A SPECIAL MEETING OF THE BOARD OF COUNTY COMMISSIONERS
FEBRUARY 11, 1980
The Lake County Board of County Commissioners convened in Special Session on Monday, February 11, 1980, at 9:00 A.M. in the Board of County Commissioners' Meeting Room, Courthouse, Tavares, Florida. Commissioners present were: C. A. "Lex" Deems, Chairman; Thomas J. Windram; Glenn Y. Middleton, James R. Carson, Jr.; and Glenn C. Burhans. Others present were: James C. Watkins, Clerk; Christopher C. Ford, County Attorney; Cheryl Geyman, Deputy Clerk - Finance Department; and Mary Grover.
The Invocation was given by Mr. Watkins and the Pledge of Allegiance was led by Commr. Windram.
At this time Mr. Watkins, Chairman of the Audit Selection Committee, summarized the meetings of the Audit Committee. He stated the Committee had reviewed 15 proposals and had narrowed it down to six firms. The Committee then interviewed the six firms and recommended the Board interview the following three firms: Greenlee, Paul, Furnas & Kurras - Brooks, Brown, Shumacker & Logan; Coopers & Lybrand; and May, Zima & Company.
Mr . Alan Brown, representing Greenlee, Paul, Furnas & Kurras - Brooks, Brown, Shumacker & Logan, appeared before the Board to present a brief history of his company's past experiences of auditing governmental agencies.
During the second half of the interview the cost of the audit was discussed. The estimated fees were as follows:
September 30, 1979 $100,400.00
September 30, 1980 $ 94,200.00
September 30, 1981 $103,600.00
Contingency Fee $ 10,000.00
The first year does not include the Sheriff's Department audit and the total estimated hours to complete the project are 3,320. The fees for 1980 and 1981 also include a 10% inflationary factor.
At this time Mr. Dennis N. Folken, Mr. Harry Becker, and Mr . Torn Reilly, representing Coopers & Lybrand, appeared before the Board to present their company's past experiences of auditing governmental agencies.
Discussion was then held regarding Coopers & Lybrand's fees to perform the audit.
Mr. Folken estimated $320,000.00 for the three years, using an estimated 3,500 hours for the first year to complete the audit. It was further pointed out there would be no travel expenses included. It was also pointed out there would be a 10% inflationary increase for the next two years.
At this time Mr. Don Zima, Mr. Fred Roach, and Mr. John Vodenicker, representing May, Zima & Company, appeared before the Board to present their company's past experience of auditing governmental agencies. Mr. Vodenicker stated he would be the engaging partner.
Discussion was then held regarding May, Zima & Company's fees. The estimated fees and hours to complete the audit are as follows:
September 30, 1979 $46,000.00 1430 hours
September 30, 1980 $49,000.00 1550 hours
September 30, 1981 $52,000.00 1550 hours
The above figures have the inflationary increase built in. It was further pointed out the above prices also included travel and per diem costs.
On a motion by Commr. Carson, seconded by Commr. Middleton and carried unanimously, the Board awarded May, Zima & Company the contract to perform the County's audit for 1978-79 at a cost not to exceed $46,000.00; the audit for 1979-80 at a cost not to exceed $49,000.00; and the audit for 1980-81 at a cost not to exceed $52 ,000.00, subject to the contract being drawn up by the County Attorney and being agreeable to the County and to May, Zima & Company.
There being no further business to be brought to the attention of the Board, adjournment was at 12:14 P.M.
C.A. “Lex” Deems, Chairman
James C. Watkins, Clerk
mcg 2-19-80 2:00 P.M.