A REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS

AUGUST 19, 1986

The Lake County Board of County Commissioners met in regular session on Tuesday, August 19, 1986, at 9:00 a.m. in the Board of County Commissioner's Meeting Room, Lake County Courthouse, Tavares, Florida. Commissioners present at the meeting were: James R. Carson, Jr., Chairman; Glenn C. Burhans; Claude E. Smoak, Jr.; Thomas J. Windram; and C. A. "Lex" Deems. Others present were: Christopher C. Ford, County Attorney; James C. Watkins, Clerk; Michael C. Willett, County Administrator; Katherine A. McDonald, County Administrator's Office; Robert Wilson, Finance Director; and Linda Barnett, Secretary. James C. Watkins, Clerk, gave the Invocation and the Pledge of Allegiance was led by Commr. Deems.

BUDGETS/SHERIFF'S DEPARTMENT/BUILDING COMMITTEE/

MUNICIPALITIES

Sheriff Griffin appeared before the Board to discuss the options available to remedy the overcrowding problem in the Jail. At the present time there are 226 prisoners in the jail and the limit is 180 prisoners. The Chief Judge, Public Defender, State Attorney, and a representative from the Jail meet every day to review all the prisoners that they feel they can release to keep it below 180. They are at a point where it is not possible to release any more prisoners from the Jail. The Chief Judge requested the Building Committee to review options to house these additional prisoners. The Building Committee has developed a remedy to the problem, but which will not totally meet Department of Corrections standards, to have an agreement with the City of Leesburg to renovate their Jail to make it suitable for housing prisoners.

A report from John S. Dickerson, Architect, was distributed to the Commissioners, along with a report for the necessary staffing of the Jail. The total cost estimate for upgrading the Leesburg City Jail is $51,442.00, of which $34,000.00 deals with electrical. The Building Committee and the Jail Task Force Committee recommends that the Board of County Commissioners consider the use of the Leesburg.facility.

Discussion occurred regarding the overcrowding situation, the costs involved, and the monies to fund it.

Discussion occurred regarding housing the Operations Center in the Belton Building or the Dave Lowe Building and the costs involved.

On a motion by Commr. Smoak, seconded by Commr. Windram and

carried unanimously, the Board approved the Corrections Officer's Budget amendment, for the 1985-86 Fiscal Year, for the Sheriff's Department, in order to accomodate the additional Corrections staff required to supervise the prisoners, which would be moved to the Leesburg and/or expanded Lake County facility. Included in the motion was approval to expend the funds in the budget amendment, necessary under the estimate of John Dickerson, for the architectural changes for the Leesburg facility, and that it be declared an emergency situation.

On a motion by Commr. Deems, seconded by Commr. Smoak and carried unanimously, the Board approved the request, by the Sheriff, to negotiate, with the assistance of the Clerk and the County Attorney, to lease the space for the Operations Center, as the Sheriff deems necessary.

Discussion occurred regarding the Corrections Officer's Budget for the Fiscal Year 1986-87. Mr. Bob Wilson, Finance Director, stated that they are in the process of revising the Budget to provide for the amendment, which will include the Leesburg operation.

On a motion by Commr. Deems, seconded by Commr. Smoak and carried unanimously, the Board approved the amendments to the 1986-87 Budget, to provide $388,500.00 for seventeen (17) Correc- ions Officers for a period of one year for the Leesburg operation of the Jail.

ACCOUNTS ALLOWED/AGRICULTURE CENTER

Mr. Terry Cournyea, Executive Director of the Agriculture Center, appeared before the Board to discuss the request to purchase an IBM PC XT, with word processing software, at an approximate cost of $7,000.00. He discussed the reasons for requesting the IBM PC XT.equipment and the compatibility with present software.

On a motion by Commr. Burhans, seconded by Commr. Smoak and carried unanimously, the Board approved to authorize the purchase of the IBM PC XT, with word processing software, not to exceed $7,000.00, for the Agriculture Center.

MINUTES

On a motion by Commr. Burhans, seconded by Commr. Smoak and carried unanimously, the Board approved the Minutes of August 12, 1986, as submitted.

On a motion by Commr. Smoak, seconded by Commr. Deems and carried unanimously, the Board approved the Special Minutes of July 28, 1986, as corrected.

COMMUNICATIONS/EDUCATION

Commr . Carson brought to the attention of the Board a letter received from the Lake-Sumter Community College requesting the use of the Commissioners' Conference Room as a classroom, for a legal assistant program, each Wednesday night from 6:30 to 9:15 p.m., August 27 through December 10, 1986. Mr. Dennis Ramsey, Assistant State Attorney, will be the instructor in charge and will be responsible for complete clearance of the building.

On a motion by Commr. Burhans, seconded by Commr. Smoak and carried unanimously, the Board approved the request by Lake- Sumter Community College, for the use of the Commissioners' Conference Room, as a classroom each Wednesday night from 6:30 to 9:15 p.m., August 27 through December 10, 1986.

Commr . Carson brought to the attention of the Board another letter received from Lake-Sumter Community College informing the Board that Donna Bohrer has agreed to cover the Law Library, for the College, for the fall semester.

ACCOUNTS ALLOWED/SHERIFF'S DEPARTMENT

Commr . Carson brought to the attention of the Board a letter received from Sheriff Griffin requesting monies in the amount of $697.41, pursuant to Florida Statute 943.25 (8) A, Lake County Ordinance 1982-1, for expenses incurred for In-Service Training School, during the months of July and August, 1986.

On a motion by Commr Smoak, seconded by Commr. Deems and carried unanimously, the Board approved the request from Sheriff Griffin for reimbursement of $697.41, for expenses incurred for In-Service Training School, to be paid from the appropriate funding source.

ACCOUNTS ALLOWED/REPORTS/INDIGENTS/PUBLIC HEALTH

On a motion by Commr. Burhans, seconded by Commr. Deems and carried unanimously, the Board acknowledged receipt of the Distribution of Revenue Traffic/Criminal cases for the following week:

August 8, 1986 ($23,241.41)

Included in the motion was approval of payment for the following indigents for the month of August:

Tropic Realty for Robert E. Hubbard/District #l/$50.00 Randolph Ward for Spencer Morgan/District #l/$50.00

The motion also included payment of Warrant #59212 through Warrant #59574 for the following accounts:

Paisley Fire District

Countywide Fire District

County Transportation

Trust General

Revenue

Landfills

South Lake Fire District

Mosquito Control

Northwest Fire District

Countywide Library Law Library



Mt. Plymouth Fire District

Revenue Sharing

Private Industry Council

Bassville Fire District

Pasco Fire District

Aquatic Weed

Section 8

Special Assessments

Road Impact

Fine & Forfeiture

On a motion by Commr. Deems, seconded by Commr. Burhans and carried unanimously, the Board acknowledged receipt of the report of the activities and expenditures of the Lake County Public Health Unit (CPHU) for the period ending June 30, 1986.

CLERK/FINANCE/CONTRACTS, LEASES & AGREEMENTS

Mr. James C. Watkins, Clerk, discussed with the Board requests for proposals to the banking institutions for the County banking services. The Finance Department has recommended that the Board continue to contract these services to Florida National Bank.

On a motion by Commr. Smoak, seconded by Commr. Burhans and carried unanimously, the Board approved the recommendation that the County's banking services contract continue to be awarded to Florida National Bank, for the year beginning October 1, 1986.

COUNTY ADMINISTRATOR'S AGENDA.ACCOUNTS ALLOWED/ROAD PROJECTS

On a motion by Commr. Deems, seconded by Commr. Smoak and carried unanimously, the Board approved the request for partial payment to Trac Roadbuilders for Project No. 11-86 C-33/48 Intersection Improvement, in the amount of $11,480.04.

ACCOUNTS ALLOWED/ROAD PROJECTS

On a motion by Commr. Burhans, seconded by Commr. Windram and carried unanimously, the Board approved the request for full payment to Lake Contracting Company for Project No. SA-47, Pine Lakes South (Benton Drive), in the amount of $47,652.00.

ACCOUNTS ALLOWED/MAINTENANCE/BIDS

On a motion by Commr. Deems, seconded by Commr. Windram and carried unanimously, the Board approved the request to award the painting of the Leesburg and Minneola Maintenance Barns to Quality Painting and Roofing, at a cost of $23,873.00, on Bid #26-959-086.

ACCOUNTS ALLOWED/PUBLIC WORKS/BIDS

On a motion by Commr. Smoak, seconded by Commr. Deems and carried unanimously, the Board approved the request to purchase four (4) International Dump Trucks, in the amount of $55,582.00 each, from Boebinger International Truck Sales, on Bid #012-070- 87.

ACCOUNTS ALLOWED/PUBLIC WORKS

Discussion occurred regarding the request to purchase one Caterpillar G936 front end loader, in the amount of $82,495.00.It was noted that it is the best bid, because the low bid by Highland Tractor has refused to honor their previous buy-back contract on a prior piece of equipment.

On a motion by Commr. Burhans, seconded by Commr. Deems and carried, the Board approved the request to purchase one Caterpillar G936 front end loader, in the amount of $82,495.00.

Commr. Smoak was not present for the vote.

ACCOUNTS ALLOWED/SIGNS/MUNICIPALITIES

On a motion by Commr. Deems, seconded by Commr. Smoak and carried unanimously, the Board approved the request to make six (6) signs for the City of Mt. Dora, at a cost of $94.00.

ROADS-COUNTY & STATE/RESOLUTIONS

On a motion by Commr. Smoak, seconded by Commr. Burhans and carried unanimously, the Board approved the request to accept Benton Drive #4-7897F into the County Maintenance System.

SUBDIVISIONS/BONDS

On a motion by Commr. Smoak, seconded by Commr. Windram and carried unanimously, the Board approved the request to release the following:

Maintenance bond Blue Creek Point

Maintenance bond Magda Estates

Letter of Credit Orange Blossom Gardens Unit V

PUBLIC WORKS/MAINTENANCE

On a motion by Commr. Burhans, seconded by Commr. Deems and carried unanimously, the Board approved the request to update one-time maintenance charges. Schedule on file in the Board and Public Works offices.

ROADS-COUNTY & STATE/PUBLIC WORKS/ACCOUNTS ALLOWED

On a motion by Commr. Burhans, seconded by Commr. Smoak and carried unanimously, the Board approved the request for one-time maintenance, for Harry Lundin, on Williams Street, in the amount of $60.00.

ROADS-COUNTY & STATE/PUBLIC WORKS/ACCOUNTS ALLOWED

On a motion by Commr. Burhans, seconded by Commr. Smoak and carried unanimously, the Board approved the request for one-time maintenance, for Ruth Jennings, on unnamed road off Emeralda Island Road, in the amount of $990.00.

DEEDS/RIGHT-OF-WAYS, ROADS & EASEMENTS

On a motion by Commr. Smoak, seconded by Commr. Deems and carried unanimously, the Board approved the request to accept the following right-of-way deed:

Leslie/Annie Mae Palmer Pruitt Street

DEEDS/ROADS-COUNTY & STATE

On a motion by Commr. Deems, seconded by Commr. Smoak and carried unanimously, the Board approved the request to release the following road reservation, from the Department of Transportation, for the following Murphy Act Deed:

952 Release all Reservations Astatula.

LANDFILLS

Mr. Roland Lewis, Solid Waste Disposal Operations Director,

appeared before the Board to discuss the water supply at the Log- ouse Transfer. It was noted that the present well is contaminated with EDB. It was also noted that it may be necessary to have someone living on the property because of recent acts of vandalism. Mr.Lewis discussed the costs involved of drilling a new well versus a new filter system and pump for the old well.

On a motion by Commr. Smoak, seconded by Commr. Deems and carried unanimously, the Board approved the recommended proposal to drill a new well, at the caretaker's site, at the Loghouse Transfer Station.

ASSESSMENTS/SUBDIVISIONS

Mr. Michael C. Willett, County Administrator, discussed with the Board the request to add approximately 600 feet of Oakmont Street to the Mt. Plymouth special assessment project. It was noted that 65% of the owners on 52% of the property have been petitioned.

On a motion by Commr. Deems, seconded by Commr. Burhans and carried, the Board approved the request to add a portion of Oakmont Street to the Mt. Plymouth special assessment project.

Commr . Windram was not present for the vote. DEEDS/MUNICIPALITIES

On a motion by Commr. Burhans, seconded by Commr. Deems and carried, the Board approved the request to accept a deed for property, from the City of Umatilla.

Commr . Windram was not present for the vote.

ACCOUNTS ALLOWED/EMERGENCY SERVICES

On a motion by Commr. Burhans, seconded by Commr. Smoak and carried unanimously, the Board approved the request for Helen Thibodeau, Secretary III, to attend an Exercise Design Workshop, to be held in Orlando, on August 18-21, 1986, at no cost to the County.

RESOLUTIONS/EMERGENCY SERVICES/

On a motion by Commr. Smoak, seconded by Commr. Burhans and carried unanimously, the Board approved and authorized the proper signatures on a Resolution establishing a $5.00 fee for new development addressing.

CONTRACTS, LEASES & AGREEMENTS/EMERGENCY SERVICES/

ACCOUNTS ALLOWED

On a motion by Commr. Burhans, seconded by Commr. Deems and carried unanimously, the Board approved and authorized the proper signatures on the 1986-87 Radiological Emergency Preparedness Agreement with the Florida Department of Community Affairs, in the amount of $825.00.

ACCOUNTS ALLOWED/FIRE DISTRICTS-FIRE DEPARTMENTS

On a motion by Commr. Burhans, seconded by Commr. Smoak and carried unanimously, the Board approved the request for the Bass-ille Fire District to purchase one portable generator (EG5000 Honda), at an approximate cost of $1,250.00.

BIDS/FIRE DISTRICTS-FIRE DEPARTMENTS

On a motion by Commr. Burhans, seconded by Commr. Deems and carried unanimously, the Board approved the request to award to Sumco Construction, Incorporated, the construction bid, on the Dona Vista Fire Station, at a cost of $86,199.00, on Bid No. 2044.

BONDS - MOBILE HOME

On a mot ion by Commr. Burhans, seconded by Commr. Smoak and carried unanimously, the Board approved the request to cancel the following Mobile Home Bond:

Evelyn K. Speitel Altoona Area District #5

BUILDING COMMITTEE/JAILS/COMMITTEES/PLANNING DEPARTMENT

Commr . Deems stated that the Building Committee and the Jail Task Force Committee have recommended to the Board that procedures be started for the advertising of architects for the new Criminal/ Judicial Complex, which includes the Jail and all of the Criminal functions that are involved with the Jail. Discussion occurred regarding the proposed location of the complex.

Mr. Chris Ford, County Attorney, stated that it would take approximately 3-4 years to complete. He also stated that the Building Committee had a space study analysis performed by the Planning Department, which indicates the complex may need 60,000 additional square feet. Also, by building this type of complex it opens up a.considerable amount of space and may save money from having to build other types of space. There may be a need to build intermediate buildings to accomplish that 60,000 additional square feet indicated. It was noted that the Jail would house a minimum of 400 prisoners, with an option of 200 being double- bunked, which would make a total of 600 prisoners.

Mr. James C. Watkins, Clerk, stated that the financing could be funded by the special tax, proposed by the Florida Legislature, strictly for jail construction or public facility construction.

Mr. Ford stated that Senator Langley had suggested to him that chances are improving for getting the one-cent sales tax, for jail construction, for a one or two year period, and if it passes in the next Legislative session, it could help to finance the construction considerably. Mr. Ford stated that the anticipated construction costs are in the $15 million range.

On a motion by Commr. Deems, seconded by Commr. Burhans and carried unanimously, the Board approved the request for the process of architect selecting, for the new County Criminal/Justice Complex, be started.

ACCOUNTS ALLOWED/COURTS-JUDGES/BIDS

Commr. Carson brought to the attention of the Board a letter received from Ernest C. Aulls, Jr., Chief Judge, Fifth Judicial Circuit, requesting that the bid submitted by William H. Stone, in the amount of $25,000.00, for representation of Lake County conflict cases be accepted. The funds allocated by the Legislature, for the 1986-87 fiscal year, is $15,904.00. Judge Aulls requested that the County fund the difference between the bid and the state funds, for a total of $9,096.00.

On a motion by Commr. Windram, seconded by Commr. Burhans and carried unanimously, the Board approved the request by Judge Aulls, to allocate the sum of $9,096.00, to supplement the $15,904.00 received from the State, to employ William H. Stone, to represent Lake County conflict cases.

ROADS-COUNTY & STATE

Commr. Deems brought to the attention of the Board a matter of a private cemetery on Highway 565, four (4) miles North of Groveland, in which a concerned citizen is under the impression that the County is preparing to destroy it.

Mr. Willett suggested she may be under the wrong impression and that it could just be survey work being done.

No action was taken at this time.

COMMITTEES/JAILS

Mr. Watkins suggested that the Board form a Committee to review all of the architects interested in constructing the new County Criminal/Judicial Complex. He recommended that the Committee serving as the Jail Task Force Committee, serve as an Architect Selection Review Committee for this project, which would be Commr. Deems, Mr. Ford, Mr. Willett, Captain Perkins, Judge Aulls, Sheriff Griffin and Mr. Watkins.

On a motion by Commr. Windram, seconded by Commr. Burhans and carried unanimously, the Board approved the suggestion to form an Architect Selection Review Committee, consisting of the individuals as stated by Mr. Watkins.

RECESS AND REASSEMBLY

At 10:55 a.m. the Chairman announced that the Board would recess for lunch and reconvene at 2:00 p.m. for road closings. ROAD CLOSINGS - Lake Minnehaha Area - Petition No. 433

Commr . Smoak referred to the letter of August 14, 1986, received from Debbie Hall, Lake Land Planning Group, Inc., stating that they had Lawyers Title Insurance Corporation research their records, to find out if a right-of-way was dedicated to the public OK deeded to Lake County, along the south boundary of Parcel 40. This parcel was not part of the plat of Monte Vista Park Farms and does not indicate that the south 15 feet of the northwest l/4 of the northeast l/4 of Section 6, Twp. 23S, Rge. 26E, was dedicated as a right-of-way: therefore, no vacation is needed in this area. There is a 15 foot easement/right-of-way, along the northerly boundary of Tracts 19 and 20 which was dedicated in the plat; therefore, the properties owned by the Boyds and L & F Groves, Inc., is not land- locked.

Mr. Steven J. Richey, representing the petitioner, was in the audience to discuss the request with the Board.

It was noted that the proper proof of publication was on hand as it appeared in the July 25, 1986, and August 1, 1986, editions of the Sentinel Star, Lake Little Sentinel.

On a motion by Commr. Smoak, seconded by Commr. Burhans and carried unanimously the Board approved the request to vacate an easement in the Minnehaha Area, excluding the three property owners (Boyds, Bradshaws, and L & F Groves, Inc.); that the balance of the request be granted as requested, in the Lake Minnehaha Area, as advertised in Petition No. 433, by Steven J. Richey.

ROAD CLOSINGS - Altoona Area - Petition No. 434

No one present in the audience wished to discuss the request with the Board.

It was noted that the proper proof of publication was on hand as it appeared in the July 25, 1986, and August 1, 1986, editions of the Sentinel Star, Lake Little Sentinel.

On a motion by Commr. Burhans, seconded by Commr. Smoak and carried unanimously, the Board approved the request to vacate streets and lots in the Altoona Area, as advertised in Petiton No. 434, by Robert E. Shockley.

ROAD CLOSINGS - PERMISSION TO ADVERTISE

Petition No. 435 - Craigs Addition to Sorrento

No one present in the audience wished to discuss the request

with the Board.

On a motion by Commr. Windram, seconded by Commr. Deems and carried unanimously, the Board approved the request to advertise Craigs Addition to Sorrento, in Petition No. 435, by J. C. Treadwell, President, Treadwell Enterprises.

Petition No. 436 - Crescent Lake Area, Clermont

No one present in the audience wished to discuss the request

with the Board.

On a motion by Commr. Smoak, seconded by Commr. Burhans and carried unanimously, the Board approved the request to advertise in the Crescent Lake Area, Clermont, in Petition No. 436, by R. E.Oswal t .

Petition No. 437 - Groveland Farms

Mr. Joe Larkin, representing the petitioner, was in the

audience to discuss the request with the Board.

On a motion by Commr. Deems, seconded by Commr. Burhans and carried unanimously, the Board approved the request to advertise in Groveland Farms, in Petition No. 437, by Barney P. Ramey, President, Pioneer Enterprises, Inc.

COUNTY ADMINISTRATOR'S AGENDA (CONT'D.)

ACCOUNTS ALLOWED/POLLUTION CONTROL

On a motion by Commr. Windram, seconded by Commr. Burhans and carried unanimously, the Board approved the request to purchase a conference desk, for the Director's Office, at an approximate cost of $370.00.

COMMITTEES

Commr . Carson, by executive order, appointed Mr. Hal Turville, employed in the Tourist Industry; Mr. Don Muncy, Manager, Clerbrook Resort, Inc.; and Mr. Joe Knowles, Mayor of Leesburg, to the Tourist Development Council, as recommended by Commr. Burhans. One additional person is to be appointed from the Motel/Hotel group, at a later date.

CONTRACTS, LEASES & AGREEMENTS/POLLUTION CONTROL

Mrs. Paulette Alexander discussed with the Board the request for signatures, on an agreement between the St. Johns River Water Management District and Lake County, for the study on the Apopka- Beauclair Canal. It was noted that the County Attorney has reviewed the agreement. The Water Management District has agreed to contribute to the funding up to $80,000.00 for the water quality study on the Apopka-Beauclair Canal. It was agreed that Mrs. Alexander would be the Project Manager on the contract.

On a motion by Commr. Smoak, seconded by Commr. Deems and carried unanimously, the Board approved and authorized the proper signatures on the agreement between the St. Johns River Water Management District and Lake County, for the study on the Apopka- Beauclair Canal, with Mrs. Paulette Alexander as the Project.Manager.

ORDINANCES/POLLUTION CONTROL

Mrs. Paulette Alexander discussed with the Board the development of an ordinance regarding new subdivision sewage treatment plant locations. She stated that the opinion of the developers and engineers she met with was, that they would not object to locating the plant on the inside of the development, if effluent disposal is allowed in other areas, such as the perimeter or golf courses. She noted that most of the complaints are with the plant itself, in relation to odor or noise. She recommends that the ordinance restrict the location of the plant itself to somewhere within the development, but should be taken on a case by case basis.

On a motion by Commr. Burhans, seconded by Commr. Smoak and carried unanimously, the Board approved the proposal to amend the subdivisions ordinance on setbacks, for Sewage Treatment Facilities.

There being no further business to be brought to the attention of the Board, the meeting adjourned at 2:40 p.m. ATTEST:

JAMES R. CARSON, JR., CHAIRMAN

JAMES C. WATKINS, CLERK

lrb/8-25-86