JULY 12, 2005

The Lake County Board of County Commissioners met in regular session on Tuesday, July 12, 2005, at 9:00 a.m., in the Board of County Commissioners’ Meeting Room, Lake County Administration Building, Tavares, Florida.  Commissioners present at the meeting were: Jennifer Hill, Chairman; Catherine C. Hanson, Vice Chairman; Debbie Stivender; Welton G. Cadwell; and Robert A. Pool. Others present were: Sanford A. “Sandy” Minkoff, County Attorney; Cindy Hall, County Manager; Wendy Taylor, Executive Office Manager, Board of County Commissioners’ Office; Barbara Lehman, Chief Deputy Clerk, County Finance; and Toni M. Riggs, Deputy Clerk.


            Commr. Hill sadly informed the Board of the passing of a dear friend, Claude Gnann, former Major of the Lake County Sheriff’s Department.  At this time, she asked for a moment of silence in his remembrance, and then to remain standing for the Pledge of Allegiance.


            Commr. Hill wanted to welcome any elected officials who may be present in the audience.

            AGENDA UPDATE

            Ms. Cindy Hall, County Manager, noted that, in regards to Tab 20, the appointment of an elected official from the Board to act as the County’s representative for the governance of the Water Alliance, staff is looking for a selection only of a Board member, not actual approval of the appointment.

            Ms. Hall, County Manager, stated that she will need to add an item, under her business, to set the rate for the Village Center Community Development District (CDD) for fire and rescue services, and it will require Board action.  She also noted that the Board has been presented with Page 2 to Tab 14.

            On a motion by Commr. Cadwell, seconded by Commr. Pool and carried unanimously by a 5-0 vote, the Board approved to place the item pertaining to the Village Center Community Development District (CDD) on the agenda, as requested.


            Commr. Hill stated that she has asked Jerry Smith, Emergency Management Director, to update the Board on what transpired in the County during Hurricane Dennis and what they look forward to in the future.

            Mr. Smith, Emergency Management Director, addressed the Board and stated that last week, the forecast showed that Hurricane Dennis was approaching and was going to miss Central Florida but, because it was coming over a weekend, and staff would not be available to react instantaneously, they did make some preparations.  Staff continued to monitor the storm; they participated in State conference calls; and with the help of IT and Facilities Management, the Emergency Operations Center (EOC) was set up and equipment was put in place.  Staff provided a severe weather press release and put a message on their citizen information line advising of the severe weather and, with the cooperation of Public Works, and the Lake County Fire and Rescue Division, sandbags and a load of sand were placed at three fire stations, one in each of the County maintenance areas, so that citizens could have access to that during the weekend.  Staff e-mailed all of the emergency operations staff, and other municipality representatives, to notify them of the County’s actions, and a memo was sent to all of the emergency communication centers giving them phone numbers and contact information.   During the storm and, over the weekend, the only real damage appeared in Mid-Florida Lakes; an aluminum carport came off of a manufactured home.  There was an initial report of a sinkhole in the marsh, which turned out to be just a washed out culvert.  With the cooperation of Public Works, staff is working on a pumping situation at Lake Claire and into Lake Dot, and eventually into Lake Minneola, and they are continuing to monitor the situation in the Lake Mack area in Astor.  He noted that, with normal thunderstorms, there could be isolated flooding, and they are working on those issues with Public Works.  During the storms, the Fire and Rescue Division responded to numerous calls; they were tasked by the State, through the Florida Fire Chiefs Association Statewide Emergency Plan, with one engine company and four individuals.  Those individuals deployed to Tallahassee as part of a Task Force involving engine companies from Orange County, Seminole County, the City of Leesburg, and the City of Orlando; once they arrived it was determined that they were not needed and were sent home yesterday.  He noted that Assistant Chief of Operations, Jim Dickerson, was mobilized to be a part of the Central Florida Task Force Florida, which is a team of specialists of urban search and rescue; after arriving and determining there were no real issues, he was sent home.  He also noted that Battalion Chief Randy Jones has been deployed with the Division of Forestry to work in northwest Florida and will most likely be there for less than the anticipated two weeks.

            Mr. Smith showed the Board a map of the location of Tropical Storm Emily and noted that, as of 5 a.m. this morning, it had sustained winds of 45 miles per hour (mph) and is projected to be a hurricane on Thursday; it will be a category two hurricane when it strikes Cuba.  Staff will be making preparations again on Friday.

            Commr. Pool stated that a resident called him from Lake Claire yesterday, and they got four inches of rain in one afternoon, so staff may want to look at that site.

            Commr. Stivender noted that Channel 9 News was reporting that there were sandbags at the Lake County fire stations, which they did not do last time, and she wanted to extend her thanks to staff.  Mr. Smith noted that staff is discussing exactly how they can make sure that this continues during the storm season.


            On a motion by Commr. Hanson, seconded by Commr. Stivender and carried unanimously by a 5-0 vote, the Board approved the Clerk of Court’s Consent Agenda, Items 1 through 12, as follows:

            List of Warrants


            Request to acknowledge receipt of list of checks or warrants paid prior to this meeting, pursuant to Chapter 136.06(1) of the Florida Statutes, which shall be incorporated into the Minutes as attached Exhibit A and filed in the Board Support Division of the Clerk's Office.


            Ordinances/Town of Lady Lake


            Request to acknowledge receipt of the following Ordinances from the Town of Lady Lake:


Ordinance 2005-11 – Creating a special magistrate system of code enforcement/providing for counsel to prosecute code cases, as described and passed and ordained the 19th day of May 2005.


Ordinance 2005-14 – Amending the Lady Lake Land Development Regulations, Chapter 5, permitted uses in the HC (Heavy Commercial/Wholesale Commercial) zoning district, as described and passed and ordained the 5th day of May 2005.


Ordinance 2005-21 – Amending Ordinance Number 81-8-(83) establishing the Town of Lady Lake Comprehensive Plan; providing for a small scale future land use map amendment, as described and passed and ordained the 5th day of May 2005.


            Central Florida Community Development District/Proposed Budget


            Request to acknowledge receipt of the copy of the Central Lake Community Development District's proposed budget for Fiscal Year 2006, in accordance with Chapter 190.008(2)(b), Florida Statutes.


            Southwest Florida Water Management District/Agenda/Minutes


            Request to acknowledge receipt of the Southwest Florida Water Management District Agenda, Governing Board Meeting, June 28-29, 2005, 9:00 a.m., 2379 Broad Street, Brooksville, Florida, and the approved Minutes of the Meeting of Governing Board, Tampa, Florida, April 26, 2005.


            Public Service Commission


            Request to acknowledge receipt - Before the Public Service Commission, In re: Application for "quick take" amendment of Certificate Number 339-W in Lake County by Brendenwood Water System. Docket Number 050255-WU; Order Number PSC-05-0678-FOF-WU; Issued: June 20, 2005. Order Amending Certificate Number 339-W to Include Additional Territory in Lake County (Township 18 South, Range 26 East), by order of the Florida Public Service Commission June 20, 2005.


            Arlington Ridge Community Development District/Public Hearing/Budget


            Request to acknowledge receipt of the Arlington Ridge Community Development District proposed Operating Budget for Fiscal Year 2006. The District's public hearing is scheduled as follows: Thursday, August 15, 2005, 10:00 a.m., 601 S. Ninth Street, Leesburg, Florida 34748.


            St. Johns River Water Management District/Permit Application


            Request to acknowledge receipt of the St. Johns River Water Management District: Written Notice of Intended District Decision on Permit Application(s) in Lake County (Certificate of Service is dated June 14, 2005). Includes the following: Petitions for Administrative Proceedings (petitions for an administrative hearing on the above application must be filed within 26 days of the District depositing the written notice in the mail); Making Comments or Objections for Persons Who Do Not Wish to File Petitions for Administrative Proceedings; Other Information; Notice of Rights. The District gives notice of its intent to issue a permit to the following applicant(s) on July 12, 2005: E. R. Jahna Industries, Inc., 202 East Stuart Avenue, Lake Wales, FL 33853, application number 2985. The District proposes to allocate 0.071 million gallons per day of ground water for supplying make up water to the mine pit at an 837-acre sand mine and 17.52 million gallons per day of recirculation water from the mine pit for commercial/industrial type use. The withdrawals used by this proposed project will consist of ground water from the Floridan Aquifer via 1 active well and surface water from the Mine Pit via 3 active pumps in Lake County, located in Sections 9, 10, 15, 16, Township 24 South, Range 25 East, known as Independent North Sand.


            City of Tavares/Annexation Ordinances


            Request to acknowledge receipt of the following from the City of Tavares Annexation Ordinance Numbers 2005-18, 2005-20, and 2005-22, passed and ordained June 1, 2005, by the City Council of the City of Tavares, Florida:


Ordinance 2005-18 – annexing approximately 5.09 acres located on the northern side of County Road 448, approximately 1/2 mile east of the intersection of County Road 561 and County Road 448.


Ordinance 2005-20 – annexing approximately 9.91 acres located south of Mansfield Road and west of Lake Dora.


Ordinance 2005-22 – annexing approximately 0.9 acres located at 32831 Lake Eustis Drive.


            St. Johns River Water Management District/Permit Application


            Request to acknowledge receipt of the St. Johns River Water Management District: Written Notice of Intended District Decision on Permit Application(s) in Lake County (Certificate of Service is dated June 7, 2005). Includes the following: Petitions for Administrative Proceedings (petitions for an administrative hearing on the above application must be filed within 26 days of the District depositing the written notice in the mail); Making Comments or Objections for Persons Who Do Not Wish to File Petitions for Administrative Proceedings; Other Information; Notice of Rights.  Re: Chateau Communities, Inc., 15840-32 State Road 50, Clermont, FL 34711, application number 2565. The District Proposes to allocate 0.09 million gallons per day to supply 610 people in 2015. The withdrawals used by this proposed project will consist of ground water from the Floridan Aquifer via 2 active wells in Lake County, located in Section 27, Township 22 South, Range 26 East, known as Orange Lake Mobile Home Park.


            City of Fruitland Park/MSTU/Ambulance and Emergency Medical Services/Ordinance


            Request to acknowledge receipt from the City of Fruitland Park, Florida, Ordinance 2005-015, consenting to the inclusion of the City within the county-wide Municipal Service Taxing Unit (M.S.T.U.) for the provision of ambulance and emergency medical services, providing for the City to be included within said M.S.T.U. for an additional term of two years. Passed and ordained the 26th day of May 2005, by the City Commission of the City of Fruitland Park, Florida.


            Unclaimed Excess Proceeds/Tax Deeds


            Request for approval to transfer funds relating to unclaimed excess proceeds for tax deeds totaling $32,539.83.


            Monthly Distribution of Revenue/Traffic-Criminal Cases


            Request to acknowledge receipt of the Monthly Distribution of Revenue Traffic/Criminal Cases, Month Ending May 31, 2005. Disbursements due to Board: $143,097.00; Same period last year: $202,481.13.



            On a motion by Commr. Stivender, seconded by Commr. Hanson and carried unanimously by a 5-0 vote, the Board approved the County Manager’s Consent Agenda, Tabs 2 through 17, as follows:

            Community Legal Services of Mid-Florida, Inc./Funding Agreement

            Request for approval of funding agreement with Community Legal Services of Mid-Florida, Inc. for legal aid expenses for the period July 1, 2004 to September 30, 2004, and the period of October 1, 2004 to September 30, 2005, and approval of payment according to the funding agreement for those time periods.


            SHIP Funds/Local Housing Assistance Plan/Berneater Williams


            Request for approval and signature authorization to expend SHIP (State Housing Initiative Partnership) funds in excess of the limit specified per household in the Local Housing Assistance Plan for State Fiscal Years 2003-2004, 2004-2005, and 2005-2006 for the home of Berneater Williams.


            SHIP Funds/Local Housing Assistance Plan/Pamela Mead


            Request for approval and signature authorization to expend SHIP (State Housing Initiative Partnership) funds in excess of the limit specified per household in the Local Housing Assistance Plan for State Fiscal Years 2003-2004, 2004-2005, and 2005-2006 for the home of Pamela Mead.


            Proclamation/Probation, Parole, and Community Supervision Week


            Request for approval and signature on Proclamation 2005-104 declaring July 17 through 23, 2005 as Probation, Parole, and Community Supervision Week 2005.


            Amendment to Agreement/We Care of Lake County


            Request for approval of Amendment to Agreement between Lake County and We Care of Lake County, Inc. adding $30,000.00 of federal grant funds.


            Remove Classifications/Florida Retirement System


            Request for approval to remove the following classifications per Florida Statute 121.055(2(a): Budget & Administrative Services Director, Deputy County Manager/Growth Management Director, Assistant County Manager and Senior Assistant County Attorney; change the title of the position of Human Resources Director to Employee Services Director; add the following classifications per Florida Statute 121.055(1): Budget Director, Facilities Development & Management Director, Procurement Services Director, Information Technology Director, Deputy County Attorney (retroactive effective to 10/17/04), and Deputy County Manager for inclusion in the Florida Retirement System (FRS) Senior Management Service Class.


            Ordinance – Permission to Advertise/Mobile Homes


            Request for approval to advertise proposed Ordinance amending Section 10.05.02 relating to mobile homes.


            Ordinance – Permission to Advertise/Off-Site Signs


            Request for approval to advertise proposed Ordinance amending Definitions and Section 11.01.03 concerning off-site signs.


            Satisfaction and Release of Fine/John D. Blessing

            Request for approval and execution of a Satisfaction and Release of Fine for property owned by John D. Blessing, CEB Number 2003110110.


            Satisfaction and Release of Fine/Eddie Martin


            Request for approval and execution of a Satisfaction and Release of Fine for property owned by Eddie Martin, CEB Number 15-97.


            Satisfaction and Release of Fine/Emmory Metts


            Request for approval and execution of a Satisfaction and Release of Fine for property owned by Emmory Metts, CEB Number 2004030104.


            Interlocal Fire Prevention Services Agreement/Town of Lady Lake


            Request for approval to cancel the Interlocal Fire Prevention Services Agreement with the Town of Lady Lake.


            List of Surplus Items


            Request for approval to declare the items on the attached lists surplus to County needs; authorize the removal of all of the items on the attached lists from the County's official fixed asset inventory system records; and authorize the Interim Procurement Services Director to sign the vehicle titles.


            List of Surplus Items


            Request for approval to authorize the removal of all of the items on the attached lists from the County's official fixed asset inventory system records and transfer to the State due to Revision Number 7 of Article 5.


            Interlocal Agreement/Town of Astatula/Traffic Signal Maintenance


            Request for approval and signature on the Interlocal Agreement between Lake County and the Town of Astatula for traffic signal maintenance at locations identified in Exhibit A (County Road 561 and County Road 48).


            Interlocal Agreement/Town of Astatula/School Flasher Maintenance


            Request for approval and signature on the Interlocal Agreement between Lake County and the Town of Astatula for School Flasher maintenance at locations identified in Exhibit A (Eastbound County Road 48 and Westbound County Road 48 at Astatula Elementary School).




            Commr. Hill presented the following awards and Mr. Gregg Welstead, Deputy County Manager/Interim Director of Growth Management, presented information about each employee:

           Presentation of Award to Employees with Five Years of Service


Brian D. Hawthorne, Fire Inspector, Growth Management/Building Services

John Dabney, Chief Forensic Investigator, Medical Examiner

Thomas S. Thrush, Forensic Investigator, Medical Examiner

Kay F. Shields, Office Associate III, Community Services/Agricultural Education Service/Cooperative Extension Service

Traci A. Bates, Permitting Specialist, Growth Management/Building Services

Yvonne C. Heitzner, Laboratory Analyst, Environmental Services/Water Resource and Environmental Programs/Hydrogeology and Lab

Grant D. Cox, Parks Crew Leader, Public Works/Road Operations/Parks and Recreation

Rosalee D. Jackson, Permitting Specialist, Growth Management/Building Services (not present)

Susan L. Taylor, Senior Landfill Attendant, Environmental Services/Administration/Scales


           Presentation of Award to Employees with Ten Years of Service


Jane E. Reich, Administrative Office Coordinator, Community Services

Walter L. Thompson, Mechanic, Public Works/Special Services/Fleet Maintenance


            PRESENTATION –


            On a motion by Commr. Hanson, seconded by Commr. Pool and carried unanimously by a 5-0 vote, the Board approved the request for approval, signature and presentation of Proclamation 2005-93 honoring the Mount Dora High School Softball Team.

            Commr. Hill read and presented Proclamation 2005-93 to members of the Mount Dora High School Softball Team (Hurricanes) who were the district runner-up for the Class 3-A Division, District 7.  Congratulations were extended to Head Coach Gary Ward, Coach Ron Devlin, Coach Olivia Jarc and players Olivia Savage, Bridgette Alan, Cecilia Dail, Natalie Hodge, Sarah Brown, Morgan Daly, Megan Crouch, Tammy Arnold, Collette McLeod and Jennifer Bien-Aime.

            Head Coach Gary Ward addressed the Board and extended his thanks for this recognition and noted that only four of the players were able to be here today; other players are already at universities or working, and some players will be back with them next year.  He was very proud of all of them.

            PRESENTATION –


            Commr. Cadwell stated that every year a $1,000 scholarship is awarded to a deserving student whose parent(s) work for Lake County, the home County of the President for the Florida Association of Counties (FAC).  He stated that this award is in recognition of scholastic achievement, and a commitment to pursue a career in public service.  He stated that it is with great honor today that they are going to give that award to Brandon Bradford, son of Amy Bradford.  He stated that Brandon graduated from Leesburg High School in the top five percent of his class; he had a 4.2 weighted GPA; he did one year of dual enrollment at Lake-Sumter Community College (LSCC); and he made the Dean’s List at LSCC as a high school senior.  Commr. Cadwell stated that Brandon plans to attend the University of Central Florida and pursue a career in computer engineering, and today he would like to present him with a $1,000 check.

            Mr. Bradford addressed the Board and extended his appreciation for the support given by all of County staff in the awarding of this $1,000 scholarship.  He also wanted to thank his mother for her long support, as well, and to say that, hopefully, upon graduating from UCF, he will be able to work along side each one of them in the future.

            Commr. Cadwell noted that the FAC was able to do this scholarship through corporate sponsors, who he recognized at this time.

            PRESENTATION –


            Ms. Nancy DeVault, Community Heart & Stroke Director, American Heart Association, addressed the Board and stated that she would like to introduce Betty Ainsley, one of their top volunteers, and the owner of a local CPR training center, Hearts of Lake County.

            Ms. Betty Ainsley addressed the Board and stated that, as noted, she is the owner of Hearts of Lake County, a CPR training center, and an American Heart Association volunteer.  Ms. Ainsley stated that she is pleased to be here today to recognize Lake County as a Heart Ready County on behalf of the American Heart Association.  She stated that only 15 counties out of Florida’s 67 counties including Lake are receiving the American Heart Association Heart Ready Award, for the commitment of saving lives and going over and beyond expectations of responding to cardiac emergencies.  She stated that Lake County has demonstrated its commitment by placing and tracking automated external defibrillators (AED), providing CPR training to County employees, having an enhanced 9-1-1 system; utilizing an emergency medical dispatch system; and utilizing an outcome measurement tool to collect and analyze sudden cardiac arrest data.  She stated that striving to be a Heart Ready community demonstrates a leadership role in reducing the number of deaths from cardiac arrest.  Of those who suffer cardiac arrest, 95% will die before they ever reach the hospital.  This year alone, the American Heart Association estimates that 340,000 people will die from cardiac arrest.  She stated that Lake County has established a protocol necessary to aggressively treat cardiac emergency.  The American Hearth Association applauds the efforts of Lake County agencies involved in the successful initiation.   Ms. Ainsley stated that it is her pleasure to present Lake County with a 2005 Heart Ready Award, and she would like to ask County Medical Director, Jack Geeslin, to say a few words about the successes here in Lake County.

            Mr. Geeslin addressed the Board and noted several instances where individuals suffered cardiac arrest.  He stated that these incidences did stimulate requests by the high schools, the community, and law enforcement for them to continue their efforts in providing community response with the AED and the CPR program.  He stated that there was an outstanding and overwhelming response from volunteers from all agencies, particularly from Lake County Fire and Lake-Sumter EMS, in providing the training, the equipment, and all that was necessary to have a good community AED and CPR program.  Mr. Geeslin stated that this award is truly representative of an overall team effort, and there are too many agencies to name them all, but they include Sheriff Chris Daniels and the Sheriff’s Department, Gary Kaiser and Lake County Fire, Jim Judge and Lake-Sumter EMS, and the churches, communities, agencies, and employees.  He stated that the last and most important award goes to the citizens noting that the Heart Ready Award is a culmination of public safety, and the community working together to save lives.

            Commr. Hill stated that, on behalf of the Board, she accepts the award with great honor.  She stated that they wish to acknowledge all the agencies that have worked to achieve this award, and the great effort made all of Lake County and its citizens who are the real winners.



            CITY OF TAVARES

            Ms. Dottie Keedy, Tavares City Administrator, addressed the Board and stated that she has with her today Mr. Michael Pape with Michael Pape & Associates, Ocala, the City’s landscape architect, and Mr. Aaron Mercer, the City’s Public Works Director, who will be giving the Board an update on the City’s streetscape plan.

            Mr. Pape addressed the Board and stated that Michael Pape & Associates has been engaged by the City of Tavares to design the streetscape project and implement the final plans.  He stated that the project is in final design, and they are involved with the aesthetic part of it.  Mr. Pape stated that he wants to explain the scope of the project, some of the objectives and benefits, specifically focusing on the area where the County office buildings are located.  Mr. Pape explained that the benefits of the project are primarily to increase the functionality of the downtown to resolve some engineering problems.  There are certainly some aesthetic benefits as well; they think that, from the standpoint of a landscape architectural design, however, the real benefits are going to be increased public safety, and a user friendly atmosphere for the downtown area.  Mr. Pape showed several aerial photos on the overhead screen that came from the Tav-Lee Trail Study, a project that they feel will mesh very well with their project and amplify the benefits of both projects.  He explained that the project does include some improvements on Ruby Street that they are not going to labor over today, but they do work very well with the Tav-Lee Trail project.  They are improving the user friendly character of Main Street and increasing pedestrian friendliness by doing a couple of key things.  The parallel parking and angle parking will alternate from block to block and will provide something of a traffic calming effect and provide some benefits, in terms of safety, by slowing down traffic.  They are also providing enhanced pedestrian opportunities at all of the intersections and planting islands that will add a little more aesthetic character.  They will continue to maintain the street plantings, the sable palms that have become the signature tree, and provide low maintenance plantings beneath them.

            Mr. Pape explained that the streetscape plan will involve increasing visibility for some of the businesses, which has benefits for both the private and the public sector, by bringing more people downtown.  He addressed the front of the County complex noting that there will be a traffic roundabout starting at Sinclair that will mirror the roundabout located on Disston.  After much discussion and consideration, they believe that, not only will it create an aesthetic benefit, it will move traffic better.  He noted that, from engineering studies, roundabouts have proven to be much safer than a signalized or four-way stop intersection; they move traffic more expediently and minimize serious collisions.  As they continue to move along Main Street, the area in front of the County buildings will be enhanced along with the rest of Main Street.  He continued to review details of the plan noting specific areas, and the design of intersections including the one in front of the Administration Building, which may be a three-way stop.

            Commr. Stivender stated that Tavares is the County seat and this area is also in her district.  She wanted to point out that the City of Leesburg did a similar streetscape, but they used traffic lights; in Tavares, they have indicated that they will be using three-way stops, or similar means, but no lights.

            Mr. Pape explained that he did not know of any lights being proposed where they do not currently exist; with the roundabout being added at Sinclair, it eliminates the need for a signal.

            Commr. Hill stated that the proposed roundabout seems to encompass a lot of area, and she wanted to know if it was going to take away any of the present property, because there is a small memorial park and other items of great historical value that need to be taken into consideration.

            Mr. Pape pointed out the existing curb line superimposed with the new curb line shown in the drawing and stated that there are no impacts to the four corners; the circle actually fits better within the pavement area that exists and will be slightly larger, which is appropriate for this intersection.

            Discussion occurred regarding the palm trees with it being noted that the current plan is to accommodate the same look as the present turnaround, but Commr. Hanson felt that one palm was too few even for the existing site and that there may be room for more trees.

            Mr. Pape explained that everything will be in scale with the setting.  It was noted that the little oak tree on the corner will remain there, and the traffic light will be removed once the roundabout goes in.

            The Board members discussed the proposed roundabout and presented their concerns, one being that, in the future, if services change at the County facilities, there may be a need for emergency access through this intersection.  Mr. Pape explained that they have actually designed quite a few roundabouts in direct proximity to public safety facilities, and they work real well.

            Mr. Aaron Mercer, Public Works Director, City of Tavares, addressed the Board to brief them on the construction timetable, but first he wanted to address the roundabout.  Mr. Mercer explained that the City will require some additional right-of-way from the four corners, which would be 10 or 12 feet from each corner, but the physical improvements will be limited.  They have discussed this plan with Mr. Freddie Belton, Belton Bail Bonds/Belton Insurance Agency, who will have some minimal adjustments to his site on the corner, but he is certainly on board with the City’s streetscape plan.  In terms of the construction timetable alluded to by Mr. Pape, the project is near design completion, and they anticipate it being bid in the next 60 days.  Mr. Mercer stated that they are also trying to work out a Ruby Street plan along the lakefront, and the impact to that would involve redirecting traffic behind the building to two-way traffic, as opposed to one-way, with parking and that would improve the flow of traffic around the facility and compliment the roundabout.  Upon executing a contract, they anticipate this project to start with a six month timeframe, perhaps eight months, but sometime in the fall and holidays.  They have not really discussed whether they would start on the east end or the west end, and there has been some debate on how they approach it, but they will be working with their contractor to determine the best approach minimizing the impact to businesses along the corridor.  He feels that doing it block by block will work the best to move the project along.  He also noted that they plan on working around the events that have already been scheduled for the holiday season and, hopefully, they will get most of the project done by the Christmas holidays, or at least substantially complete enough for traffic to flow around downtown.

            Commr. Stivender wanted to know if they have addressed the issue of doing Ruby at the same time they do Main, because they are going to be altering the parking on Ruby where the Sheriff’s Department and staff park their vehicles.

            Mr. Mercer stated that the City has not solidified their plan on Ruby yet; it is still under design, but he does not believe they need to make any improvements on Ruby to make it two-way, but it would impact the parking.  He stated that they will need to look at a comprehensive approach to that issue.

            Ms. Keedy explained that, when the City originally came to the Board, the project was much smaller than it is now for a couple of reasons.  When they got into the engineering, they realized that the stormwater system needed a lot more work to function properly and that increased the cost.  At the urging of the property owners, the residents, and their downtown committee, they also included Ruby Street.  Ms. Keedy stated that the City had a couple of public meetings, and Commr. Stivender was involved early on with the discussions, and the thought was to include Ruby Street in the streetscape improvements and lighting plan, because it has really been neglected and has always been used as a back street.  They are also connecting the Tav-Lee Trail from where it ends on Main Street to the proposed trailhead in Wooten Park, so that will be included as part of the Ruby Street streetscape plan, if they have the funds.   She showed a map of the City’s Community Redevelopment Area (CRA) district (not included in the backup) and explained that all of the shaded area is tax exempt properties, either County, city, or churches.  So it leaves them with a very little income producing tax base for their Tax Increment Finance (TIF) District.  So their TIF fund will not fund this project, and their intention is to use their infrastructure sales tax.  In looking at the scope of the project, it is probably going to be, on Main Street alone, approximately $1.2 million; almost 50% of it fronts on County property.  She stated that any assistance from the County would be greatly appreciated.  Ms. Keedy noted that, when they bid this property out, whether they do the whole project or phase it, it will all depend on the amount of money they have available at that time, because it does cost more to phase a project.  It would also be an inconvenience to everyone downtown, if they phased it, so the City would like to do it all as one project.

            Commr. Hanson noted that one possibility of funding might be the County’s stormwater dollars, and Ms. Keedy noted that the City has some stormwater funding, too, but it is really retrofit and cannot be used.

            Mr. Sandy Minkoff, County Attorney, explained that the County’s stormwater dollars come only from the unincorporated area.

            Commr. Stivender noted that she still has a little bit of pari-mutuel funds in her district, and Mr. Minkoff explained that legally there is no restriction on use of those funds, so they could be used for this project, if the Board so chooses.

            Commr. Hill pointed out that she did not know the status of the Lake Region packinghouse property, but she questioned whether there would be any revenue stream for the City, when it brings in a new business, as a far as transportation or other impact fees.

            Ms. Keedy explained that the City’s TIF District is set up so that redevelopment will increase the funding, and Lake Region will have a huge impact on that but she is not aware of any contract or other business transactions occurring with that property.  The City is seeing some significant increase in funding, about $60,000 a year.  She noted that the City would like to pay for the project, because they would rather not go into debt.  She explained that the City borrowed $5 million against their infrastructure sales tax, but they have to pay for a number of projects, and the original cost estimate for this project was about $800,000 which was included in that funding source.

            Commr. Stivender pointed out that the City is looking at about $400,000 from the County to do the project, which is the amount that the Board gave to the City of Leesburg to do their Main Street project.

            Ms. Keedy stated that she believes a public investment in Main Street will show a commitment to downtown redevelopment that hopefully will foster some private investment.  Also the pedestrian issue is one of the biggest benefits, because there is really no safe pedestrian access on Main Street.  In terms of grants, she noted that the City is using Community Development Block Grant (CDBG) funds for west Main Street.

            Commr. Cadwell questioned whether the City would want to consider having the County assist them in the way of a loan against their TIF, as an option, even though they have committed their infrastructure dollars.

            Ms. Keedy noted that this would definitely be something worth considering and pointed out that the $1.2 million does not include Ruby Street; the estimate just for Ruby Street is closer to $2 million.  She did feel that the City could structure the bid, which is going out in about 60 days, to get a more concrete cost as to the impact to the County.  It was noted that the County has committed $50,000.  Ms. Keedy stated that, once the City gets the bids back and moves forward with the project, she intends to have another meeting with everyone.

            Ms. Cindy Hall, County Manager, responded to Commr. Hill’s comments about possibly using the Lake Region property temporarily for parking noting that staff has been talking to the owners of the property on some temporary solutions to some of the parking issues, and they are working with the County.

            Commr. Stivender asked Ms. Keedy to give Ms. Hall any costs she may receive beforehand.

            Commr. Pool suggested that, as a way to help offset some of the costs and, to get people to embrace and support the plan, the City could hold a fundraiser and maybe offer bricks for sale to those who would want to buy into the project, which has been done for other projects in the County.


            At 10:13 a.m., Commr. Hill announced that the Board will take a 15 minute recess.


            Ms. Blanche Hardy, Director of Environmental Services, explained the request for an appointment to the governance of the Water Alliance board noting that, in terms of this being an annual appointment, or this board having a sunset date, they would have to create bylaws, once they have a seated elected board; this board will solely address water supply and those issues that are essentially in crisis right now.

            Mr. Sandy Minkoff, County Attorney, explained that the agreement speaks about one representative from each group, but he is sure that they can have an alternate member.

            On a motion by Commr. Cadwell, seconded by Commr. Pool and carried by unanimously by 5-0 vote, the Board approved the appointment of Commr. Hanson to act as the County's representative for the governance of the Water Alliance.

            Mr. Gregg Welstead, Deputy County Manager/Director of Growth Management, noted that the first meeting of the Water Alliance will be this Thursday evening at 5:30 p.m., at the Leesburg City Commission Chambers.  Although he has not seen the agenda for the meeting, their intent is to approve the statement of work to be transmitted to the St. Johns River Water Management District (SJRWMD), so they can begin the process.

            Mr. Minkoff explained that, from discussions with their attorneys, the cities do not really look at the Water Authority as a water supply group; this is truly a water supply group; there is not really a surface water component in Lake County that he is aware of at this point.  He explained that these will be public meetings, and they will be held in Leesburg because Leesburg is providing administrative support to the group.

            Commr. Pool wanted to know if there was any kind of duplication with the SJRWMD and whether this group is going to be separate and have different rules or potential regulations or ideas, because the SJRWMD deals with consumptive use and water resources.

            Ms. Hardy stated that the SJRWMD was actually instrumental in suggesting that the County do this and, to the best of her knowledge, none of the existing alliances really have the ability to supersede state or federal law.

            Mr. Minkoff explained that the SJRWMD wants to look at the consumptive use on a countywide basis, and they thought the best way to do this was to get all of the public providers together, add up all of the consumptive use permits and look at the impact cumulatively, and they have offered to pay, which he believes will be the first issue, for a countywide water study, which this committee will oversee.  It was noted that Volusia County has done this successfully.  This group will also have to deal with the Orlando Utilities Commission (OUC), and the five million gallons (one of the proposed alternative water supply projects) noting that something has to be done by the end of the year, and it is anticipated that this group will make that decision.

            It was noted that staff will be able to accompany Commr. Hanson to the meetings.


            Mr. Jim Stivender, Director of Public Works, explained that staff started this process of identifying all non-county maintained roads in unincorporated Lake County a couple of years ago.  Today staff has an inventory to present to the Board, as a result of much work done by many County departments.  The information provided to the Board shows a list of 1,926 non-County maintained roads in unincorporated Lake County (Tab 1), as well as the following:

·                     896 roads (or 46%) have no publicly dedicated right-of-way (Tab 2)

·                     128 roads (or 7%) have some publicly dedicated right-of-way (Tab 3)

·                     902 roads (or 47%) have 100% publicly dedicated right-of-way (Tab 4)

            Mr. Stivender explained that staff is looking at these roads as being county maintained clay roads.  Since 1982 and, in most cases, these roads would qualify.  He explained that, of the 902 roads that were identified, 150 of them were really not roads; they were paper roads; they had no access or did not appear to exist; staff backed out that number and came up with 752 segments of roads.  As a result, it was determined that there are 179.05 miles of non-county maintained roads in unincorporated Lake County with 100% right-of-way and access.  Of those roads, 36.56 miles were already paved in some way; this leaves 142.49 miles of road.  As noted in the backup, to improve the condition of these roads for acceptance into the County road maintenance system, an estimated cost of approximately $16.00 per linear foot was calculated; for an estimated $12 million to develop 142.49 miles; the cost to maintain them annually would be almost $1 million.         Mr. Stivender stated that today staff wanted to give the Board the numbers and an opportunity to go through the process.

            Commr. Stivender wanted to know whether the clay would be to a base that could be used to pave in the future.

            Mr. Stivender explained that it is really just the clay; it would still be something that they would have to go back through and rework and get permitted in the paved road impervious segment; it would not be a final product; and a paving construction cost would have to be determined from scratch.

            Commr. Cadwell referred to the 179.05 miles that have 100% right-of-way and questioned whether staff went back and classified those roads, in terms of those that may have houses on them.  Mr. Stivender explained that most of those roads had ingress and egress to somebody’s residence, but staff did not really count how many.  Commr. Cadwell pointed out that a couple of years ago the County ranked those roads, and Mr. Stivender noted that staff could go back and do that again.  Commr. Cadwell informed the Board that Highlands County has a policy where, if there are two houses every tenth of a mile, they will maintain the road, and he would be interested to see how these roads would fall into something like that even though he does not want staff to do that type of study.  When they ranked the roads, they did not rank the ones that were non-county maintained but, as explained, staff was ranking the County maintained roads and had a factor of density.

            Commr. Hanson felt that the ranking should be the next criteria, and she also wanted to thank the Commissioners, particularly Commr. Cadwell and Commr. Stivender, who have absorbed some of that non-county maintained road that she had for years; it helps when they are spread out a little bit more.  She further stated that, even though there is the argument that the people moved onto the dirt road and knew what they were getting when they moved there, the problem is that others have moved onto that same road and what was passable when they moved there may not be now, because of the increase in numbers.

            Mr. Stivender noted that 9-1-1 should be able to give them the number of addresses on each road, so staff may be able to do some cross-referencing, based on what they have today.

            Commr. Pool stated that they may find an area where the citizens would embrace and support some assessments, or some opportunities, for clay roads.  He referred to the $16.00 per linear foot, which includes placing six inches of clay, 20 feet in width, and questioned what it might cost, if they were to use the surface treatment idea noting that it would have to be permitted just like a paved road.  He stated that, when you look at drainage issues, one of the largest revenue sources today is that .5 mill for stormwater and drainage, and that could be utilized legally throughout the County for all of those stormwater issues.

            Mr. Sandy Minkoff, County Attorney, stated that the millage for stormwater could be used but there is one caveat; as noted by Mr. Stivender, these roads have right-of-way, but they all have 66 feet of right-of-way; many of these only have 25 feet.  When they start paving, drainage gets a lot harder and you have got to have the appropriate amount of footage, in order to get the permit.

            Commr. Pool wanted to know the cost, if the County was to do a surface treatment scenario, and whether they could utilize some of those funds for drainage and stormwater.

            Mr. Stivender stated that, on those roads where they are dealing with stormwater, they are concentrating more on quality issues associated with existing infrastructure instead of new construction, and they have been going towards retrofitting rather than construction.

            Mr. Minkoff noted that legally what they call stormwater dollars are really Municipal Service Taxing Unit (MSTU) funds, so the Board determines how those are spent; the only restriction is that they have to be spent in the unincorporated county.

            Mr. Stivender pointed out that, when the Board first did special assessments, it was either for clay or paved roads; one of the first requests was for a clay road.  At that time, there were some challenges under a contract provision, which may not be a problem now.  As soon as it was accepted into the County maintenance system, staff got a petition from the property owners asking them to pave it at no cost to them; so that is when the Board changed the process.  He noted that staff can give the Board different variables for double surface treatment noting that there have been a couple of things that have run the price up but it has improved the quality substantially.  He further noted that staff has worked very hard to get lime rock on the roads, and also to permit it to a level where they do not have to worry about it in the future.  Mr. Stivender stated that one of the challenges that staff has had in the last few years is getting the county maintained clay roads paved and finding the funds for them.  Next week staff will finally be getting to Buck Hill Road, which is in Commr. Stivender’s district.  He noted that, even if the Board instructed staff to initiate moving forward today and grade these roads, there is no funding available for them.  Mr. Stivender stated that many of the roads that are on this list are not moving forward with special assessments and, in the early years of that program, they could not fund enough of them noting that quite a few were done in the Mount Plymouth, Astor, Silver Lake and other areas, but now it is more difficult because of the cost to build a road, and the availability to fund it, not only from the Board’s standpoint, but also the property owner coming in with his share.

            Commr. Hanson stated that the improvements made in the Lake Mack and Paisley areas in the subdivisions has been wonderful noting that they used Community Development Block Grant (CDBG) funds, which has really helped a lot of those people who could not afford their share of the special assessment.

            Mr. Stivender stated that staff can do one-time maintenance on those roads where they have the right-of-way, and the people in the neighborhoods can work together and do some maintenance in the right-of-way, so they can get the roads improved.

            Commr. Cadwell wanted to know if the Board wanted staff, as the next step, to rank those roads where they have 100% right-of-way, and then bring the Board that cost using the same formula.  He stated that, even though it took staff a long time to put this information together, it was just what the Board needed to make decisions, and he did talk to Mr. Stivender about checking with Highlands County to see how they are going to fund their projects.

            It was noted that, if the Board members should find other roads that are not included on the lists, they need to submit them to staff.  The additional information will be included and presented in the same format as today’s information.

            It was clarified that staff was being directed to rank those roads where they have 100% right-of-way and determine the potential costs; look at the wording in the old assessment agreements for clay roads; determine the cost for double surface treatment; contact Highlands County to see how they are going to fund their road projects; and also identify any petitions on any of those particular roads that have right-of-way that did not go forward.

            Commr. Pool stated that he appreciates staff and their willingness to take their calls and return their calls on issues of concern.

            Commr. Hanson stated that a lot of special assessments would not happen without the backing of the community.


            Water Issues/Lake Griffin and Lake Yale

            Mr. Franklin Hatfield addressed the Board and stated that he is here again after appearing before the Board on May 3, 2005, to discuss water problems at Lake Griffin and Lake Yale noting that water is currently backing up in the culverts.  Mr. Hatfield showed the Board pictures that were taken around October or November, 2004 and pointed out that he had started complaining about the situation two years before these pictures were taken.  He explained where his lawn and garden used to be noting that they have disappeared at this point in time.  He is very concerned about the culvert just east of CR 452, which he thinks is the only one causing the problem, even though the water is backing up through three 18 inch culverts, or grader, into Lake Griffin at probably five miles an hour (mph) instead of going into Lake Griffin where it should be going.  Mr. Hatfield explained that he put in ten truck loads of dirt across his field in 1978 during the hurricanes, and he has three truck loads of clay right now to spread.  He had more pictures of other lakes that are also at extreme high levels.

            Mr. Hatfield read into the record the following from a letter he received from the Lake County Water Authority:

“This summer the St. Johns River Water Management District is planning to replace the culverts under Emeralda Island Road.  From what I was told, Lake County replaced the original culverts with new ones and placed the new ones too high.  The culverts to be installed will be placed at the original lower level; however, these culverts do not affect the level of Lake Yale.”


“During the 1983 Lake Griffin drawdown, the earth and dam and culvert between Highway 452 and Lake Yale collapsed.  As a result, the Florida Fish and Wildlife Conservation Commission replaced the culvert at the elevation of its previously existing culvert height.  This culvert has direct control over the overflow from Lake Yale.”


            Mr. Hatfield explained that the culvert noted in the letter is a foot and a half higher than the existing one at Emeralda Island, so now they are talking about two feet of water that is backing up.

            Commr. Cadwell stated that staff went out this week and took some pictures of this culvert, and they are going to get with the St. Johns River Water Management District (SJRWMD) to see if they can get some relief because he is getting calls from other people on the Nicatoon chain and Lake Yale, and it is basically backing up into the forest. 

            Mr. Hatfield noted that every house in the section of land on CR 44, north on SR 19, CR 42, out to CR 452 is being affected by that one culvert.

            Commr. Hill stated that it was her understanding that the Water Authority is going to do dredging and lake fluctuations, and she wanted to know how this will affect the issue being presented by Mr. Hatfield; it was noted that the action being taken by the Water Authority will not affect this situation at all.

            Commr. Cadwell asked that Ms. Cindy Hall, County Manager, makes sure that Public Works look into this issue.

            Forest Hills Association Meeting

            Mr. Roy Hunter, Northeast Lake Chamber of Commerce, reported that he attended the Forest Hills Association meeting last month as a guest speaker and, at that meeting, he heard concerns about the clean up around the community center, and the lake.  He was very impressed when some teenage boys stepped up and told them they did not need to worry because they will keep the trash cleaned up around those areas every Saturday.  He stated that there were other young people who had expressed an interest in having books at the facility to help them with their school work.  He was very impressed with these teenage boys who also spoke really well of the Lake Mack community, and Travis Whigham and all of his hard work.  Mr. Hunter stated that Mr. Whigham should really be complimented for his efforts.

            Property Purchase/Lake Mack/Jewel Road/Sexual Predators

            Mr. Travis Whigham, Forest Hills Association, addressed the Board and asked for the status on the purchase of Larry’s Place, and Mr. Sandy Minkoff, County Attorney, noted that staff is in the process of getting back the closing papers.

            Mr. Jim Stivender, Director of Public Works, noted that, once those papers are finalized, staff will start the demolition at the site, and then assess the situation.

            Mr. Whigham reported that the level of water in Lake Mack is way above the capacity level that it should be and last year, during the hurricanes, they had no place to put the water from the flooded areas.  He wanted to know if they could get Lake Mack pumped down now to at least its normal level, because people cannot enjoy the beach front.  The lake is way over capacity and, if they drain the water down now, before the County experiences the affects of more hurricanes, they will have a place to put floodwaters.

            Mr. Jim Stivender, Director of Public Works, stated that right now staff is monitoring the culvert under CR 42, and they are ready to pump, once it reaches a certain elevation.  He noted that the County will have to notify the St. Johns River Water Management District (SJRWMD) when they get ready to do this and they will use the same guidelines as before.

            Mr. Whigham explained that the people in this area would like to have a beach again, and he thought that, since they are trying to preserve a County lake and park area, the Parks and Recreation Department could help them with the cost.

            Mr. Whigham stated that he would like to know the status of the Jewel Road project, because they still need fire protection and other services in that area.  It was noted that staff will get this information for him after the meeting.

            Mr. Whigham addressed the sexual predator issue that the County has been trying to address with the cities, and stated that he thinks, as a County, they need the 2,500 foot restriction and more because Lake County does not have the same law enforcement or facilities as the cities.  He noted that there are many sexual predators that live in a lot of the neighborhoods in his area of the County.  He feels they need to make a strong law that includes having law enforcement checks at school bus stops, and other areas where children congregate. They need to create some sort of a system to keep all sexual predators away from their children.

            OTHER BUSINESS


            Commr. Stivender made a motion, which was seconded by Commr. Hanson, to approve the following appointments to the Public Safety Coordinating Council:

Brad King, State Attorney

Howard Babb, Public Defender

Honorable Don F. Briggs, Lake County Circuit Judge

Honorable Richard W. Boylston, Chief County Judge

Gary Borders, Chief of Criminal Justice Operations

Sheriff Chris Daniels

Linda Brooks, Circuit Administrator

Tony Deaton, Probation Director

Jonathan Cherry, President/CEO, LifeStream Behavioral Center

Kelly Smallridge, Haven of Lake and Sumter Counties, Inc.

Commr. Hill, Chairman, BCC


            Under discussion, it was noted that this action is allowed under State Statute and Commr. Hill noted that most of the constitutional officers wrote letters and said they would be happy to serve in this capacity.

            Commr. Hill called for a vote on the motion, which was carried unanimously by a 5-0 vote.



            Mr. Sandy Minkoff, County Attorney, reported that Ms. Melanie Marsh, Assistant County Attorney, had the meeting with the residents on Clear Lake, and staff will bring back a report on it.  He cannot tell the Board that it was enormously successful, so they still have some challenges there.


            Mr. Sandy Minkoff, County Attorney, reported that Friday morning staff will have a meeting with the city attorneys to discuss the sexual predator ordinances that they are passing and will bring that report back to the Board.



            Ms. Cindy Hall, County Manager, requested that the Board amend Resolution 2005-95 (adopted by the Board on 6-21-05), to include an amendment to the assessment rate for fire and rescue, from $56 for a single family home to $63.22, for the Village Center Community Development District (CDD).

            Mr. Sandy Minkoff, County Attorney, stated that, if staff gets a motion to approve, it will be treated as an amended Resolution.  These are the approximate 700 homes that are in the County but are part of The Villages.

            On a motion by Commr. Cadwell, seconded by Commr. Hanson and carried unanimously by a 5-0 vote, the Board approved to amend Resolution 2005-95, to include an amendment to the assessment rate for fire and rescue, from $56 for a single family home to $63.22, for the Village Center Community Development District (CDD).


            Ms. Cindy Hall, County Manager, introduced Mr. Jim Bannon, the new Director of Facilities Development and Management, and noted that he just started working for the County yesterday.  He is a certified architect in Georgia and Florida, and the UK, and he has an extensive background in construction and maintenance; he is also a two week old US citizen.  Ms. Hall stated that staff is pleased to have Mr. Bannon with them.


            Ms. Cindy Hall, County Manager, recognized Ms. Regina Frazier, Budget Director, and her staff, and noted that she would like to commend staff for their work on the budget, which is ready for distribution today.  Ms. Hall stated that they have done a wonderful job in putting this together absent budget software, and she knows they are looking forward to the new financial software that they will be buying to support the budget.


            Ms. Cindy Hall, County Manager, informed the Board that she will be in Tallahassee on Friday attending the Article V Technology Board meeting.


            2005 STATE OF THE COUNTY

            Commr. Hill asked Ms. Cindy Hall, County Manager, to explain the format for this year’s State of the County event.

            Ms. Cindy Hall, County Manager, stated that this year staff would like to honor the chambers of commerce and all of the work that they provide to the County, at the 2005 State of the County event, and they would like the event to be similar to last year, a breakfast with a similar format. 

            On a motion by Commr. Hanson, seconded by Commr. Stivender and carried unanimously by a 5-0 vote, the Board approved to schedule the 2005 State of the County event for Thursday, October 20, 2005, a similar event as last year and honoring the chambers of commerce.



            Commr. Pool announced that he and Commr. Stivender share some of the Groveland/Mascotte area, and the Little League All-Stars are going to Pensacola this Friday to play in a big tournament.  They are a little short of funds, about $4,500 and he would like to ask for their support either by letter or check.



            On a motion by Commr. Stivender, seconded by Commr. Hanson and carried unanimously by a 5-0 vote, the Board approved and authorized signatures on Proclamation 2005-105 honoring the South Lake High School Softball Team.

            It was noted that the Proclamation will be presented at a later date.

            Commr. Stivender noted that this school has an awesome softball team, and a freshman pitcher that will probably end up going professional.


            Commr. Stivender informed the Board that this Thursday, at 11:30 a.m., at La Hacienda, Mission Inn, the annual Christian Social Services event will take place and she would like all of the Board members to attend, if possible.  The Pastor Ken Smith will be there to do the presentation that day.


            Commr. Stivender informed the Board that, on August 20, 2005, the Boys and Girls Club of Lake and Sumter Counties will be having their annual auction at the Savannah, The Villages, and the Board members will be getting their invitations.


            Commr. Stivender wanted to thank the Board and the citizens for allowing her to take a week off during zoning hearings to go on a Mission trip to Daytona Beach with the First United Methodist Church and 22 teenagers.  They were at the Halifax Rehabilitation Center and Salvation Army, and they helped rebuild one of the churches hit by the hurricanes last year.  It was a very good experience for all of them.



            Commr. Hanson explained that there had been some problems in her district for the last two weeks with garbage pickup.  Apparently there had been a sale of a franchise, as a result of financial and health related problems.  Since the County has the contract with the franchise holder, there were many calls received from individuals because, in some places, the garbage had backed up for two weeks.  She wanted to commend Ms. Blanche Hardy, Director of Environmental Services, and Ms. Cindy Hall, County Manager, and staff who worked very hard to take care of the problems and, as far as she knows, they are back on schedule.  Commr. Hanson felt that the Board probably needs to look at their franchise contracts, and the public needs to understand that calling the hauler usually does not accomplish anything, because those calls do not get recorded by the County.  The County’s contract enforcement depends on the numbers of calls received through customer service at Solid Waste.  She appreciates the extra effort made by everybody in this difficult situation, and now they need to figure how to deal with the same type of situation and prevent something like this from happening again.

            Ms. Cindy Hall, County Manager, stated that staff will look into educating the citizens about calling the department, which is set up to provide customer service.  It is true that, if they call the haulers directly, the County does not have that information, and their enforcement of the contract depends on the information they receive from citizens calling in and reporting their issues.  She reiterated the comments made by Commr. Hanson about the efforts made by Ms. Hardy and her crew, and noted that staff will work on the contract, and on educating the public perhaps by including customer service phone numbers on the billings.

            Ms. Blanche Hardy, Director of Environmental Services, addressed the Board and noted that the situation alluded to has been addressed and was under control by Sunday, with an additional few houses being promptly taken care of on Monday.  It was a very difficult situation and, as of this morning, the hauler has four brand new rental trucks they will be running until they get their new trucks.  Staff has had a very concerned demeanor and some hard conversations with this particular hauler to stress the County’s need to see their financial commitment to get the appropriate staff on board, and the right kind of trucks.  Staff has confirmed that the four new trucks should be fine.  When they go out for bids next time, they will probably want to get commitments in those contracts that require them to have certain types of equipment and maintenance staff, since the County does not really have any accountability on the equipment, or the maintenance of it.  Staff is going to bring recommendations forward to Ms Hall, including the recommendation to get commitments for an equipment list, age of equipment, and maintenance on the equipment.

            Discussion occurred regarding the franchise contracts, with Commr. Hanson expressing the need for the County to be in a position where it can approve the people that buy out a contract or, at least have the ability to look at whoever buys them out, but Ms. Hall explained that these contracts are fairly long term, with the current contracts still having eight years left on them, so any changes to them might be somewhat difficult at this time.

            Mr. Sandy Minkoff, County Attorney, explained that the contracts do not allow for renegotiation when they do sell to others.


            Commr. Cadwell reported that he will not be here next week, and there is an agenda item coming through Affordable Housing regarding the hurricane relief dollars and how they have set up the formula to spend it.  He stated that they did not have a quorum at their Affordable Housing Advisory Committee meeting, but they heard the presentation.  As the Chairman of Affordable Housing, he is certainly encouraging the Board to approve that policy next week.  They are using the same criteria they use for the SHIP program, so the right people will be getting the dollars, and it is a good program.

            LEAGUE OF CITIES

            Commr. Hill reported that she and Cindy Hall, County Manager, went to the League of Cities meeting, and they will be bringing to the Board, during the workshop, items that were discussed with them. The League brought up the issue of sexual predators, and they were informed that the County Attorney, with the city attorneys, will be meeting this next week to discuss that issue.  Another concern was parks and recreation, primarily recreation, so that will be brought back during the workshop for discussion with the Board.  She noted that they are asking for additional dollars in the grant program, but they will have that discussion when the County Manager gets all of the information compiled for them.  She pointed out that they are asking for operating funds rather than capital.

            Discussion occurred regarding the distribution of grant money, with Commr. Cadwell pointing out that every year there is money left over because the cities do not apply for it.  Commr. Stivender pointed out that there is a 75/25 breakdown now, and Commr. Hill explained that a lot of them did not ask for the funds because, if they did apply for it, they could not charge County residents, so a lot of them did not want that restriction.

            Commr. Hill noted that the Board will look at the contracts and the whole issue during workshop time, since they have gotten e-mails and calls from different cities.


            There being no further business to be brought to the attention of the Board, the meeting adjourned at 11:48 a.m.