A REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS

july 5, 1978

The Lake County Board of County Commissioners convened in Regular Session on Wednesday, July 5, 1978 at 9:00 a.m., in the Board of County Commissioners’ Room, Courthouse, Tavares, Florida.  Present were:  James R. Carson, Jr., Chairman; C.A. “Lex” Deems; J.M. Hoskinson; Thomas J. Windram, and Glenn C. Burhans.  Others present were:  James C. Watkins, Clerk; Donald Smalt, Deputy in Charge of Finance; Christopher C. Ford, County Attorney; and Jennifer Kennedy, Deputy Clerk.

The Invocation was given by Mr. Watkins and the Pledge of Allegiance was led by Commr. Windram.

accounts allowed/nursing home

On a motion by Commr. Burhans, seconded by Commr. Hoskinson and carried unanimously, authorization was given for the issuance of a check in the amount of $141.70, made payable to the Board from the personal monies of Harriet Williams, a patient at the Lake Memorial Nursing Home, to rectify an error made in April’s posting.

county employees/veteran service

Discussion was held regarding approval on a CETA project request.  Mr. Van Porter, Director of Personnel, discussed the need for an updated county-wide Directory of Available Services.  It was the feeling of the Board that they did not want to duplicate any directory presently available through an organization such as HelpLine.  It was suggested we work with HelpLine, possibly using what is already available as a base from which to expand.

On a motion by Commr. Hoskinson, seconded by Commr. Windram and carried unanimously, the above Directory Project was approved for a CETA employee, with the understanding no funds would be available after three months and it is to be funded at an annual salary not to exceed $6,500.00.

contracts and agreements/leases/ceta

On a motion by Commr. Windram, seconded by Commr. Burhans and carried unanimously, signature authorization was given the Chairman to enter into a Personal Property Lease with Manpower Services covering a removable top for the bed of a pick-up truck.

accounts allowed/county employees/schools

Mr. Porter informed the Board that Mr. Harry Spooner, CETA Coordinator, had been attending school at his own expense recently.  He asked the feeling of the Board regarding reimbursement since all the courses he is taking enable him to perform his job better.

Commr. Burhans moved that Mr. Spooner’s tuition costs be absorbed by the County.

Under discussion, Mr. Porter was instructed to return to the Board with cost estimates and the number of courses involved.

The motion died.

meetings/budgets

Brief review of scheduled Budget Workshops as follows:  July 7th and July 14th, 1978 (July 12th was cancelled).

grants

On a motion by Commr. Burhans, seconded by Commr. Windram and carried unanimously, the Block Grant budget was amended to increase the receipts and expenditures by $1,214.43.  This amendment was necessary due to unanticipated costs at budget preparation time.

bonds

On a motion by Commr. Windram, seconded by Commr. Burhans and carried unanimously, the following contractor bonds were approved:

1405-78           Donald Miller (Building Contractor)

1412-78           James W. Tharp, Jr. dba Tharp Plumbing Systems, Inc.

1413-78           Albert L. Walker (General Contrctor)

1414-78           Doyle L. Starling (Master Plumber)

1415-78           Samuel L. Bell dba Vic’s A/C & Heating, Inc.

licenses and permits

On a motion by Commr. Windram, seconded by Commr. Hoskinson and carried, the Board approved Gun Permit Applications and Bonds for the following people (Commr. Burhans abstained from voting on Iona M. Burhans’ permit and bond):

William J. Forbes                      Richard L. Register                   Joan G. Register

Iona M. Burhans                       Harold J. Brack                        Marion T. Copeland

(W. H. Rickles was inadvertently approved at this time.  His approval was later rescinded).

county property/insurance

On a motion by Commr. Hoskinson, seconded by Commr. Deems and carried unanimously, authorization was given for the Chairman to sign a County Property & Inventory Deletion from Fixed Assets List.  This was suggested by the State Auditor and all items are no longer in our possession due to being traded, stolen, or junked.

accounts allowed/judges

On a motion by Commr. Windram, seconded by Commr. Hoskinson and carried unanimously, Judge Caldwell’s request to purchase recording equipment for hearings at a cost not to exceed $308.65 was approved to be referred to Mr. Knuckles, Purchasing Director, for processing.

reports

On a motion by Commr. Burhans, seconded by Commr. Hoskinson and carried unanimously, the following Traffic-Criminal Distribution of Revenue Reports were accepted:

June 16, 1978 and June 23, 1978

accounts allowed

On a motion by Commr. Deems, seconded by Commr. Burhans and carried unanimously, payment on the following vouchers was approved:

General Revenue                      3928-4071

MVI                                         170-175

Fine & Forfeiture                      409-422

Road & Bridge                         851-907

Fish Conservation                     19

DWI                                        34-38

Section 8                                  176-189

indigents

On the same motion above, approval was given as follows on the Indigent List:

ADD Samuel Moreno               For Richard Kyle          at $40.00

CANCEL Samuel Moreno       For Richard Kyle          at $40.00

CANCEL Lelila Story              For Richard Sanders     at $50.00

grants

On a motion by Commr. Windram, seconded by Commr. Hoskinson and carried, the Chairman was authorized to sign a Federal Cash Transactions Report for the quarter ending June 30, 1978, showing net disbursements of $174,421.81.  Commr. Deems was out for the vote.

On a motion by Commr. Hoskinson, seconded by Commr. Windram and carried, the Chairman was authorized to sign an LPW Project Performance Report for quarter ending June 30, 1978, indicating $469,436.80 of EDA Grant road paving (92.6%) completed.  Commr. Deems was out for the vote.

contracts and agreements

On a motion by Commr. Hoskinson, seconded by Commr. Burhans and carried, authorization was given the Chairman to sign a contract between Lake County and Billy James covering the demolition of a dilapidated utility shed.  Commr. Deems was out for the vote.

On a motion by Commr. Windram, seconded by Commr. Burhans and carried, authorization was given the Chairman to sign a contract between Lake County and James J. Carroll covering the demolition of a burned-out house.  Commr. Deems was out for the vote.

accounts allowed/civil defense/travel

On a motion by Commr. Hoskinson, seconded by Commr. Burhans and carried unanimously, authorization was given Mr. Robert Lewis, Director, Disaster Preparedness Department, to attend the Civil Defense Career Development Course Phase III, Civil Defense Staff College, Battle Creek, Michigan, August 14-25, 1978.  Expenses while at college will be 100 percent federally funded for lodging and two (2) meals per day, breakfast and lunch except Saturday and Sunday.  Travel and per diem to and from the college is 50 percent federally funded including meals claimed while in residence.

property appraiser

Discussion was held regarding the Property Appraisal Adjustment Board, which is made up of the Chairman of the Board of County Commissioners, along with two other Board members, and two members of the School Board.  The Chairman appointed Commrs. Deems and Burhans to make up the Commissioners’ part of the Board, as well as himself.  It was further decided the Board would meet August 7, 1978.  It was requested that the School Board and the Property Appraiser be notified of this action.

ordinances

Discussion was held regarding the need for an Ordinance which would enable the Board to reschedule when they hear Zoning cases, Rezoning cases, and the County Engineer’s Agenda.  This rescheduling should enable approval of the Board of County Commissioners’ Minutes within a week’s time.

On a motion by Commr. Burhans, seconded by Commr. Windram and carried unanimously, authorization was given to advertise the above-described Ordinance as presented by the County Attorney, with the exception that it will not be passed on an emergency basis, but rather as a routine change in scheduling policy.  Authorization was given for an August 1st Public Hearing at 10:00 a.m.

recess and reassembly

At this time, a brief recess was called.  The Chairman called the Board back to order at 10:35 a.m.

assessments

At this time, the Chairman announced that the advertised time had arrived to consider the Sunny Dell Park Subdivision and Skyline Hill Subdivision road improvements.  It was pointed out that the one Subdivision is located in the Lady Lake City Limits.

On a motion by Commr. Windram, seconded by Commr. Deems and carried unanimously, the above road improvements were authorized for assessment, subject to receipt of a Resolution from the City of Lady Lake stating they have no objection to the County performing this work.

licenses and permits

At this time, discussion was held regarding the Sheriff’s and State Attorney’s recommendation regarding the issuance of a gun permit and bond to W.H. Rickles.  On a motion by Commr. Burhans, seconded by Commr. Windram and carried unanimously, the previous action granting a gun permit and bond to Mr. Rickles was rescinded and his request denied.

On a motion by Commr. Hoskinson, seconded by Commr. Windram and carried unanimously, authorization for a change in handgun to the permit and bond for Judith Elis Wood was approved.

funds/transfer

On a motion by Commr. Deems, seconded by Commr. Burhans and carried unanimously, the following transfers were approved:

general revenue fund

County Commissioners

Transfer $2,500.00 to account #2101205 “Office Supplies & Expense” from account #2101205-1 “Office Supplies-Bulk Purchases.”  Reason:  overexpended.

Transfer $5,000.00 to account #2101334 “Commissions, Fees & Costs” from account #2101106 “Hospitalization.”  Reason:  overexpended.

Transfer $1,300.00 to account #2671337 “Maintenance of Other Administrative Bldgs.” from account #2670337-1 “Maintenance of Buildings.”  Reason:  repairs to Health Dept.-Umatilla and overexpended.

Transfer $500.00 to account #2670337-2 “Maintenance of Grounds” from account #2670337-1 “Maintenance of Bldgs.”  Reason:  overexpended.

Transfer $3,000.00 to account #2101341 “Contracted Services” from account #2334341 “Contracted Services”  Reason:  Budgeted as Law Library expense.

Transfer $1,200.00 to account #2101402 “Equipment” from account #2101604 “Refunds.”  Reason:  overexpended and to allow for the balance of the budget year.

Transfer $450.00 to account #2103205 “Office Supplies & Expense” from account #2103328 “Travel Expense.”  Reason:  Overexpended.

Clerks of Circuit Court

Transfer $107.00 to account #2320330 “Insurance & Bonds” from account #2320328 “Travel.”  Reason:  overexpended.

Transfer $11,000.00 to account #2320334 “Commissions, Fees & Costs” from “Contingency.”  Reason:  overexpended and expected additional expenditures due to increase filing fees.

Transfer $1,000.00 to account #2320338 “Maintenance of Equipment” from account #2320341-2 “Contracted Services.”  Reason:  Allow for typewriter repair.

Water Pollution Control

Transfer $50.00 to account #6305329 “Dues & Memberships” from account #6305212 “Demonstration Materials& Supplies.”  Reason:  additional expenditure.

Welfare Services

Transfer $200 to account #5221308-1 “Food” from account #5221309-2 “Medical Supplies & Expenses.”  Reason:  estimated additional expenditures.

Transfer $1,370.00 to account #5221308-4 “Pauper Burials” and $3,000 to account #5221309-1 “Drugs” from “Contingency.”  Reason:  estimated additional expenditures through 9/30/78.

Personnel

Transfer $1,351.51 to account #2552402 “Equipment” from “Contingency.”  Reason:  purchase of additional equipment for CETA lease and overexpended.

Local Mosquito Control

Transfer $200 to account #4212328 “Travel & Auto Allowance” from account #4212206 “Insecticides, Pesticides & Herbicides.”  Reason:  overexpended and additional expected expenditures.

Transfer $11.50 to account #4212334 “Commissions, Fees & Costs” from account #4212206 “Insecticides, Pesticides & Herbicides.”  Reason: Tag, title and registration of additional vehicle.

Animal Shelter

Transfer $300.00 to account #5106338 “Maintenance of Equipment” from “Contingency.”  Reason:  unexpected repairs to vehicles.

Fair Buildings

Transfer $1,400.42 to account #6102337-1”Maintenance of Buildings” from “Contingency.”  Reason:  overexpended.

Transfer $2,561.49 to account #6102337-2 “Maintenance of Grounds” from “Contingency.”  Reason:  overexpended.

Transfer $7.25 to account #6102340 “Utilities” from “Contingency.”  Reason:  overexpended.

Title II Antirecession

Transfer $60,000 to account #5349106 “Hospitalization” from account #5349341 “Contracted Services.”  Reason:  overexpended with inception of new insurance plan.

CETA Title II – PSE

Transfer $500 to account #5348331 “Rental” from account #5348201-1 “Gasoline, Oil & Lubricants.”  Reason:  to allow for rental cost through 9-30-78.

Fine and Forfeiture

Transfer $1,250 to account #2321205 “Office Supplies & Expenses” from account #2321402 “Equipment.”  Reason:  overextended.

Welfare Administration

Transfer $300 to account #5220340 “Utilities” from account #5220102 “Salaries.”  Reason:  allow for balance of budget year.

road closing

At this time, the Chairman announced the advertised time had arrived for the 11:15 a.m. Groveland Farms Road Closing.  The proper proof of publication was on file with the Clerk.  Mr. David Landis, attorney, was present to discuss this vacation with the Board.  Discussion occurred.

On a motion by Commr. Windram, seconded by Commr. Deems and carried unanimously, this hearing was postponed to August 1, 1978, 11:15 a.m. or as soon thereafter as possible.

recess and reassembly

At 11:35 a.m. the Board adjourned for lunch at the Silver Lake Country Club; the public and press were invited on a dutch-treat basis.  The Board reconvened at 2:00 p.m.

road closing

At 2:00 p.m. the Chairman announced the advertised time had arrived to consider the Villa City Road Closing.  It was noted that the proper proof of publication was present.  Mrs. Mary Woodward, Villa City resident, was present to protest the closing of this road.  Mrs. Woodward stated that her attorney, George Hovis, was unable to attend today and asked that in his absence she request another postponement regarding this petition to enable him the additional time required to research titles, etc.  A Mrs. Kenneth Locket was also present to oppose the closing of this road.

Mr. John Wycoff, representing Mrs. Rogers, petitioner, was present to answer any questions the Board might have.

On a motion by Commr. Deems, seconded by Commr. Windram and carried unanimously, since there was no objection by those present, this case was postponed to September 5, 1978, 2:00 p.m. or as soon thereafter as possible.

road closing

At this time, the Chairman announced it was time to hear comments regarding the Edgewood Drive Road Closing Petition.  The Clerk stated the proper proof of publication was on file and is as follows:

All of Edgewood Drive between Haynes Road and Lake Unity Road in the Plat of Lakeview Heights Subdivision as recorded in Plat Book 12, Page 48.

No one was present to discuss this petition with the Board.  On a motion by Commr. Hoskinson, seconded by Commr. Windram and carried unanimously, the Board approved the closing of the above road subject to those parties involved signing a restrictive covenant or agreeing to the abandonment of certain lots, which would prevent later access problems should the lots be sold separately.

road closing

At this time, it was noted that the proper proof of publication was on hand for the Pine Avenue Road closing.  No one was present to discuss this hearing with the Board.

On a motion by Commr. Windram, seconded by Commr. Hoskinson and carried unanimously, it was decided to postpone this petition until Tuesday, July 11, 1978, 11:00 a.m. or as soon thereafter as possible, when the County Engineer could be present to discuss it with the Board.

Road closing

At this time, the Clerk read the proof of publication for the Lake Saunders Road Closing which is as follows:

The South 25 feet on the North 345 feet of Government Lot 1, Section 23, Township 19 South, Range 26 East, Lake County, Florida; lying East of Lake Saunders and less the East 122 feet thereon.

Mr. Cecil Lundy was present to discuss this road closing with the Board.  It was noted that there was one letter of opposition to the road closing.

On a motion by Commr. Windram, seconded by Commr. Burhans and carried unanimously, the above described portion of Lake Saunders Road was closed.

roads/county

Mr. Carl Ludecke was present to discuss his request to construct an inverted crown roadway within a 40-foot right-of-way in Lenora Park.  The Board stressed that only because this is an already existing developed area, and this is the only right-of-way that is available, could this exception be allowed.

On a motion by Commr. Windram, seconded by Commr. Hoskinson and carried unanimously, permission was given Mr. Ludecke to proceed with his above request.

bids

At this time, the Board discussed bids received on Project No. 229 – Design Build Construction, Lake Mack Road.  Bids received are as follows:

Square G. Construction                        $228,066.00

Leecon, Inc.                                         $245,334.22

On a motion by Commr. Windram, seconded by Commr. Burhans and carried unanimously, authorization was given to execute the necessary contract with Square G. Construction, thus awarding them the bid at $228,066.00, which was the lowest and best bid received which met county specifications.

roads/resolutions

On a motion by Commr. Burhans, seconded by Commr. Windram and carried unanimously, the Board approved adoption of a speed limit of 35 mph on Blue Creek Lodge Road #5-9883 from the intersection of Lake George Drive #5-9884 to the end of the county-maintained portion.

accounts allowed/public works

On a motion by Commr. Windram, seconded by Commr. Burhans and carried unanimously, approval was given to pay Leecon, Inc. $43,911.77 for the work they have completed on Moss Ave., Spanish Ave., Woodside Drive, Griffin Dr., Grove St., and Lakeview Dr., Project No. 224.

mvi stations

Discussion was held regarding a letter from the Department of Highway Safety and Motor Vehicles with respect to changes in motor vehicle inspection laws.

On a motion by Commr. Windram, seconded by Commr. Hoskinson and carried unanimously, the Board approved for the Leesburg Inspection Station to remain open six (6) days a week, with Saturday’s hours from 8:00 a.m. to 4:00 p.m.  It was requested that the County Engineer be instructed to keep overtime to a minimum by using the alternates on the extra day.

accounts allowed

On a motion by Commr. Windram, seconded by Commr. Hoskinson and carried unanimously, the Board approved to release to Basic Asphalt Corporation all but $1,751.63 of escrow funds from the Lake Dora Oaks account as recommended by the County Engineer.

accounts allowed

On a motion by Commr. Burhans, seconded by Commr. Hoskinson and carried unanimously, approval was given to pay Superior Asphalt Co., Inc. $3,340.00 for one-half Consultant Service on Church Loop and Alco Road.

On a motion by Commr. Hoskinson, seconded by Commr. Windram and carried unanimously, the Board approved to pay Superior Asphalt $18,877.09 (90%) for their work on the Lake Tavares Road, Project No. 226.

deeds

On a motion by Commr. Hoskinson, seconded by Commr. Burhans and carried unanimously, the Board approved the release of the road reservations from the DOT as contained in the following Deed Numbers:

#2547, all but 33 feet from the centerline of Alcrest Avenue and Quaker Ridge

#515, all but 33 feet from the centerline of Eagle Nest Road

#1983, all but 33 feet from the centerline of Adams St., Pierce Street and Monroe Street

#2105, all but 33 feet from the centerline of Franklin Avenue

county policy/public works

Discussion was held regarding Mr. Andrew’s request to establish a cut-off time for the Public Works Agenda.

On a motion by Commr. Hoskinson, seconded by Commr. Burhans and carried unanimously, the following policy was adopted:

Items to be presented to the Board of County Commissioners must be received in the Public Works Department by 5:00 p.m., one week prior to the Engineer’s scheduled time before the Board.

sewer treatment/municipalities

At this time, Commr. Deems read a letter from the City of Leesburg describing problems they were having in obtaining the go ahead to install a 20-inch diameter ductile iron effluent transmission pipeline along the prescriptive rights-of-way of Casteen Road.

On a motion by Commr Deems, seconded by Commr. Burhans and carried unanimously, the City of Leesburg was authorized permission to use that portion of Casteen Road, as mentioned in their letter of June 26, 1978, thus enabling them to complete their sewage disposal system.  This permission is granted with the understanding that at a later date should damage occur to the roadway over the pipe, all repairs will be at the expense of the City.

county employees

Commr. Carson brought to the attention of the Board and asked that it be made part of the record that later this month he is planning to marry a county employee.  Mr. Ford pointed out that an Attorney General’s opinion had been obtained regarding nepotism statutes and that there is no violation.

courthouse

On a motion by Commr. Windram, seconded by Commr. Deems and carried unanimously, authorization was given for the Purchasing Department to acquire three (3) additional music tapes from Windale Associates of Orlando at a cost of $93.00 each.

There was a brief discussion regarding the possibility of tuning into an FM radio station.  It was pointed out that this was not feasible due to the possibility of jurors hearing the news briefs.

There being no further business to be brought before the Board, the meeting adjourned at 3:35 p.m.

 

 

_________________________

James R. Carson, Jr., Chairman

 

_______________________

James C. Watkins, Clerk