A SPECIAL MEETING OF THE BOARD OF COUNTY COMMISSIONERS
MARCH 22, 1983
The Lake County Board of County Commissioners met in special session on Tuesday, March 22, 1983, at 1O:OO a.m. in the Board of County Commissioner's Meeting Room, Lake County Courthouse, Tavares, Florida. Present at the meeting were the following: Thomas J. Windram; Chairman; James R. Carson, Jr.; Claude E. Smoak, Jr.; C. A. "Lex" Deems; and Glenn C. Burhans. Others present were: James C. Watkins, Clerk; Christopher C. Ford, County Attorney; and Cathy B. Roy, Secretary.
ADULT CONGREGATE LIVING FACILITY/PURCHASING
The Chairman called the meeting to order explaining to those present that the purpose of the meeting was to interview and select an architect to provide professional services in the conversion/remodeling of Lake Memorial Nursing Home to an adult congregate living facility.
Commr. Windram stated that the architects would be called before the Board alphabetically, give a brief presentation and then be called back after each had been interviewed to go through the selection process.
The first architect to address the Board was Mr. John Dickerson. Mr. Dickerson gave a brief presentation on the work to be accomplished and the experience he had in this area. On a question by Commr. Carson, Mr. Dickerson stated he would not object to negotiating this job on a flat fee basis. Mr. Dickerson stated he estimated completion time for forty five days after commencement of the job.
Mr. Dickerson also informed the Board of the possibility of the need to change the roof structure from a flat roof to trusses and shingle roof. On a question by Commr. Carson, Mr. Dickerson stated that he did not think the building was designed to accommodate a second floor; however, this could be checked.
Mr. Louis George, Architect, addressed the Board giving a brief presentation on his firm's experience in this area. Mr. George stated that an estimated time frame would be from three to four months on architectural work. Mr. George stated that normally on architectural work, remodeling projects are higher than on new construction, with the fees being eight to nine percent.
Mr. George stated he would have no objection in negotiating on a flat fee basis should the Board wish.
Mr. Jim King, Jones/King Architects, addressed the Board and gave a brief presentation to the Board regarding the firm's experience in this area. Mr. King introduced his associate, Mr. Cal Jones. Mr. King stated they had drawings of the original addition to the Nursing Home and the update should the Hoard need to refer to them. Mr. King stated he did not know if the building was designed to accommodate a second floor but this could be researched. Mr. King stated they had no objection to negotiating on a flat fee basis. Mr. King stated that an associate from the firm would be on the job at least once a week, but usually visited sites more often. Mr. King gave an estimated time frame of six to eight weeks .
At this point the interview process was completed. On a motion by Commr. Deems, seconded by Commr. Burhans and carried unanimously, the Board directed that the architects be called back before the Board in the same order to negotiate.
Mr. John Dickerson addressed the Board and stated that he would personally supervise the job and that he would visit the site at least once a week, probably more often, and that it would be done on a personal basis with written reports being made on each visit.
Mr. Dickerson gave an estimate of $150,000 for the project and stated this was a rough estimate for construction and architectural work, not including equipment.
Discussion occurred regarding the roof of the present structure and an estimate of $lOO/square foot was discussed by the Board.
Mr. Dickerson stated he would be willing to start on the project on an hourly basis on the following scale and when a budget was formulated for the project, negotiate a flat fee with the total cost not to exceed 7-l/2%. Mr. Dickerson stated that the work done on the hourly basis would be included in the flat fee not to exceed 7-l/2% with his hourly rates as follows:
John Dickerson $45.00/hour
Draftsman 2.5 times direct costs
Mr. Dickerson stated that 7-l/2% would be the maximum charge on construction costs, not including equipment.
Mr. Dickerson stated he would meet with the administrator, review the project and come to the Board with a projected budget for the project and at that time negotiate on a flat fee with all work done up to that point being done on an hourly basis with these costs included in the figure not to exceed 7-l/2%, with the possibility of it being less.
On a motion by Commr. Smoak, seconded by Commr. Burhans and carried unanimously, the Board approved to authorize Mr. Dickerson to start the project on an hourly basis to come back before the Board with a projected budget on the project and at that time to negotiate on a flat fee basis, not to exceed 7-l/2%.
Commr. Burhans requested that Mr. Dickerson get in contact with Dr. Kelly of the Agricultural Center regarding consulting the University of Florida on Florida's Energy Code with the possiblity of saving on engineering fees.
On a question by Commr. Smoak, Mr. Dickerson stated that a set of completed plans would be provided upon completion of the project. Mr. Dickerson stated that he should have a projected budget for the renovation project completed within ten days to present to the Board for their review.
The Board asked Mr. Watkins to thank the other architects for their presentations.
On a motion by Commr. Deems, seconded by Commr. Carson and carried unanimously, the Board directed the County Attorney's Office prepare a Resolution of Appreciation to Carl Duncan, former County Attorney, to present to Attorney Duncan for his 84th birthday.
LAWS & LEGISLATION
Discussion occurred regarding pre-filed legislation that could possibly affect Lake County's revenues specifically sales tax and the budget on the Court bailiffs. Commr. Windram suggested that Lake County be placed on a mailing list of all prefiled legislation. Mr. Watkins informed the Board that he received copies of pre-filed legislation through the Association of Court Clerks and that he would route them to Commr. Windram for his review.
There being no further business to be brought before the Board the meeting adjourned at 10:50 a.m.
THOMAS J WINDRAM, CHAIRMAN
JAMES C. WATKINS, CLERK