period of thirty (30) days after the date of the bid opening.
All work shall be done in accordance with plans and contract documents prepared for this project by Howell C. Hopson, Architect, Leesburg, Florida. These documents may be obtained from the office of the architect by depositing therewith the sum of FIFTY FIVE DOLLARS ($55) for each set.
Prime Contractors may use one set with the deposit returnable, providing a valid bid is submitted and provided the documents are retuned in good condition within ten days after the date of bidding. The cost of reproduction $27.50 per set, will be deducted from the deposit if no valid bid is submitted. The cost of reproduction will be deducted from the deposit on additional sets furnished prime contractors and on sets furnished contractors and material dealers.
Bidders qualifications must be satisfactory to the Board of County Commissioners, Lake County, Florida. The Board reserves the right to waive informalities in any bid and to reject any and all bids and to re-advertise for new bids.
BOARD OF COUNTY COMMISSIONERS
LAKE COUNTY, FLORIDA
FRANK E. OWENS, CLERK
SHADY GROVE YOUTH CAMP
Rev. Janney of Miami appeared before the Board and said he is the owner of the Shady Grove Youth Camp, which is a nonprofit organization, and he would like to get the tax bill of $792.61 deleted from the tax roll. Rev. Janney said he has contacted the Tax Assessor, and he concurs in this request and has written a letter to this effect. Rev. Janney filed copy of the letter. Mr. Duncan said the Comptroller must approve the deletion of these taxes from the tax roll; Whereupon, on motion of Commr. Babb, seconded by Commr. Cowart, the attorney was instructed to write the Comptroller, and the following resolution was adopted:
WHEREAS, a representative of Shady Grove Youth Camp, Inc. appeared before the Board of County Commissioners and requested that taxes levied upon property of said organization and described as follows: “Begin 750 feet North of the Southwest corner of the Northeast Quarter of Southwest Quarter of Section 18, Township 21 South, Range 24 East, in Lake County, Florida, run thence North 239.91 feet, thence West 661.68 feet, thence North 329.97 feet, thence West 661.68 feet, thence North 659.94 feet, thence East 244.51 feet, thence South 69̊ 58’ East, to the point of beginning,” for the year 1962 be cancelled, for the reason that said property is being used for a youth camp and has been used for a youth camp during the year 1962; that said property was exempt from taxation under the provisions of Section 1, of Article 9, and section 16, of Article 16, of the Florida Constitution, and
WHEREAS, it appears to the Board that the Tax Assessor for Lake County has investigated the use of said premises and being satisfied that it comes within the provisions of the above-mentioned sections of the Constitution of Florida, has announced to the Shady Grove Youth Camp, Inc. that said property will be listed as exempt on the 1963 Tax Roll; and
WHEREAS, the Board of County Commissioners is satisfied from the evidence submitted to it that the property is being used for religious purposes and is exempt from taxes;
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Lake County, Florida, that the Tax Collector of Lake County be authorized and empowered to delete from the Notice of Tax Sale for the 30th of May, 1963, the above-described property and that Tax Statement No. R-E 3882 covering said property, showing taxes due in the sum of $792.61 be cancelled, subject to the approval of such cancellation by the Comptroller of the State of Florida.
florida forest service
Forester Terrell Davis appeared before the Board and said he just wanted to know if the Commissioners had any question regarding their semiannual report. The members assured him of their cooperation and thanked him for doing a fine job and that they had no questions.
exchange of property with beverly grizzard
Attorney Duncan submitted deeds for exchange of property between the County and Beverly Grizzard. The Chairman and Clerk were authorized to execute the deed and deliver same to Mr. Grizzard in exchange for his deed to the County.
Request from W. T. Mills, Head Counselor, was submitted for authorization to attend the Annual Institute on Crime and Delinquency to be held June 9-12 in Miami Beach. On a motion of Commr. Babb, seconded by Commr. Cowart, the request of Mr. Mills was approved by the Board. Expenses not to exceed $125.00.
drainage ditch through gladys davis’ property
After lengthy discussion on this, Mr. Theus and Mr. Hays are to work something out on this problem and report on their decision at the next meeting.
speed limit in dora canal
Clerk Owens submitted a letter from the Tavares Chamber of Commerce regarding excessive speed used by boaters in the Dora Canal. Commr. Livingston suggested that he talk to the Sheriff on this matter and report back to the Board at the next meeting.
bid on 9 metal doors at the juvenile home
The hour of eleven o’clock having arrived and notice having been advertised for the sale of nine (9) metal doors at the Juvenile Home, the following bid was received:
W. A. MILTON, JR. for W. A. MILTON, SR. $50.00
On a motion by Commr. Cowart, seconded by Commr. Bab and carried, the bid from W. A. Milton, Sr. was rejected.
Mr. Duncan was instructed to write the Department of Agriculture, Division of Corrections regarding these doors being used on some road camp building.
james parker property
Clerk Owens submitted a letter from George R. Brownell requesting information on this property. The Clerk was instructed to check title to this property and advise Mr. Brownell.
The Chairman reported that he and the Engineer had inspected this property, and it is their opinion the property is worth at least $6,500.00. On the recommendation of the Chairman and Engineer, motion was made by Commr. Cowart, seconded by Commr. Babb and carried that the bids received on this property be rejected. The Clerk was instructed to notify the bidders that the County will not accept less than $6,500.00, and if they are interested, the County will readvertise the property. Chairman Dykes also suggested that the lot be cleaned up and the citrus trees be dehorned. Mr. Owens to have this done by Bill Young’s crew.
Clerk Owens said at the last meeting no action was taken on cooling an area in the Commodity Warehouse for items requiring cooler temperatures, and we have another letter from the Supervisor requesting a decision on this. It was agreed that the members would stop by the warehouse at lunch and make a decision on this.
After lunch, the Chairman said Mr. Alderman is to contact the building owner and get permission to partition off an area to store lard and cheese and install an air conditioner. Second-hand air conditioner from the Courthouse to be installed.
Clerk Owens submitted a letter and statement from the Attorney General of expenses incurred in the case State vs. Rapano in the amount of $16.50. On a motion by Commr. Livingston, seconded by Commr. Babb and carried, the Clerk was authorized to pay this bill.
Clerk Owens said we have a letter from the Central Florida Council of the Boy Scouts requesting the work crew be allowed to spend two or three days at Camp La-No-Che. The Clerk was instructed to notify the Scout Executive that the work crew will be allowed the necessary time to clean up the area.
health department regulations
Chairman Dykes reported that he and Mr. Duncan had a meeting with a representative from the State Board of Health. The Chairman thinks we should pass our legislative bill regarding this. DISCUSSION. On motion of Commr. Theus, seconded by Commr. Babb and carried, the following resolution was adopted:
BE IT RESOLVED by the Board of County Commissioners of Lake County, Florida, that from and after the adoption of this resolution, the evidence required by the Board of County Commissioners presented by the County Engineer with reference to the percolation of the lands within a subdivision and tests thereof showing feasibility for installation of septic tanks, shall be acceptable in lieu of any other requirement with reference to such percolation requirements;
BE IT FURTHER RESOLVED that in the event such tests submitted by the County Engineer show that lands within proposed subdivisions are suitable for installation of septic tanks, that such report shall be acceptable in lieu of any other report for the adoption and filing of plats;
BE IT FURTHER RESOLVED that any other resolution in conflict herewith is hereby rescinded.
Later in the day, Mr. E. T. Hall appeared before the Board regarding the problem the Health Department regulations are creating throughout the County as far as subdivision development is concerned. Motion by Commr. Theus, seconded by Commr. Babb that the Engineer be instructed to write a letter to all the surveyors in the County stating the action taken by the Board this morning regarding this matter.
Motion by Commr. Livingston, seconded by Commr. Cowart and carried that the Attorney be authorized to return to Tallahassee on May 20th to work with the legislative delegation on Lake County bills.
recess and reassembly
The Board recessed for lunch at 12:00 noon and reassembled at 2:00 p.m. to take up the remaining items of business.
bids on mosquito control building
The hour of two o’clock p.m. having arrived and notice having been advertised to receive bids at this time on steel building for the Mosquito Control, the following bids were received:
ORLANDO BUILDING SERVICE, INC. $20,889.00 (LESS $890.00 for each stall deleted)
COVEN CONSTRUCTION COMPANY
Main Building $16,220.00
28’ Stall $ 6,920.00
32’ Stall $ 7,450.00
FRED KUHLMAN $26,000.00 (Alternate – Deduct $888 for 24’ stall)
GRAVES COMPANY OF KISSIMMEE $23,444.00 (Alternate – Deduct $539)
On a motion of Commr. Theus, seconded by Commr. Babb and carried, the bids were referred to the Engineer for study and recommendation to the Board.
home demonstration agent
Mrs. Marian Valentine appeared before the Board and submitted a bill in the amount of $613.50 for 12 girls to attend 4-H shortcourse and 5 girls to attend Citizenship shortcourse. Motion by Commr. Babb, seconded by Commr. Cowart and carried that the Clerk be authorized to pay this bill for the 4-H members to attend the shortcourse classes in Tallahassee.
right of way deed
Clerk Owens submitted a deed from Marian Farnum for recording. He was instructed to hold this and present at next meeting.
On a recommendation of the Zoning Director, applications for rezoning from the following were approved: O.M. Lee, Gladys C. Nielsen, A. B. Dean, Jr., D. A. Savage.
On a motion by Commr. Babb, seconded by Commr. Cowart and carried, the following resolution was adopted:
WHEREAS, the Lake County Planning and Zoning Commission did on the 28th day of March, 1963 after due Notice of the hearing review applications for changes and revisions of the zoning of certain areas in Lake County and did approve certain changes as requested in the particular applications hereinafter set forth, subject to approval by the Board of County Commissioners of Lake County, Florida; and the Board of County Commissioners having reviewed said applications and the recommendations of the Lake County Planning and Zoning Commission;
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Lake County, Florida, that the Zoning Rules and Regulations of Lake County be altered and amended as they pertain to the following tracts of land, to the classification designated after each description:
1. Begin at a point 495 feet West and 710 feet South of the Northeast corner of the Northwest Quarter of the Northeast Quarter of Section 12, Township 19 South, Range 26 East, run thence West 102 feet; thence South 150 feet, thence East 102 feet thence North 150 feet to point of beginning; now classified and zoned as R-2 (Residential), be, and the same is hereby amended, changed and rezoned as follows: Upon the conveyance of the North 50 feet of the above-described property to Lake County, to be used for right of way purposes, the remainder thereof is amended, changed and rezoning to Classification C-2 (Commercial).
2. Lots 1 through 6, inclusive, of Block 54, according to the Plat of the Town of Astor, in Manhattan, in Lake County, Florida, now classified and zoned as R-1 (Residential) be, and the same is hereby amended, changed and rezoned to Classification C-1 (Commercial).
3. Approximately one-half acre in Government Lot 8, in Section 2, Township 19 South, Range 26 East, in Lake County, Florida, said tract being bounded on the South by the South boundary of Government Lot 8; on the East by State Road 44, and on the West by Old State Road No. 2, and which is also known as Lakeshore Drive, now classified and zoned as C-1 (Commercial), be, and the same is hereby amended, changed and rezoned to a variance permitting the location of an advertising sign at a distance less than 1000 feet from the nearest advertising sign along said highway.
4. That portion of the following described property lying East of State Road 19; Begin 816.5 feet North of the Southwest corner of Government Lot 2, in Section 24, Township 20 South, Range 25 East, run thence South 85̊ 10’ West 71.3 feet, thence North 8̊ 30’ West 228.6 feet, thence North 61̊ 07’ East 594.7 feet; thence North 62̊ 47’ East 637.3 feet; thence North 29̊ 23’ West 576 feet to the Lake. Begin again at the point of beginning, run thence North 84̊ 48’ East 1272.7 feet; thence South 76̊ 30’ East 178 feet; thence East 474.3 feet to the Lake; thence Northwesterly along the lake to intersect the first line, now classified and zoned as R-1-A (Residential) be, and the same is hereby amended, changed and rezoned by granting a variance to permit the installation of a fish camp and trailer court.
zoning – public hearing confirmed
On the recommendation of the Zoning Director and on a motion by Commr. Theus, seconded by Commr. Babb and carried, the Board confirmed action on April 8, 1963 whereby a public hearing was authorized for May 13, 1963 and adopted the following resolution:
WHEREAS, subsequent to the adoption of zoning Rules and Regulations by the Board of County Commissioners of Lake County, Florida, the following roads had been constructed through areas which heretofore were not included in the areas zoned by the Lake County Planning & Zoning Commission and the Board of County Commissioners of Lake County, Florida: State Road S-46A, beginning at its intersection with State Road 44 in Section 8, Township 19 South, Range 27 East and running in a southeasterly direction to intersect State Road 46 in Section 30, Township 19 South, Range 29 East, and
WHEREAS, the Lake County Zoning Commission did, on the 28th day of March, 1963, after due notice of hearing, due proof of which has been filed with the zoning Commission of Lake County, consider for zoning the area hereinafter described in Lake County and not heretofore zoned, and
WHEREAS, The Board of County Commissioners did on the 13th day of May, 1963, after due notice of hearing, due proof of which has been filed with the Board of County Commissioners, consider for zoning the tract of land hereinafter described, not heretofore zoned:
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Lake County, Florida, that the following described areas:
A. A strip of land 1000 feet in width, lying on either side of the centerline and paralleling State Road S-46A, beginning at its intersection with State Road 44 in Section 8, Township 19 South, Range 27 East and running in a Southeasterly direction to intersect State Road 46 in Section 30, Township 19 south, Range 29 East, and
B. A strip of land 1000 feet in width, lying on each side and paralleling the centerline of State Road 44, beginning at its intersection with State Road S-437, in Section 7, Township 19 south, Range 27 East, and running Easterly and Northeasterly to intersect old State Road 44, in Section 35, Township 18 South, Range 28 East,
which areas heretofore have not been zoned, be, and the same are hereby classified and zoned as A (Agriculture).
turnpike over t & g railroad and sr 438
On the recommendation of Engineer Hays and on a motion by Commr. Theus, seconded by Commr. Livingston, the bridge data drawing of the Turnpike over T & G Railroad and SR 438 was approved by the Board, and the Clerk was instructed to return the original to them.
Clerk Owens said we need to set a date to receive budget requests from the various County officials. It was agreed that June 5, 1963 at 9:00 a.m. be designated as the time to receive budget requests, and the Clerk was authorized to so notify the County officials.
reader-printer for clerk’s office
Clerk Owens advised that death certificates submitted to the Clerk’s Office for recording are not readable on the microfilm. I have secured prices for a reader-printer that will do the job. We can purchase the machine for $3,130 or rent same for $100 per month. At the end of six months, if we desire to purchase it, we will be allowed a credit of 40 percent. Right now just want to rent it. On a motion by Commr. Babb, seconded by Commr. Livingston and carried, the Clerk was authorized to rent a reader-printer from the Photostat Corp. for $100 per month.
filing cabinets for clerk’s office
Clerk Owens said we need additional filing cabinets in our office. So far, I have received only one bid but have been promised another. Would like authority to take the low bid, as we need the cabinets very badly. Motion by Commr. Theus, seconded by Commr. Cowart and carried that the Clerk be authorized to order seven (7) file cabinets from the low bidder.
road in south end of county
Mr. John A. Harder of Clermont appeared before the Board and requested that the County clay ½ mile of road along Lake Minnehaha in Holmes Replat. Motion by Commr. Babb, seconded by Commr. Livingston and carried that the County accept this road for maintenance and clay same when convenient. Engineer Hays to get correct description of this road and present to the Board.
Notary Bond for Martha A. Rou with American Surety Company of New York was approved by the Board.
t. b. hospital patient
The Clerk advised we have a memorandum from the Alachua County Health Department that Willie Chester died May 9, 1963.
Mr. Tom Hanson of the Lake County Property Owners League appeared before the Board regarding reorganizing the County government.
On a motion by Commr. Babb, seconded by Commr. Cowart and carried, the following vouchers were approved for payment:
GENERAL REVENUE FUND Nos. 1149-1338
ROAD AND BRIDGE FUND 784-927
FINE & FORFEITURE FUND 112-131
MOSQUITO CONTROL STATE NO. 2 57-63
CAPITAL OUTLAY RESERVE, AG BLDG 14
FOLLOWING LETTERS FILED WITH THE BOARD:
Letter from Gordon Hays re Peneprime application on May 13th and 14th
Memorandum from Senator Holland enclosing letter from Dept. of Health re Clermont Auxiliary Health Center
Tentative Budget from SRD July 1, 1963 through June 30, 1964 – hearing to be held in Tallahassee Wednesday, May 29, 1963
Letter from Umatilla Chamber of Commerce to Herbert Babb expressing appreciation for efforts toward Umatilla’s road problems.
Two letters from Welborn Daniel acknowledging resolutions
Letter from Gordon Hays to Mr. Leo Mark re Mt. Plymouth Subdivision
following reports filed with the board:
Report from Clerk of Circuit Court of State Trial Witnesses for Fall Term 1962 showing balance deposited Fine & Forfeiture Fund $103.20
Report of Lake County Welfare Dept. for month of April, 1963.