A REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS

FEBRUARY 2, 1988

The Lake County Board of County Commissioners met in regular session on Tuesday, February 2, 1988 at 9:00 a.m. in the Board of County Commissioner's Meeting Room, Lake County Courthouse, Tavares, Florida. Commissioners present at the meeting were: Thomas J. Windram, Chairman; Glenn C. Burhans; Claude E. Smoak, Jr.; James R. Carson, Jr.; and Don Bailey. Others present were: Christopher C. Ford, County Attorney; Michael C. Willett, County Administrator; Katherine A. McDonald, County Administrator's Assistant; Robert L. Wilson, Finance Director; and Linda Springston, Deputy Clerk.

Commr. Carson gave the Invocation and the Pledge of Allegiance was led by Mike Willett.

MINUTES

On a motion by Commr. Carson, seconded by Commr. Bailey and carried, the Board approved the Minutes of January 12, 1988, as corrected.

Commr. Smoak was not present for the vote.

On a motion by Commr. Carson, seconded by Commr. Bailey and carried, the Board approved the Minutes of January 19, 1988, as presented.

Commr. Smoak was not present for the vote.

On a motion by Commr. Carson, seconded by Commr. Bailey and carried, the Board approved the Special Minutes of January 21, 1988, as corrected.

Commr. Smoak was not present for the vote.

COUNTY ADMINISTRATOR'S AGENDA

ASSESSMENTS/ROAD PROJECTS/SUBDIVISIONS

On a motion by Commr. Windram, seconded by Commr. Bailey and carried, the Board approved the request from the property owners, to waive the requirement of 55% footage, to 52% footage, for a special assessment project, on Alleycat Road, in the Astor Forest Campsites.

Commr. Smoak was not present for the vote.

CONTRACTS, LEASES AND AGREEMENTS

On a motion by Commr. Carson, seconded by Commr. Bailey and carried unanimously, the Board approved the request to issue a letter of non-compliance and cancellation, regarding a cable franchise agreement, to R. E. Oswalt Cable Company.

ACCOUNTS ALLOWED/CONTRACTS, LEASES AND AGREEMENTS

On a motion by Commr. Carson, seconded by Commr. Bailey and carried unanimously, the Board approved the request to adopt a $200.00 processing fee, for cablevision franchises.

ACCOUNTS ALLOWED/POLLUTION CONTROL

On a motion by Commr. Carson, seconded by Commr. Bailey and carried unanimously, the Board approved the request for Tom Gibson, George Yilmaz, and Ed Harris, to attend a TREE0 course entitled, "Inspection of Installation Process of Pollution Storage Tanks", in Tallahassee, on February 23, 1988, at a total cost of $243.00.

BIDS/LANDFILLS

On a motion by Commr. Windram, seconded by Commr. Carson and carried unanimously, the Board approved the request to advertise for RFP's, for solid waste/landfill consultant services for the siting, permitting, and constructing, of the new County landfill.

ACCOUNTS ALLOWED/FIRE DISTRICTS-FIRE DEPARTMENTS

On a motion by Commr. Carson, seconded by Commr. Bailey and carried unanimously, the Board approved the request from the Northwest Fire District, to purchase from State bid, one Dodge D-150 pick-up truck, at a cost of $9,020.00.

ACCOUNTS ALLOWED/PUBLIC HEALTH

On a motion by Commr. Bailey, seconded by Commr. Carson and carried unanimously, the Board approved the request from Housing (Section 8), to purchase a Chevrolet Celebrity, for Housing and Division use, at an estimated cost of $11,000.00, from State bid.

GRANTS/PUBLIC HEALTH

On a motion by Commr. Carson, seconded by Commr. Bailey and carried unanimously, the Board approved and authorized the Lake County Social Services to submit the application for the allocation of Subgrantee funding, from the Community Services Block Grant (CSBG), in the amount of $7,589.00; with the Cities of Eustis and Mount Dora, each, receiving $1,897.50, and the Lake County Association for Retarded Citizens, Inc. receiving $3,794.00.

ACCOUNTS ALLOWED/PLANNING DEPARTMENT

On a motion by Commr. Carson, seconded by Commr. Windram and carried unanimously, the Board approved the request from the Planning Department, for Pat Mayhill to attend the "Introduction to Urban Transportation Planning System", in Tampa, on February 22-25, 1988, at an approximate cost of $219.00.

COMMITTEES

Mr. Mike Szunyog, Director of Development Coordination, appeared before the Board to discuss the indivduals to be considered, as the representative of the peat mining industry, for membership on the Mining Ordinance Committee. Those individuals being: Mr. Dennis W. Hillary, with Hillary Peat Company: and Mr. Howard Burger, with Hyponex Corporation.

On a motion by Commr. Bailey, seconded by Commr. Carson and carried unanimously, the Board approved to appoint Mr. Dennis W. Hillary, with Hillary Peat Company, as the representative of the peat mining industry, on the Mining Ordinance Committee.

PLANNING DEPARTMENT/SUBDIVISIONS

On a motion by Commr. Carson, seconded by Commr. Windram and carried, the Board approved the request for preliminary approval of Quail Lake Subdivision.

Commr. Bailey declared a conflict of interest, because he is the Developer of the subdivision, therefore, he did not participate in the discussion or the vote.

PLANNING DEPARTMENT/SUBDIVISIONS

On a motion by Commr. Carson, seconded by Commr. Bailey and carried unanimously, the Board approved the request for preliminary approval of Trimpi Place Subdivision.

ACCOUNTS ALLOWED/PLANNING DEPARTMENT/SUBDIVISIONS

On a motion by Commr. Smoak, seconded by Commr. Bailey and carried unanimously, the Board approved the request for final plat approval of Integrity Acres; and the acceptance of an Irrevocable Letter of Credit, in the amount of $77,000.00, for performance.

PLANNING DEPARTMENT

On a motion by Commr. Carson, seconded by Commr. Bailey and carried unanimously, the Board approved the request for final plat approval of East Lake Industrial Park.

ACCOUNTS ALLOWED/PLANNING DEPARTMENT/SUBDIVISIONS

On a motion by Commr. Carson, seconded by Commr. Bailey and carried unanimously, the Board approved the request for final plat approval of Jackson's River Country Estates, and the acceptance of an Irrevocable Letter of Credit, in the amount of $26,183.39, for performance.

PLANNING DEPARTMENT/SUBDIVISIONS

On a motion by Commr. Smoak, seconded by Commr. Bailey and carried unanimously, the Board approved the request for final plat approval of Sugarloaf View Estates.

ACCOUNTS ALLOWED/ROADS-COUNTY AND STATE

PLANNING DEPARTMENT/SUBDIVISIONS

On a motion by Commr. Carson, seconded by Commr. Bailey and carried unanimously, the Board approved the request for final approval of Honeycutt Subdivision, and the acceptance of a maintenance bond, in the amount of $5,209.16, and the acceptance of the following roads into the County maintenance system: Honey Drive (l-6410) and Tripp Court (l-6410A).

BONDS - MOBILE HOME

On a motion by Commr. Bailey, seconded by Commr. Carson and carried unanimously, the Board approved the request for John Roark, South Lake County Area, District 2, to live in a mobile home on the same piece of property on which his conventional dwelling unit is being built, subject to the proper bonds being posted and with the understanding that the mobile home will be removed upon the completion of the conventional dwelling unit or upon the request of the Board of County Commissioners.

BONDS - MOBILE HOME

On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board approved the request for the cancellation of the mobile home bond for Raymond Taylor, Lake Louisa Area, District 3.

ACCOUNTS ALLOWED/ROAD PROJECTS

On a motion by Commr. Carson, seconded by Commr. Smoak and carried unanimously, the Board approved the request for partial payment to Trac Roadbuilders, on the following:

Project 3-88 Grand Hwy./Mohawk Rd. $26,910.09

Project 2-88 Huff Road $22,574.88

Project SA-57 Claire/Pine Court $ 8,218.05

ACCOUNTS ALLOWED/ROAD PROJECTS

On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board approved the request for partial payment to Asphalt Pavers, Inc., for Project No. l-88, Countywide Resurfacing, in the amount of $94,075.73.

ACCOUNTS ALLOWED/ROAD PROJECTS

On a motion by Commr. Smoak, seconded by Commr. Windram and carried unanimously, the Board approved the request for a change order to Trac Roadbuilders, for Project No. 3-88, Grand Highway, in the amount of $7,350.00.

ACCOUNTS ALLOWED/BIDS/LANDFILLS

After some discussion, the Board postponed the request for a change order to S & S Landscaping, for Bid No. 028-790-087, Sodding and Seeding at the Loghouse Landfill, in the amount of $4,950.00, to enable the Public Works Department to investigate the reasons for the large amount which the County is being charged.

PUBLIC WORKS/ROADS-COUNTY AND STATE

On a motion by Commr. Bailey, seconded by Commr. Carson and carried unanimously, the Board approved the request to change the name of Pine Court (#5-6035) and Haines Creek Road (#5-5934), to Cypress Haven Way (#5-6035).

DEEDS/RIGHT-OF-WAYS, ROADS AND EASEMENTS

On a motion by Commr. Carson, seconded by Commr. Bailey and carried unanimously, the Board approved the request to accept the following right-of-way deeds:

Jack/Shirley Kromer #3-2745 Double Run Road

Lester/Josephine Wiggins #5-9587 Alco Road

DEEDS/RIGHT-OF-WAYS, ROADS AND EASEMENTS

On a motion by Commr. Carson, seconded by Commr. Bailey and carried unanimously, the Board approved the request to accept the following non-exclusive easement deed:

Stanley B. Hanin #5-5433 Radio Road

CONTRACTS, LEASES AND AGREEMENTS/ROADS-COUNTY AND STATE

STATE AGENCIES

On a motion by Commr. Windram, seconded by Commr. Carson and carried unanimously; the Board approved the request for proper signatures on a tripartite agreement with the Department of Transportation and the Florida Central Railroad Company, Inc., for railroad crossing installation at Boyd Drive (#4-4262).

ACCOUNTS ALLOWED/PUBLIC WORKS

On a motion by Commr. Bailey, seconded by Commr. Carson and carried unanimously, the Board approved the request to hire a Survey Party Chief, at a starting salary of $23,100.00.

ACCOUNTS ALLOWED/SOIL CONSERVATION

On a motion by Commr. Carson, seconded by Commr. Windram and carried, the Board approved the request for Mike Powers, Soil Conservation, to travel to Jacksonville, Florida, on February 3-4, 1988, to provide Ground Penetrating Radar assistance to locate hazardous waste, on a site near Jacksonville, at a cost of $400.00 per day and $92.00 for expenses, to be reimbursed by Ardamine and Associates.

Commr. Burhans voted "No".

RESOLUTIONS/ROADS-COUNTY AND STATE/STATE AGENCIES

On a motion by Commr. Windram, seconded by Commr. Bailey and carried unanimously, the Board approved the request to have a Resolution, prepared by the County Attorney, to the Department of Transportation, for the provision of acceleration/deceleration lanes at the intersection of Highway 441 and East Crooked Lake Drive.

LAWS AND LEGISLATION

Commr. Carson questioned Chris Ford, County Attorney, regarding changing the law as it applies to the distribution of the sales tax, such as, where it is to be paid or assessed.

Mr. Ford felt that it would not be a local act, and the local rules do not require counties to formally bring up General Legislation, which this is considered, as a mandatory item. Mr. Ford stated that the most appropriate way to get Lake County's desire to the Delegation, for consideration for State-wide legislation, that would clear up the distribution of the sales tax problem, was to have Commr. Bailey contact the Legislators, since working with Senator Langley, he has the best knowledge of the way the Legislature operates.

On motion by Commr. Carson, seconded by Commr. Windram and carried unanimously, the Board approved the request for Commr. Bailey to work with the Delegation, in order to clarify the distribution of the sales tax.

JAILS

Mr. Ford briefly updated the Board on the contract redrafting with the proposed Construction Manager firm, Barton Malow. He stated that Barton Malow gave the draft contract to Helmuth, Obata, Kassabaum, Inc. (HOK), for review. Mr. Messmer and Mr. Karamitsanis with HOK, Dr. Brown a Professor from the University of Florida, and Mr. Ford met to review and make changes to the contract, which will be submitted to Barton Malow at a later date.

Mr. Ford stated that the only item that Barton Malow added to the contract an Assistant Project Manager/Field Engineer. At the present time, Dr. Brown and HOK are discussing whether it is a necessary expense, and who will pay for it. Barton Malow also added a Secretary, in the design phase, which was taken out, by Mr. Ford, HOK, and Dr. Brown.

Considerable discussion occurred regarding the benefit of the architects being involved in the contract for the Construction Manager.

Mr. Ford informed the Board that, someone, (such as a Project Director), will need to devote a considerable amount of time to this project, for design and construction, on a daily basis, for approximately 2 to 3 years.

Commr. Smoak suggested to the Board that, in line with the request to investigate billing procedures in Lake County, and the review work that he has done, that at the next Board meeting, he would like to present to the Board a report on personnel structuring, which would accomodate a Project Director. Commr. Smoak stated that he will have the report, in writing, for the next Board meeting.

ACCOUNTS ALLOWED/ASSESSMENTS/ROAD PROJECTS/SUBDIVISIONS

At 10:00 a.m. the Chairman announced that the advertised time had arrived for the Public Hearing on Special Assessment No. 58, Ike Avenue. It was noted that the proper proof of publication was on hand as it appeared in The Orlando Sentinel,The Lake Sentinel.

Mrs. Barbara Moran Sanders, a property owner on the street,appeared before the Board to state her objections to the paving of Ike Avenue. She was concerned with the fact that should something happen to her trailer, or if she wanted to replace it with a newer model, that she will not be able to replace it as it presently sits on the lot.

Considerable discussion occurred regarding Mrs. Sanders concerns on this matter.

Mr. Willett informed Mrs. Sanders that, with the current setback rules, she would not be able to replace her trailer as it sits on her lot, at the present time.

On a motion by Commr. Carson, seconded by Commr. Bailey and carried unanimously, the Board approved Special Assessment No. 58, with the adoption of the assessed footage, as indicated, and awarded the low bid to Paquette Paving Company, in the amount of $34,545.00.

COURTHOUSE

Mr. Bob McKee, Executive Assistant to the Clerk, gave the Board an update on Courthouse Security, as requested.

Mr. McKee informed the Board that the County has ordered one X-Ray Screening System with one Electronic Zoom, four Hand Held Metal Detector's, and two Walk Through Metal Detectors. The equipment is scheduled to be delivered to the Lake County Courthouse on February 12, 1988.

Mr. McKee stated that the X-Ray System, and one Walk Through Metal Detector, will be positioned at the front door of the Courthouse. The second Walk Through Metal Detector will be placed on the fourth floor of the old Courthouse, while Judge Lockett is holding his Criminal Court there.

Discussion occurred regarding the concerns for warning signs to the public, in order to let them know they are about to be subjected to the additional security.

Mr. McKee stated that Lake County will be one of the more conscientious counties, in relation to the number of circuits in the State, which are currently utilizing some type of additional security.

Discussion occurred regarding the need for additional security in the old Courthouse, particularly, for the protection of the Zoning Department and Code Enforcement.

Commr. Smoak felt that the present Courthouse security, consisting of roving bailiffs throughout the Courthouse system, and the addition of some hand held metal detectors, would be adequate security for the Lake County Courthouse, and would not burden the County, as much, in the way of cost.

On a motion by Commr. Carson, seconded by Commr. Windram and carried, the Board approved and authorized Mr. McKee to have the security equipment installed.

Commr. Smoak voted "No".

ACCOUNTS ALLOWED/JAILS/SHERIFF'S DEPARTMENT

Commr. Burhans brought to the attention of the Board a letter, which he received from Lake County Sheriff Noel E. Griffin, Jr., regarding the amendment of the Sheriff's Department budget to reflect the hiring of 38 new employees, for the proposed temporary housing facility, in the amount of $615,889.00.

Mr. Chris Ford, County Attorney, discussed the Court Orders which would be imposed on the County, should the County not comply with obtaining the additional housing for jail inmates, to alleviate the overcrowding situation.

Mr. Ford mentioned that there has been considerable discussion regarding the guard towers which have been requested by the Sheriff for the temporary facility. Mr. Ford thought, orginally, the Jail Task Force Committee had planned to place the Jail Trustees, who are classified as minimum security, and other minimum security inmates in the temporary facility, resulting no need for guard towers.

Mr. Ford stated that the hiring of the additional personnel to staff the temporary jail facility, now, may be an advantage to the County, when it is time to staff the new jail, once it is completed.

Considerable discussion occurred regarding the request from Sheriff Griffin, as stated above.

On a motion by Commr. Smoak, seconded by Commr. Carson and carried unanimously, the Board approved to earmark, up to $615,889.00, for the 38 new positions, to be hired for the temporary jail facility; also to instruct and request Mr. Bob Wilson, Finance Director, to work with the Sheriff, to disburse those funds which were requested, one-ninth of the amount at a time, based on the actual proposed expenditures for each position.

LANDFILLS

Mr. Ford gave the Board a brief update on the Resource Recovery Program, which he and Commr. Windram are currently undertaking. Mr. Ford informed the Board that they have hired Mr. Ed Sledge, a Baltimore Attorney, who is with a large law firm in the Baltimore-Washington area, to give an initial opinion. Mr. Sledge felt that Lake County's project does qualify for the transition rule. Mr. Ford stated that Mr. Sledge's fee is $500.00, both for the opinion and for his assistance, in reviewing a contract for the program.

Mr. Ford also stated that the County may utilize Mr. Bob Schonauer, with Alex Brown & Sons, Inc., who is an expert in Resource Recovery Plants. Alex Brown & Sons, Inc. originally requested $175.00 an hour, but have proposed to reduce that rate to $150.00 an hour, which may be reduced further, because the County may not need to utilize all of their services available. Mr. Ford informed the Board that Alex Brown & Sons, Inc., has agreed to devote up to 70 hours of time, for two people (Bob Schonauer and Kevin Quinn, who is a computer expert), to travel to Florida on two different occasions; to talk with him and Commr. Windram, and to make a presentation to the Board. The maximum fee would be $l0,000.00, or lower, if the County does not utilize the entire 70 hours, which includes traveling costs.

Mr. Ford stated that the County may continue to use Mr. Bill Worrell, who is currently the Director of the Dade County Resource Recovery Group, to assist Lake County on the Resource Recovery Project. Mr. Ford felt that Mr. Worrell would assist the project with no cost to the County.

On a motion by Commr. Windram, seconded by Commr. Carson and carried unanimously, the Board approved the hiring of Mr. Ed Sledge, and the above stated individuals with Alex Brown & Sons, Inc., to assist Lake County, on a limited basis, on the Resource Recovery Project.

Included in the motion was the approval to continue to permit Mr. Worrell to assist on the project, as stated above.

BONDS - CONTRACTOR

On a motion by Commr. Windram, seconded by Commr. Carson and carried unanimously, the Board approved the following Contractor Bonds:

New

0384-88 Bob Allen Roofing Company (Roofing)

0414-88 Booker T. Williams (Masonry)

1025-88 Seaburn Seagraves dba Brownie Septic Tank (Septic Tank)

1085-88 Action Plumbing, Inc. (Plumbing)

1174-88 Clifford G. St. Louis dba St. Louis Sales & Service

(Heating and Air Conditioning)

1829-88 Action Masonry (Masonry)

3084-88 Robert M. Bramlett dba Bramlett Electric, Inc.

(Electrical)

4084-88 Parker Construction, Inc. (Building)

4235-88 Richard E. Schultz dba Resco of Lake County

(Heating and Air Conditioning)

4392-88 Jerry Mullen (Building Contractor)

4556-88 Ted Barnett (Barnett Construction)

4557-88 Craig Ragor (Residential)

4558-88 Danny Dowless dba Dowless Construction (Masonry/Concrete)

4559-88 Rodney R. Reisman (Roofing)

4560-88 William J. Klein (Air Conditioning Contractor)

4561-88 David M. Gleaton dba Gleaton Electric, Inc. (Electrical)

4562-88 Ronald Harris Electric (Electrical)

4563-88 William L. Heffner (Mechanical)

4564-88 Michael Hritzik (Air Conditioning and Heating)

4565-88 Timothy C. Carstens (Screening and Aluminum Siding)

Cancellations

1539-88 Harvey D. Erp dba Tri City Aluminum Products, Inc.

(Residential Contractor)

4316-87 William C. Ramsey, Jr. dba AAA Plumbing (Plumbing)

4412-87 Ford Richardson (Heating and Air Conditioning)

ACCOUNTS ALLOWED

On a motion by Commr. Windram, seconded by Commr. Carson and carried unanimously, the Board approved the payment of Warrant No. 76421 through Warrant No. 76889 for the following accounts:

Paisley Fire District Pasco Fire District

County Transportation Trust South Lake Fire District

Landfills Section 8

General Revenue Mosquito Control

Countywide Fire District Eustis Section 8

Bassville Fire District Countywide Library

Fine & Forfeiture Northwest Fire District

Mt. Plymouth Fire District Sales Tax

Aquatic Weed Private Industry Council

Certificate of Indebtedness Resort & Development Fund Tax

Emergency 911 Fund Northeast Ambulance

Northeast Hospital Northwest Ambulance

Self Insurers Fund Capital Outlay

Road Impact Law Library

TAX COLLECTOR

On a motion by Commr. Carson, seconded by Commr. Bailey and carried unanimously, the Board approved the request for the Daily Commercial, to be the newspaper for the advertisement of Tax Delinquent Notices, for the year 1988.

CONTRACTS, LEASES-AND AGREEMENTS/PUBLIC HEALTH

SHERIFF'S DEPARTMENT

On a motion by Commr. Carson, seconded by Commr. Bailey and carried unanimously, the Board approved and authorized the proper signature on the Sheriff's Service of Process Contract, HRS Contract No.: CE 507, regarding the reduction in Federal Financial Participation.

ACCOUNTS ALLOWED/COUNTY PROPERTY

On a motion by Commr. Carson, seconded by Commr. Bailey and carried unanimously, the Board approved the following items to be deleted from Fixed Assets:

Prop# Dept. Item Amount Reason

5491 Ag. Center Pump unit w/sprayer $ 331.50 To be junked

7408 Lake Cty EMS VHF Portable Radio 2,060.00 To be junked

7411 Lake Cty EMS VHF Portable Radio 2,060.00 To be junked

7430 Lake Cty EMS VHF Portable Radio 245.00 To be junked

7451 Lake Cty EMS VHF Portable Radio 1,300.00 To be junked

Total $5,996.50

COMMISSIONERS/PUBLIC HEALTH

Commr. Carson brought to the attention of the Board the "1988 Showcase of Senior Services", which is scheduled for March 3, 1988, at the Leesburg Community Building, from 9:00 a.m. to 5:00 p.m. This showcase is to provide assistance, answer questions, hand out literature, or offer a special service to the senior citizens of Lake County.

On a motion by Commr. Carson, seconded by Commr. Bailey and carried unanimously, the Board approved to designate Commr. Carson and Commr. Bailey to make arrangements to set up a table for the representation of Lake County, for the "1988 Showcase of Senior Services", on March 3, 1988.

ACCOUNTS ALLOWED/SHERIFF'S DEPARTMENT

On a motion by Commr. Carson, seconded by Commr. Bailey and carried unanimously, the Board approved the request for monies in the amount of $140.00, to reimburse the Lake County Sheriff's Office for educational expenses, pursuant to Florida Statute 943.25 (8) A, Lake county Ordinance 1982-1, for the month of January.

RECESS AND REASSEMBLY

At 11:20 a.m. the Chairman announced that the Board would recess for Lunch and would reconvene at 2:00 p.m.

JAILS

At 2:00 p.m. the Chairman called the meeting to order, in the Grand Jury Room, in the new Lake County Courthouse, to hear HOK's presentation on the conceptual design of the proposed Criminal Justice/Jail Facility.

RECESS AND REASSEMBLY

At 2:05 p.m. the Chairman announced that the Board would recess until 2:20 p.m. in order to move the meeting to the Jury Selection Room, in the new Lake County Courthouse, which will accomodate a larger number of people.

JAILS

At 2:20 p.m. the Chairman called the meeting to order, in the Jury Selection Room, to hear HOK's conceptual design presentation of the proposed Criminal Justice/Jail Facility.

Mr. Pete Karamitsanis, with HOK, appeared before the Board to discuss the proposed conceptual design. He stressed to everyone that these designs are not final; and the architects will explain how they arrived at the designs, consider the County's comments on the design, meet with the individual departments which will be utilizing the space, and then make the appropriate changes as a result of the comments received.

Mr. Karamitsanis outlined the Construction Manager's schematic design, the cost estimates, and how it relates to the budget.

Mr. Karamitsanis introduced Barton Malow, the proposed Construction Manager team, to the Board.

Mr. Keith Greminger, with HOK, appeared before the Board to review the conceptual start of the project and how it evolved. He stated that there is 12-15 acres of wetlands near the parking area of the complex, and that the Department of Regulations and the St. Johns River Water Management District is interested in the County preserving the habitat in these areas.

Mr. Greminger stated that access into the Courthouse complex will be from Main Street and Ruby Street. There is approximately 340,000 square feet, which is divided into two buildings, into which they have created a park-like setting. The back of one of the buildings is for the sally-port and evidence storage. In the rear of both buildings is parking for employees and user's of the complex. There would also be a drive-up window for paying traffic fines. He also informed the Board that the Courtrooms are very large, consisting of holding rooms, jury deliberation areas and judges chambers. There will be secure areas in which to move prisoners from the jail into the Courtroom.

Mr. Greminger explained to the Board what each of the six levels of the Justice section of the Courthouse buildings will have in it. Level one is proposed to have the evidence storage area and the drive-up window for traffic fines. Level 2 is proposed to include the Jury Assembly Room and Judicial Support Offices. Also planned on level 2 is a cafeteria off of the main public lobby. Level 3 has a public lobby and a secure lobby, along with offices. Levels 4, 5 and 6 are not totally planned, the spaces may fluctuate.

Mr. Greminger then explained to the Board what each of the six levels of the Detention Facility building will have in it. The first Level will have the Booking and Bondsman/Lawyer area, where the public will be met with a security guard, and a visitation area.

There will be a secure elevator, which will be segregated for the public and the inmates. He then explained the housing pod, which is a 96-cell unit, and the walls of the cells can be changed around the control room. The blueprint showed that there were 70-square foot single cells, which can be added, to make an additional 20-square feet. The addition of extra bunks will allow for the expansion of the two story space, which is off of the dayroom. The cells each have a 9-foot floor height. The public side of the upper level is for visitation. There are two dayroom levels. The Administration Level will house the records, classification, staff training areas and the mental/medical wards. Included in the mental/medical wards are some single cells, which will reduce the costs of the Administrative Services, enabling the staff to care for inmates in-house in lieu of sending them to area hospitals.

COMMISSIONERS

At approximately 3:00 p.m. Commr. Smoak stepped out, and did not return for the remainder of the meeting.

JAILS (CONT'D.)

Mr. Bob Messmer explained the vehicular sally-port drive through concept and the secure loading/supplies area.

Discussion occurred regarding the boorings that were taken on the proposed site. It was noted that the new building will not be much taller than the present Lake County Courthouse.

Commr. Windram questioned the shape of the new building. Mr. Messmer stated that it was functional as well as interesting looking.

It was noted that the buildings emphasize strict separation of the users (public, judges, staff and inmates), which enables the users to have no need for coming in contact with each other.

Sheriff Griffin stated that he would like to have two sally-ports. He felt that the architects should make one sally-port, and have the other sally-port on hand for use in the future.

It was noted that the entries into the Jail and the Sheriff's Administrative functions are separate.

Discussion occurred regarding placing the Jury Selection Room on the floor where the Judicial Trial Courtrooms are located. It was noted that the architects will possibly design a Jury Box.

Discussion occurred regarding the elevators which will move jurors to the Courtrooms.

Some discussion occurred regarding the visitation areas to the Jail, which is on the upper level, resulting in the inmates having to walk up one stair to get to that area.

Sheriff Griffin felt that it is easier to move staff and employees rather than jurors and prisoners.

Considerable discussion occurred regarding the relocation of the Health Department, which will need to be razed in order to begin work on the Criminal Justice/Jail Facility. The possibility of leaving the Health Department building where it is was discussed, and the architects did not feel it would be feasible, but stated they would look into it.

Commr. Windram felt that the Board needs to investigate land acquisition, for the use of parking and other needs.

COMMISSIONERS

At approximately 3:20 p.m. Commr. Windram stepped out of the meeting.

JAILS (CONT'D.)

Sheriff Griffin did not feel that the elevators are sufficient to move all of the jurors at one time.

Sheriff Griffin stated that he did not care for the cell arrangement. He does not feel that it will work, because the jailer cannot see around corners. The jailers need to see inside the cells, not see only the doors. The Sheriff stressed to the architects that they should go to St. John's County to see how that County's jail is designed.

The architects stated that the reasons for the model they are presenting today, is to enable the County to have something to work with in perfecting the project.

It was noted that it would take approximately 8-10 months to complete the conceptual design.

On a motion by Commr. Carson, seconded by Commr. Bailey and carried, the Board approved the concept of the two buildings for the new Criminal Justice/Jail Facility, and the moving of the Health Department to enable the construction of that building.

Commr. Smoak and Commr. Windram were not present for the vote.

RECESS AND REASSEMBLY

At 3:45 p.m. the Chairman announced that the Board would recess until 4:00 p.m., in order to locate Commr. Smoak and Commr. Windram.

JAILS (CONT'D.)

Discussion occurred regarding assigning one person to work with the architects to make decisions on what items need to be brought before the Board.

COMMISSIONERS

At 4:05 p.m. Commr. Windram stepped out of the meeting.

JAILS (CONT'D.)

On a motion by Commr. Bailey, seconded by Commr. Carson and carried, the Board approved the architects to meet with the departments, which will be utilizing the new Criminal Justice/Jail Facility, to better design their individual areas.

Commr. Smoak and Commr. Windram were not present for the vote.

On a motion by Commr. Bailey, seconded by Commr. Carson and carried, the Board approved, upon the recommendation of the County Attorney, to authorize the proposed Construction Manager firm (Barton Malow), to work with the architects, on the plans, in an amount not to exceed $10,000.00, of the contract price.

The County Attorney stated that if there are any questions from Barton Malow or the architects, that they can contact himself, Mr. Watkins, or any of the Commissioners. He also stated that he has reviewed Barton Malow's contract and does not see any major problems with it at this time.

Dr. Brown, a Professor from the University of Florida, felt that the County has a tremendous responsibility in the design and construction of the project. He informed the Board that the Project Director can be anyone that the Commissioners feels would be appropriate for the position.

Commr. Bailey suggested that the Board put on the next Board agenda the appointment of an appropriate person, to be the primary contact point, for the project.

The County Attorney suggested that the Building Committee begin scheduling meetings on a weekly basis, in order to keep up-to-date regarding the project.

Commr. Carson stated that the Board may have to add the fourth Tuesday of each month, as a regular Board meeting day, until the completion of this project.

There being no further business to be brought to the attention of the Board, the meeting adjorned at 4:15 p.m.

GLENN C. BURHANS, CHAIRMAN

ATTEST:

JAMES C. WATKINS, CLERK

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