A REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS

JANUARY 17, 1984

The Lake County Board of County Commissioners met in regular session on Tuesday, January 17, 1984, at 9:00 a.m. in the Board of County Commissioner's Meeting Room, Lake County Courthouse, Tavares, Florida. Commissioners present at the meeting were: Glenn C. Burhans, Chairman; Thomas J. Windram; James R. Carson, Jr.; Claude E. Smoak; and C. A. "Lex" Deems. Others present were: James C. , County Attorney; and Toni M. Watkins, Clerk; Christopher C. Ford Austin, Secretary.

Commr. Carson gave the Invocation and the Pledge of Allegiance was led by Commr. Deems.

MINUTES

On a motion by Commr. Deems, seconded by Commr. Carson and carried unanimously, the Board approved the Minutes of January 10, 1984, as corrected.

RESOLUTIONS/PIC

Mr. Ben R. Tenney, Open House Task Force, appeared before the Board to extend an invitation to an open house February 1, 1984, of The Job Service of Florida, which has relocated to 715 West Main Street, Leesburg, Florida.

On a motion by Commr. Carson, seconded by Commr. Windram and carried unanimously, the Board approved a proclamation declaring February 1, 1984, as Job Service of Florida Day, properly prepared by the County Attorney.

Mr. Jim Flowers, Private Industry Council, informed the Board that the Job Service of Florida is working closely with the Private Industry Council regarding employment.

PERSONNEL/ACCOUNTS ALLOWED/COUNTY EMPLOYEES

On a motion by Commr. Carson, seconded by Commr. Windram and carried unanimously, the Board approved and authorized signatures of the Chairman and the Clerk on Certificates of Appreciation for Joseph L. Spires, Labor Crew Leader, 30 year employee, and Charles Cassidy, Heavy Equipment Mechanic, 31 year employee.

On a motion by Commr. Smoak, seconded by Commr. Deems and carried unanimously, the Board approved a merit increase for Earl "Ron" Allen in the amount of $768, increasing his salary to $12,000.

ANIMAL SHELTER

On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board approved the travel request from Frankie Thorpe, Animal Control Center, along with Karen M. Crawford, Jackie L. Migan, and Larry J. Stepanski, to Clearwater, Florida, with no incurred expenses.

ACCOUNTS ALLOWED/MOSQUITO CONTROL

On a motion by Commr. Smoak, seconded by Commr. Deems and carried unanimously, the Board approved the request from Philip J. Yoder, Director of Mosquito Control, to purchase a London Aire ULV unit for one of the fog trucks from Sanex Chemicals in the amount of $4,175.

ANIMAL SHELTER/COUNTY POLICY

On a motion by Commr. Smoak, seconded by Commr. Deems and carried unanimously, the Board approved the draft of the Animal Control Procedures.

ACCOUNTS ALLOWED/WELFARE DEPARTMENT

On a motion by Commr. Carson, seconded by Commr. Windram and carried, the Board approved the travel request from Myra A. Smith, Director of the Welfare Department, to Tampa, Florida, State Association of County Commissioners Mid-year Legislative Conference February 9-10, 1984, in the amount of $213.50.

Commr. Smoak was not present for the vote.

At this time Commr. Burhans stated that he felt the County Attorney should also plan on attending the seminar regarding the Health Department contracting with the State.

LICENSES AND PERMITS

On a motion by Commr. Deems, seconded by Commr. Carson and carried, the Board approved the following Gun Permits and Bonds:

New Renewals Additions & Deletions



Valeri Begina Meyer W. Brunson Gibson Allen Joe Turner

Cynthia L. Wheeler Jack Wolfenson

Charles S. Grosche

Joseph E. Butts

Sandra Kaye Elliott

James W. Norris

Commr . Windraw was not present for the vote.

BUDGET TRANSFERS/ACCOUNTS ALLOWED

On a motion by Commr. Deems, seconded by Commr. Carson and

carried, the Board approved the payment of Warrant #37620 through Warrant #37858 for the following:

General Revenue Fine and Forfeiture

County Transportation Trust Mosquito Control

Law Library Aquatic Weed

Northeast Hospital Northeast Ambulance

Northwest Ambulance Section 8

Law Enforcement Trust Fund PIC

Landfill County Wide Library

Included in the motion was approval of the following Budget Transfers:

GENERAL FUND

Please transfer from account 001-519-1-00-01-02-462 Equip.

Maint. $1000.00 to account 001-511-1-00-01-01-462, Reason: No Budget Established.



GENERAL GOVERNMENT

Please transfer from account 001-519-1-00-01-02-499 Misc. Cost $150.00 to account 001-519-1-00-01-02-521. Reason: No Budget Established.



Please transfer from account 001-599-1-00-99-00-999 Contingency $190,000.00 to account 001-519-1-00-01-02-640 Equip - Telephone & Morgue Equip.



Please transfer $3,800 from account 001-599-1-00-99-000-999

Contingency Reserve to account 001-519-1-00-01-020-710 ($3,380.00) Principal to account 001-519-1-00-01-020-720 ($420.00) Interest. Reason: New Budget.



SOUTH LAKE ANNEX

Please transfer from account 001-519-1-00-01-500-340 Contract Services $23,800.00 to account 001-586-1-00-01-900-931 Transfer -Clerk of Court. Reason: Approved BCC.



Please transfer from account 001-519-1-00-01-500-440 Rentals and Leases $1,200.00 to account 001-586-1-00-01-900-931 Transfer -Clerk of Court. Reason: Approved BCC.



CLERK OF CIRCUIT COURT

Please transfer from account 001-519-1-00-01-02-450 Insurance $986.00 to account 001-513-1-00-02-31-450 Insurance. Reason: To charge departments their share of Insurance costs.





PROPERTY APPRAISER

Please transfer from account 001-519-1-00- 01-02-450 Insurance $448.00 to account 001-513-1-00-05-00-450 Insurance.

Reason: To charge department their share of Insurance costs.

TAX COLLECTOR

Please transfer from account 001-519-1-00-01-02-450 Insurance $861.00 to account 001-513-1-00-06-00-450 Insurance. Reason: To charge department their share of Insurance costs.



ELECTION REGISTRATIONS

Please transfer from account 001-519-1-00-12-2-495 Advertising $100.00 to account 001-519-1-00-12-1-495 Advertising. Reason: All advertising budgeted in Elections Budget.



ELECTIONS

Please transfer from account 001-519-1-00-01-02-450 Insurance $671.00 to account 001-519-1-00-12-02-450 Insurance. Reason: To charge department their share of Insurance cost.



Please transfer $3,575.00 from account 001-599-1-00-99-000- 999 Contingency Reserve to account 001-519-1-00-12-020-640 Machinery & Equipment. Reason: Approved by BCC 12/6/83.



PERSONNEL

Please transfer from account 001-519-1-00-01-02-450 Insurance $237.00 to account 001-513-1-00-14-00-450 Insurance. Reason: To charge department their share of Insurance cost.



Please transfer $300.00 from account 001-513-1-00-14-000-315 Hospital - Professional Care and $300.00 from account 001-513-l- 00- 14-000-462 Equipment Maintenance to account 001-513-1-00-14- 000-495 Advertising ($600.00). Reason: Overexpended.

BUILDING AND MAINTENANCE

Please transfer from account 001-519-1-00-01-02-450 Insurance $221.00 to account 001-519-1-00-16-00-450 Insurance. Reason: To charge department their share of Insurance cost.



PLANNING DEPARTMENT

Please transfer from account 001-519-1-00-01-02-450 Insurance $104.00 to account 001-515-1-00-18-01-450 Insurance. Reason: To charge department their share of Insurance cost.



BUILDING AND ZONING

Please transfer from account 001-519-1-00-01-02-450 Insurance $989.00 to account 001-524-1-00-18-03-450 Insurance. Reason: To charge department their share of Insurance cost.



Please transfer $75.00 from account 001-524-1-00-18-030-462 Equipment Maintenance to account 001-524-1-00-18-030-463 Building/ Grounds Maintenance. Reason: Overexpended.



Please transfer $150.00 from account 001-524-1-00-18-030-510 Office Supplies to account 001-524-1-00-18-030-520. Reason: Over- expended.



FAIRGROUNDS

Please transfer from account 001-519-1-00-01-02-450 Insurance $368.00 to account 001-574-1-00-18-5-450 Insurance. Reason: To charge department their share of Insurance cost.



Please transfer $50.00 from account 001-574-1-00-18-050-510 Office Supplies to account 001-574-1-00-18-050-421 Postage. Reason: Overdrawn.



Please transfer $9,000.00 from account 001-599-1-00-99-000- 999 Contingency Reserve to account 001-574-1-00-18-050-620 Building. Reason: Approved by BCC.



Please transfer $1,069.00 from account 001-599-1-00-99-000- 999 Contingency Reserve to account 001-574-1-00-18-050-640 Machinery & Equipment. Reason: Approved by BCC.



EMERGENCY SERVICES

Please transfer $576.00 from account 001-524-1-00-18-030-120 Reqular Salaries to account 001-525-1-00-18-260-110 Executive Saiaries. Reason: New account.



Please transfer $41.00 from account 001-524-1-00-18-030-210 Social Security to account 001-525-1-00-18-210 Social Security.

Reason: New account.

Please transfer $63.00 from account 001-524-1-00-18-030-220 Ret. Contb. to account 001-525-1-00-18-220 Ret. Contb. Reason: New account.



Please transfer $36.00 from account 001-524-1-00-18-030-230 L & H to account 001-525-1-00-18-230 L & H. Reason: New account.

OTHER GRANTS AND AIDS

Please transfer $2,101.00 from account 001-599-1-00-99-000- 999 Contingency Reserve to account 001-569-1-00-18-500-820 Aids to Private Organizations. Reason: Not budgeted.



POLLUTION

Please transfer $1,500.00 from account 001-537-1-00-18-660- 120 Regular Salaries to account 001-537-1-00-18-660-110 Executive Salaries. Reason: Approved by BCC 10/18/83.



Please transfer $585.00 from account 001-537-1-00-18-660-310 Professional Services to account 001-537-1-00-18-660-340 Contractual Services. Reason: Approved by BCC 10/18/83.



Please transfer $50.00 from account 001-537-1-00-18-660-510 Office Supplies to account 001-537-1-00-18-660-495 Advertising. Reason: Overexpended.



Please transfer from account 001-519-1-00- 01-02-450 Insurance $466.00 to account 001-537-1-00-18-660-450 Insurance. Reason: To charge department their share of Insurance costs.



Please transfer $5,000.00 from account 001-537-1-00-18-660- 523 Chemicals to account 001-537-1-00-18-660-526. Reason: New account Lab Supplies.



VETERANS SERVICES

Please transfer from account 001-519-1-00-01-02-450 Insurance $80.00 to account 001-553-1-00-20-00-450 Insurance. Reason: To charge department their share of Insurance cost.



SHERIFF

Please transfer from account 001-519-1-00-01-02-450 Insurance $1,918.00 to account 001-523-1-00-21-00-450 Insurance. Reason: To charge department their share of Insurance cost.



WELFARE-ADMINISTRATION

Please transfer from account 001-519-1-00-01-02-450 Insurance $24.00 to account 001-564-1-00-30-31-450 Insurance.

Reason: To charge department their share of Insurance cost.

ANIMAL CONTROL

Please-transfer from account 001-519-1-00-01-02-450 Insurance $285.00 to account 001-562-1-00-33-00-450 Insurance. Reason: To charge department their share of Insurance cost.



AGRICULTURE DEPARTMENT

Please transfer from account 001-519-1-00-01-02-450 Insurance $756.00 to account 001-537-1-00-43-00-450 Insurance. Reason: To charge department their share of Insurance cost.



Please transfer from account 001-599-1-00-99-00-999 Contingency $2,376.00 to account 001-537-1-00-43-00-463 Building Maint. Reason: Over spent due to air-conditioner repairs approved by BCC.



CIRCUIT COURT/BAILIFFS

Please transfer from account 001-519-1-00-01-02-450 Insurance $7.00 to account 001-516-1-00-52-02-450 Insurance. Reason: To charge department their share of Insurance cost.



Please transfer from account 001-516-1-00-52-02-510 Office Supplies $55.00 to account 001-516-1-00-52-02-520 Operating Supplies. Reason: Posted to wrong account.



Please transfer from account 001-599-1-00-99-000-999 Contingency $828.00 to account 001-516-1-00-52-020-640 Machinery & Equipment. Reason: Approved by BCC 11/8/83.



FINE AND FORFEITURE

CIRCUIT COURT/BAILIFFS

Please transfer from account 111-599-1-00-99-000-999 Contingency $26.00 to account 111-516-1-00-52-050-450 Insurance. Reason: To charge department their share of Insurance cost.



ANIMAL CONTROL

Please transfer $100.00 from account 111-599-1-00-99-000-999 Contingency Reserve to account 111-521-00-33-000-319 Other Professional Services ($65.00) to account 111-521-00-33-000-522 Food & Dietary ($36.00) to account 111-521-00-33-000-495 Advertising ($5.00). Reason: New account.



Commr. Windram was not present for the vote.

REPORTS/COURTS-JUDGES

On a motion by Commr. Smoak, seconded by Commr. Carson and carried, the Board acknowledged receipt of the Report of Receipts and Disbursements for October 1, 1983 - December 31, 1983, payrolls for witnesses summoned on behalf of the State attending court, in the amount of $7,134.80.

Commr. Windram was not present for the vote.

COUNTY PROPERTY

On a motion by Commr. Carson, seconded by Commr. Smoak and carried, the Board approved the deletion of items from Fixed Assets in the amount of $555.55 as follows:

Prop# Dept. Item Amount Reason

1531 Surplus 4 Drawer Chest $ 62.50 To be junked

1931 Surplus Secretarial Chair 55.00 To be junked

3288 Surplus Floor Lamp 3.00 To be junked

3656 Surplus Steno Chair 48.80 To be junked

3663 Surplus Marble Arm Chair 50.00 To be junked

4321 Surplus Adler Typewriter 336.25 To be junked

TOTAL $555.55

Commr. Windram was not present for the vote.

APPOINTMENTS/FIRE DISTRICTS-FIRE DEPARTMENTS

Discussion occurred regarding the resignation of Cheryl Kingman, Mount Plymouth Fire Control District, effective January 12, 1984, and the appointment of Mrs. Katherine A. McDonald and Mrs. Joan I. Irwin to the Mount Plymouth Fire Control District.

Action was postponed until further research.

On a motion by Commr. Carson, seconded by Commr. Deems and carried unanimously, the Board approved the reappointment of Kendall C. Jones, Pasco Fire Control District, and the appointment of Robert K. Jones, Pasco Fire Control District, to replace Paul Phillips whose term has expired.

On a motion by Commr. Carson, seconded by Commr. Deems and carried unanimously, the Board approved the reappointments of Frank Sargent, Cisky Park, and Charles Grosche, Silver Lake Drive, to the Bassville Fire District.

JAILS

Discussion occurred regarding the procedures in which the Board was to perform the interviews with the Jail Study Consultants. At this time it was noted that the Board would have each presentation and a question and answer session without any negotiations as far as contracting.

Mr. Keith Reeves, President of Architects Design Group of Florida, Inc., appeared before the Board and introduced Mr. Doug Gosche, Project Coordinator, and Colonel James Shoultz, a member of the National Institute of Corrections. At this time Mr. Reeves gave a brief synopsis on each of the team members.

Mr. Reeves gave a slide presentation which included studies which are being conducted and facilities that 'have already been constructed by Architects Design in the following counties: Orange, Pasco, Brevard, Seminole, and Polk.

Mr. Reeves stated that Architects Design Group has conducted extensive research into solar and passive energy systems for governmental and privately owned facilities. He also explained the methodology used by the Group in starting a project. Mr. Reeves stated that an extensive interview was conducted with the participants in the system being judges, sheriff's departments, correctional people, State Attorneys, Public Defenders, personnel involved, inmates, etc. Mr. Reeves further stated that the Group then assembles and analyzes all of the records and graphics, meaning the why, how and when. He stated that the Group then reviews their findings, conclusions and recommendations and

discusses them with the participants in the system.

Colonel James Shoultz stated that it costs approximately $22 - $34 per day to house an inmate in the Central Florida area.

At this time Colonel Shoultz continued to discuss the different alternative programs within the criminal system.

Mr. Reeves presented the Board with the qualifications of Architects Design Group. Mr. Reeves stated that the time frame for the study would be approximately 90 days.

At this time Mr. Reeves distributed a booklet from Architects Design Group of Florida, Inc., which included a letter of interest and statement of qualifications.

Discussion occurred regarding notifying each architectural firm when to return for negotiations. At this time the Board decided on 1:45 p.m. this afternoon.

COURTHOUSE

Commr. Smoak brought to the attention of the Board a report from the South Lake County Annex. The report included a list of the services provided by the office and services that have been requested, but are not provided at the Annex. Commr. Smoak stated that perhaps something could be worked out with Ed Havill, Property Appraiser, and T. Keith Hall, Tax Collector, regarding the requests for payment of property taxes and homestead exemption registration at the Annex.

No action was taken.

JAILS

Mr. Charles J. Letizia, Jr., Senior Design Architect, appeared before the Board in behalf of Reynolds, Smith and Hills, to discuss the Jail Study for Lake County. At this time Mr. Letizia distributed a presentation booklet of Pre-Planning Services for the Jail Task Force Committee from Reynolds, Smith and Hills, and studies that had been completed for other counties for review by the Board members. Mr. Letizia reviewed the

preplanning experience for Criminal Justice Projects by Reynolds, Smith and Hills as outlined in their brochure. Mr. Letizia also discussed the project team, which included Frank R. Masiello, Jail Consultant, and L. John Bellamy, Project Manager. Included in his discussion was the firm's specialized knowledge with the Jail Study.

Mr. Frank Masiello, Associate Vice President, appeared before the Board to discuss the Planning of New Institutions (PONI) Program as outlined in the firm's brochure.

Mr. Masiello discussed the PONI Seminar being held in Colorado and recommended that representatives of Lake County attend.

Mr. Masiello presented a slide program showing the different angles of facilities and other projects conducted by Reynolds, Smith and Hills. He discussed the cost difference between single cells and dormitories. Mr. Masiello also discussed the criteria for staffing a facility.

At this time Mr. Masiello discussed the Pre-Planning Project Approach for Reynolds, Smith and Hills as outlined in their brochure. Mr. Masiello stated that the time frame to complete a study for Lake County would consist of 45 - 90 days, stressing the understanding that the selection of the firm was for commitment only for the study, not for the construction of the facility.

COMMUNICATIONS

Virgil Hawkins, Attorney, appeared before the Board and expressed his appreciation to the Board for allowing the old courthouse area to be used for the Martin Luther King's Birthday Celebration, January 15, 1984. The Board directed a letter to be written to Pastor Manning expressing its appreciation for being considerate in cleaning up the area after the celebration.

JAILS

Mr. Fred Rohrdanz, Frizzell Architects, informed the Board that as of November 1, 1983, there had been a name change with their firm. Mr. Rohrdanz stated that the name is now Pierce, Dorsey and Rohrdanz Architects, Inc. Mr. Rohrdanz further stated the qualifications of the firm and distributed four studies that had been performed by them for review. He stated that the firm did not believe that Lake County needs a $25,000 study to go on with the planning of the future of the Criminal Justice System.

Mr. Bob Buchanan, Criminal Justice Facility Planner, appeared before the Board and gave a verbal resume. Mr. Buchanan then discussed a population chart with the Board members and stated that a study could be performed by Pierce, Dorsey and Rohrdanz Architects, Inc. within a 30 day period.

Mr. Buchanan informed the Board of the firm's planning

procedures which included the following:

1. Provide adequate space for future staff & service demands

2. Eliminate/minimize prisoner litigation

3. Insure Constitutional facility

4. Comply with National and Florida State Detention standards

5. Provide safe, secure & humane conditions

6 . Obtain best facility for available funds

Mr. Tom Pinkerton, Registered Professional Architect, appeared before the Board and gave a verbal resume. He then distributed a diagram of a correctional facility in Stuart, Florida.

Mr. Buchanan discussed the diagram and stated that he felt that Lake County has an existing jail facility that can continue to be used for maximum security with some minor modifications.

Mr. Rohrdanz stated that the firm is presently employed by the Lake County School Board and the Silver Lake Country Club.

Discussion occurred regarding the selection of the Jail Study Consultant. Mr. Watkins stressed to the Board that it was the recommendation of the Jail Task Study Committee to hire a Jail Study Consultant to work with the Committee in solving the problems of the County.

On a motion by Commr. Smoak, seconded by Commr. Deems and carried unanimously, the Board selected Reynolds, Smith and Hills as the number one Jail Study Consultant and requested the firm to appear before the Board at 1:45 p.m. for negotiation of a contract.

On a motion by Commr. Deems, seconded by Commr. Smoak and carried, the Board selected Architects Design Group of Florida, Inc. as the number two Jail Study Consultant.

It was the understanding of the Board that a contract would be negotiated with Pierce, Dorsey and Rorhdane, Architects, Inc. should the Board not enter into negotiations with the first two firms.

Commr. Windram and Commr. Smoak voted "no".

At this time the Board requested all firms to be present in the Courthouse at 1:45 p.m. for negotiation of a contract.

RECESS & REASSEMBLY

At 12:30 p.m. the Board recessed for lunch. The Board

reconvened at 1:45 p.m. for selection of a Jail Study Consultant and negotiation of a contract.

JAILS

At this time Mr. Frank R. Masiello, Jr. and Mr. Charles J. Letizia, Jr., Reynolds, Smith and Hills, appeared before the Board to discuss negotiating a contract for the Lake County Jail Study.

Mr. Watkins presented an outline for the Jail Study and explained the working relationship between the Jail Task Study Committee and the Jail Study Consultant.

Mr. Masiello consulted with the Board regarding the possibility of Mr. Letizia attending the Jail Study Seminar in Colorado before a fee was recommended to them. Mr. Masiello stated that he thought Mr. Latizia's attendance would be beneficial to the Jail Task Study Committee.

At this time Commr. Burhans postponed the public hearings on the road vacations until 2:30 p.m.

Mr. Masiello presented a breakdown of hours regarding the steps that needed to be taken for the Jail Study. Mr. Masiello informed the Board that the costs for services of their firm would be approximately $44,000, which would also be the maximum cost.

It was the feeling of the Board that the maximum cost would be $25,000. Commr. Deems stated that during the initial interviews with the Jail Task Study Committe, the cost involved a $25,000 range.

Mr. Masiello stated that, assuming the firm was entering the worst conditions as far as research and investigation, the maximum costs would be $44,000.

Discussion occurred regarding the present studies that were available to any Jail Study Consultant regarding the upgrading of the Courthouse and Jail Facilities over the past.

At this time Mr. Masiello stated that Reynolds, Smith and Hills would do the Jail Study for $25,000 plus $1,000 expenses for Mr. Latizia's trip to Colorado for the Jail Task Study Seminar, for a total of $26,000.

On a motion by Commr. Carson, seconded by Commr. Smoak and carried unanimously, the Board approved to negotiate a contract with Reynolds, Smith and Hills for the Lake County Jail Study in the amount of $26,000 total, with the understanding that the different format in which the Board discussed is acceptable to the Jail Task Study Committee. Included in the motion was direction for the County Attorney to draft a contract, which shall state a 90 day time frame for completion of the Study, with an extension subject to the approval of the Jail Task Study Committee.

Discussion occurred regarding the pay schedule for the Study. It was understood that Reynolds, Smith and Hills would bill for 100% with a 20% holdback by the County.

PUBLIC WORKS AGENDA

ROAD CLOSINGS - Haines Creek Heights - Petition No. 337

It was noted that the proper proof of publication was on hand as it appeared in the December 27, 1983, and January 3, 1984, editions of the Sentinel Star, Lake Little Sentinel.

Dan Robuck, Attorney representing the Petitioner, was present to discuss the closing with the Board.

On a motion by Commr. Carson, seconded by Commr. Deems and carried unanimously, the Board approved to vacate all of the Plat of Haines Creek Heights, First Addition, Plat Book 13, page 54; all of the Plat of Haines Creek Heights, Second Addition, Plat Book 14, page 8; Tract "A" and part of Cypress Drive abutting Lot 99 in the Plat of Haines Creek Heights, Plat Book 13, page 49, all being recorded in the Public Records of Lake County, Florida, for DeAnza National Mobile Estates, Ltd., as per Petition No. 337.

Mrs. Dandridge appeared before the Board to request an explanation of the vacation as to its affect upon Lots 100 and 101 which she owns.

ROAD CLOSINGS - Groveland Farms - Petition No. 338

It was noted that the proper proof of publication was on hand as it appeared in the December 27, 1983, and January 3, 1984, editions of the Sentinel Star Lake Little Sentinel

Dennis Horton, Attorney representing the Petitioner, was present to discuss the closing with the Board.

On a motion by Commr. Deems, seconded by Commr. Smoak and carried unanimously, the Board approved to vacate Tracts 9, 10, 23, 24, and part of Tracts 25 and 26 in Section 33, Township 22 south, Range 24 East, in the Plat of Groveland Farms, Plat Book 2, page 10 and 11, Public Records of Lake County, Florida, for Mel-Mic, Inc., by Dennis Horton, as per Petition No. 338.

ROAD CLOSINGS - Dora Isles Subdivision - Petition No. 339

It was noted that the proper proof of publication was on

hand as it appeared in the December 27, 1983, and January 3, 1984, editions of the Sentinel Star, Lake Little Sentinel

Steven Richey, Attorney representing the Petitioner, was present to discuss the closing with the Board.

On a motion by Commr. Carson, seconded by Commr. Deems and carried unanimously, the Board approved to vacate a part of Tract "A" in Dora Isles Subdivision, Plat Book 25, page 93, Public Records of Lake County, Florida, for Charles G. and Dorcas J. Vaughn, by Steven Richey, as per Petition No. 339.

ROAD CLOSINGS - 340 Permission to Advertise - Petition No.

Dorothy A. Peterson, Petitioner, was present to discuss the

request with the Board.

On a motion by Commr. Carson, seconded by Commr. Deems and carried unanimously, the Board approved to advertise that portion of Woodside Drive between Lots 13 and 106 of Griffin Shores

Subdivision, Plat Book 12, page 12, recorded in the Public Records of Lake County, Florida, for Dorothy A. Peterson, as per Petition No. 340.

SUBDIVISIONS

On a motion by Commr. Carson, seconded by Commr. Smoak and carried, the Board gave preliminary approval of the construction plans for Linda Glen Estates Subdivision, Unit 2.

Commr. Deems was not present for the vote.

BIDS/PUBLIC WORKS

Michael Willett, Director of Development and Public Works, discussed the purchase of four tractors and four flail mowers on Bid #765-021-084. Mr. Willett stated that Fort-Mason Tractor was the low bid on the tractor, but did not bid on the flail mower. He recommended Mid-Florida Tractor for their low bid on the tractor and the flail mower.

On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board approved the recommendation of Michael Willett to approve the purchase of four tractors and four flail mowers on Bid #765-021-084 from Mid-Florida Tractor in the amount of $96,696 total.

ASSESSMENTS/BIDS

Discussion occurred regarding the special assessment project at Springs Bath and Yacht Club.

Michael C. Willett, Director of Development and Public Works, stated that there were two options for the project as follows:

1. Contract out and get a consultant to go over and do a major drainage plan; the disadvantage being that if the Public Works Department master plans it, they're going to have to bid it by design, or



2. Go ahead and bid it as a design build project with the understanding that the contractor would obtain the necessary permits from the St. Johns River Water Management.



Ben Benedum, Public Works Coordinator, stated that the lien assessment should be Springs Bath and Yacht Club as a total and not in sections.

Mr. Willett recommended that a mandatory lien assessment be

used for Pine Trail and Pine Court.

Mr. Paul E. Webb, Yalaha, appeared before the Board and stated that 55% of the entire community urges the mandatory lien assessment be used.

On a motion by Commr. Deems, seconded by Commr. Carson and carried unanimously, the Board approved to offer the contract to the potential bidders on a design build basis to include the drainage necessary for the entire area, including the acquisition of whatever permits are required, and authorized a mandatory lien assessment on Pine Trail and Pine Court.

CONTRACTS LEASES AND AGREEMENTS/POLLUTION CONTROL

On a motion by Commr. Windram, seconded by Commr. Deems and carried unanimously, the Board approved to extend the contract with Ted Wicks up to six months.

DEEDS/ROADS-COUNTY AND STATE

On a motion by Commr. Carson, seconded by Commr. Deems and carried unanimously, the Board approved to release the following road reservations from the Department of Transportation from the following deed numbers:

#2294, all but 25 feet from the centerline of West Fourth

Avenue (East of Umatilla).

#2820, all but 30 feet from the centerline of Osgood Street (Sorrento).

ASSESSMENTS/SUBDIVISIONS

On a motion by Commr. Smoak, seconded by Commr. Deems and carried unanimously, the Board approved to bid the special assessment project for Western Shores Unrecorded Subdivision Linda Lane and Clara Drive.

On a motion by Commr. Smoak, seconded by Commr. Deems and carried unanimously, the Board approved to bid the special assessment project for Astor Forest Campsites Unrecorded Subdivision -Acorn Road, Wildhog Road, continuation of Hyacinth Road.

POLLUTION CONTROL

On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board approved the travel request for Paulette Muller, Director of Pollution Control, to attend the Department of Environmental Regulations Solid Waste Workshop in St. Augustine, Florida, February 7-9, 1984, at an estimated cost of $125.

CONTRACTS, LEASES AND AGREEMENTS/FIRE DISTRICTS-FIRE DEPARTMENTS

Mr. Terrill Davis, Division of Forestry, Tavares, appeared before the Board to request an extension of the ten acres to Buckhill Road for access and site improvements.

On a motion by Commr. Smoak, seconded by Commr. Deems and carried unanimously, the Board directed the County Attorney's Office to prepare a lease agreement, in substantial content of the agreement before the Board, changing the legal description to describe the parcel outlined in red stripes to the Department of Forestry for their use whatever it may be. Included in the motion was authorization of the signatures of the Chairman and the Clerk on the agreement.

RIGHT-OF-WAYS-ROADS-EASEMENTS/SUBDIVISIONS

Michael C. Willett, Director of Development and Public Works, informed the Board that he had received a request from the residents of Highland Lakes Subdivision requesting approval to work in the right-of-way to grade-fill and level the road bed, and to use special stone in the washout at the top of the hill just below Dogwood Avenue Intersection.

On a motion by Commr. Windram, seconded by Commr. Deems and carried unanimously, the Board granted the residents of Highland Lake Subdivision permission to work in the right-of-way which shall be staked by the County.

BONDS - MOBILE HOME

On a motion by Commr. Carson, seconded by Commr. Smoak and carried unanimously, the Board approved the requests from the following to live in a mobile home on the same piece of property on which their conventional dwellings are being built; subject to the proper bonds being posted and with the stipulation that the mobile home will be removed from the property upon completion of the conventional dwellings or upon the request of the Board of County Commissioners:

2. Harold J. Carpenter - Mt. Dora Area - District #4

Included in the motion was approval for the renewal of the following bond:

1. Charles Murray - Umatilla Area - District #5

Included in the motion was approval of the cancellations of the following bonds upon completion of construction of a

conventional dwelling unit and removal of the mobile home:

1. Ester Mackey Livingston

2. Jerrel B. Jones

3. C. C. Williamson

PUBLIC WORKS/RESOLUTIONS

On a motion by Commr. Smoak, seconded by Commr. Deems and carried unanimously, the Board approved to officially notify the Department of Transportation through Resolution requesting them to do a traffic light study and a road construction study at SR19 and c-561, and also study it in relation to the proposed development near that intersection, as recommended by Michael C. Willett, Director of Development and Public Works.

ACCOUNTS ALLOWED/EMERGENCY SERVICES/FIRE DISTRICTS-DEPARTMENTS

On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board approved expenditures of $400 -$ 500 for proyramming Lake County Tax Assessor's Computer System to produce data required to develop Fire Protection Referendum.

RECESS & REASSEMBLY

At this time the Board recessed at 3:30 p.m. for 5 minutes.

FIRE DISTRICTS - FIRE DEPARTMENTS

Mr. Joe Stephany, Emergency Services, appeared before the Board to discuss the drafted Fire District Referendums that he distributed among the Board members and the audience. Mr. Stephany informed the Board that the information they requested regarding the number of structures, parcels and categories would not be available until the end of the week.

Mr. Joe Davis, County Attorney's Office, appeared before the Board to discuss the different Fire District Referendums and the advantages and disadvantages that each offered.

Mr. Davis stated that any creation of a district would be governed by the Board. He further stated that there are previous districts that were established prior to amendment to the statute that permitted the County Commissioners to appoint a fire commission.

Commr. Carson suggested the following amendments be made to page four of the distributed Fire District Referendums:

Do you favor the creation of county-wide fire protection in the unincorporated areas of the county funded solely by an assessment on structures?



Assessments would be levied only on structures and the maximum assessment on structures in the unincorporated areas would be as follows:



Commr. Carson stated that the amendments would avoid any mention of property taxes which could have a potential Homestead Exemption impact.

Chris Ford, County Attorney, stated that it was his under- tanding that it was the Board's desire, if this should pass, to have a uniform fire service tax on structures; to give fire protection in those areas which presently do not have fire protection; that the structure tax would replace the ad valorem tax in those special districts that the Board has created; and it would be an alternate method of funding that operation.

Commr. Smoak suggested the following amendments be made to page four of the distributed Fire District Referendums:

Do you favor expansion of fire protection in the unincorporated areas of the county funded solely by an assessment on structures?



Assessments would be levied only on structures and the maximum assessment on structures in the unincorporated areas would be as follows:



Mr. Fred Bradshaw, Grand Island, stated that he lives in Sun Lake Estates, which has its own fire protection. Mr. Bradshaw further stated that the residents were not adverse of having expansion of fire protection in the entire county, but that he would not want to rely on Bassville Park, which is 12 minutes away, for fire protection. He stated that the fire protection was funded by the residents of Sun Lake Estates, and would oppose to having to pay for more fire protection.

Mr. Danny Gordon, Tavares, General Manager of Hawthorne, was present to oppose additional fire protection. Mr. Gordon stated that Hawthorne has its own full time fire department which is connected with an emergency alarm in each mobile home. Mr. Gordon Eurther stated that Hawthorne should be deleted from the referendum, and Hawthorne is not interested in extending its fire services outside of its area.

Mr. Larry Lipps, Fire Commissioner, Northwest Fire District, Fruitland Park, was present to support assessed fees for several ranges as a fair and equitable means of raising funds to support new/existing fire districts in Lake County as stated in his letter which he distributed to the Board members. Mr. Lipps stated that everyone needs protection as well as the responsibility of paying for that protection.

MI-. Walter Kirkland, Yalaha, was present to support the issue of fire protection for the Sun Eaton area which has none at the present. Mr. Kirland stated that the fire protection was wanted and needed.

Mr. Robert Zahradnik, Water-wood, Yalaha, was present to support an arrangement for paying for the services of fire protection in that area. Mr. Zahradnik stated that some insurance companies have clauses in their policies which would allow them to cancel in the event that protection was not offered in the area.

Mr. Paul Webb, Yalaha, was present in support of fire protection in his area which has none at the present. Mr. Webb stated that the majority of the people in his area would support paying a reasonable cost for the protection, and suggested it be placed on the earliest ballot.

Mr. Paul Zeiner, Pasco Fire Department, stated that the no tax on unimproved property such as roads, etc., was not going to work, because the majority of the fires that the Pasco Fire Department responds to are on unimproved property. Mr. Zeiner stated that the costs were phenomenal and that Pasco Fire Department was in desperate need of full-time employees.

Commr. Smoak stated that he was not opposed to some reasonable assessment on unimproved properties, but the majority of the needs are for structures. Commr. Smoak further stated that the Board should be focusing on how to expand fire protection to the people who do not have it. He further stated that if mobile homes should want to be left out of contracting for fire protection, let them, because it is too important to the rest of the people in the County to have fire protection.

Mr. Gordon Savage, Attorney representing the Bassville Fire District, appeared before the Board and stated that after talking with the people in the District, it was their feelings that they would like to see the Board expand the existing fire district to include those areas that are not covered presently by fire protection; also to allow by ordinance, the funding of the expansion into these districts. Since they were not voted in by the elector, Mr. Savage stated that he expected the funding would come from the areas which will be expanded into. Mr. Savage further stated that an area that would like to opt out, because their fire protection is sufficient to them, should be allowed to do so.

Discussion occurred regarding exempting certain areas from fire protection.

Mr. Charlie Blymyer, Chairman of the Bassville Fire District, stated that the Bassville Fire District, all fifty square miles of it, now has a Class 9 rating. Mr. Blymyer further stated that at this time, the District is equal to the millage rate that is being received. He further stated that should the Board not agree on a structure tax, Bassville Fire District would like to go ahead and file a petition for their own structure tax inside the fire district.

Chris Ford, County Attorney, stated that the district could probably have the ad valorem tax or the structure tax, but not both.

Mr. Blymyer stated that the Bassville Fire District could expand their boundaries with the additional income from the expanded sources.

Mr. Bradshaw stated that Sun Lake Estates did not wish to be excluded, rather they hoped to be included in the fire protection and that taxes be collected for the structures and the land so that it could be used for fire protection. Mr. Bradshaw further stated that the Estates want equity in the taxation.

Mr. John Ellis, Chief of the Astor Volunteer Fire Department, stated that the Astor Volunteer Fire Department is presently receiving their funding from membership.

Commr. Smoak stated that he had no objection to some kind of levy on land per se, as long as the Board touches all of the structures whether they be agricultural or nonagricultural, or any other type of structure, as long as all of those structures participate in the cost of that service.

On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board instructed Joe Stephany, to include in his calculation for presentation to the Board on Friday, January 27, 1984, at 9:30 a.m., agricultural assessment on a land basis using 1Oc and 2Oc per acre as alternatives to look at, computing the revenues which would be generated there from.

ACCOUNTS ALLOWED/SHERIFF'S DEPARTMENT

On a motion by Commr. Deems, seconded by Commr. Windram and carried unanimously, the Board approved the request from Noel E. Griffin, Jr., Sheriff, pursuant to the Florida Contraband

Forfeiture Act, for transfer of $5,420 from the Law Enforcement Trust Account to the Equipment Account of the Sheriff's Office for purchase of a Model 110 Dialed Number Recorder with Call Minimization Option, in compliance with Section 932.704 (3a) Florida Statutes.

COMMITTEES

Commr. Burhans informed the Board that the Tourist Development Council had met and had decided that trying to find a central location for a ball park was a problem, and consented that there were not enough funds available for the project Mr. Joe Holmes had presented. Discussion had occurred regarding the disposal of the Fairgrounds for funds to begin the project. The Council requested

Commr . Burhans bring this to the Board's attention for consideration.

Commr . Burhans stated that the Council had recommended the Board contact whoever had purchased the Eustis Recreational Park and see if they might be interested in purchasing the Fairgrounds.

Discussion occurred regarding the Fairgrounds and the potential it still holds for the County.

Commr. Smoak made a motion that the County Attorney be authorized to prepare a letter to the purchaser of the Eustis Recreational Park for the Chairman's signature regarding the purchasing of the Fairgrounds. The motion died for a lack of a second.

No action was taken at this time.

COUNTY EMPLOYEES

Mr. Watkins informed the Board that he had copied each member on the Memo he had constructed regarding the language suggestions for the Job Description of the County Coordinator.

No action was taken at this time.

There being no further business to be brought to the attention of the Board, the meeting adjourned at 5:25 p.m.

Glenn C. Burhans, Chairman

James C. Watkins, Clerk

TMA/1-24-84