Lake County Clerk of the Circuit Court and Comptroller
Gary J. Cooney, Clerk

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Official Records Forms

Declaration of Domicile (44 KB)

This document, when completed and recorded, is used to establish a domicile in the state of Florida for persons who want to evidence the same by a recorded document. It is primarily used by persons wanting to claim homestead exemption through the Property Appraisers Office. The recording fee for this one page document is $10.00. If the person needs assistance from a clerk in completing the information on the form, there is an additional $5.00 fee for this service (per FS28.24(15)) as well as an additional fee of $10.00 if a clerk notarizes the form.

Official Records Order Form (26 KB)

This document is to be used by non-commercial entities only to request copies and/or certified copies of documents from the Official Records Books. After printing and legibly completing this form, it must be mailed to The Clerk of the Circuit Court, Recording Department, P.O. Box 7800, Tavares, FL 32778, along with a check or money order made payable to The Clerk of the Circuit Court. Copies are $1.00 per page and $2.00 per document to certify (if certification is requested). There is also a postage and handling charge of $1.00.

Recording Transmittal Form (41 KB)

This form should be completed and included with documents submitted for recording into the Official Records of Lake County. Although not required, it assists in providing the Recording Division with the information necessary to record documents accurately and in a timely manner.

Request for Confidentiality Form - Official Records (26 KB)

This form is used by qualifying individuals to request the removal/redaction of personal information on documents that are maintained in the Lake County Official Records. The request must be legibly written, signed, notarized and delivered to the Clerk of the Circuit Court, Official Records Division. The request must specify the identifying page number (Book and Page or Clerk File Number) that contains the personal information being requested to be removed. No fee is charged for this service.

NOTICE OF THE RIGHT OF ANY AFFECTED PARTY TO REQUEST REMOVAL OF CERTAIN CHAPTER 119 INFORMATION OR RECORDS
Eligible individuals have a right to request that a county recorder remove, from a publicly available Internet website, information made exempt from inspection or copying under s. 119.071, F.S., or an image or copy of a public record, including an official record, if that image or copy is of a military discharge; death certificate, or a court file, record or paper relating to matters or cases governed by the Florida Rules of Family Law, the Florida Rules of Juvenile Procedure, or the Florida Probate Rules. However, grantor, grantee or party names may not be removed from the Official Records index unless the grantor, grantee or party name includes the street address, such as in a Trust or LLC. Requests must be notarized, state the statutory basis for removal, and confirm the individual’s eligibility for the exemption. To make a request contact the Recording Division by mail or in person at the Lake County Courthouse, 550 W. Main St., North Wing, Third Floor or at the Records Storage Facility, 313 S. Bloxham Ave., Tavares, or by email at [email protected].

Request for Release of Exempt Information (983 KB)

This form is used to request the release of exempt information that was previously redacted due to a Request for Confidentiality. It should be used when qualifying individuals move from a previously redacted home address, qualifying individual is deceased (death certificate required), or if the qualifying individual needs an unredacted copy for any reason. No fee is charged for this service.

Release of Exempt Information for Title Search (520 KB)

This form is used by title companies and attorneys to request the release of exempt information in order to perform a title search. A Florida Company Code or License Number or Florida Bar Number is required. The form is recorded into the Official Records and affected party(ies) are notified of the request by the Clerk’s Office. Recording fees and notification fees are charged for this service.

Request Form for Image Removal (16 KB)

This document is used to request the removal of certain sensitive document types from the Clerk's publicly available website. Any affected person may request that images of the following types of documents be removed from the Clerk's publicly available Internet website:

• Military Discharge
• Death Certificates
• Court files, records of paper relating to matters or cases governed by
  • The Florida Rules of Family Law
  • The Florida Rules of Juvenile Procedure
  • The Florida Rules of Probate

The request must be in writing and may be delivered in person, by mail, electronically, or by facsimile. The request must specify the identification page number of the document to be removed. No fee is charged for this service.
Florida law requires that images and copies of the above-listed documents remain on file and available to the public upon request in the Office of the Clerk/County Recorder.

Request Form for Social Security or Account Number Removal (16 KB)

This document is used to request the removal/redaction of social security or account numbers on documents that are publicly available on the Clerk's Internet website. The request must be legibly written, signed, and delivered in person or by mail, facsimile, or electronic transmission to the Clerk/County Recorder. The request must specify the identification page number that contains the social security or account number. No fee is charged for this service.

Tax Deed Sale Surplus Proceeds - Claim Form (972 KB)

This document is used by qualifying individuals to make a claim for surplus proceeds from a tax deed sale. The claim must be legibly written, signed, and notarized and requires the inclusion of an Internal Revenue Service (IRS) W-9 form. The request may be delivered in person to Lake County Courthouse, 550 W. Main St., North Wing, Third Floor, Tavares, mailed to the Lake County Clerk of the Circuit Court & Comptroller, Tax Deeds Section, P.O. Box 7800, Tavares, FL 32778-7800, or emailed to [email protected].

 

NOTICE: Under Florida law, email addresses are public records. If you do not want your email address released in response to public records requests, do not send electronic mail to the Clerk’s Office; instead, contact this office by phone or in writing.